November 9, 2015 City of Salem Internet Home Page: www.cityofsalem.net UPCOMING PUBLIC HEARINGS, WORK SESSIONS AND FUTURE AGENDA ITEMS: PUBLIC HEARINGS City-initiated annexation (health hazard) of territory located at 2415 Doaks Ferry Road NW (Annexation Case No. C-716) ~ Monday, December 7 Petitioner-initiated annexation (health hazard) of territory located at 1035 Hoffman Road NE (Annexation Case No. C-718) ~ Monday, December 7 Unsolicited Written Materials Ordinance ~ Monday, December 14 WORK SESSIONS Held in the Council Chambers unless otherwise noted SCHEDULE OF NEIGHBORHOOD ASSOCIATION ANNUAL MEETING South Gateway November 12 McCoid EXECUTIVE SESSION Immediately following the City Council Meeting City Manager Conference Room Real Property ORS 192.660(2)(e) EXECUTIVE SESSION Immediately following the City Council Meeting City Manager Conference Room Records Exempt ORS 192.660(2)(f) AGENDA SALEM HOUSING AUTHORITY OF THE CITY OF SALEM, OREGON November 9, 2015 5:30 p.m. Please note special start time.
1. OPENING EXERCISES: (Includes call to order, roll call, pledge of allegiance, announcements, proclamations, ceremonial presentations, and Council comment) Roll Call Pledge of Allegiance 1.1 APPROVAL OF ADDITIONS AND DELETIONS TO THE AGENDA 2. PUBLIC COMMENT 3. CONSENT CALENDAR 3.1 MINUTES: (a) October 12, 2015 (b) October 26, 2015 3.3 ACTION ITEMS: 3.4 INFORMATION REPORTS: 4. SPECIAL ORDERS OF BUSINESS (a) WORK SESSION - Overview of Salem Housing Authority Public Housing Opportunities 5. UNFINISHED BUSINESS 6. NEW BUSINESS 7. ADJOURNMENT AGENDA URBAN RENEWAL AGENCY OF THE CITY OF SALEM, OREGON November 9, 2015
Immediately following the Salem Housing Authority Meeting 1. OPENING EXERCISES: (Includes call to order, roll call, pledge of allegiance, announcements) Call to Order Roll Call 1.1 APPROVAL OF ADDITIONS AND DELETIONS TO THE AGENDA 2. REPORTS OF BOARDS, COMMISSIONS, AND COMMITTEES 3. PUBLIC COMMENT: (Comment on specific agenda items other than public hearings and deliberations. Each person s comments will be limited to three minutes) 4. CONSENT CALENDAR: (Includes approval of minutes, adoption of routine resolutions, and items of business requiring Board action) 4.1 MINUTES: (a) October 12, 2015 (b) October 26, 2015 4.2 RESOLUTIONS: (a) Resolution No. 15-3 Regarding Urban Renewal Advisory Boards and Commissions. Resolution No. 15-3 Concerning Urban Renewal Advisory Boards and Commissions Recommended Action: Adopt Resolution No. 15-3 regarding advisory boards and commissions. (b) Resolution No. 15-4 Regarding Urban Renewal Agency Rules of Procedure Resolution No. 15-4 Adopting Revised Urban Renewal Agency Rules of Procedure Recommended Action: Adopt Resolution No. 15-4 revising the Board s Rules of Procedure. 4.3 ACTION ITEMS: (a) Fiscal Year 2016-17 Urban Renewal Agency Budget Calendar (CM) Recommended Action: Approve the Urban Renewal Agency FY 2016-17 budget calendar. 5. INFORMATION REPORTS: (Items that require no Board action) (a) Joint Salem City Council Finance Committee and Urban Renewal Agency Finance Committee Meeting Minutes (AS) (b) Purchases Approved Administratively October 1, 2015, through October 31, 2015 (AS) 6. SPECIAL ORDERS OF BUSINESS: (Includes consideration of items deferred from the Consent Calendar and any action item which requires a selection among options, consideration of matters of special importance to the Board, and management reports)
selection among options, consideration of matters of special importance to the Board, and management reports) 7. UNFINISHED BUSINESS: (Any business held over from a previous meeting) 8. PUBLIC HEARINGS: (Includes deliberations, and deliberations from hearings held over from previous meetings) 9. NEW BUSINESS 10. ADJOURNMENT AGENDA SALEM CITY COUNCIL CITY OF SALEM, OREGON November 9, 2015 Immediately following the Urban Renewal Agency Meeting 1. OPENING EXERCISES: (Includes call to order, roll call, pledge of allegiance, announcements, proclamations, ceremonial presentations, and Council comment) Call to Order Roll Call 1.1 APPROVAL OF ADDITIONS AND DELETIONS TO THE AGENDA 1.2 COUNCIL AND CITY MANAGER COMMENT 2. PUBLIC COMMENT: (Comment on agenda items other than public hearings and deliberations) All agenda items marked by * require action by Council at this meeting 3. CONSENT CALENDAR: (Includes approval of minutes, adoption of routine resolutions, and items of business requiring Council action) 3.1 MINUTES:
