CORPORATION OF THE TOWNSHIP OF LEEDS AND THE THOUSAND ISLANDS January 13, 2014 PRESENT: Council: Mayor Kinsella, Deputy Mayor Conarroe, Councillor Dickson, Councillor Emmons, Councillor Kelsey, Councillor Lesage-Tye, Councillor Merkley. Staff: CAO Milena Avramovic, Clerk Vanessa Latimer, Treasurer Bill McKennan, Interim Director of Planning and Development Elaine Mallory, Roads Supervisor James Tuck, Director of Public Works Ted Laszczak, Environmental Technologist Andrew Day, and Administrative Assistant Lisa Lawrence. 1. Council met in regular session on the evening of January 13 th 2014 at 7:00 p.m. at the Lansdowne Council Chambers. 1.1 Declaration of Interest None. 2. ADOPTION OF AGENDA Resolution #001-14 (Merkley, Dickson) THAT the agenda for the regular meeting of Council on January 13 th, 2014 be adopted as amended. 3. Council adjourn to form Committee of the Whole in camera Resolution #002-14 (Dickson, Merkley) THAT Council adjourns to form Committee of the Whole In Camera to consider litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. 4. IN CAMERA 4.1 Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. 5. Committee of the Whole in camera adjourn and rise. Resolution #004-14 (Kelsey, Merkley) THAT Committee of the Whole In Camera adjourns and reverts to Council.
Council Minutes Meeting of January 13 th, 2014, Page 2 Announcements: The Clerk presented the Mayor with the first Chain of Office for the Township of Leeds and Thousand Islands. Mayor Kinsella thanked residents for being so well prepared during the recent weather patterns. Special thanks to staff and volunteers especially James Tuck, Chief Bennett and CAO Milena Avramovic for keeping Council updated during the ice storm. Mayors Breakfast January 27 th at the Glen House beginning at 8:15 a.m. Welcome Ted Laszczak Director of Public Works. 6. ADOPTION OF MINUTES 6.1 December 9 th, 2013 Public Meeting Minutes Resolution #005-14 (Kelsey, Dickson) THAT the December 9 th, 2013 Public Meeting Minutes be adopted as circulated. 6.2 December 9 th, 2013 Regular Meeting Minutes Resolution #006-14 (Dickson, Kelsey) THAT the December 9 th, 2013 Regular Meeting Minutes be adopted as circulated. 6.3 December 16 th, 2013 Special Meeting Minutes Resolution #007-14 (Kelsey, Dickson) THAT the December 16 th, 2013 Special Meeting Minutes be adopted as circulated. 7. Council adjourn to form Committee of the Whole Resolution #008-14 (Dickson, Kelsey) THAT Council adjourns to form Committee of the Whole at 7:15 p.m.
Council Minutes Meeting of January 13 th, 2014, Page 3 COMMITTEE OF THE WHOLE 1. REPORTS 1.1 Protection to Persons and Property Planning - Planning Report No. PL-001-14 Lansdowne Waste Site Civic Address - Planning Report No. PL-002-14 Proposed Formation of Committee for Sign By-Law - Planning Report No. PL-003-14 Construction Updates Building - Building Report No. BD-011-13 November Report report. Council received the report. - Building Report No. BD-012-13 December Report report. Council received the report. 1.2 Public Works Waste Management - Public Works Report No. PWR-001-14 Renewal of Contract for Collection and Processing of Recyclables Environmental Technologist Andrew Day presented the - Public Works Report No. PWR-002-14 TLTI Response to 2013 MOE Inspection of Lansdowne Waste Disposal Site Environmental Technologist Andrew Day presented the
Council Minutes Meeting of January 13 th, 2014, Page 4 2. Other Business 2.1 Deputy Mayor Conarroe - Snowmobiling Deputy Mayor Conarroe reported that the St. Lawrence Parks Commission has shut down access on the north side of the parkway to snowmobiles. Local clubs, snowmobilers, restaurants, and tourism in general, are affected. 3. Committee of the Whole adjourn and rise. Resolution #009-14 (Kelsey, Dickson) THAT the Committee of the Whole adjourns and reverts to Council. COUNCIL MEETING 8. BUSINESS ARISING FROM COMMITTEE OF THE WHOLE Resolution #010-14 (Lesage-Tye, Emmons) THAT the following reports presented during the Committee of the Whole be received: - Planning Report No. PL-001-14 Lansdowne Waste Site Civic Address - Planning Report No. PL-002-14 Proposed Formation of Committee for Sign By-law - Planning Report No. PL-003-14 Construction Updates - Building Report No. BD-011-13 November Report - Building Report No. BD-012-13 December Report - Public Works Report No. PWR-001-14 Renewal of Contract for Collection and Processing of Recyclables - Public Works Report No. PWR-002-14 TLTI Response to 2013 MOE Inspection of Lansdowne Waste Disposal Site 9. ACTION REQUIRED ITEMS 9.1 Resolution Planning Report No. PL-001-14 Lansdowne Waste Site Civic Address Resolution #011-14 (Dickson, Kelsey) THAT Council receive Planning Report No. PL-001-14 and approve the address change for the Waste Site from 365 Kidd Road South to 530 Eden Grove Road.
