INTERNATIONAL CODE COUNCIL, INC. JULY 20, 2016 BOARD OF DIRECTORS MEETING MINUTES CASPER, WYOMING JULY 20, 2016 8:30 AM MST MEETING AGENDA 1.0 CALL TO ORDER President Olszowy President Olszowy called the meeting to order. 2.0 ROLL CALL ESTABLISHMENT OF A QUORUM Secretary/Treasurer Elbettar Secretary/Treasurer Elbettar called the roll. A quorum was established with all but two directors present. Present Alex Cash Olszowy, President M. Dwayne Garriss, Vice President Jay Elbettar, PE, C.B.O., LEED AP, CASp, Secretary-Treasurer Guy Tomberlin, C.B.O., Immediate Past President Jeff Bechtold Alan Boswell, M.C.P., C.B.O. Jim Brown, C.B.O., C.F.P.S Bill Bryant, M.C.P., C.B.O. Rob Drexler, C.P.C.A. Gilbert Gonzales, C.B.O. Jerry Mallory James Morganson, C.P.C.A. Donny Phipps, C.B.O., C.F.M. Brenda Thompson, M.C.P., M.P.A. Stuart Tom, P.E., C.B.O., F.I.A.E. Rich Truitt Michael Wich, C.B.O. Greg Wheeler, C.B.O. Absent 1
3.0 REVIEW AND APPROVE AGENDA President Olszowy Motion made and seconded to move Agenda Item R4.0 to R3.1. Motion passed unanimously. Motion made and seconded to move Agenda Item C3.0 to R13.0. Motion passed unanimously. Motion made and seconded to move the Honorary Members Committee Report from R12.0 to E11.0. Motion passed unanimously. Motion made and seconded to move the Awards Committee Report from R12.0 to Agenda Item E12.0. Motion passed unanimously. Motion made and seconded to approve the agenda as amended. Motion passed unanimously. 4.0 APPROVAL OF MINUTES Secretary/Treasurer Elbettar 4.1 MARCH 25, 2016 MEETING MINUTES 4.2 APRIL 16, 2016 MEETING MINUTES Motion made and seconded to approve the two sets of minutes. Motion passed unanimously. CONSENT ITEMS (C) C1.0 CHAPTER APPLICATION: FLORIDA ASSOCIATION OF CODE ENFORCEMENT C2.0 CHAPTER APPLICATION: MAINE FIRE CHIEFS ASSOCIATION C3.0 CHAPTER APPLICATION: PERMITTECHNATION C4.0 APPROVAL OF PROPOSED SWCC BOARD OF DIRECTORS C5.0 APPOINTMENTS: ICC-ES BOARD OF MANAGERS Motion made and seconded to accept items C1.0, C2.0, C4.0 and C5.0. Motion passed unanimously. Motion made and seconded to move into Executive Session. Motion passed unanimously. 2
EECUTIVE SESSION (E) E1.0 PRESIDENT UPDATE E2.0 CEO UPDATE 3
E3.0 AUDITED FINANCIAL STATEMENTS E4.0 2016 AUDIT MANAGEMENT LETTER E5.0 VERBAL UPDATE ON ICC LEGAL MATTERS E6.0 ICC-ES LABORATORY AGREEMENT 4
E7.0 ICC IT UPDATE E8.0 UPDATE ON SWCC/SRCC ACQUISITION E9.0 BUDGET COMMITTEE UPDATE E10.0 APPOINTMENTS: PROFESSIONAL DEVELOPMENT COUNCIL (PDC) 5
E11.0 REPORT OF THE HONORARY MEMBERS COMMITTEE 6
E12.0 REPORT OF THE AWARDS COMMITTEE REGULAR SESSION (R) R1.0 FIRE SERVICE MEMBERSHIP COUNCIL (FSMC): R1.1 PROPOSED POLICY POSITION FIRE SPRINKLER INCENTIVE ACT President Olszowy introduced Director Brown, who then discussed the proposed policy statement to support the 2015 Fire Sprinkler Incentive Act. A discussion ensued. Motion made and seconded to approve the supportive policy statement for the 2015 Fire Sprinkler Incentive Act per the joint Membership Council of the Building Official and Fire Service Membership Councils request letter. R1.2 PROPOSED POLICY POSITION CARBON MONOIDE POISONING PREVENTION ACT President Olszowy introduced Director Brown, who then discussed the proposed policy statement to support the Nicholas and Zachary Burt Carbon Monoxide Poisoning Prevention Act. Motion made and seconded to not support this bill. Motion made and seconded to make a friendly amendment to the current motion on the table to take no action on the proposed bill. A discussion ensued. Motion as amended failed. Motion made and seconded for President Olszowy to write a letter of support for the Carbon Monoxide Poisoning Prevention Act of 2015 per the joint Membership Council of the Building Official and Fire Service Membership Councils request letter. Motion passed with Directors Brown and Wheeler voting against the motion. R1.3 ANNUAL CONFERENCE EDUCATION PROGRAM Directors Brown and Wheeler discussed and detailed the Annual Conference Education Program. A discussion ensued. 7
