CABINET MEETING 21 st August 2011 MINUTES OF THE MEETING HELD AT THE HOLIDAY INN Present : District Governor Lion Neil Chisholm in the chair. Cabinet Officers : 1 st VDG Lion Paul Anstice, 2 nd VDG Lion Simon Moss, IPDG Lion Martin Bye and LionsFemin Onabolu, Mike Cooke, Terrie Knibb, Wim Hoogerwerf, Pauline Hoogerwerf, Elizabeth Jones, Richard Wilson, Ian Haffner, Joy Haffner, Heather Jeavons, Goerge Billingham, Praful Modi, Gregory Hession, Roger Handcock, Eric Hughes, Harry Fry, John Barnes, Simon Moss, Martin Hill, Christine Moss, Heather Lee, Rob Owen, Doug Cross Peter Wells, Terry White, Terry Smith, Davinder Mankoo, Chris Haynes, Phil White, Ron Cross, Linda Cross, Mavis Cooke, Bob Dutton, Brian Burgess, Andy Pemberton, Ray Stephens. Apologies ; Lions Joshna Ramji, Phil Jones, Ann Pemberton, David Roberts, Bill Ranutta, Pauline Fanti, Carl Kings, Phil Corbin, Jackie Williams. Lion Presidents John Butler, Aldridge & District LC, Ken Snead, Moseley & Kings Heath LC, Mike Blaxland, Kingswinford & Stourbridge LC. Visitors : Lion Presidents Alan James, Solihull LC and Gary Porter, Walsall LC, Lion Roger Starling MBE, Shirley LC Lion Ron Cross called the meeting to order at 10.35hrs. District Governor : Lion Neil Chisholm presented Cabinet Officers who were unable to attend the District Changeover with their Lapel Badges of Office, his personal banner and his personal badge. Minutes of Previous Meeting : Following a question raised regarding the Niger Water Wells it was agreed that the Minutes as issued would be voted on. Lion Paul Anstice proposed acceptance, Lion Ron Cross seconded, carried The Minutes were signed as a true record. Matters Arising : There were no further matters arising. SECTION 1. District Governor & Officers : District Governor. At the time of this Cabinet Meeting 9 Clubs have been visited, report as submitted. District Secretary : 1. Letters of appointment issued to all Cabinet Officers. 2. Any received Notices circulated by e-mail. 3. Attended district Changeover. 4. Issued format for the submission of Cabinet Reports with thanks given to those who conformed with the request, however, there are still many Cabinet Officers who do not follow the guidelines causing District Secretary unnecessary additional work, please can all Cabinet officers comply.
5. Under this report lion Phil White reminded all Zone Chairman that the new format for the second part of their Reports was contained on the CD issued to each of them so can this also be followed for future Reports. District Treasurer : 1. It was pointed out the due to the current financial climate we are receiving no interest to speak of on our Charity Account. 2. There is a balance of Membership monies received from LCI of 3k. A further application for this fiscal year will be made. 3. Lion Andy Pemberton reminded Cabinet that a sum of 50p per member has been included in the Dues Resolution passed at multiple District Convention, Belfast, and that claims against this will be made by the Membership Committee. 4. Report is as submitted. Sergeant at Arms : Lion Ron Cross updated his earlier moan, otherwise his report is as submitted. Adoption of Reports proposed by Lion Paul Anstice, seconded Lion Brian Burges, SECTION 2. Region & Zone Chairmen. Region 1. No report submitted. Support for new President of Wolverhampton LC requested. Report issued with these Minutes Zone A. Report as submitted. Zone B. First Zone Meeting now planned for 11 th August, Report as submitted. Zone C. No report submitted prior to Cabinet Meeting due to late appointment of Officer. Report issued with these Minutes.. Region Zone D. Report as submitted. Zone E. 5 of the 7 Lions Clubs have been visited, 3 have offered to host future Zone Meetings. Support for Alcester and Daventry LC s is asked for. Report as submitted. Zone F. Report as submitted. Region Zone G. Report as submitted. Zone H. No Report received. Zone I. Report as submitted. Adoption of reports proposed by Lion Phil White, seconded Lion Heather Lee, SECTION 3. MERL Committee. Chairman. 1. Request for information which Clubs are using My Ideal Club programme. 2. A further invitation to attend a Guiding Lion workshop to be held on 10 th September is to be circulated with correct e-mail response address. Retention. Report as submitted. Extension. 1. Market Harborough Club Branch will be inducting 4 new members. 2. Thanks given to Coventry Godiva LC for presenting a Presidents Collar to Coventry Phoenix LC.