Council Minutes Meeting of January 13 th, 2014, Page 5 9.2 Resolution Planning Report No. PL-002-14 Sign By-law Resolution #012-14 (Dickson, Kelsey) THAT Council strike a Sign By-law Committee to draft an updated Sign By-law, comprised of Council and staff representatives, additionally five to seven stakeholders from the community such as resident associations, village representatives, the real estate industry, the building industry and additional commercial representation. Lost. 9.3 Resolution Public Works Report No. PWR-001-14 Renewal of Recycling Contract Resolution #013-14 (Conarroe, Lesage-Tye) THAT the existing contract with Manco Recycling Systems Inc., as approved by resolution 481-11 on November 14, 2011, be renewed for a period of 2 years for the collection and procession of recyclables at all three of the landfills in the Township of Leeds and the Thousand Islands commencing early in 2014 at the new price of $149 per 40 yard bin lift and $7.25 per 0.2 yard organic bin. 9.4 Resolution Public Works Report No. PWR-002-14 TLTI Response to MOE Resolution #014-14 (Conarroe, Lesage-Tye) THAT Council support the prepared draft response to the 2013 Ministry of Environment inspection of the Lansdowne Waste Disposal Site, and that staff be directed to submit the response to the Ministry of Environment. 9.5 Reschedule January 6 th Cancelled Budget Meeting February 3, 2014 Resolution #015-14 (Conarroe, Lesage-Tye) THAT the January 6 th, 2014 budget meeting that was cancelled due to inclement weather be rescheduled to February 3 rd, 2014 at 5:00 pm. 9.6 OGRA Nomination of a Representative for the Southwest Zone Resolution #016-14 (Lesage-Tye, Emmons) THAT the request received from OGRA with regard to seeking nominations to elect the representative to the Ontario Good Roads Association Board of Directors for the Southwest Zone be received and filed.
Council Minutes Meeting of January 13 th, 2014, Page 6 9.7 United Counties of Prescott/Russell Aggregate Extractors Peat-moss Resolution #017-14 (Lesage-Tye, Emmons) THAT the request received from the United Counties of Prescott/Russell with regard to petitioning the Ministry of Natural Resources to amend the Aggregate Resources Act to ensure that peat-moss extractors are subject to the same criteria as other aggregate extractors be received and filed. 9.8 Resolution Propane Shortage Resolution #018-14 (Conarroe, Emmons) WHEREAS the Council of the Township of Leeds and the Thousand Islands recognizes the propane shortage experienced by residents within the Township; AND WHEREAS the Council of the Township of Leeds and the Thousand Islands recognizes that this propane shortage has caused many residents to be without heat for days/weeks, thus causing undue health, financial and emotional hardship; AND WHEREAS the Council of the Township of Leeds and the Thousand Islands urges the Province of Ontario to develop partnership programs that would allow for Mutual assistance between fuel providers in emergency situations; BE IT RESOLVED that the Province be encouraged to address this issue without delay to mitigate any hardship and damages caused by future fuel shortages. BE IT FURTHER RESOLVED this resolution be circulated to neighbouring municipalities, the United Counties of Leeds and Grenville, Minister of Energy, MPP Clark s office, and MP Brown s office to gain support. 9.9 Request United Counties of Leeds and Grenville support regarding Enbridge Line 9B Resolution #019-14 (Lesage-Tye, Emmons) WHEREAS the Township of Leeds and the Thousand Islands received deputations during the month of October regarding the reversal of Enbridge Line 9B; AND WHEREAS the Council directed staff to prepare a letter to the National Energy Board regarding Line 9B Reversal and Line 9 Capacity Expansion Project OH-002-2013; AND WHEREAS the letter outlines the Township s concerns with all actions that could significantly impact the Township s drinking water sources, the natural environment, or residents property and way of life;
