AGENDA Indiana Pharmacists Alliance Board of Directors Meeting June 21, 2017, Noon- 2:30PM IPA Office. Lunch 11:30am Conf: 888-585-9008. ID: 548798723 Vision: To lead the advancement of Indiana Pharmacy by promoting legislation, collaboration and innovation that optimize patient care, safety and the health of our communities. Noon Agenda Topic 1. Call to Order, Introductions & Roll Call- Julia Bartlow 2. Additions to/ Approval of Agenda 3. Anti-Trust Policy Sign-In 4. Approval of Board Minutes- April 11, 2017 Pre-read 12:10 PM 5. Executive Summary 5.1 Membership Activities & Metrics - Randy Hitchens, Nick Sloffer 5.2 Financials- YTD May 2017 12:30 PM 6. Policy Discussion 6.1 2017 IPA Legislative & Regulatory Report- John Hertig 12:45 PM 7. Action Items 7.1 Recommendation: Legislative & Regulatory Council- John Hertig 1:00 PM 8. New Business and Key Initiatives 8.1 IPA Strategic Plan Review- 2017-2020 8.2 2017 Annual Convention-at-a-Glance- Sara T., Kathleen S., Randy H. 8.3 2018 IPA Leadership Nominations- Dan Degnan 8.4 2017 IPA Annual Award Nominations- Julia Bartlow 8.5 IPA Student Academy & Council Committees- Nick Sloffer 2:00 PM 9. Academy Reports- Membership & Fundraising Indiana Academy Community Pharmacists Lynn Fletcher Indiana Society Health System Pharmacists Jen Copple Indiana Academy Specialized Pharmacists Denise Fields 2:10 PM 10. District Director Reports- Membership & Regional Meetings District 1, 2 North Amy Wleklinski District 3 Northeast Julie Bolinger District 4, 7, 8 West Dan Cleveland District 5, 6 Southeast Camille Boyken District 9 South Lester Burris 2:20 PM 11. Council & Task Force Reports 11.1 Membership Nick Sloffer, Julie Bolinger 11.2 Legislative & Regulatory John Hertig 11.3 Education Sara Trovinger, Kathy Shoemaker 11.4 New Practitioners Veronica Vernon, Jessica Triboletti 2:30 PM 12. Adjournment
2017 IPA Board Meeting Roll-Call and Sign-In, and Anti-Trust Avoidance Anti-Trust Avoidance: Various Federal and State laws prohibit the exchange of information among competitors regarding matters pertaining to price, refusals to deal, market division, tying relationships, and other topics which might infringe upon antitrust regulations, and that no such exchange or discussion will be tolerated during this meeting. These guidelines apply not only to the formal meeting session, but to informal discussions during breaks, meals or social gatherings. Thank you for your cooperation. IPA Executive Committee Meeting: Board of Directors Meeting, June 21, 2017 Attendees Attendance/Signatures Required NAME ROLE SIGNATURE JAN FEB MAR APR JUN Julia Bartlow IPA President Nick Sloffer IPA President-Elect Dan Degnan IPA Past President Herb Halley IPA Treasurer Randy Hitchens IPA Exec. Vice President Amy Wleklinski IPA District 1&2 North Director Julie Bolinger IPA District 3 Northeast Dir Dan Cleveland IPA District 4, 7 & 8 West Dir Camille Boyken IPA District 5 & 6 Southeast Dir Lester Burris IPA District 9 South Director Lynn Fletcher IACP President Melynda Ludwick ISHP President Denise Fields IASP President Attendance= 77% 85% 69% 85% 77% Jen Copple ISHP President-Elect Rick Koomler IACP President-Elect Scott Booziotis IASP President-Elect Board Votes= 12 10 7 10 10 Veronica Leffler IPA Dir. Marketing & Education Carol Dunham IPA Meetings & PRN Manager Trovinger/Shoemaker Education Council Sloffer/Bolinger Membership Council Vernon/ Triboletti New Practitioner Council Hertig Legislative Task Force Adam Smith Student Executive Comm, Chair Shelby Ramion IPA Student Intern Total Attendees 21 16 18 17
MINUTES INDIANA PHARMACISTS ALLIANCE BOARD MEETING June 21, 2017, Noon- 2:30pm 1. Call to Order & Roll Call The meeting was called to order by President Bartlow on Wednesday, June 21 at Noon. Members Present: Julia Bartlow, president; Nick Sloffer, president-elect; Dan Degnan, pastpresident; Herb Halley, treasurer; Randy Hitchens, exec vp; Camille Boyken; Lester Burris; Dan Cleveland; Lynn Fletcher; Denise Fields; Rick Koomler; Scott Booziotos. [10/13] Members Absent: Amy Wleklinski; Julie Bolinger; and Jen Copple. Also Present: John Hertig; Sara Trovinger; Carol Dunham and Veronica Leffler, IPA; Shelby Ramion, IPA intern. 2. Additions to/ Approval of Agenda Julia Bartlow reviewed the agenda. Denise Fields asked that a discussion of IPA Journal frequency be added to the agenda. It was Moved and Seconded to approve the Agenda. Motion carried. 3. Anti-Trust Policy President Bartlow noted the anti-trust policy, which members confirmed during roll-call. A quorum was present. [10/12= 83%] 4. Approval of Board Minutes Board Minutes were approved for April 11, 2017. 5. Executive Summary Report Randy Hitchens shared a summary of 2017 Membership Campaign Metrics and Financial Report (YTD May). 5.1 Membership Campaign & Metrics IPA has recruited 90 new members through June 20, including 36 pharmacists, 51 students, 1 technician and 2 associates. Our 2017 Pharmacist and Technician Renewal Rate has increased to 80.2% verses 78% (2016) and 73% (2015). 107 pharmacists and technicians have not renewed for 2017. The Membership Council and IPA Staff are pressing to exceed our 80%+ Renewal Rate in 2017 and will be implementing a Quarter 3, 2017 New Pharmacist Member Promotion (17 Months Membership to 12/2018 For Price of 12 Months) designed to add 120 new pharmacists. This offer will be promoted to pharmacy school faculty and preceptors. Plews Shadley Law became a new Gold- Level Corporate Member ($2500) in April 2017.
