MANSFIELD TOWNSHIP SCHOOL DISTRICT Minutes February 13, 2017 CALL TO ORDER The regular meeting of the Mansfield Board of Education was held in the Media Center at the Mansfield Township Elementary School, 200 Mansfield Road East, Columbus, New Jersey on Monday, February 13, 2017. The meeting was called to order at 6:30 pm by Mrs. Perrone, Board President. The secretary recorded the roll and announced a quorum present. Members present: Mrs. Alison Perrone, Board President Mr. Jared Fantasia, Vice President Mr. Joseph Broski Mrs. Abbey True-Harris Mr. Lou Klein Arrived at 6:30 pm Mr. Ramy Reddy Mrs. Stacey Nicosia Mr. Scott Shumway Mrs. Villegas Members absent: Others present: Mrs. Tiffany Moutis, Superintendent Mrs. Joyce A. Goode, Business Administrator/Board Secretary Mrs. Perrone led the Board and the public in the flag salute. Mrs. Perrone read the Open Public Meetings statement as follows: STATEMENT OF NOTICE OF THE OPEN PUBLIC MEETING A. The New Jersey Open Public Meetings Law enacted to insure the right of the public to have advance notice of and to attend the meetings of the public bodies at which any business affecting their interest is discussed or acted upon. In accordance with the provisions of the Act, the Mansfield Township Board of Education has caused notice of this meeting to be published by having the date, time and place thereof communicated to the Burlington County Times on December 16, 2016 and the Trenton Times on December 12, 2016. Presentation: B. Superintendent s Update C. Julie Katz, Guidance Update D. Susann Tahsin, Special Education Update E. Donna Giampietro to present PR brochure F. Presentation to the 2016-2017 Teacher of the Year: Mrs. Lisa Dolci and Mrs. Meghan Grosse G. Presentation to the 2016-2017 Educational Services Provider of the Year: Mrs. Amy Vigorito and Mrs. Janet Strusz H. Spotlight Student: 1
CONSENT AGENDA MTES January recipient: Chloe Sheffield from Mrs. Hendershot s 5 th grade class JHES February recipient: Alana DiPietro from Mrs. Papero s 2 nd grade class Motion by Mrs. Nicosia, second by Mr. Fantasia to approve the following minutes. MINUTES January 9, 2017 Regular session minutes January 9, 2017 Closed session minutes Voice vote: Unanimously carried by voice vote. Mr. Broski and Mr. Reddy abstained. PUBLIC COMMENT - None The Board of Education recognizes the value of public comment on educational issues and the importance of providing an opportunity to the public to express themselves on school-related matters of concern to the residents of Mansfield Township. To allow for a fair and orderly public comment period and in accordance with Board Policy no. 1120, individual comments are limited to two minutes and the total time for the public comment session will be thirty minutes. To protect the privacy of all students and staff, concerns regarding individual students and staff members should generally be addressed by first meeting with the appropriate administrative staff. At times, it may appear to members of our audience that the board of education takes action with very little, if any, comment and, in many cases, a unanimous vote. Before a matter is placed on the agenda at a public meeting, the administration has thoroughly reviewed the matter and is satisfied that it is ready to be presented to the board of education. The matter may have been previously discussed at the work session meeting. Board members preview the agenda items and discuss questionable items with the Superintendent or Business Administrator so that when they attend the meeting, there is usually no further need to question the issue. Only then is it voted upon as an action item at a public meeting. SUPERINTENDENT S REPORT A. REVIEW OF THE FOLLOWING REPORTS : HIB: Approval to affirm the Superintendent s decision following receipt of reports of Harassment, Intimidation and Bullying: MTES 6 and 7 MTES Fire Drill: 1/4/2017 MTES Shelter In Place: 1/25/2017 JHES Fire Drill: 1/12/2017 JHES Active Shooter Drill: 1/27/2017 Motion by Mr. Fantasia, second by Mr. Shumway to approve the following Action items. Action Items Resolve to accept, with regret, the resignation of Shannon Fazekas, Instructional Aide and MVP Group Leader; effective January 27, 2017. 2
