BYLAWS DENVER CYCLONES ATHLETIC BOOSTER CLUB DENVER, IOWA Article I NAME Article II PURPOSE Article III MEMBERSHIP A. This organization shall be known as the Denver Cyclones Athletic Booster Club (CAB). A. To help ensure that our student athletes will receive a positive, well-rounded experience while participating in Denver Community School District (DSD) athletics. B. To assist the DCSD in achieving the School Board s goals of promoting lifelong learners and the 3 R s (Respect, Responsibility, and Results) as well as supporting good physical fitness habits within our student athletes. C. To promote and support all school-related athletic activities by lending aid and support in any way possible (volunteerism, fundraising, financial assistance, etc.). A. There will be 2 types/levels of membership Supportive & Annual. a. Supportive membership shall be defined as any parent/guardian of a student involved in school athletics. Non-voting membership. b. Annual membership shall be defined as any community member, not a student, who has paid annual dues. The Board has the authority to determine the amount of the annual membership. This is a voting membership. c. Lifetime memberships of record will be honored, but are no longer offered. These memberships were defined as any community member, not a student who had paid the lifetime membership fee. This is a voting membership that will be grandfathered in. B. Voting membership shall consist of one vote per annual membership paid. a. If that membership is that of a civic group, organization, or business, only one vote is allowed for that membership.
Article IV BOARD OF DIRECTORS Article V ELECTIONS A. The Board of Directors shall consist of eleven (11) members. B. An effort shall be made so that all sports are represented in the board membership. One member may represent multiple sports. C. Any vacancy occurring on the Board of Directors may be filled by a selection of the remaining members of the Board. Any person elected a Director, to fill a vacancy, shall hold office until the end of that term. D. The Board of Directors shall elect the officers of the club each spring. Each officer shall hold his or her office for one (1) year. These officers consist of: President; Vice-President, Treasurer, and Secretary. E. The Vice-President shall be from the group of second year directors and will automatically become the President for the third year of their term. F. The Treasurer shall serve for a minimum of two (2) years. A. The CAB will accept nominations for Board Members in March. They will be voted on by the membership in April, and sworn in, in May. B. Three (3) or four (4) new Board Members shall be elected each year. C. Directors shall be elected for a three-year (3) term and shall then be ineligible for one year. D. Election of Board Members shall be by secret ballot. Article VI DUTIES OF THE BOARD A. The Board shall conduct the business of the club at regularly scheduled board meetings. B. The Board shall meet at least once per month. Seven (7) members shall constitute a quorum for the purpose of conducting business. C. All club books shall be audited with the change of Treasurer. 2
D. The Board may approve any bill not in excess of ($10,000) Ten thousand dollars. Any bill in excess of this amount must be approved by a vote of the voting membership. Article VII MEMBERSHIP MEETINGS A. The club shall hold one annual membership meeting at the May meeting. Purpose for this meeting will be to review and projection of CAB events and election of Directors. B. Special meetings may be called by the request of the Board or upon written request of twenty (20) voting members. Such written request must be filed with the secretary and the meeting will be scheduled within the next 10-14 days. Article VIII RESIGNATION OF OFFICERS A. Any officer shall have the privilege of resigning at any time. In the event of a Treasurer resignation, the Board shall immediately audit the CAB books. The Board shall become custodians of the books until a new Treasurer is elected. B. Any Board members missing two (2) consecutive meetings without valid reason may be removed from office by the discretion of the entire Board. Article IX AMENDMENT PROCEDURE A. A membership meeting must be called to amend the Bylaws. The Bylaws of the club shall not be amended unless authorized by a two-thirds vote of the voting members present. Article X DUTIES OF THE OFFICERS A. PRESIDENT a. It shall be the duty of the President to conduct all meetings. b. He/she shall counter-sign all orders and documents of an official character, issued by the club. c. The President shall be one (1) of two (2) who can sign the checks. B. VICE-PRESIDENT 3 a. The Vice-President will assist the President in any way the President may delegate.