5.2 Financials IPA Income Statements and Balance Sheets were presented for May YTD, 2017. IPA Assets are $299,800. Our Net Income is ($24,202) through May YTD on target Revenues and Expenses of $170,397 and $194,600, respectively. Key variances were identified, including an $18,500 budgeted expense for new website/association management system. Our net income will improve in June given the timing of program revenues. 6. Policy Discussion 6.1 2017 Legislative Report: IPA Staff has remodeled the IPA Website/ Legislation portal to include a Bills Digest and Executive Summary- 2016-2017; Full-Length Bill access via IN.Gov; and IPA Pharmacy Law History 1996-2017. This Legislation Portal has been locked and is only accessable to IPA members. John Hertig shared that the Legislative and Regulatory Task Force will start 2017-2018 planning in August in parallel with Steve Davisson, Ron Grooms and Bill Keown. He asked the Board for suggested pieces of legislation for 2018. Recommendations included: PBM price (MAC) transparency Pharmacy technician certification Opioid legislation enhancements (proactive pharmacist role) E-Prescribing expansion MTM service expansion Psychotropic medication oversight Medical marijuana position of opposition (let FDA regulate) 7. Action Items 7.1 Legislative and Regulatory Task Force Chair/ Council Recommendation John Hertig will continue as the LRTF Co-Chair July 2017- June 2018. He will determine if a cochair is necessary by August 2017. Randy Hitchens recommended that the Legislative & Regulatory Task Force be ungraded to a Council on October 1, 2017 given the strategic importance of IPA s legislative team. IPA created the LRTF in Quarter 3, 2015 as a Task Force to allow process flexibility. Processes matured in 2016. This requires a Bylaw revision similar to those of Membership, Education Council and New Practitioners. The Board asked John and Randy to propose Bylaw language revisions to be upgraded to a Council and an effective date. Dan Degnan is willing to help shape the Bylaw language upgrade. 8.0 New Business and Key Initiatives 8.1 IPA Strategic Plan Review- 2017-2020
Randy Hitchens shared a brief summary of our 2017-2020 Objectives, strategic focus areas and key 2017 tactics. Key tactics include: Organizational Viability 1. New IPA Website & Association Management System- launches Q 4, 2017 2. Implement Targeted Corporate Memberships- Plews Shadley Law is new 2017 sponsor. 3. Research & Restructure Annual Dues- Dues reduction to $225; addition of first and second year licensed pharmacist rates of $100 and $160 implemented January 1, 2017 Advocate & Advance Profession 1. Conduct Annual Member Educational Needs Assessment- Qtr 1, 2017 member survey results used to plan 2017 Annual Convention 2. Explore Inter=Professional Educational Opportunites 3. Conduct CE Webinar- OSHA websinare planned November 2017 4. Conduct Regional Meetings- Evansville 8.2 Annual Convention-At-A-Glance Carol Dunham and Sara Trovinger presented the Annual Convention & Expo Agenda, including events and CE sessions. This year s meeting will include several new events including Friday Dinner in the City, Dean s Reception, Awards Luncheon and Saturday Academy Breakfasts and evening Gala with Silent Auction. CE Sessions are based upon Quarter 1 member topic research. Speakers are being finalized for the meeting and will include Tom Menighan, CEO APhA; Dr. Jennifer Walthall, MD, Secretary Indiana FSSA; Becky Snead, CEO NASPA; and House Representative Buddy Carter of Georgia (P=60%). Meeting registration opens on the IPA Website July 1, 2017. 8.3 2018 Leadership Nominations & Election Dan Degnan shared that 2018 Board Elections are scheduled for August 17-25, 2017. Nomination Forms, a short bio and photos are due to Veronica Leffler by August 1, 2017. 2018 Positions include: IPA President Elect; IPA District 3 Director (northeast); IPA District 5 & 6 Director (southeast) IACP President Elect; 1 Pharmacist Board Member at Large ISHP President Elect; 2-3 Pharmacists and 1 Technician Board Members at Large IASP President Elect; 2 Pharmacists 8.4 2017 IPA Annual Award Nominations Julia Bartlow reported that all Award Nominations and letters are due to Veronica Leffler by July 28. The IPA Board will vote on IPA awards on August 4-7. Academy Boards must submit their Board-selected award winners by August 7. All awards will be presented at our Awards Luncheon on Friday, September 29 where a larger audience will be able to celebrate our award winners. 8.5 Student Academy and Council Committees Nick Sloffer reported that 23 students from Butler, Purdue and Manchester have submitted applications for our 7 Academy and Council Student Committees. Each Committee will contain
