MINUTES OF DISTRICT 105 M CABINET MEETING HELD SUNDAY 18 TH MAY 2014 ST. JOHN S HOTEL, SOLIHULL, 10.30 a.m. PRESENT: District Governor, Lion Simon Moss, in the Chair Cabinet Officers: District Secretary Pauline Hoogerwerf, Sergeant-at-Arms Ron Cross, Sight Officer Linda Cross, Events Officer John Barnes, 2 nd VDG Heather Jeavons, Webmaster Joy Haffner, Youth Chairman Christine Moss, 1 st VDG Ian Haffner, Zone A Chairman Praful Modi, International Chairman Femi Onabolu, Zone G Chairman John O Rourke, Region 3 Chairman John Gray, Zone I Chairman Sarah Hill, Health Chairman Martin Hill, Diabetes Officer Barbara Dutton, LCIF Officer Bill Ranautta, IPDG Paul Anstice, Vulnerable Persons Officer Eric Hughes, YLiS Officer Janet Long, CNRO Wim Hoogerwerf, Young Ambassador Officer Cath Kendall, Health & Safety Officer Ray Stephens, GMT Coordinator Heather Lee, Zone C Chairman Chris Burrows, Zone D Chairman Andy Pemberton, Zone E Chairman Mike Strophair, GLT Coordinator Pauline Fanti, Water Projects Officer Carole Moseley, GMT Liaison Officer Doug Cross, Competitions Officer Dave Smith, Learning Difficulties Officer Lorraine Shipley, Life Skills Officer Terry Smith. Incoming Officers: John Cavana, Roger Clarke, Trevor Harrison, Barbara Gray, David Williams, June Lloyd-Adams. Visitors: Lions Roger Starling 1. Call to Order: SAA Ron Cross called the meeting to order and explained the health and safety procedures. 2. Welcome: DG Simon Moss welcomed everybody to the meeting, especially Incoming Cabinet Officers and visiting Lions. 3. Apologies: Ann Pemberton, Mavis Cooke, Mike Cooke, Suresh Gohil, Phil White, Terrie Knibb, John Bush, John Kelly, Bob Dutton, Anita Bedi, Kanu Patel, Paul Murphy, Jaap de Jonge, Ken Barker, Brian Burgess. 4. Minutes of Previous Meeting: The Minutes of the Meeting held on 16 th February were proposed by Pauline Hoogerwerf, seconded by John Barnes, approved by Cabinet and signed by the DG as a true record. 5. Matters Arising: None. 6. REPORTS SECTION 1 Regions & Zones Region 1 Chairman Report as submitted. Zone A Update: Aldridge has one new member, Kingswinford & Stourbridge have 29 members + 1 prospective. Zone meeting taking place later in the day. Zone B Report as submitted. Zone C Update: Shirley has one new member. Zone D Report as submitted. Zone E Update: Warwick has appointed a new President Alan Lettis. Region 3 Chairman Report as submitted. 1
Zone G Report as submitted. Zone H Update: Two members of Towcester have, unfortunately, died. Northampton 80 gaining two members but also losing two. Date of Zone meeting might be changing from 11 th June to 4 th June. Zone I Update: Market Harborough Club held their final Charter Anniversary before being dissolved. Only two members transferring to Harborough Twenty 12. Discussion over whether paperwork to dissolve Market Harborough had been correctly completed, as DG Simon had not signed any forms. Concern over insurance cover for events if dissolved before the end of May. ACTION: DG/Doug Cross to contact Oak Brook to clarify. Acceptance of reports proposed by Andy Pemberton, seconded by Heather Jeavons - carried. SECTION 2 Communications Webmaster Report as submitted. Midland News Report as submitted. Competitions Report as submitted. Almoner Report as submitted. Excellent PR presentation from MD Convention in Manchester to be obtained for use in District. Acceptance of reports proposed by Joy Haffner, seconded by Heather Jeavons carried. SECTION 3 Youth Decision required as to whether a replacement trophy for the Young Ambassador District Competition should be purchased, plus replicas for the winners to keep. The District Secretary pointed out that any proposal would have to be fully costed and sent to the F & A Committee for approval. After discussion, two proposals were put to Cabinet: 1. Agree in principle to the purchase of a new Trophy carried by majority vote. 2. Agree in principle to the purchase of replica Trophies carried. ACTION: Youth Committee to submit a fully costed proposal to F & A Committee. Young Leaders in Service Report as submitted. Young Ambassador: Report as submitted. Christine Moss asked