Registrar. 1. 8 Lions Clubs have not submitted MMR reports since May. 2. Will Zone Chairmen please chase the recalcitrant Clubs and Zone Chairmen can log on to the International website by creating their own password and viewing their Clubs records. Membership Region 1. Report as submitted. Membership Region 1a. Report as submitted. Membership Region 2. No Report. Membership Region 3. Nil Report. PDG Liason. Reminder given reference the so You Want to be District Governor seminar on 31 st August at the Arden Hotel. Adoption of Reports proposed by Lion Heather Lee, seconded Lion George Billingham, SECTION 4. Leadership Committee. District Leadership Officer (GLT) report as submitted. Training Officer. 1. New projector to be dealt with under Finance & Administration Report. 2. Volunteers required to be Presenters at future seminars and workshops. Adoption of Reports proposed Lion Phil White, seconded Lion Eric Hughes, SECTION 5. Finance & Administration Committee. Decisions required. 1. Following much discussion it was agreed that the recommendation of 100 for the Niger Water Wells in the District Officer Recommended List remain at 100. A cost breakdown has been received and the overall target has been adjusted, if sufficient monies are not raised then 2,500 would be available from District. 2. There had been no request from the District officer to include Eye Camp in the list. 3. The recommended list was proposed by Lion Paul Anstice, seconded Lion Brian Burgess, 4. Rules of Audit Mileage Allowance to be increased from 20p to 22p in line with the Multiple District, back dated to the 1 st July 2011. Proposed by Lion Paul Anstice, seconded LionRon Cross, 5. Rules of Audit to be amended to allow the 1 st and 2 nd VDG s to claim mileage allowance for Club visits during the transition from District Governor full Club visits to split Club visits with VDG s. Proposed Lion John Barnes, seconded Lion Femi Onabolu, 6. Proposed donation of 500 to TACADE for the relaunch of I am, I know, I can proposed Lion Paul Anstice, seconded Lion Ron Cross, 7. The item in the report was updated with the information that the less expensive version is no longer in production. Lion Phil White confirmed that the projector is not widely used beyond the use by the Leadership Committee and at District events and that one more robust and better quality product would be the most sensible. Lion Roger Handock asked if it could be AppleMac compatible.
The purchase of a new projector at a cost of approximately 500 was proposed by Lion Phil White, seconded Lion Martin Bye, Report as submitted. Constitution, Nominations & Resolutions Officer. 1. There are likely to be 4 Resolutions at District Convention, dues, circulation of information by e-mail, Youth Activities donations and amended trustee details. 2. In answer to a question raised by District Treasurer, Lion Simon Moss confirmed that the dues request is sent out to Club Presidents and Secretaries as he does not receive details of Club Treasurers e-mail addresses. Convention Chairman. No Report submitted. District Events. 1.The register of District Regalia is to be updated by Lion John Barnes for the next Finance & Administration meeting. 2. The Zone flags and Pull Up banners should be passed to the current Zone Chairmen by their predecessor, Zone Chairmen to chase if they have not received them. Report as submitted. Insurance Officer. Report as submitted. Health & Safety. Nil Report. Adoption of Reports proposed by Lion Paul Anstice, seconded Lion Wim Hoogerwerf, SECTION 6. Long Range Planning Committee. 1. Decision required for extended November Cabinet Meeting for 5 Year Plan proposed by Lion Simon Moss, seconded Lion Femi Onabolu, 2. It was agreed that a buffet lunch will not be necessary. Adoption of Report proposed by Lion Simon Moss, seconded Lion Phil White, SECTION 7. PR & Communications Committee. Chairman & Webmaster. 1. Photo s and biographies still required from most of the current Cabinet and Simon named and shamed. Midland News. Report as submitted. Public Relations. Report as submitted. District Almoner. Report as submitted. Adoption of Reports proposed by Lion Simon Moss, seconded Lion Andy Pemberton, SECTION 8. Youth Committee. Chairman. Visits by Committee members to Zone and Clubs requested. Report as submitted. Competitions Officer. Report as submitted. Life Skills Officer. The new programme Up In Smoke is now available. Report as submitted. Football Officer. Report as submitted. Leo Coordinator. No Report.
