Unified School District No. 410 Durham-Hillsboro-Lehigh UNIFIED SCHOOL DISTRICT NO. 410 (Durham-Hillsboro-Lehigh) REGULAR BOARD MEETING Monday, January 13, 2014 7:00 pm USD 410 District Office Conference Room 416 S. Date Street Hillsboro, KS 67063
Agenda Regular Board Meeting USD 410 District Office Conference Room January 13, 2014, 7:00 p.m. A. Meeting called to order B. Approval of regular and consent agenda (December Regular Board Minutes Appendix A) (PAT Donations Appendix B) C. Citizen s open forum D. Stadium Operations Committee Report E. Action/Discussion Items 1. New Bus Purchase (Appendix C) 2. Building Reconfiguration 3. Tree Removal F. Executive Session for Personnel 1. Principal Evaluations G. Personnel 1. Resignations a. Clara Frick Mid-day Bus Driver 2. Work Agreements a. Robert Haude, II Bus Driver b. Priscilla Sibayan PAT Educator 3. Contracts a. Steve Noble Superintendent H. Reports 1. Superintendent s Report a. Board Member Appreciation Week b. Project Lead the Way Update c. District Asset Inventory 1. TEEN Report (Appendix D) 2. MCSEC Report (Appendix E) 3. Business Manager s Report (Financials) I. Approval of payment of bills and financial reports J. Communications K. Executive Session for Negotiations L. Adjournment
Annotated BOE Agenda January 14, 2014 A. Meeting Called to Order B. Approval of Regular and Consent Agenda Consent Agenda The U.S.D. 410 Board of Education uses the consent agenda as a way to operate more efficiently. Items on the consent agenda are routine in nature and generally do not require discussion by the board. Prior to approval of the consent agenda, board members may request that items be removed and placed on the regular agenda. 1. Board Meeting Minutes (Appendix A) Minutes from the December 9 regular BOE meeting are attached. Recommended Action: Motion to approve the minutes from the December 9 board meeting. 2. Donations From: Appendix B To: PAT Program Recommended Action: Motion to accept donations as listed Recommended Action for Regular and Consent Agenda: Motion to approve the regular agenda. Motion to approve the consent agenda. C. Citizen s Open Forum This is an open forum where patrons have the opportunity to speak and/or present to the board items that are otherwise not on the agenda. It is recommended the board not take any immediate action relating to issues presented in citizens open forum. D. Stadium Operations Committee Report Mr. Hinerman and Mr. Heinrichs serve on the joint stadium operations committee for Joel H. Wiens Stadium. This is the first of annual reports this committee will provide the board. Information will be shared on the past couple of years of expenditures as well as current operational and budget items.
E. Action / Discussion Items 1. New Bus Purchase (Appendix C) The 2013 vehicle replacement plan approved last spring showed we are due for purchasing a 65 passenger bus. We have submitted requests for bids to Ross Transportation out of Oklahoma City and Kansas Truck out of Wichita. Only Kansas Truck submitted a bid for this bus. The bid is included as Appendix C. Recommended Action Motion to approve the bus purchase from Kansas Truck Equipment Company for a 65 passenger Blue Bird bus in the amount of $87,762 2. Building Reconfiguration USD 410 is a relatively small district and as you know, our enrollment has continued to decline the past many years. Our drop of 50 students from last year to this year was a significant blow to our operational resources. With declining enrollment expected to continue over the next many years, I am proposing a building reconfiguration for the middle and high schools. This reconfiguration will only affect administrative and secretarial duties. My goal with this proposal is to keep our middle school philosophy intact for our 6 8 th grade students. This includes continuation of middle school recognitions, performances, assemblies, student council, clubs, etc. I have received word form KSDE that our reconfiguration proposal is OK to do from their standpoint. We will first retire the middle school building name and number (Hillsboro Middle School 5820). The date closed will be June 30, 2014. Next, we will reconfigure grade levels (6-12) and re-name the high school (Hillsboro Middle/High School 5814). This will not be done until July of 2014. Regarding assessment and accreditation, there is no impact. Because the state is in transition between old assessments / old accountability system and new assessments / new accountability system the timing is right for us to reconfigure this building. Recommended Action: Motion to approve the reconfiguration of Hillsboro Middle School (#5820) and Hillsboro High School (#5814) into one building. The new building will be called Hillsboro Middle/High School and the number for this 6-12 building will be #5814. 3. Tree Removal In order to have a place prepared for our school farm program, we need to remove the row of trees that currently separate the playground area from the FB practice field. These trees are mostly pine trees with a mix of other trees that have grown up in the row over time. I have contacted our golf course and a member of the Hillsboro Tree Board to see if there is any interest in re-planting these trees elswhere. As of this writing, I have not heard back from either group. I do expect to hear back before the board meeting Monday. I have received a quote from Marty Dalke to remove the trees that remain unclaimed. The quote is for $6,350 and includes complete removal of the trees and preparation of the site for leveling and proper drainage. Recommended Action: Motion to approve of Dalke Construction to remove the North/South tree row at the Elementary School Campus between the playground area and the FB practice field.