if the District should make a contribution towards sending the District winner to a Lions Youth Camp. It was reported that a figure of 250 had been agreed previously and it was confirmed at today s meeting that, in future, a sum of 250 would be available from the Youth Trust for this purpose. Youth Exchange: Report as submitted. Life Skills: Report as submitted. Leo Co-ordinator: Report as submitted. Acceptance of reports proposed by Christine Moss, seconded by Cath Kendall carried. SECTION 4 Health & Environment Sight & LEHP Report as submitted. Diabetes Update on Tesco collections for Diabetes UK. Barbara Dutton reported that there continued to be many problems and that she was working hard to sort them out with the MD Officer Martin Morgan and with Diabetes UK. Learning Difficulties/Special Olympics Report as submitted. MiaB/Medic Alert Report as submitted. Environment Report as submitted. Acceptance of reports proposed by Martin Hill, seconded by Pauline Fanti carried. 2
SECTION 5 International International Relations Report as submitted. North Sea Lions Report as submitted. LCIF Report as submitted. Indian Karaoke night being rescheduled. Water Projects Update: Money has been sent to Nepal for initial four water pumps. Plaques being made for each site with Lions of District 105 M on each. Two more pumps pledged and it is hoped that by the end of year eight pumps will have been sponsored in Nepal. District Officer Carole Moseley applauded by Cabinet for her great achievements in her first year of Office. Street Children Report as submitted. DG Simon reported that Angie Wytcherley had to stand down because of family reasons, but that she had done an excellent job in her first year on Cabinet and that she would be sadly missed. It was hoped that she would be able to return to District Office in the future. In the meantime, Carole Moseley would be taking over the role of Street Children Officer and would continue next year. Adopt an International Project Chairman Femi Onabolu gave a presentation on the Fendall Village School project in Liberia, for which support is urgently needed. The project is being undertaken in conjunction with the Lions Club of Greater Monrovia and 5,500 is needed so that the current school, made of bamboo, can be replaced with a permanent building. A further 1,500 is required to construct a sanitary block. From an initial 80 children, the numbers have steadily risen and, currently, there are 120 children at the school. To date only 1,500 in donations has been received and Lion Femi was urged to send out a further appeal to the Clubs, via the Webmaster, giving full details and costings for the project. It was stressed that this is a Lions to Lions project and has the full support of the District Governor and Cabinet. ACTION LION FEMI TO CIRCULATE INFORMATION URGENTLY VIA THE WEBMASTER Acceptance of reports proposed by Femi Onabolu, seconded by Heather Jeavons carried. SECTION 6 Global Membership Team Update The Chairman, Heather Lee, thanked Cabinet for support over the last three years and particularly for help with Evesham Club. She said that she was now standing down, but had enjoyed her three years and said that she had tried to make membership sexy. Whether it would remain that way in future remained to be seen!! DG Simon thanked Heather for her hard work. GMT Liaison Report as submitted. Update Seven new members inducted to Quinton Club in June, as members of a Branch Club. Edgbaston may change its name to Smethwick to reflect where it meets, or a new Club may be started in Smethwick. Barwell inducted one new member. Andy Pemberton reported that a new Royal Leamington Spa Club was being worked on, as well as a Campus Club. GMT Registrar Report as submitted. Acceptance of reports proposed by Heather Lee, seconded by Pauline Fanti carried. SECTION 7 Global Leadership Team GLT Coordinator Report as submitted. Update: One new member to be inducted into Evesham at the next meeting. Regular meetings now being held. Advanced Lions Leadership Institute being held 28 th to 30 th October in Birmingham. Faculty Development Institute being held in February 2015 in Lisbon. Training Report as submitted. DG reminded Officers about the District Officer Training being held at the Arden Hotel on 31 st May and encouraged Officers to attend, whether they were new or not. 3