R2.0 LOUISVILLE CAH CODE CHANGE ISSUES President Olszowy introduced CEO Sims, who further introduced Senior VP Technical Services Mike Pfeiffer, who elaborated on the status of the following three Louisville CAH Code Change Issues: reductions in residential energy efficiency, revised energy climate zone maps, and water fixture flows in the IECC vs. the IPC. A discussion ensued. R3.0 ASSESSMENT OF ICC CODE DEVELOPMENT PROCESS FOR THE 2018 CODE DEVELOPMENT CYCLE (20) (ACTION REQUIRED) President Olszowy introduced Senior VP Technical Services Mike Pfeiffer, who discussed the proposed recommendations to engage the membership and stakeholders in soliciting feedback for the 2018/2019 Cycle. Motion made and seconded to move forward with the following to engage the membership and stakeholders in soliciting feedback for the 2018/2019 Cycle: Following the July Board meeting, issue a Call for Feedback on the upcoming 2018/2019 cycle, noting that re-structuring of the process is not under consideration at this time as this is a long term evaluation due to current meeting commitments. Staff outreach/survey Staff assemble results and post Discuss during the Kansas City Annual Conference Members Forum Staff assemble/post report from Members Forum Allow for additional feedback following Members Forum report Staff assemble report for the April/2017 Board meeting for action by the Board Motion passed unanimously. R3.1 cdpaccess ONLINE VOTING This Agenda Item was combined with Agenda Item R3.0 for purposes of discussion. R5.0 REPORT ON YTD GOVERNMENT RELATIONS ACTIVITIES In the interest of time, motion made and seconded to postpone Item R5.0 to a webinar presentation at a later date. Motion passed with Director Morganson voting against the motion. 8
R6.0 PROMOTING THE CODE OFFICIAL INITIATIVE President Olszowy introduced Secretary/Treasurer Elbettar, who then provided background information on a proposed initiative to promote the code official. Motion made and seconded to direct staff to provide a draft initiative by the December Board meeting with a target implementation date of January 2017 and to approve a budget allocation of $30,000 for the production of promotional materials. A discussion ensued. Motion passed with Directors Brown, Boswell, Wheeler, and Garriss voting against the motion. R7.0 UPDATE ON THIRD PARTY PRIVATIZATION SURVEY CEO Sims introduced VP Membership and Certification Ron Piester, who discussed the role of third party providers in the industry and in ICC. He then discussed the results of the third party privatization survey distributed at the June 2016 Chapter Leader Symposium. A discussion ensued. Motion made and seconded to direct staff to engage the third party industry. A discussion ensued. Motion passed with Director Morganson voting against the motion. R8.0 ICC BYLAWS INTERPRETATION FOR GLOBAL MEMBERS CEO Sims provided background on the discussion of global members and their participation in ICC, and introduced VP Membership and Certification Ron Piester, who then discussed the following bylaw interpretation for global members: For the purpose of determining eligibility as a Governmental Member, an individual or private company with direct statutory responsibility and accountability for administration and enforcement of codes may be considered a Governmental Agency, as referenced in Section 2.1.1 of the Bylaws. In accordance with Bylaws Table 2.1.1.1, the population of a private company that qualifies as a Governmental Agency is 0, allowing a total of four voting representatives. Each voting representative is allowed one vote, regardless of the geographical area(s) the company serves. 9
In accordance with Table 2.1.1.1, the population of an individual who qualifies as a Governmental Agency is 0. Following Article III, an individual is allowed one vote. Applications submitted by individuals or companies seeking Governmental Member status will be reviewed through the normal application process to determine if the individual or company qualifies as a Governmental Agency (as interpreted above). The review will include an analysis of the prevailing statute and other relevant regulations, policies or documents. Where qualification as a Governmental Agency cannot be clearly determined, the application will be referred to the Chief Executive Officer for further review. A discussion ensued. Motion made and seconded to support staff s recommended interpretation of the bylaws. A discussion ensued. Motion made and seconded for a friendly amendment to change the words Chief Executive Officer to the Bylaws Committee. Motion