Resolve to accept, with regret, the resignation of Margaret Potter, Business Office Clerk; effective February 3, 2017. Resolve to accept, with regret, the resignation of Teresa Perez, Aide; effective February 3, 2017. Resolve to approve Jenna Farmer for the position of MTES General Classroom Aide at the rate of $13.50 per hour per the MTSD negotiated agreement; effective 2/8/2017. Resolve to approve Karlee Thorpe for the position of MVP substitute aide at the rate of $15.00 per hour, effective upon Board approval. Resolve to approve the 2017-2018 district calendar (see attached). Resolve to approve the revised 2016-2017 Emergency Management Plan. Resolve to approve Mindy Hammond to complete graduate school field service as required by The College of New Jersey, effective February 14, 2017 June 30, 2017. Resolve to approve, The Mansfield Township Board of Education seeks to participate in Sustainable Jersey for Schools to focus attention and efforts on matters of sustainability and pursue initiatives that will lead to Sustainable Jersey for Schools Certification. Resolve to approve the following individuals as Substitute Teachers for the remainder of the 2016-2017 fiscal school year: NAME Kathleen Weilbacker Karen Venditti POSITION Substitute Teacher Substitute Teacher Resolve to approve the following staff members to be compensated for Title 1 Before-school Tutoring, Account Number: 20.235.100.101.02 according to the MTEA negotiated agreement: NAME TITLE # OF TEACHING HOURS @ $40 PER HOUR Jared Debrizzi Teacher Two 30 minute sessions twice a week for 6 weeks (12 sessions) Gail Rowan Teacher Two 30 minute sessions twice a week for 6 weeks (12 sessions) MAX TOTAL COMPENSATION $720.00 $720.00 Resolve to approve the following staff members to be compensated for STEM Program, Account Number: 11.401.100.101.02 according to the MTEA negotiated agreement: NAME TITLE # OF TEACHING HOURS MAX TOTAL 3
@ $40 PER HOUR COMPENSATION Diane D Amico Teacher 16 one hour sessions $790 per teacher (payment includes teaching hours and preparation hours, at contractual $40 an hour rate, plus 1 evening parent event at a contractual rate of $50 per event) Denise Yockey Teacher 16- one hour sessions $790 per teacher (payment includes teaching hours and preparation hours, at contractual $40 an hour rate, plus 1 evening parent event at a contractual rate of $50 per event) Resolve to approve the following staff members to be compensated for TechShare 17. NAME TITLE # OF TEACHING HOURS @ $40 PER HOUR MAX TOTAL COMPENSATION Meghan Grosse Amanda James Teacher 1 $40 per session taught and $20 per workshop title Resolve to approve the following Facilities Use Applications: Name of Organization Facility Date(s) Time Yearbook Committee MTES Computer February 15, 2017 7:30 PM 9:30 PM Room NB Soccer Club MTES Athletic and Soccer Fields March 14 August 31, 2017 11:00 AM 6:00 PM, Saturday and Sunday games; 5:00 PM 8:00 PM weeknights for practice Girl Scout Troop 22049 MTES Gymnasium May 12, 2017 6:15 PM 9:15 PM Resolve to approve the following Professional Visitation Applications: Workshop/Seminar Attendee(s) Date(s) Cost PARCC Training Glenn Kershner February 16, 2017 $0.00 Google EDU Across the Jamie Szymanski February 23, 2017 $0.00 Curriculum Zones of Regulation/Are You In Sharon Dixon February 23 and 24, 2017 $225.00 each The Zone? Cheryl Strickland Pediatric Yoga and Mindfulness Dayna Bezila March 8, 2017 $199.00 Faces 4Autism Conference Susann Tahsin March 10, 2017 $79.00 4
NJSBGA Expo Conference Fred Knaak March 13 15, 2017 $120.00 NJ ASK Training Glenn Kershner March 16, 2017 $0.00 Ready for the Real World presented by Cooper Hospital Time and Attendance Certification Course Christine Flasser March 21, 2017 $45.00 Christine LaMaine Diane Buckley May 2-3, 2017 $695.00 each Resolve to approve the following Educational Field Trips: Destination of Trip Grade Date(s) Cost We Rock the Spectrum, Mt. Laurel NJ 1 st March 13, 2017 $10.60 per adult; $160 total Resolve to approve the revised job titles and job descriptions for the following positions. a. Math Coach b. ELA Coach c. Basic Skills Teacher d. Administrative Assistant for Professional Development, Payroll, Maintenance & Substitutes e. Administrative Assistant to the Business Administrator/Board Secretary / Accounts Payable f. Administrative Assistant for Human Resources, Transportation / Accounts Receivables g. Administrative Assistant to the Superintendent h. School Media Specialist 2 part-time positions. Roll Call Vote: Mr. Broski Yes Mr. Fantasia Yes Mrs. True-Harris Yes Mr. Klein Yes Mrs. Nicosia Yes Mrs. Perrone Yes Mr. Reddy Yes Mr. Shumway Yes Mrs. Villegas Yes BUSINESS ADMINISTRATOR/BOARD SECRETARY S REPORT ACTION ITEMS Motion by Mr. Broski, second by Mrs. Nicosia to approve the following Action Items. Resolve, to approve the Board Secretary s Monthly Certification of Line Item Status and the Board of Education s Monthly Certification of Budgetary Major Account funds Status: i. Board Secretary s Monthly Certification Budgetary Line Item Status: Pursuant to N.J.A.C. 6A:23-2.11(c)3, I certify that as of December 2016, no budgetary line item account has encumbrances and expenditures, which in total, exceed the line item appropriation in violation of N.J.A.C. A: 23-11(a). j. Board of Education s Monthly Certification of Budgetary Major Account/Fund Status: Pursuance to N.J.A.C. 6A:23-2.11(c)4, we certify that as of the review of the secretary s 5