b. He/she, in the absence of the President, will act as the President, with the same power given the President. C. TREASURER a. The Treasurer shall account for all funds received and payable by the Club. b. He/she shall be one (1) of two (2) who can sign checks. c. The Treasurer shall prepare a monthly accounting of all financial transactions to be presented at the Board of Directors meetings. d. The Treasurer shall prepare the club books for the audit before leaving office and the new Treasurer is responsible for seeing that an audit of the books is completed. e. He/she will be a member of the Finance Committee. D. SECRETARY Article XI MEMBERSHIP DUES a. The Secretary shall record the minutes of the general meetings and the board meetings. He/she shall provide all new board members with a set of by-laws upon their election to the CAB Board. A. The Board shall determine membership dues for Annual memberships each spring. (See attachment #1) B. Membership dues will be due and payable at the start of each school year. Article XII SPECIAL ATHLETIC CONTRIBUTIONS A. Special contributions for athletic teams qualifying for State competition will be reviewed and paid only once per sport during the school year. The Activities (athletic) director will determine the criteria for a state qualifying athletic team and will have the authority to maintain such list. (See attachment #2) a. The one-time annual contribution for justifiable expenses (such as lodging and meals) shall not exceed $500 per team and coaches. This 4
amount will be limited to $25 per student athlete who individually qualifies or coaches who accompany the athlete at State competitions. b. The activities director shall coordinate the requested funding with the funding available through the state and/or the school district for such events. c. The funds will be given to the Denver School System and distributed by the Denver Activities Director to the appropriate coaches and athletes. d. Donations to Cheerleaders supporting a state qualifying team will be determined on an as needed basis. e. Contributions for justifiable expenses above & beyond the $500 team or $25 individual limit shall be approved by a vote of the board after recommendation and coordination with the Activities Director. B. Team Accounts a. Any Denver High School or Middle School athletic team/sport that holds a fundraising event (i.e. camps, t-shirt sales, food sales, etc.) and deposits said funds from that event into the CAB (Cyclone Athletic Boosters) account, said funds will remain the property of that athletic team/sport and shall not become part of CAB s general fund, unless directed otherwise by said athletic team/sport. Funds earned from said individual team/sport will be made available to that athletic team/sport, upon approval of the Athletic Director, without a vote by the CAB Board as long as the funds are used to support that individual athletic team/sport. b. CAB shall not be held responsible for costs associated with said fundraising events, and it will be the responsibility of said athletic team/sport to pay any outstanding fees associated with said event, including any return-check fee bank charges. Article XIII COMMITTEES A. Minimum of two (2) Board members will be assigned to each committee. B. Committee assignments will be defined in the spring after the installation of the new Board. C. Standing committees are: 5
a. Membership Recommends dues fee structure, maintain membership list, coordinate membership recruitment process, and other functions as determined by the Board. b. Policy & Procedures Oversees the policy and procedures for the Club. Is responsible to see that the By-Laws are reviewed once every 5 years or sooner if changes are needed. And other functions as determined by the Board. c. Finances The Treasurer is a member of this committee. Responsible for overseeing the finances of the Club. Makes recommendations to the Board for expenditures and financing issues. And other functions as determined by the Board. D. Each committee will be responsible for providing updates to the Board and maintaining a current list of committee functions and responsibilities. The committees, with Board approval, will update these lists. Due to the everchanging nature of activities/events, these lists will not be part of the By- Laws. (See attachment #3) Article XIV EVENT CHAIRPERSONS A. Event chairpersons will be individuals assigned with the responsibility of coordinating a particular event. B. He/she does not have to be a Board member. C. Event chairpersons will coordinate with other volunteers to ensure the success of the event and will attend Board meetings to ask for help and provide updates. D. He/she will coordinate with the Treasurer to get a report on the finances involved in sponsoring that event. And provide a brief summary report back to the Board regarding the outcome of the event. 6