Park District of Franklin Park Board of Park Commissioners Regular Meeting Tuesday, July 31, 2018; 7:00 p.m. Centre at North Park, 10040 Addison Avenue, Franklin Park, Illinois MINUTES Call to Order at 7: p.m. President Zinga called the meeting to order at 7:02 p.m. Roll Call Physically Present: Commissioners Susan E. O Connell, Mark K. White, Gilbert Hagerstrom, Michael Vonesh and Joseph E. Zinga. Also Present: Joseph D. Modrich, Director of Parks and Recreation; Jackie Iovinelli, Superintendent of Recreation; Joanne Donoulis, North Park Manager; Kevin Meyers, Ice Arena Manager; Nathan Wick, Superintendent of Parks; Stephanie Bersani, Superintendent of Finance & Technology; Crystal Gromala, Communications and Marketing Manager; Maria Laskowski, Human Resources Manager and Thomas Hoffman, Attorney. Pledge of Allegiance The Pledge of Allegiance was recited. Additions, Corrections and Deletions to the Agenda There were no additions, correction or deletions to the Agenda. Public Hearing on the Annual Budget & Appropriation Ordinance for Fiscal Year 2018-2019 President Zinga called to order the Public Hearing on the Annual Budget & Appropriation Ordinance for Fiscal Year 2018-2019. Secretary Vonesh Called the Roll for the Public Hearing on the Annual Budget & Appropriation Ordinance for Fiscal Year 2018-2019. Physically Present: Commissioners Mark K. White, Gilbert Hagerstrom, Michael Vonesh, Joseph E. Zinga and Susan E. O Connell. President Zinga announced the Park Board will now hold a public hearing on the 2018-2019 Annual Budget & Appropriation Ordinance for the Park District of Franklin Park. All persons desiring to be heard will now have an opportunity to present written or oral testimony with respect to the 2018-2019 Annual Budget & Appropriation Ordinance. President Zinga asked first, are there any written or oral comments from the Commissioners? There were none. President Zinga asked are there any written or oral comments from the public? There were none.
Adjourn Public Hearing on the Annual Budget & Appropriation Ordinance for Fiscal Year 2018-2019 Motion #1 by Commissioner O Connell, second by Commissioner White to adjourn the Public Hearing for the combined Annual Budget and Appropriation Ordinance for fiscal year 2018-2019. Adoption of Ordinance #18-19-2/O - Annual Budget & Appropriation Ordinance for Fiscal Year 2018-2019 Motion #2 by Commissioner Hagerstrom, second by Commissioner O Connell to adopt Ordinance #18-19-2/O, an Ordinance making a combined Annual Budget and Appropriation of Funds for the Park District of Franklin Park, Cook County, Illinois for the fiscal year beginning on the 1 st day of May, 2018 and ending on the 30 th day of April, 2019. Presentation / Approval of the Regular Board Meeting Minutes dated June 26, 2018 Motion #3 by Commissioner White, second by Commissioner Hagerstrom to approve the Regular Board Meeting Minutes dated June 26, 2018. Presentation / Approval of the Special Board Meeting Minutes dated June 27, 2018 Motion #4 by Commissioner White, second by Commissioner O Connell to approve the Special Board Meeting Minutes dated June 27, 2018. Roll Call Vote: Commissioners O Connell, yes; White, yes; Hagerstrom, yes; Vonesh, yes; Zinga, yes. Presentation / Approval of Manual Bill Listing dated June, 2018 in the amount of $452,289.03.\ Motion #5 by Commissioner Hagerstrom, second by Commissioner Vonesh to approve the June, 2018 Manual Bill Listing in the amount of $452,289.03. The Manual Bill Listing was reviewed. Roll Call Vote: Commissioners White, yes; Hagerstrom, yes; Vonesh, yes; Zinga, yes; O Connell, yes. Presentation / Approval of System Bill Listing dated July, 2018 in the amount of $111,752.82 Motion #6 by Commissioner White, second by Commissioner Hagerstrom to approve the July, 2018 System Bill Listing in the amount of $111,752.82. The System Bill Listing was reviewed.
