MINUTES OF BOARD OF DIRECTORS MEETING WITH WATER ISSUES COMMITTEE ORANGE COUNTY WATER DISTRICT September 9, 2015 @ 8:00 a.m. Water Issues Committee Vice Chair Philip Anthony called the meeting to order in the Boardroom of the District office located in Fountain Valley, CA. Following the Pledge of Allegiance to the Flag, the Secretary called the roll and reported a quorum as follows. Committee Denis Bilodeau Philip Anthony Dina Nguyen Shawn Dewane Roman Reyna Alternates Steve Sheldon Jan Flory Harry Sidhu Roger Yoh Cathy Green (arrived 8:14 am) (arrived 8:14 am) OCWD Staff Mike Markus - General Manager Joel Kuperberg - General Counsel Judy-Rae Karlsen - Assistant District Secretary Dan Bott, Jason Dadakis, Bill Dunivin, Alicia Dunkin, Randy Fick, David Fields, Roy Herndon, Bonnie Howard, Adam Hutchinson, William Hunt, John Kennedy, Pat Lewis, Annie Lau, Chris Olsen, Mehul Patel, Audrey Perry, Ben Smith, Marsha, Westropp, Greg Woodside, Mike Wehner, Lee Yoo Others Howard Johnson - Brady & Associates Tom McCarthy, Michael Moore - City of Anaheim Peer Swan - Irvine Ranch Water District Paul Shoenberger - Mesa Water District Brian Ragland - City of Huntington Beach Nabil Sabu - City of Santa Ana John Bliss - SCI Consulting, Inc. Toby Moore - Golden State Water District Keith Takate - CCWP Lee Yoo - City of Santa Ana David Youngblood, Renee Hinchy, Rob Zur Schmiede, Bob Whalen - Laguna Beach County WD CONSENT CALENDAR The Consent Calendar was approved upon motion by Director Nguyen, seconded by Director Green and carried [5-0] as follows. [Yes -Anthony, Nguyen, Dewane, Sheldon, Green/No - O] 1. Minutes of Previous Meetinq Approve minutes of Water Issues Committee meeting held August 12, 2015 Contract No. SG-2015-1: Destruction of OCWD-BS09 Monitoring Wells and Construction of Replacement Monitoring Well OCWD-BS24 - Award Contract to Cascade Drillinq, L.P. Recommended by Committee for approval at September 16 Board meeting: 1) Receive and file Affidavit of Publication of Notice inviting Bids for Contract No. SG-2015-1; and accept bid and award contract to lowest responsive bidder Cascade Drilling, L.P. for $464,074; and 2) Approve revised project budget of $581,621.
9/9/1 5 3. Alamitos Seawater Barrier: Amendment to A.q reement for Recycled Water Service Recommended by Committee for approval at September 16 Board meeting: Approve and authorize execution of Amendment No. 2 to Agreement No. 74570 between the Los Angeles County Flood Control District, the Orange County Water District and the Water Replenishment District of Southern California regarding Reclaimed Water Service to the Alamitos Barrier Project to extend the terms of the existing recycled water services agreement for two years. Alamitos Seawater Barrier: Amendment to 1964 OCWD-Los Angeles County Department of Public Works (LACDPW) Agreement Revising OCWD s Share of Field Maintenance Yard Costs Recommended by Committee for approval at September 16 Board meeting: Approve and authorize execution of Amendment to Agreement for Cooperative Implementation of Alamitos Barrier Project, Supplement No. 8 with Los Angeles County Department of Public Works (LACDPW) to revise the District s annual payment to LACDPW that incorporates a prorated portion of the actual costs of the Alamitos Barrier maintenance yard. Purchase Order to Agilent Technologies for Gas Chromatograph/Mass Spectrometer for the Advanced Water Quality Assurance Laboratory issuance of Purchase Order to Agilent Technologies for the amount of $112,380 for the purchase of an Agilent 7820 Gas Chromatograph coupled with a 5977E Electron Impact Mass Spectrometer as a replacement of a 8-year old system. 6. Purchase Order to Evoq ua Water Technolog ies for GWRS Microfiltration Modules issuance of Purchase Order to Evoqua Water Technologies for an amount not to exceed $3,548,304 for the purchase of 4,808 microfiltration modules. 7. A,q reements for On-Call Emer,qency Pipeline Repair Services issuance of Agreements for On-Call Emergency Repair Services for a total amount not to exceed $100,000 to ARB, Inc., Doty Bros. Construction Company, and W.A. Rasic Construction Company, Inc. for a one year period commencing October 1, 2015 with the option of an additional year based upon contract performance. 8. Contract No. TAL-2015-1: Talbert Barrier Well Redevelopment - Publication of NIB publication of Notice Inviting Bids for Contract No. TAL-2015-1: 2015-16 Talbert Barrier Well Redevelopment Project. 9. Purchase Order to Pacific Hydrotech Corporation for Rep airs to Santiaqo Floatin,g Pump Station issuance of Purchase Order to Pacific Hydrotech Corporation for an amount not to exceed $481,000 for wire replacement and conduit repairs to the Santiago Floating Pump Station. 2
