SPOTSWOOD BOARD OF EDUCATION MEETING June 1, 2010 SPOTSWOOD HIGH SCHOOL MEDIA CENTER 7:00 P.M. A. CALL TO ORDER OPEN PUBLIC MEETINGS ACT; STATEMENT OF COMPLIANCE The chair declares that, in accordance with the New Jersey Open Public Meetings Act, adequate public notice of this meeting has been provided in accordance with statute by the Secretary of the Board of Education. MISSION STATEMENT Building Strong Minds, Bodies and Communities B. FLAG SALUTE C. ROLL CALL Members Present: Others Present: Members Absent: Ms. Donna Faulkenberry, Board President Mr. Rich O Brien, Vice President Mr. William Smith, Board Member Mr. John Lavelle, Board Member Dr. Walter Uszenski, School Superintendent Ms. Tish Spinillo, Business Administrator Ms. Amanda Gagnon, Student Representative Ms. Ashley Zawistowski, Student Representative 6 Public Members Ms. Patricia Payne, Milltown Representative D. SUPERINTENDENT S REPORT 1. On Course Presentation Sara Oliveira E. PUBLIC PARTICIPATION AGENDA ITEMS ONLY F. RECOMMENDED ACTION --------------- ROUTINE ---- SPOTSWOOD/MILLTOWN -------- Minutes 1. Approve minutes of the following meetings: DISTRICT RSM1 May 13, 2010 Joint Budget Hearing May 18, 2010 Regular Board Meeting R. O Brien X J. Lavelle Motion X W. Smith Seconded X P. Payne X X ----------------------- GENERAL ---- SPOTSWOOD ------------------------ Board Member Resignation GS1 1. Motion to accept the resignation from Gerard F. Hook II as a Spotswood Board of Education Member as received by the Business Administrator on May 20, 2010 effectively immediately. Create New Positions 2. Approve the creation of the following new positions effective July GS2 1, 2010: Director of Curriculum and Instruction Mathematics Department Chair - PreK-5 Mathematics Department Chair 6-12
Minutes Regular Board Meeting June 1, 2010 Page 2 Science Department Chair PreK-12 Athletics Department Chair Job Descriptions GS3 3. Approve the following job descriptions as per attached: Director of Curriculum and Instruction Department Chair Abolish Positions 4. Approve the abolishment of the following position effective July GS4 1, 2010: Supervisor of Math and Science Field Trips GS5 5. Approve the following field trips as presented: School Grade/Class Destination Appleby Grade 4 Shop Rite Young Consumer Program (46 students) Spotswood NJ Transportation Cost to the Board Paid through Student Activity Account Date(s) 06/09/10 Appleby Grade 4 (71 students) Shop Rite Young Consumer Program Spotswood NJ Paid through Student Activity Account 06/11/10 J. Lavelle Seconded X R. O Brien Motion X W. Smith X -------------- GENERAL ---- SPOTSWOOD/MILLTOWN -------------- No items for approval. ----------------------- FINANCE ---- SPOTSWOOD ------------------------ Budget Transfers and Modifications 1. Approve budget transfers and modifications for April 2010. FS1 Board Secretary s Report 2. Approve Board Secretary s Report for April 2010. FS2 Treasurer of School Monies FS3 3. Approve Treasurer of School Monies Report for April 2010 and proprietary funds [Cafeteria (60) CARES (70)] financial reports for April 2010. Board Member Certification 4. Approve Board Member Certification for April 2010. FS4 Pursuant to N.J.A.C. 6:20-2.13(e), the Spotswood Board of Education hereby certified that as of April 2010, after review of the Secretary s Report (appropriations section) and upon the Board consultation with the appropriated district officials, to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6:20-2.13(b) and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year.