F. Executive Session - Personnel Motion for the Board to go into executive session at for the purpose of discussing matters related to personnel and the Board return to open meeting at in this room. The executive session is required to protect the privacy rights of identifiable individuals. G. Personnel 1. Resignations a. Clara Frick Mid-day bus driver 2. Work Agreements a. Robert Haude, II Bus Driver b. Priscilla Sibayan PAT Educator 3. Contracts a. Steve Noble Superintendent (Effective July 1, 2014 and expiring June 30, 2016) Recommended Action Motion to approve resignations as presented Motion to approve work agreements as presented Motion to approve contracts as presented H. Reports 1. Superintendent s Report a. Board Member Appreciation Week b. Elementary Farm / Playground c. District Asset Inventory d. PLTW Update 2. TEEN Report (Appendix D) 3. MCSEC Report (Appendix E) 4. Business Manager s Report (Financials) I. Approval of Payment of Bills and Financial Reports 1. The Board will review financial reports and approve the payment of bills. Recommended Action: Motion to approve the payment of bills totaling $ and the following financial reports. a. Electronic Funds Transfer Report b. High School/Middle School Activity Account Reports c. High School/Middle School Activity Account Bank Reconciliations d. Elementary School Activity Account Reports e. Elementary School Activity Account and Bank Reconciliations f. District Cash Summary Report g. District Accounts Bank Reconciliation, Bank Account Balance Report, and Securities Report
h. District Expense Budget Report i. Report of Transfers J. Communications K. Executive Session for Negotiations Motion for the Board to go into executive session at for the purpose of discussing matters related to negotiations and the Board return to open meeting at in this room. The executive session is required to protect the board s negotiating interests. L. Adjournment
Executive Session Motions (if needed at any time in the meeting) 1. Personnel Motion for the Board to go into executive session at for the purpose of discussing matters related to personnel and the Board return to open meeting at in this room. The executive session is required to protect the privacy rights of identifiable individuals. 2. Negotiations Motion for the Board to go into executive session at for the purpose of discussing matters related to negotiations and the Board return to open meeting at in this room. The executive session is required to protect the board s negotiating interests. 3. Student(s) Motion for the Board to enter into executive session at for the purpose of discussing matters related to students and the Board return to open meeting at in this room. The executive session is required to protect the privacy rights of identifiable individuals. 4. Attorney/Client Motion for the board to go into executive session for the purpose of consultation with the district s attorney; and the board return to the open meeting at o clock in this room. This executive session is required to protect attorney-client privilege and the public interest. 5. Acquisition of Property Motion that the board go into executive session for the purpose of preliminary discussion related to the acquisition of real property and the Board return to open meeting at p.m. in this room. This executive session is required to protect the district s financial interest and bargaining position.
EXCELLENCE IN EDUCATION NETWORK December 18, 2013, Regular Board Meeting Minutes U.S.D. 408 Marion - Florence District Office 6:00 p.m. Members Present: Mark Rooker, Chairperson Jan Helmer Jeff Bina Shayla Clark Anna Gustafson Others Present: Lena Kleiner, Director Jerry Hinerman, Clerk 1. Call to Order Mark Rooker called the meeting to order at 6:03 p.m. 2. Approval of Agenda Jan Helmer moved to approve the agenda. Motion seconded by Anna Gustafson. Carried 5-0. 3. Approval of Minutes Anna Gustafson moved to approve the minutes of the November 20, 2013, regular board meeting. Motion seconded by Shayla Clark. Carried 5-0. 4. Approval of Payment of Bills and Financial Reports Jan Helmer moved to approve the payment of bills totaling $8,638.09 and the December 18, 2013, Income and Expenses reports. Motion seconded by Anna Gustafson. Carried 5-0. 5. Business Items a. Donation Items for Mashup Jeff Bina moved to approve the following donations. Motion seconded by Mark Rooker. Carried 5-0. Donation of a jump drive and a set of ear buds from Radio Shack/Quick Flick to use for TEEN Mashup prizes Donation of $100 from Eagle Communications to be used toward breakfast items at the TEEN Mashup 6. Other/Discussion a. Fiber Relocation Update b. TEEN Mashup Update c. Lip Balm Project Update d. TEEN Website e. Internet Concerns 7. Next Meeting 8. Adjournment Mark Rooker moved to adjourn the meeting at 6:34 p.m. Motion seconded by Anna Gustafson. Carried 5-0. Jerry Hinerman, Clerk