Council Minutes Meeting of January 13 th, 2014, Page 7 BE IT RESOLVED this resolution be circulated to neighbouring municipalities, and the United Counties of Leeds and Grenville to gain support. 9.10 Heart and Stroke Proclaim February as Heart and Stroke Month Resolution #020 (Lesage-Tye, Emmons) WHEREAS Heart disease and stroke take the life of one Canadian every 7 minutes; AND WHEREAS The Heart and Stroke foundation, a volunteer-based health charity, leads in preventing and reducing the impact of heart disease and stroke. The Foundation protects the lives of all Canadians by funding life-giving scientific research and medical advances, the promotion of healthy living, education and social changes; AND WHEREAS February is Heart Month in Canada, during which the Heart and Stroke Foundation Person-to-Person Campaign takes place, to support on-going heart disease and stroke research and programs; AND WHEREAS We applaud and commend the thousands of volunteers, staff and researchers of the Heart and Stroke Foundation of Ontario for their dedication and commitment and wish them continued success; I, THEREFORE: proclaim that the month of February be observed as Heart Month in Leeds and the Thousand Islands. I further urge all citizens to co-operate with the Heart and Stroke Foundation of Ontario Person-to-Person Campaign, and all civic, social and fraternal organizations and business establishments to give this campaign the greatest possible support. Put your heart into it and make a difference. 9.11 Resolution Gift Cards for Volunteers/Employees during recent weather situation Resolution #021-14 (Emmons, Lesage-Tye) THAT Council approve the purchase of Tim Hortons gift certificates for the volunteer/employees who contributed to the well being of our citizens during the current Christmas weather situation. Deputy Mayor Conarroe gave Notice of Motion that at the next meeting she will move a resolution that Council direct staff to send a letter to the St. Lawrence Parks Commission encouraging them to re-open access to snowmobiling organizations, thereby supporting local businesses and winter recreation.
Council Minutes Meeting of January 13 th, 2014, Page 8 10. INFORMATION ITEMS 10.1 Fire Services Ice Storm/Power Outage Synopsis 10.2 Information Report MOE Chief Drinking Water Inspector s Report 10.3 Enbridge Line 9 Integrity Dig 10.4 OGRA Heads Up Judge Dismisses Challenge MMS 10.5 OPP Additional Training/Carrying of CEW 10.6 TransCanada Pipelines in your Community Resolution #022-14 (Emmons, Lesage-Tye) THAT information items #10.1 - #10.6 be received and filed. Council discussed Items #10.1, 10.3, 10.5 11. OTHER BUSINESS 11.1 Councillor Lesage-Tye - Seeley s Bay Medical Centre Councillor Lesage-Tye reported concern with the conditions outlined in the proposed Agreement with the Medical Centre. Council discussed. Mayor Kinsella reported on the specific lease-hold agreement and the CAO commented on the importance of protecting the Corporation. Councillor Emmons thanked the local residents who assisted in maintaining the skating rink over the holidays. 12. BY-LAWS 12.1 By-law #14-002 By-law to Appoint Director of Public Works Resolution #023-14 (Emmons, Lesage-Tye) THAT three readings and final passage be granted to Bylaw #14-002, being a by-law to Appoint a Director of Public Works. 13. PASSING OF CONFIRMATION BY-LAW Resolution #024-14 (Emmons, Lesage-Tye) THAT three readings and final passage be granted to By-law #14-003, being a by-law to Confirm the Proceedings of The Corporation of the Township of Leeds and the Thousand Islands at its meeting held on January 13 th, 2013.
Council Minutes Meeting of January 13 th, 2014, Page 9 14. ADJOURNMENT Resolution #025-14 (Emmons, Lesage-Tye) THAT Council adjourns to January 20, 2014, at 7:00 p.m. in the Lansdowne Council Chambers. Frank Kinsella, Mayor Vanessa Latimer, Clerk