(a) October 26, 2015 3.2 RESOLUTIONS: 3.3 ACTION ITEMS: (a) Fiscal Year 2016-17 City of Salem Budget Calendar (CM) Recommended Action: Approve the City of Salem FY 2016-17 budget calendar. *(b) 2015 Oregon Military Department State Homeland Security Program Grant - Phase 5 (PD) Recommended Action: Authorize the City Manager to accept and execute all grant documents associated with the 2015 Oregon Military Department, Office of Emergency Management (OEM), State Homeland Security Program Grant for Joint State Bomb Team equipment and training - phase 5, in the amount of $138,189.00. (c) Proposed Revision to Council Policy C-14 Regarding Use of City Resources for Marijuana Based Businesses. Recommended Action: Adopt a revision to newly adopted Council Policy C-14 regarding use of City resources for marijuana based businesses to prohibit use of marijuana at City facilities. (d) Addition of a Tree to City of Salem Heritage Tree List Ward 2 Councilor Andersen - NEN (PW) Recommended Action: Adopt the recommendation of the Shade Tree Advisory Committee to add the Deodar Cedar located at 556 23rd Street NE to the City's Heritage Tree List. *(e) Approval to Submit a Proposal to the Oregon Department of Transportation for Funding through the Non- Highway Enhance Program Wards 1, 3, 5, 6 Councilors Bennett, Nanke, Dickey, and Benjamin Northgate, Faye Wright, Nola, Morningside, Highland, CANDO, Grant, NEN (PW) Recommended Action: Authorize the City Manager to submit a proposal to the Oregon Department of Transportation for funding through the Non-Highway Enhance Program to design and construct a series of five multi-modal safety crossing projects. 4. PUBLIC HEARINGS: (Includes deliberations, and deliberations from hearings held over from previous meetings) 5. SPECIAL ORDERS OF BUSINESS: (Includes consideration of items deferred from the Consent Calendar and any action item which requires a selection among options, consideration of matters of special importance to the Council, and management reports; formal presentations by city boards, city commissions, city committees and by outside agencies providing services or engaged in other activities with the City) 6. UNFINISHED BUSINESS: (Any business held over from a previous meeting, other than public hearings and ordinances, which are placed under public hearings and ordinances)
7. INFORMATION REPORTS: (Items that require no Council action) (a) Investment Portfolio Report for the Period of July 1, 2015 through September 30, 2015 (AS) (b) Joint Salem City Council Finance Committee and Urban Renewal Agency Finance Committee Meeting Minutes (AS) (c) Purchases Approved Administratively October 1, 2015, through October 31, 2015 (AS) (d) Annual Planning Commission Report to City Council. (CD) (e) Planning Administrator Decision - Time Extension for Subdivision Case No. SUB07-16EXT - Daniel L. Carver - 3426 River Road S - To extend the approval of a 30-lot subdivision on River Road S Ward 7 Councilor Bednarz SWAN (CD) (f) Planning Commission Decision - Comprehensive Plan Change/Neighborhood Plan Change/Zone Change/Conditional Use/Adjustment/Site Plan Review Case No. CPC/NPC/ZC/CU/ADJ/SPR15-02 - 1060-1140 Boone Road SE - Neliton Investments LLC (D.A. Neliton, Neliton Living Trust & J.L. Neliton, Neliton Living Trust) - Neliton Investments LLC and Dale W. Neliton, Oregon QTIP Trust 42 - To allow expansion of the existing D&O Garbage office and storage facility onto a vacant bordering property Ward 3 Councilor Nanke Faye Wright (CD) 8.1 FIRST READING: (a) Ordinance Granting a Franchise with Portland General Electric for Placement of Facilities in the Public Right-of-Way (CM) Ordinance Bill No. 25-15 Granting Portland General Electric Company a Non-Exclusive Franchise for Ten Years to Erect, Construct, Maintain and Operate an Electric Light and Power System within the City of Salem and Setting the Terms and Conditions of the Franchise and Providing an Effective Date Recommended Action: Advance Ordinance No. 25-15, granting a franchise with PGE for placement of facilities necessary for operation of PGE's electric light and power system within the Salem public right-of-way, to second reading for enactment. (b) Ordinance Bill No. 26-15 Regarding Advisory Boards and Commissions Ordinance Bill No. 26-15 Relating to City Advisory Boards and Commissions; Amending SRC Chapter 2; and Creating New Provisions Recommended Action: Proceed to second reading of Ordinance Bill No. 26-15 regarding advisory boards and commissions. 8.2 SECOND READING: 9. PUBLIC COMMENT: (Other than agenda items) 10. NEW BUSINESS: 10.1 MAYOR S ITEMS:
10.2 COUNCILOR S ITEMS: 11. ADJOURNMENT Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 48 hours prior to the City Council meeting. To make your request, please contact the City Recorder at 503-588-6097 (voice) or 503-588-6009 (TDD), or by e-mail at: cityrecorder@cityofsalem.net. Si necesita ayuda para comprender esta información, por favor llame 503-588-6097.