Minutes Regular Board Meeting June 1, 2010 Page 3 Board Secretary s Line Item 5. Approve Board Secretary s Line Item Certification for April 2010. FS5 Pursuant to N.J.A.C. 6:20-2.13(d), I certify that as of April 2010 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the Spotswood Board of Education pursuant to N.J.S.A. 18A-22-8 and 18A:22-8.1. Travel Resolution FS6 6. WHEREAS, the Spotswood Board of Education recognizes school staff and Board members will incur travel expenses related to and within the scope of their current responsibilities and for travel that promotes the delivery of instruction or furthers the efficient operation of the school district; and WHEREAS, N.J.A.C. 6A:23B-1.1 et seq. requires Board members to receive prior approval of these expenses by a majority of the full voting membership of the Board and staff members to receive prior approval of these expenses by the Superintendent of Schools and a majority of the full voting membership Board; and WHEREAS, the Board of Education establishes, for regular district business travel only, an annual school year threshold of $1,000 per staff/board member where prior Board approval shall not be required unless this annual threshold for a staff/board member is exceeded WHEREAS, travel and related expenses not in compliance with N.J.A.C. 6A:23B-1.1 et seq., but deemed by the Board of Education to be necessary and unavoidable are excluded from the requirements of N.J.A.C. 6A:23B-et seq.; and NOW, THEREFORE, BE IT RESOLVED, the Board of Education approves all travel not in compliance with N.J.A.C. 6A:23B-1.1 et seq. as being necessary and unavoidable as per noted on the attached Board of Education Approval of Travel and Related Expense Reimbursement Form; and BE IT FURTHER RESOLVED, the Board of Education approves the travel and related expense reimbursements as listed on the attached Board of Education Approval of Travel and Related Expense Reimbursement Form. Approve as per attached sheet. Food Service Mgmt. Co. FS7 7. Approve the following resolution to appoint Pomptonian as the FSMC for the 2010/2011 school year per the management fee and guarantee language below: Spotswood Board of Education Food Service 2010-2011 Management Fee and Guarantee Language The Food Service Management Company shall receive, in addition to the costs of operation, an administrative/management fee of $.0687 per reimbursable meal and meal equivalent to compensate the Food Service Management Company for administrative and management costs. This fee shall be billed monthly as a cost of operation. The Local Education Agency guarantees the payment of such costs and fee to the Food Service Management Company. Total meals are calculated by adding reimbursable meal pattern meals (breakfast, lunch and after school snack meals) served and meal equivalents. The number of School Breakfast Program, After School Snack Program, and National School Lunch program meals served to
Minutes Regular Board Meeting June 1, 2010 Page 4 the children shall be determined by actual count. Cash receipts, other than from Sales of National Lunch Program and School Breakfast Program meals and After School Snack Program meals served to the children, shall be divided by $1.00 to arrive at an equivalent meal count. The per meal administrative/management fee of $.0687 will be multiplied by total meals. The Food Service Management Company guarantees the Local Education Agency a minimum profit of nine thousand dollars ($9,000.00) for school year 2010/2011. This guarantee is contingent upon the guarantee requirements as stated below. Minimum of 170 serving days Adoption of Student Lunch Price List and Faculty Lunch Price List Reimbursement rates are not less than the previous year Value of commodities is not less than the previous year Enrollment remains constant The Local Education Agency is responsible for kitchen equipment maintenance and repair, smallwares purchases, and cleaning of floors in dining room and kitchen area No change in school policy that significantly affects operating expenses No restrictions on menu and a la carte offerings except that they meet previously stated NJ State guidelines A special dietary policy for an individual or group that results in an extraordinary expense will be recorded separately No change in Federal or State regulation