Northern California Youth Rugby Association (NCYRA) Annual General Meeting (AGM) Meeting Minutes #05 Date: August 3, 2011 Time: 7:00 PM 9:00 PM Location: Masonic Hall, 159 North First Street Dixon, CA 95620 The attachments show the attendees, clubs and organization title information. 1. Robert Salaber (President) called the meeting to order at 7:05 PM and followed the above agenda. 2. Robert Salaber (President) asked for discussion of the minutes of AGM meeting. The group unanimously approved the minutes from the previous meeting. Motion by Owen Flynn, 2 nd Karen Chance. 3. 3.1. He reviewed progress in Registration, Match Reports, PCIT, NCYRA Playoffs, All Star Colorado championships. There has been a lot of progress and there are still things to fix. The group unanimously approved the minutes from the previous meeting. Motion by John Riddering, 2 nd Tony McKenzie. 3.2. Robert Salaber (President) lead a discussion of the proposed Master Schedule. There were several questions about youth rugby scheduled for Sundays. The group unanimously approved the Master Schedule. Motion by Matt Taylor, 2 nd Jay Hanson. 4. Matt Taylor presented the budget for 2011 and discussed aspects of the budget (See attachment). The budget for 2012 will be presented at the next meeting. 4.1. He noted that the increase in registration numbers caused the top line of the budget to be greater than planned, 4.2. He noted that the NCYRA would have ~$45,000 left to carry into the next year which is slightly higher than the ~$30,000 minimum that Taylor had suggested at the previous BOD meeting. 4.3. The group unanimously approved the Budget as presented. Motion by Jay Hanson, 2 nd Paul Keeler. 5. The following Committee Reports were made: 5.1. Inter-Conference Competition (Playoff). Scott Wood presented that the playoffs were set by the Master Calendar. The group unanimously approved the report as presented. Motion by Ray Schwartz, 2 nd Will Halligan. 5.2. High Performance / All Star - John Riddering (JR) presented the Committee report and the accompanying HP Strategic Plan. JR was named the 2012 Page 1 of 3 Filename: ncyra-bod05(minutes)110803rwb
Committee Chairman. The group approved the program as presented with one (1) vote against the motion. Motion by Ken Bernthorne, 2 nd Owen Flynn. 5.3. Inter-Conference Disciplinary - The Safety Protocol / Code of Conduct was moved to Item 8. Rob Salaber presented (for Matt Eason). Motion by Glenn Warden, 2 nd Paul Keeler which carried unanimously. 5.4. Public Relations - Dave Faingold presented the Committee report and discussed the following. Paul Lynch was named the 2012 Committee Chairman. The group unanimously approved the program as presented. Motion by Milt Quan, 2 nd Paul Lynch. 5.4.1. The web site was very successful. 5.4.2. The PCIT was successfully promoted. 5.4.3. The committee offered that the NCYRA 5.4.4. The committee will work to provide a template for clubs to do their own promotion. 5.5. Boys High School - Mateo Medrano presented the committee report.. Mateo reviewed the current rules for Varsity Gold vs Varsity Silver participation. Motion by Mike Dominquez, 2 nd Paul Keeler. The motion carried unanimously. 5.5.1. Milt Quan noted that it should be black and white. A player should either Gold or Silver. Several other people agreed (Diana Carrera, etc). Jay Hanson noted that the policy should be sent out at least a week prior to the next meeting. 5.6. Girls High School - The program is now a high school competition and not an Under 19 competition. In 2011 there were 12 teams (1 new team that only played friendly matches) vs 8 in 2010. There should be 16 teams in 2011. There are 4 players from the Mother Lode who received college scholarships. The motion carried unanimously. Motion by Tony Saint, 2 nd Moses Similai. 5.7. Middle School - Rob Salaber made the report. The committee is examining whether to have weight restrictions or going to a Gold and Silver Division. Tony discussed the injury rate. The motion carried unanimously. Motion by Karen Chance, 2 nd Will Halligan. 5.8. Youth - Matt Taylor presented the report. He noted that some of the issues were weight / size limitations, scheduling, tournaments. The group unanimously approved the report as presented. Motion by Kevin Murray, 2 nd John Cullen. 5.9. Sevens - Rob Salaber presented the report. The first Summer Sevens Series held in Dixon this past summer was a success. NCYRA held the tournament in Dixon on three Sundays (interleaved with the Palo Alto Sevens) during the summer. Series next year will be held on the same days at the Palo Alto Sevens. The motion by Rob Harrison, 2 nd Glen Warden, carried unanimously. 5.10. Referees (Ad0Hoc) - Scott Wood presented the report. He noted that youth rugby needs more referees. There were several people that would like to require that all coaches be required to be referees. This Ad-Hoc Committee was moved to be a Standing Committee. The group unanimously approved the program as presented. Motion by Owen Flynn, 2 nd Brian Wilson. 5.11. Single School (Ad-Hoc) - Rob Salaber presented the report. There will be a Single School Conference in 2011 De LaSalle, Jesuit, Christian Brothers, Dixon, McClatchy, PITS, Bishop O Dowd and maybe Bellarmine. The teams will still play games outside the conference, and these will be friendly games. The Page 2 of 3 Filename: ncyra-bod05(minutes)110803rwb
group unanimously approved the program as presented. Motion by Brian Lewis, 2nd Stephen Moore. 6. 2012 NCYRA Officers - The current slate of officers is standing for reelection. Rob Salaber noted that there were no nominations for an opposing slate of officers. After a brief discussion, Milt Quan made a motion, 2 nd by Jay Hanson, to elect the current slate of officers for the 2012 year. The motion carried unanimously. President Robert Salaber, Dixon Rugby Football Club Vice President Mateo Medrano, Marin Highlanders Rugby Club Treasurer Matt Taylor, Lamorinda Rugby Club Secretary Bob Benson, Peninsula Green Rugby Club 7. NCYRA Policy Statements - Rob Salaber discussed Amendment Proposal (BOD #05, Item 7) Draft July 26, 2011. He presented the changes in the various points on the Policy Statements (shown in red). There was a lively discussion about the various points. Owen Flynn and Bob Benson both noted that the policy allows a coach who is also a certified referee to referee a game in which his/her team is competing, although it is not desired. This policy has not changed. Motion by Ray Schwartz, 2nd Dominquez. The group approved the program as presented with one (1) vote against the motion (Rob Harrison). 8. Safety Protocol and Code of Conduct - Rob Salaber presented the changes to the form. The major issue was whether the coaches should be responsible for spectators. After a lively discussion the changes were carried with a motion by Matt Taylor, 2nd Mateo Medrano. The group approved the program as presented with three (3) votes against the motion (SFGG, Marin, Berkeley). 9. Coaches Certification program - Rob Salaber presented the changes. As a result there will be a Coach s Committee formed and the NCYRA will begin self-certifying coaches. Motion by Owen Flynn, 2nd Stephen Moore, motion carried unanimously. 10. Other Items It was noted by Rob Harrison that the USAR insurance policy could not be properly administered and was a waste of money. It was requested by Stephen Moore that the issue of EMT/CAT be discussed at the next BOD meeting. 11. Adjourn The meeting was adjourned at 9:25 pm. Motion was made by Jay Hanson, 2 nd Mike Dominguez, and carried unanimously. Minutes prepared by Bob Benson, Secretary. Page 3 of 3 Filename: ncyra-bod05(minutes)110803rwb