Acceptance of reports proposed by Pauline Fanti, seconded by Mike Strophair carried. SECTION 8 Finance & Administration Update: Chairman reported that Neil Chisholm s health was improving. District Secretary Report as submitted. District Treasurer Report as submitted. CNRO Wim Hoogerwerf expressed concern that the Administration account, once again, showed a substantial increase in reserves and would most likely continue to do so if the current level of under-spend was maintained. He reminded Cabinet that this was the members money, not Cabinet s and efforts should be made to bring down the level of reserves. 2 nd VDG Heather Jeavons said that this would be considered carefully next year when she was Chair of the F & A Committee. Sergeant-at-Arms Report as submitted. CNRO Report as submitted Convention Host Chairman Report as submitted. Events/Lion Tamer Update: Very successful District Convention. Thanks to everybody for their support. Convention accounts came in under budget at 2,150 instead of the expected 3,000. Social events made a small profit of 19. Officers regalia to be returned to Events Officer prior to District Changeover. Details and booking form for District Changeover to be circulated by end of month. ACTION: BOOKING FORM FOR CHANGEOVER ON 13 TH JULY TO BE PREPARED BY DISTRICT SECRETARY/EVENTS OFFICER, READY FOR CIRCULATION BY THE END OF MAY. Health & Safety Report as submitted. Insurance Report as submitted. Vulnerable Persons Report as submitted. Acceptance of reports proposed by Ian Haffner, seconded by John Barnes carried. SECTION 9 Long Range Planning Chairman Update Revised 5-year plan to be considered at LRP meeting on 10 th June. Secretary to Council of Governors, Andy Pemberton, reported that the MD was forming a committee to review the structure of the organisation. Acceptance of report proposed by Heather Jeavons, seconded by Joy Haffner carried. SECTION 10 IPDG, 1 ST VDG, 2 ND VDG, PDG LIAISON, DG IPDG Report as submitted. IPDG Paul Anstice said he had greatly enjoyed being on Cabinet for 25 years, both in District 105 A and 105 M, but that he was now standing down. He wished the new Cabinet well, under the leadership of DG-Elect Ian Haffner. DG Simon thanked IPDG Paul and Cabinet Officers gave him a round of applause. 1 st VDG Report as submitted. 2 nd VDG Report as submitted. PDG Liaison Update: Golf competition was taking place on 7 th August. More female golfers needed, as only one lady took part last year. DG Report as submitted. DG Simon then thanked Cabinet for all their hard work and support over his year in office, which was shortly coming to an end. He said that he had undertaken a further run in Rugby the previous week but that, in spite of all the running, he was finishing his year in Office fatter, not fitter! He reported that District 105 M had raised over 33,000 for the Philippines appeal and that 1120 Jerry Cans had been sent. 0.5 million had been raised by the Multiple District. He said that the Governors Team had worked well. Finally, he wished DG-Elect Ian every success in the forthcoming Lions year. Acceptance of reports proposed by Simon Moss, seconded by Paul Anstice carried. 4
7. ANY OTHER BUSINESS LCIF Officer Bill Ranautta thanked IPDG Paul for arranging an award for him at District Convention. Webmaster Joy Haffner asked that people use generic email addresses rather than personal. IPDG Paul Anstice expressed concern over the number of spam emails he was receiving as ipdg@lions... Other members were also receiving similar emails but there was little that could be done about it. On behalf of Cabinet, DG-Elect Ian expressed thanks to DG Simon for a successful year in office. 8. TAILTWISTER SAA Ron was very Cross! 9. DATE OF NEXT MEETING Sunday 17 th August 2014, St. John s Hotel. 10.30 a.m. Reports to be with District Secretary, copy to Region or Committee Chairman 1 st August 2014. 10. CLOSE OF MEETING 11.48 a.m. a record! 5