that impacts cafeteria operating revenue or expense Any decrease in sales due to a food recall that is beyond the control of the Food Service Management company may affect the guarantee Increased costs caused by the unionization of the staff would be separate from this guarantee The Offer versus Serve policy is maintained No competitive sales during cafeteria operating hours Based on the Labor Schedule submitted Approve Contract FS8 Professional Services FS9 8. Approve Irvin Raphael to provide transportation services for the athletic program at the rate of $199/four-hour block and a rate of $99/hour for additional time as needed for the 2010/2011 school year. 9. Approve the following resolution: WHEREAS, the Public School Contracts Law (NJSA 18:18A-3 et seq.) permits the awarding of contracts for the professional services without competitive bids and without public advertising; NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Borough of Spotswood to approve the following: The President and Secretary of said Board are hereby authorized and directed to execute an agreement for services for the 2010/2011 school year as indicated: Service Provided Vendor Amount Right To Know Rullo & Juillet $3,724 yearly Home Instruction ELEMENTARY 10. Approve Home Instruction for the following student as indicated:
Minutes Regular Board Meeting June 1, 2010 Page 5 FS10 # of Hours per week Student ID Subject Area Effective Date Hourly Rate $45.00 10 8077568004 (Grade 6) 2.5 hours in each of the following areas: Language Arts, Science, History and Math. To the end of the school year. J. Lavelle X R. O Brien Seconded X W. Smith Motion X -------------- FINANCE ---- SPOTSWOOD/MILLTOWN --------------- Home Instruction HIGH SCHOOL FSM1 1. Approve Home Instruction for the following student as indicated: # of Hours per week Student ID Subject Area Effective Date Hourly Rate $45.00 10 1395940781 (Grade 10) 2.5 hours in each of the following areas: Language Arts, Science, History and Math. To the end of the school year. R. O Brien X J. Lavelle Motion X W. Smith Seconded X P. Payne X -------------------- PERSONNEL ---- SPOTSWOOD ----------------------- Maternity Leave ELEMENTARY PS1 1. Approve maternity leave for Jamie Rapczynski, teacher of Mathematics and Special Education at Memorial Middle School, from September 1 through December 31, 2010 using nine accumulated sick days then taking an unpaid leave of absence as per the terms and conditions of FMLA. Retirement 2. Accept the letter of resignation to retire from Bonnie Gros, Appleby ELEMENTARY teacher, effective June 30, 2010. PS2 Retirement 3. Accept the letter of resignation to retire from Annamarie S. Piro, ELEMENTARY PS3 Appleby Associate Media Specialist, effective July 1, 2010. Roll Call Vote Rich O Brien made a motion to approve, seconded by John Lavelle. All in favor. Yay Yay Yay Yay Absent
Minutes Regular Board Meeting June 1, 2010 Page 6 Rich O Brien Donna Faulkenberry John Lavelle William Smith Patricia Payne ------------ PERSONNEL ---- SPOTSWOOD/MILLTOWN ------------- Custodian 1. Approve Francis Luongo as custodian at step 2 and salary of DISTRICT $34, 661.76 with a night differential of $1,500.00 effective July 1, PSM1 2010 for the 2010/2011 school year. Substitute DISTRICT PSM2 2. Approve the following substitutes: Name Kayla Andrechick Marie Fezza Susan Gershon Roll Call Vote William Smith made a motion to approve, seconded by John Lavelle. All in favor. Yay Yay Yay Yay Absent Rich O Brien Donna Faulkenberry John Lavelle William Smith Patricia Payne G. FOR DISCUSSION H. COMMITTEE REPORTS-Student Report-The baseball team are the Boys Sectional champions. Senior sports banquet is June 2 nd. I. CORRESPONDENCE J. FOR INFORMATION Fire Drill Reports: All four schools in the district (HS/Memorial/Appleby/Schoenly) are in compliance with monthly fire drill requirements, having held two fire drills for the month during the school year. K. PUBLIC PARTICIPATION Non-Agenda Items L. EXECUTIVE SESSION-William Smith made a motion to enter into Executive Session at 8:05 p.m. to discuss personnel, seconded by Rich O Brien. All in favor. No decisions were made. M. ADJOURNMENT John Lavelle made a motion to adjourn at 9:00 p.m., seconded by Rich O Brien. All in favor. Respectfully Submitted, Tish Spinillo Business Administrator/Board Secretary