to amend passed with Director Truitt voting against the motion. Motion as amended passed unanimously. R9.0 PROPOSED REVISIONS TO CP#13 MEMBER CATEGORIES: PROPOSED NEW MEMBER CATEGORY PARTICIPATING MEMBER CEO Sims introduced VP Membership and Certification Ron Piester, who discussed the proposed new member category of Participating Member. A Participating Member would be an individual who supports and participates in Council events and activities in countries that have not adopted the International Codes, and would receive a new member kit, a subscription to the ICC magazine, exclusive access to members-only area of the website, and discounts on products and services. Motion made and seconded to revise CP#13, Member Categories, adding subsection 3.4.7 Participating Member, and adding a new Participating Member category to the table accompany Section 3.0. A discussion ensued. Director Phipps noted that the Council Policy Review Committee has reviewed this item. Motion passed unanimously. R10.0 CHAPTER LEADER SYMPOSIUM EVENT SUMMARY 10
CEO Sims introduced VP Membership and Certification Ron Piester, who provided a summary of the Chapter Leader Symposium in June 2016, which was met with great feedback from those who participated. A discussion ensued. Motion made and seconded to expand the Chapter Leadership Symposium to an annual two-day event devoted to developing Chapter leadership skills. And to rename and rebrand the event ICC Leadership Academy, an exclusive event dedicated to supporting ICC Chapter Leaders. A discussion ensued. Motion passed unanimously. R11.0 UPDATE ON SAFETY 2.0 CEO Sims introduced VP Membership and Certification Ron Piester, who provided an update on President Olszowy s Presidential Initiative Safety 2.0. This update included an analysis on millennial attitudes and engagement. A discussion ensued. Motion made and seconded to authorize the creation of a new Safety 2.0 Membership Council dedicated to advancing the perspective of young ICC members, to develop a charter for ratification by the Board of Directors prior to the 2016 Annual Conference, and to appoint a governing committee to be introduced at the 2016 ABM as part of the President s report. Motion passed unanimously. President Olszowy tasked each Board member with bringing a mentee under the age of 35, whether an employee or not, to the Annual Business Meeting. R13.0 CHAPTER APPLICATION: PERMITTECHNATION Motion made and seconded to approve the PermitTechNation chapter application. A discussion ensued. Motion passed unanimously. Motion made and seconded to request that President Olszowy assign CP #10 to the Council Policy Review Committee to review and update the policy to reflect the emerging trends of our membership. Motion passed unanimously. President Olszowy allowed members of the public to introduce themselves and address the Board. R12.0 COMMITTEE LIAISON REPORTS: The Committee Chairs and Liaisons for the following committees provided verbal updates: CEO Evaluation 11
Process CP Review Chair Brown: next critical date is Dominic s self-evaluation is due Sept. 15, 2016. Chair Phipps stated that the council policy reformatting process has been completed and they all have been posted to the website. Investment Chair Elbettar provided the total investment amount as of June 30, 2016, and reiterated the positive financial statute of the organization. He further stated that all investments are in compliance with ICC s investment policy. Resolutions AIA Liaison Codes for Current Coalition ES Liaison IAC Liaison Chair Wheeler introduced the members of committee and stated that the Resolutions committee approved via email the traditional resolutions listed under CP-23, Resolutions Committee. No other resolutions have been submitted, and staff has been tasked with ensuring that the resolutions are included in the annual meeting notice. Liaison Garriss stated that he attended the AIA meeting in Philadelphia and discussions have taken place regarding ICC's concern with AIA accredited institutes providing relevant code classes in the Architectural education programs. AIA is also requesting ICC support the Emerging Young Professionals program. Chair Wheeler stated that VP of Government Relations Sara Yerkes mid-year report will covers most of the Coalition s