3 students representing each school. All Applications are due by June 30. Students are required to be IPA student members, which has boosted our student membership by 20 students. Our 6-member IPA Student Executive Committee will be reviewing the applications and selecting students for the committees based upon student committee interest, leadership skills and student recommendations by early-august. Our Student Executive Committee proposed that IPA create seven 3-student Committees to work under our 3 academies and 4 councils in Quarter 1, 2017. 8.6 Indiana Pharmacist Journal/Electronic Journal Denise Fields shared that many associations are moving to electronic Journals to save money and meet modern member needs. Randy Hitchens agreed and confirmed that several state pharmacy associations have moved from 100% print journals to a combination print/electronic. In 2016 and 2017, IPA reduced printed IPA Journals from 4 issues to 3 issues to save money ($4,000ea) and limited staff time during a busy Quarter 3. We are considering an electronic issue in 2018 to save postage expense. 9. Academy Reports Community Pharmacists: Lynn Fletcher reported that the IACP Board has communicated with 2017 non-renewing members to renew their membership. Rick Koomler and Nick Sloffer will promote our 2017 legislative wins and New Pharmacist promotion to Indiana Kroger pharmacists by e-mail. Health System Pharmacists: Jen Copple reported that IPA/ISHP is planning an Indiana Reception at the ISHP Midyear meeting on December 3 in Orlando and anticipate 350-425 attendees. The event is being sponsored by Purdue, Butler, Manchester, Lilly, IU Health and Parkview. Also, the ISHP Board is assessing a potential ASHP grant opportunity. Specialty Pharmacists: Denise Fields reported that the IASP Board is reviewing its membership list and searching for LTC, managed care and industry pharmacists that can strengthen its Board in 2018. The IASP Board is considering changing its name to Indiana Academy Non- Traditional Pharmacists. 10. District Reports Districts 1&2: Amy Wleklinski will be attending a South Bend opioid crisis meeting with physicians and local government in July. She is exploring a South Bend/Merrillville pharmacists Regional Meeting. District 3: Julie Bolinger plans to create a NEIPA CE event in Fort Wayne in 2018. Districts 4, 7 & 8: Dan Cleveland reports that the IPA Evansville Regional CE Meeting is scheduled for June 29, 2017 at St. Mary s Hospital. 8am Noon. We anticipate 40 pharmacists, technicians and students at this 4-hour CE event. District 5 & 6: Camille Boyken is exploring a 2018 Regional meeting opportunity in Columbus.
District 9: Lester Burris is exploring a 2018 Regional meeting in Jeffersonville or Bloomington. 11. Council & Task Force Reports Education Council: Sara Trovinger and Carol Dunham shared the Annual Convention-at-a Glance Agenda. Sara reports that the Education Council will finalize CE Sessions, description and learning objectives for the 2017 Annual Convention by June 30. Meeting Registration will open by July 1, 2017. Tom Menighan, APhA CEO and Congressional House Representative and Pharmacist, Buddy Carter, will be featured guests at our Annual Convention. Membership Council: Nick Sloffer reported that the Membership Council is supporting the IPA Staff to drive membership renewals and develop a Quarter 3 New Pharmacist Member promotion. We are excited to see our 2017 pharmacist/technician renewal rate hit 80%, which is up from 73% and 78% in 2015 and 2016. We sense that we can achieve 83-84% by year-end. New Practitioner Council: Veronica and Jessica report that the 2017 Future Pharmacist conference is scheduled at Butler University on Friday, July 14, 2017. Registration opens June 1. The New Practioner team is developing a student activity at our Annual Convention on Pharmacy Career Choices. Legislative & Regulatory Task Force: John Hertig. See above. 13. Adjourn: The meeting was adjourned at 2:25pm.