Young Ambassador / Leadership in Service Officer. 1. Lion George Billingham to update the District website information. 2. All Rules and Application Forms are available for downloading from the Multiple District website. Youth Exchange Officer. 1. A Multiple District Youth Exchange banner from Italy was presented to District Governor, Lion Neil Chisholm, along with a collar for his damn whistle. 2. Thanks were given to all Lions who volunteered for Airport duties for both arrivals and departures. Vulnerable Persons Officer. 1. Report as submitted. 2. Missing Report is to be circulated with these Minutes. Special Olympics. Report as submitted. Adoption of Reports proposed by Lion Harry Fry, seconded Lion Eric Hughes, SECTION 9. Health & Environment Committee Chairman. 1. Committee met prior to Cabinet Meeting and discussed 5Year Plan and committee members biographies for the web site. Speech & Hearing Officer. 1. There will be a Deaf Awareness training course to be held on 28 th August at multiple District HQ, see Lion Roger for details. Diabetes Officer. Report as submitted. Environment Officer. 1. Officer has written to all Clubs regarding the Tree Planting proposals. 2. He is also in touch with the Woodland trust and Forestry Commission regarding this scheme. Learning Difficulties Officer. Report as submitted. MIAB / Medic Alert Officer. 1. Zone H have now dropped Lions Lifeline and are using MIAB. Zone I have been informed. Sight Awareness Officer. Report as submitted. Adoption of reports proposed by Lion Roger Handcock, seconded Lion Gregory Hession, SECTION 10. International Relations Committee. Chairman. 1. Zone Chairmen are reminded to enquire which Clubs in their zones are officially twinned with any other Clubs. 2. Confirmation that the District is also still twinned is also required. 3. The quarterly Newsletter will be continued. 4. Congratulations to the District Clubs on donating 45,512 to LCIF ranking us 5 th District in the Multiple District.
LCIF Officer. Report as submitted. North Sea Lions Officer. 1. Lion John Barnes confirmed that will be a workshop on NSL at the next Europa Forum. Water Projects / Street Children Officer. 1. An appeal regarding the Niger Water Wells has been sent to Clubs requesting a donation of 100 as this was felt to be a reasonable amount for most Clubs to meet. It was also hoped to get a grant from LCIF. 2. To clarify the situation it was proposed by Lion Pauline Hoogerwerf, seconded by Lion Paul Anstice that the figure of 100 be confirmed and included in the District officers Recommendation List. An amendment was proposed by Lion Andy Pemberton, seconded Lion Ray Stephens that the figure be increased to 150.On a vote the amendment was lost and the original proposal was passed. Cultural Officer. 1. The Report submitted is an out of date report from last year, the correct report will be circulated with these Minutes. 2. Lion Kevin Birch of Coventry Leofric LC will be taking over this role with support form Lion Elizabeth. 3. Lion Femi Onabolu proposed a vote of thanks to Lion Elizabeth on all her hard work for the Music Competition following on from Lion Ian Jones, this was met with acclaim. 4. Adoption of Reports proposed by Lion Femi Onabolu, seconded Lion Richard Wilson, SECTION 11. IPDG & VDG s IPDG. Report as submitted. 1 st VDG. Report as submitted. 2 nd VDG. Report as submitted. Any other Business. 1. District governor Lion Neil Chisholm confirmed that the format for the Atumn Forum will be similar to last year with committee presentations in the morning and speakers after lunch. 2. Lion Harry Fry proudly showed photographs of roadside signs for Aldridge on which among other the Lions logo is displayed. Tail Twister. Lion Lind Cross managed to fine almost every Cabinet member for some misdemeanour or another. The meeting closed at 12.50 hrs (twenty minutes past the District Governors target!) NEXT MEETING : The next meeting will be held at the Holiday Inn Hotel, Coventry Road, Sheldon on Sunday 27 th November 2011. All Committees will meet at 8.45am for a 9am start and following a coffee break at 10.15am the Cabinet meeting will commence at 10.30am and will finish at 12.30pm followed by a Cabinet discussion on the District Long Range Plan covering the next 5 years. Region 2 Club Presidents to be invited to attend the Cabinet meeting.