and treasurer s monthly financial reports, in the minutes of the board each month, that no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.11(b). Resolve to approve the February 2017 Bills and Claims. k. Batch: 50 $21,076.00 l. Batch: 51 $ 322,219.67 Resolve to approve the following transfers. From: To: Amount: 11.000.219.610.00 11.000.218.610.00 $99.00 Resolve to accept the 2015-2016 Comprehensive Annual Financial Audit. Resolve to approve the fiscal year ending June 30, 2016 Audit Synopsis. Resolve to approve the 2015 2016 Corrective Action Plan. Resolve to approve the first reading of the revised Substitute Teacher Policy # 4121. Resolve to approve the first reading of the revised Substitute Aides Policy # 4123. Resolve to authorize Donna Giampietro, Kristine Patton and Michele Ripish to sign the Delta-T Group substitute time sheets. Resolve to approve Cannone and Company, P.A. Certified Public Accountants as the Mansfield Township School District Auditor of Record February 2017 January 2018, annual fee $18,000. Request For Proposal s received m. Cannone and Company, P.A. Certified Public Accountants $18,000 n. Holman, Frenia, Allison, P.C. Certified Public Accountants $18,900 Resolve to approve the transportation agreement between Mansfield Township School District and Eagle Wolfington Transportation Services to Hampton Academy at a per diem rate of $287.73, total cost $25,607.97, represents 89 days January 31, 2017 to June 15, 2017 school year. Resolve to approve the out of district placement for student 241820 to attend Hampton Academy, prorated tuition $22,356.80, January 31, 2017 June 15, 2017. Resolve to approve Paul H. Green Esq., Law Firm of SCHENCK, PRICE, SMITH & KING, LLP as the Labor Attorney, for negotiations, rate $175.00 per hour for the 2016 2017 school year. Resolution 13-0020 Waiver of Requirements Special Education Medicaid Initiative (SEMI) Program Whereas, NJAC 6A:23A-5.3 provides that a school district may request a waiver of compliance with respect to the district s participation in the Special Education Medicare Initiative (SEMI) Program 6
for the 2017-2018 and Whereas, the Mansfield Board of Education desires to apply for this waiver due to the fact that the district projects having fewer than 40 Medicaid eligible classified students and would not provide a cost benefit to the district based on the projection of the district s available SEMI reimbursement for the 2017-2018 budget year, Now Therefore Be It Resolved that the Mansfield Township Board of Education hereby authorizes the Chief School Administrator to submit to the Executive County Superintendent of Schools in the County of Burlington an appropriate waiver of the requirements of NJAC 6A23A-5.3 for the 2017-2018 school year. Roll Call Vote: Mr. Broski Yes Mr. Fantasia Yes Mrs. True-Harris Yes Mr. Klein Yes Mrs. Nicosia Yes Mrs. Perrone Yes Mr. Reddy Yes Mr. Shumway Yes Mrs. Villegas Yes Executive session: Old Business: a. Substitute Teacher Per Diem Rate increase rate approved, revised rate included in the revised policy. b. Substitute Aide Per Diem Rate increase rate approved, revised rate is included in the revised policy. New Business: Preschool tuition Discounted rate for employees. Mrs. Moutis ask the Board their thoughts on a reduced rate for staff member s children to attend the preschool. Mrs. Goode will review district records if previous staff members received a discounted rate. Mr. Reddy suggested that we bid the transportation route if Northern Burlington School district will not include the Waverly route on their transportation schedule. Public comment: Motion by Mr. Broski second by Mrs. Nicosia to recess to Executive Session. The Board convened to Executive Session at 7:45 pm. - Personnel - HIB: Approve to review the Superintendent s decision following receipt of reports of Harassment, Intimidation and Bullying: HIB: MTES 8, 9, 10, 11 and JHES 1 CLOSED SESSION RESOLUTION WHEREAS, the Board of Education of Mansfield ( Board of Education ) has deemed it necessary to go into closed session to discuss certain matters which are exempted from the Public; and WHEREAS, the regular meeting of the Board of Education will reconvene following the end of the closed session; NOW, THEREFORE, BE IT RESOLVED THAT THE Board of Education will go into closed session for the following reasons outlined in N.J.S.A. 10:4-12: 7
BE IT FURTHER RESOLVED that the Board of Education hereby declares that the discussion of the aforementioned subjects may be made public at a time when the Board of Education Attorney advised the Board of Education that the disclosure of the discussion will not detrimentally affect any right, interest or duty of the school district or any other entity with respect to said discussion. A motion was made by Mr. Broski, second by Mr. Klein to adjourn the Executive Session and return to public session at 9:17 pm. The vote: Unanimously carried by voice vote. Adjournment Motion was made by Mrs. Nicosia, second by Mr. Reddy to adjourn the public session meeting at 9:30 PM. The vote: Unanimously carried by voice vote. Voice vote 8