MATTERS FOR CONSIDERATION 10. Contract No. LPRB-2015-1, La Palma Recharge Basin - Award Contract to Los Angeles En,qineerin,q, Inc. District Engineer Chris Olsen presented an overview of the La Palma Recharge Basin project and noted the District issued a Request for Proposals (RFP) for the construction testing services contract and received 11 bids on August 27, 2015. He reported the staff evaluation team reviewed the bids and recommends the contract be awarded to the lowest responsive bidder, Los Angeles Engineering Inc. in the amount of $7,134,563.30. Mr. Olsen stated the project budget will be increased because the bids were higher than the engineer s estimate. He noted the scope of work was modified during the design phase and the cost for steel, concrete and hauling significantly increased. Mr. Olsen also reported that staff will be responsible for the construction management services but will require support for the geotechnical and material testing services. He advised that staff issued a RFP to 7 qualified firms for those specialized services and 4 bids were received. Mr. Olsen recommended the contract be awarded to American Geotechnical, Inc. for an amount not to exceed $12,500. He noted that the California Environmental Quality Act (CEQA) and the State Revolving Fund loans require monitoring for archeological, paleontological and Native American cultural resources therefore, staff is requesting authorization to issue an agreement to Bonterra Psomas in the amount of $22,100 for assistance with the specialized monitoring services. The Committee reviewed the increased project budget and the revised scope of work and then took the following actions. Upon motion by Director Nguyen, seconded by Director Green and carried [5-0] the Committee recommended that the Board at its September 16 Board meeting: 1) Receive and file Affidavit of Publication of Notice Inviting Bids for Contract No. LPRB-2015-1, La Palma Recharge Basin; 2) Accept bid and award contract to the lowest responsive bidder Los Angeles Engineering, Inc. in the amount of $7,134,563.30; 3) Authorize issuance of Agreement to American Geotechnical, Inc. in the amount of $12,500 for construction testing services; 4) Authorize issuance of Agreement to Bonterra Psomas in the amount of $22,100 for archaeological, paleontological, and Native American resources monitoring; and 5) Authorize an increase of $2,700,000 to the budget, for a total project budget of $8,450,000. [Yes -Anthony, Nguyen, Dewane, Sheldon, Green/No - O] Directors Flory and Sidhu joined the discussion at 8:14 a.m. 11. La.q una Beach County Water District 1993 Memorandum of Understandinq Executive Director John Kennedy presented the history of Laguna Beach County Water District (LBCWD) and the initial 1933 judgment that allowed LBCWD to pump water from the groundwater basin on the seaward side of the Talbert Seawater Barrier in Huntington Beach. He also reviewed the terms and conditions within the 1993 Memorandum of Understanding (MOU) with LBCWD. Mr. Kennedy advised that LBCWD is requesting an amendment to the 1993 MOU that will allow the construction of a new well within the District s boundary to extract 2,025 acre-feet of water because the original well sites are now contaminated by seawater intrusion. Director Flory requested a copy of the original 1933 judgment. The Committee recommended that staff meet with LBCWD and then return to Committee for further discussion. The Committee then took the following action. Upon motion by Director Dewane, seconded by Director Anthony and carried [5-0] the Committee recommended that staff meet with Laguna Beach County Water District representatives and prepare options for Board review to potentially amend the 1993 Memorandum of Understanding. [Yes -Anthony, Nguyen, Dewane, Sheldon, Flory/No - O]
