January 17, 2018 Page 1 of 5 minutes Wednesday, January 17, 2017 4:00 pm Middlesex Centre Municipal Office MINUTES The Municipal Council of the Municipality of Middlesex Centre met in Regular Session in the Council Chamber on January 17, 2018 at 4:00 pm. COUNCIL PRESENT: Mayor Edmondson - Chair presiding, Deputy Mayor DeViet, Councillors Harvey, Brennan, McMillan, Silva and Berze. STAFF PRESENT: Michelle Smibert CAO and Acting Clerk Arnie Marsman Director of Planning and Development Services, Colin Toth Director of Fire and Emergency Services, Brian Lima Director of Public Works and Engineering, Kelly Henderson Planner. ALSO PRESENT: Members of the public and press. 1.0 CALL TO ORDER Mayor Edmondson called the meeting to order at 4:00 pm. 2.0 DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act. Name Item Nature None disclosed. 3.0 ADDITIONS TO THE AGENDA There were no additions. 4.0 ADOPTION OF THE MINUTES R2018-001 Motion by Councillor McMillan and Deputy Mayor DeViet THAT the minutes of the December 20 th meeting of Council be adopted as printed.
January 17, 2018 Page 2 of 5 minutes Council Minutes 2 January 17, 2018 5.0 DELEGATIONS AND PRESENTATIONS None 6.0 CONSENT AGENDA Items listed under the Consent Agenda are considered routine and may require discussion but no action on the part of Council. Consent items are received in one motion. Council members may request that one or more item be removed for further action. R2018-002 Motion by Councillor Berze and Councillor Harvey 1. THAT Report FS 01-2018 2017 Year End Report be received. 2. THAT having reviewed any/all correspondence regarding the sale of the former Coldstream Fire Station that staff proceed with the sale of the lands. (The Acting Clerk confirmed that no correspondence has been received on this matter.) Carried 7.0 STAFF REPORTS 7.1 Report PWE 01-2018 Mill Creek Lane Storm Sewer Replacement Engineering Services Project Award R2018-003 Motion by Councillor Harvey and Councillor Brennan THAT the provision of detailed design and contract administration engineering services associated with the Mill Creek Lane Storm Sewer Replacement Engineering Services Request for Proposal 18-14 submission received from Stantec Consulting Ltd. In the amount of $71,326.50 (excluding HST) be awarded; and, contact documents. 7.2 Report PWE 02-2018 Replacement of Culverts C-101 & C-313 Engineering Services Project R2018-004 Motion by Councillor Silva and Councillor Harvey THAT the provisions of the detailed design and contact administration engineering services associated with the Replacement of Culvert C-101 on Denfield Road and Culvert C-313 on Westdel Bourne Road Request for
January 17, 2018 Page 3 of 5 minutes Council Minutes 3 January 17, 2018 Proposal 18-02 submission received from GM Blue Plan Engineering Limited in the amount of $77,529.30 (excluding HST) be awarded; and, contract documents. 7.3 Report PWE 03-2018 Middlesex Centre Settlement Area Storm Drainage Master Plan/ Municipal Class Environmental Assessment Councillor Harvey was curious of timeline, hopes to have to done by the end of calendar year. Said it was important to keep residents educated on storm water management. R2018-005 Motion by Councillor McMillian and Deputy Mayor DeViet THAT Stantec Consulting Ltd. Be awarded the Middlesex Centre Settlement Area Sotrm Drainage Master Plan/Municipal Class Environmental Assessment at a total tender price of $250,246.50 (excluding HST); and, documents. 7.4 Report PWE 04-2018 Supply and Delivery of Pickup Trucks Request for Quotation PWE 18-16 Results Councillor Silva asked staff to consider alternatives in addition to the bid n go such as MERX as we might get some additional bids. Staff indicated that we would look into the request. R2018-006 Motion by Councillor Silva and Councillor Berze THAT the purchase, supply and delivery of two (2) half ton trucks be awarded to the tender bid submission received from Highbury Ford Sales Ltd. In the amount of $86,690.84 (excluding HST). 7.5 Report PWE 05-2017 Middlesex Centre Winter Operations Plan R2018-007 Motion by Councillor Berze and Councillor Silva THAT Council endorse the Middlesex Centre Winter Operations Planning document 7.6 Report CAO 01-2018 Starting Time of Council Meetings
January 17, 2018 Page 4 of 5 minutes Council Minutes 4 January 17, 2018 R2018-008 Motion by Councillor Silva and Councillor McMillan THAT staff be asked to solicit resident/community feedback on start times of Council Meetings through an electronic poll on the website and that a further report be brought to Council for a March meeting. 8.0 CLOSED SESSION (6pm) R2018-009 Motion by Councillor McMillan and Deputy Mayor DeViet THAT Jill Bellchamber-Glazier be appointed as Clerk for the Closed Session and for any other matters that might need to be dealt with following the meeting relating to the closed session matter. R2018-010 Motion by Councillor Brennan and Deputy Mayor DeViet THAT Council adjourn to a closed session at 6pm for an item dealing with advice that is subject to solicitor-client privilege, including communications necessary for that purpose (239 f), personal matters about identifiable individuals, including municipal or local board employees (239 b) and litigation or potential litigation (239 e) of the Municipal Act, s.o. 2001, c25 as amended. Carried Council adjourned from closed session at 6:51 pm. 9.0 NOTICE OF MOTION none 10.0 CORRESPONDENCE - City of London Notice of Public Meeting for 660 Sunningdale - Minister of Finance, Canabis Legalization in Ontario - AMCTO Municipal Minute - AMO Policy Update New Municipal Asset Management Planning - Canada s largest publically funded regional broadband project preparing for construction - Ausable Bayfield Conservation 2018 Approved Levy R2018-011 Motion by Deputy Mayor DeViet and Councillor Silva THAT the Council correspondence be received.
January 17, 2018 Page 5 of 5 minutes Council Minutes 5 January 17, 2018 11.0 COUNTY COUNCIL UPDATE the following was noted: Transit Feasibility study to be conducted by the County with an integrated approach; CAO meeting next Wednesday; 12.0 OTHER BUSINESS 13.0 BY-LAWS 13.1 By-Law 2017-141 Munroe Creek Drain (third reading) 13.2 By-Law 2018-001 Lenders Tile Drain Loan 13.3 By-Law 2018-002 Clark Tile Drain Loan 13.4 By-Law 2018-003 Temporary Borrowing 13.5 By- Law 2018-004 Confirmatory By-Law R2017-012 Motion by Councillor Berze and Councillor Silva THAT By-Laws 2018-001, 2018-002 and 2018-003 be approved and this constitutes first, second and third reading and THAT By-Laws 2018-001, 2018-002 and 2018-003 are hereby enacted and that By-law 2017-144 be approved and this constitutes the third reading and that By-Law 2017-144 is hereby enacted; and the Confirmatory By- Law 2018-004 be approved and this constitutes the first, second, and third reading and that the By-Law 2018-004 is hereby enacted. 14.0 RECESS R2018-013 Motion by Councillor Brennan and Councillor Silva THAT council recess at 5:24pm until the 6 pm closed session matter. Carried 15.0 ADJOURNMENT R2018-014 Motion by Councillor Silva and Deputy Mayor DeViet THAT the meeting adjourn at 6:52pm. The next Council meeting is Wednesday, January 24, 2018 at 4:00 pm in the Council Chamber.