activity. He further stated that most state legislatures are in recess for the summer, so there is not a lot of activity currently. Liaison Bechtold stated that most of ES s current activity, including the Board of Managers appointments and the proposed cooperation with Innovation Research Laboratories, was presented above. He further complimented and recognized ES staff for reducing turnaround time and for being more customer friendly. Liaison Bryant stated that he will be scheduling a meeting during the second or third week of September in Washington, DC. IAS Liaison Liaison Tom stated that IAS s last board meeting was May 26, 2016 in Washington DC. He further stated that IAS continues to generate modest revenue, but for the first quarter, in addition to the 12
normal performance, it was actually able to increase revenues above what they had budgeted by 8% in combination with decreasing expenditures by 6% lower than budgeted. IAS had a satisfaction survey conducted and the results were extremely positive. BOMC Liaison FSMC Liaison GMC Liaison PMG Liaison SMC Liaison MJC Liaison Liaison Drexler stated that the last BOMC meeting was held in April 2016 in Louisville, KY, and that BOMC is continuing to work on Raising the Profile. He further stated that the Higher Education Committee reported that the University of Arizona is hoping to partner with ICC by accepting ICC certification hours towards their degree programs. Lastly, he stated that the next BOMC meeting is July 20, 2016. Director Brown stated the following new information in addition to the above there will be an FSMC meeting held on July 21, 2016. Further, FSCM Chairman Scott Adams, along with the council, are working to establish student chapters at four different universities. Liaison Phipps stated that the GMC met on June 7, 2016. CEO Sims had a beneficial meeting with GMC Chairman Geoff Mitchell, which was reported to membership. He further discussed adapting to membership issues across the different countries. Lastly, he discussed Global Connections Day, which will take place at ICC s 2016 Annual Conference and will be an all-day class with numerous speakers. Liaison Boswell provided a white paper during the Board meeting detailing the current activity of the PMG. He stated that there have been no changes to this report since the April 16, 2016 Board meeting. He reiterated the three main initiatives that the PMG are currently working on and that a teleconference will take place the next week. Director Thompson provided a see white paper during the Board meeting detailing the goals established by the Council at the beginning of the year. Liaison Truitt stated that Chairman Ron Lynn has announced his retirement and that a discussion took place during the last MJC teleconference regarding the procedures and succession in leadership. Based on CP-30, Major Jurisdictions Committee, the Vice-Chairman will have to take over the leadership. He further 13
listed a number of initiatives that the MJC is currently working on, and then provided his own observations of the current MJC and the effect Ron Lynn s retirement will have on the group. NAHB Liaison PDC Liaison Liaison Phipps stated that the next NAHB board meeting will take place in Miami, FL from August 9-12. VP and Director of Business Development Johnson, in place of Liaison Gonzales, provided a PDC update. He first stated that the Education Committee submitted the recipient of the Educator of the Year to the Awards Committee. He then stated that the Education Committee developed an education program for the ABM and that the PDC is working with staff to promote the Preferred Provider Program (PPP). He further noted that the PPP currently has 410 applications and 231 active PPP s (about 80 PPP s are up for renewal, which will boost the active number to nearly 300). Since the inception of the PPP, over $160k in revenue has been generated. Lastly, he stated that individuals can apply and renew online for the PPP and that the PDC is exploring online testing. A discussion ensued. 5.0 OTHER BUSINESS Motion made and seconded to move into Executive Session and excuse all staff besides CEO Sims from the meeting. Motion passed unanimously. 6.0 BOARD SESSION CEO ONE-ON-ONE The Board conducted a CEO one-on-one with CEO Sims. 7.0 ADJOURNMENT 14