Correspondence There was no correspondence. Reports of Officers and Commissioners Commissioner O Connell stated that she had a great time at the Street Dance. It was a nice event and thanked all staff. Commissioner Hagerstrom also had a good time at the Street Dance. Commissioner Vonesh complimented staff on an outstanding job with Ice Arena situation. Staff banded together and took care of things in Director Modrich s absence. He complimented Superintendent Wick for handling the situation. President Zinga and Commissioner O Connell agreed with Commissioner Vonesh s comments on how they handled the Ice Arena situation and thanked staff. Recess for Public Comment at 7:16 p.m. President Zinga recessed the meeting for Public Comment at 7:16 p.m. Reconvene at 7:17 p.m. President Zinga reconvened the meeting at 7:17 p.m. Staff Report Director Director Modrich echoed Commissioner Vonesh s comments. He appreciates what the Staff and Commissioners did in his absence and how they worked together. Director Modrich thanked Anthony Bersani for stepping in and assisting Superintendent Wick the day of the fire. Superintendent of Finance & Technology Superintendent Bersani reported that she is focusing primarily on audit preparation between tasks. Superintendent of Recreation Superintendent Iovinelli reported that Day Camp is coming to an end, with the mini session starting. Staff has done a great job. Menard Diomede stepped in and took over in the absence of a Program Manager. The Pool on Pacific will have reduced hours once school starts. Staff is beginning to prepare for Fall programs. The Special Events have gone great with Amanda Warner s assistance. The Concert Series also have been a success this Summer. Superintendent Iovinelli s last day with the District will be August 30. The Board wished her well. Ice Arena Manager Manager Meyers reported that the clean-up of the offices, lobby and meeting room is progressing and just about complete. The Hockey and Skating Camps have wrapped up at The Edge Ice Arena. The Adults Leagues have been relocated. Other Ice Arena s have been very helpful. Staff is starting on shutdown projects. The Fusion Skating Club is in Boston and took 10 th place out of 70. Fall registration is starting. North Park Manager Manager Donoulis has enjoyed having Ice Arena and Community Center staff at North Park. She is hoping to get more Election Training bookings. Manager Donoulis is hoping Fitness Center Classes numbers are better in the Fall. Superintendent of Parks Superintendent Wick reported that staff has gone from keeping up with grass cutting, to trying to keep plants and trees alive due to the lack of rain. Staff continues to keep up on weeding. Pearl / Schiller property sod continues to be watered.
Marketing & Communication Manager Manager Gromala reported that she is getting ready for Fall Programs like Touch-a-Truck and Chicago Dogs Game. She is slowly taking the Summer programs down on the Website and replacing with the Fall. WSSRA Director Modrich reported that WSSRA does not have a meeting in August. There are Committee Meetings coming up. They are also busy with their Day Camps. Unfinished Business Community Center Renovations Motion #7 by Commissioner O Connell, second by Commissioner Hagerstrom to approve Pay Request #2 from RoMAAS, Inc. for the Community Center Renovation in the amount of $110,493.45 as recommended by ARC and Staff. Director Modrich updated the Board on the construction progress. He is seeking a quote for Steelcase Furniture for the offices. A meeting was held with the Architect and Electrical Contractor regarding the ceiling. Ice Arena Renovations Motion #8 by Commissioner Hagerstrom, second by Commissioner O Connell to approve Pay Request #1 from Bee Liner for the Ice Arena Renovations in the amount of $53,100 as recommended by ARC and Staff. Motion #9 by Commissioner White, second by Commissioner O Connell to approve Pay Request #2 from Bee Liner for the Ice Arena Renovations in the amount of $69,802.67 as recommended by ARC and Staff. Roll Call Vote: Commissioners O Connell, yes; White, yes; Hagerstrom, yes; Vonesh, yes; Zinga, yes. New Business: Ice Arena Fire Update Director Modrich shared the Statement of Loss with the Board. They had a long meeting today with the Adjustor and Cleaning Contractor questioning cleaning costs. A discussion was held. Zamboni Motion #10 by Commissioner O Connell, second by Commissioner Hagerstrom to approve the proposed maintenance and repairs by R & R Specialties to the Zamboni as part of the annual assessment in an amount of $17,920.49 for parts and labor. Director Modrich commented that he feels we can be doing a better job with the Preventative Maintenance. He will be sitting down with the whole crew to discuss. Commissioner Vonesh asked at what point should we be investing into a new Zamboni? A discussion was held.
Roll Call Vote: Commissioners White, yes; Hagerstrom, yes; Vonesh, yes; Zinga, yes; O Connell, yes. Suggested Motions: There were no new Suggested Motions. Required Signatures Manager Laskowski received the required signatures. Closed Session to discuss Land Acquisition 2(c)5, Personnel 2(c)1 and Pending Litigation 2(c)2 Motion #11 by Commissioner White, second by Commissioner O Connell to enter into Closed Session at 8:32 p.m. to discuss Land Acquisition 2(c)5, Personnel 2(c)1 and Pending Litigation 2(c)2. Rise Out of Closed Session Motion #12 by Commissioner O Connell, second by Commissioner Hagerstrom to rise out of Closed Session at 9:04 p.m. Take action, if any, on matters discussed in Closed Session. Adjourn at 9:15 p.m. Motion #13 by Commissioner O Connell, second by Commissioner Hagerstrom to adjourn at 9:15 p.m. Michael A. Vonesh, Secretary