INFORMATIONAL ITEMS 12. Mesa Water District Survey - SCI Consultin.q Group Mesa Water District General Manager Paul Schoenberger advised that SCl Consulting Group, Inc. conducted a survey of Mesa Water District customers to gather their opinions on the Huntington Beach ocean desalination plant. SCl Consulting, Inc. representative John Bliss reviewed the survey questions and summarized the survey findings. Director Dewane recommended the District discuss and consider the merits of conducting a more extensive survey of Orange County residents. Discussion ensured and the Committee determined it should discuss the matter of issuing a Request for Proposals for a district wide survey at the October 14 Water Issues Committee meeting. The Committee then took the following action. Upon motion by Director Dewane, seconded by Director Flory and carried [5-0] the Committee recommended that staff agendize discussion on the preparation of a Request for Proposals for a district wide survey of resident opinions on desalination at the October 14 Water Issues Committee meeting. [Yes - Anthony, Nguyen, Dewane, Sheldon, Flory/No-0] 13. Update on Proposition 84 Round 3 Watershed-Wide Grant Fundinq Proposal Executive Director Greg Woodside presented an update on the application submitted by the five member agencies of Santa Ana Watershed Project (SAWPA) for a Proposition 84 Round 3 Watershed-Wide grant. He reviewed the benefits of the Santa Ana Conservation And Conjunctive Use Program (SARCCUP) and advised that each member agency will receive a 20% share of the water stored in the proposed water bank. Discussion ensued and the Committee reviewed the SARCCUP budget and requested that staff contact the Metropolitan Water District and determine if the SARCCUP project water will be designated as an "extraordinary" water supply. Irvine Ranch Water District representative Peer Swan reported there was discussion on the proposed program at the September Water Advisory Committee of Orange County meeting. Mr. Woodside noted that staff will present updates as the grant funding process continues. 14. Prado Basin Sediment Removal Demonstration Project General Manager Mike Markus advised that staff will give this presentation at the October Water Issues Committee meeting. 15. Basin Storaqe Update for Water Year 2014-15 Principal Engineer Tim Sovich presented the Basin Storage Update for Water Year 2014-15 and noted the report is based on the "full basin" benchmark for all three groundwater aquifer layers. He advised that staff has determined the accumulated overdraft was -381,000 acre feet as of June 30, 2015, and this represents an annual storage decrease of -39,000 acre feet. Mr. Sovich noted the storage decrease was primarily due to the following factors: e 43,000 acre feet less Santa Ana River base and storm flows due to fourth dry year and increased conservation and reuse in the upper Santa Ana River 10,000 acre feet less incidental recharge due to dry year 16,000 acre feet less purchased imported water for replenishment He advised that total basin pumping was 31,000 acre feet less than projected due to a 7.8% decrease in total water demands and 9,000 acre feet less pumping than originally projected from the Metropolitan Water District Conjunctive Use Program storage account. Mr. Sovich noted that basin pumping during the two-month period May-June 2015 was approximately 23% lower than the same two-month period the 4
prior year due to reduction in demand stemming from late season rain in May and the state-mandated 25% reduction in June. The Committee discussed contour maps of the various groundwater levels within the aquifers, rainfall, the impact of water conservation, and the effect of GWRS production. 16. North Basin Groundwater Protection Project - Letter from the United States Environmental Protection Aqency Chief of Hydrogeology Roy Herndon gave a brief update on the North Basin Groundwater Protection project. He advised the United States Environmental Protection Agency (EPA) is assuming lead agency responsibility under the Comprehensive Environmental Response, Compensation and Liability Act for investigating the North Basin Groundwater Protection project. Special Legal Counsel Keith Takata advised that he was in the process of scheduling meetings with the EPA to fully vet the framework for the groundwater basin investigation. Several Directors offered to participate in those meetings; however, it was left to the Board President to determine if a representative of the Board should participate in those initial discussions. ITEMS TO BE AGENDIZED AS A MATTER FOR CONSIDERATION AT THE SEPTEMBER 16 BOARD MEETING It was agreed to place Items No. 2-11 on the Consent Calendar for the September 16 Board meeting. ADJOURNMENT There being no further business, the meeting was adjourned at 10:12 a.m. /.~ i~ ~ Director Philip Anthony