OFFICIAL WORD LINKS OF IN- TEREST:

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1 C I T Y O F L A T H R O P OFFICIAL WORD LINKS OF IN- TEREST: V O L U M E 1 3, I S S U E 8 A U G U S T Gladwell Government Services, Inc. President s Message GG-One Software com/ IntelliBridge Partners tners.com Lapkoff & Gobalet Demographic Research Inc. om INSIDE THIS ISSUE: President s Message 1 Environ. Quality 2 Policy Committee 2013 Annual Conference 2 Newly Designated 3 City Clerks Workshop 4 SCCCA Updates 5 NCCCA Updates 6 Upcoming CCCCA 6 Meeting Classifieds 7 CCAC Board 16 Shirley Concolino, MMC CCAC President Caesar Augustus August s flower: Gladiolus I found some very interesting FUN facts to share for the Month of August. See what you think. **************** Origin of August s name: August was the 6 th month in the early Roman calendar, named after Julius August has two birthstones, PERIDOT and SARDONYX: Peridot is among the oldest known gemstones. It ranges from olive to lime green, sometimes with a brownish tinge. Sardonyx is a gem with white and brown bands and it is believed to have mystical powers: it eliminates negative thinking! August 3 - National Watermelon Day August 5 - Spirit of Sisterhood Day August National Smile Week August 13 - Vinyl Record Day AND National Lefthander s Day August 15 - Lemon Meringue Pie Day August 16, Elvis Presley died August 20, Lemonade was first served in Paris, France Joke: Why shouldn t you tell secrets on the farm? Because the corn has ears, the potatoes have eyes and the beanstalks. August 24 - in A.D 79, Mount Vesuvius erupted and destroyed the cities of Pompeii, Stabiae and Herculaneum. August 28 - Dog Day s Moon. August 30 - National Toasted Marshmallow Day. ********************************** There are some key upcoming dates to remember. The League Annual Conference will be held September 5-7 in San Diego. The City Clerks Annual Department Meeting, which includes the Workshop, will be held on September 7 from 7:30 AM to noon. The $100 cost includes breakfast and the workshop valued at 1 CMC/MMC point. This is also the meeting at which the new Executive Board will be sworn and seated. Some of the League Policy Committees may also be meeting during the conference. New Law will be held November 28-30, 2012 in San Jose. Additional information will be forthcoming. Next month is my last official Word article as President, so I ll provide a final status report on the Executive Committee Goals and other news worthy items.

2 PAGE 2 Environmental Quality Policy Committee A. Kay Vinson, MMC Murrieta City Clerk Thursday, June 14, 2012 Sacramento, CA Joint Committee Update - Executive Director Chris McKenzie reported the theft of vehicle license fees is being heard in court on June 15. He indicated that positions on the ballot measures will not be sought until the annual conference. RDA Update Dan Carrigg, Legislative Director, shared that language is pending on the trailer bill language, and the bill may have expanded from 30 to 95 pages. He said that the Department of Finance had to bring in 60 additional staff members to review the Redevelopment Obligation Payments, noting that 264 out of 377 ROPs were approved without change. Mr. Carrigg discussed the relative bills, the uncertainties, and talking points for legislators. He cau- tioned members about conditions on unspent proceeds, loan repayments, assets, project completion and dispute resolution. Mr. Carrigg urged members to thank Assembly Members Buchanan and Atkins for their assistance with the trailer bill. He commented that the California Redevelopment Association is basically gone. Budget The budget is likely to be passed on June 15, with adoption of trailer bills prior to the Governor s signature on July 1. Michael Coleman, Fiscal Policy Consultant, explained that there are pending cuts of $1/2 billion to health & welfare and corrections, due to realignment. The budget is based on anticipation of the November ballot measure for increased taxes that includes built in triggers such as drastic reductions to K (Continued on page 3) 2013 CCAC Annual Conference Be the Change You Want to See! Save the Date! April 24 26, 2013 CCAC Annual Conference Advanced Academy April 23, 2013 Hilton Long Beach and Executive Meeting Center

3 Newly Designated Congratulations to the following IIMC Members for achieving their designations! PAGE 3 Certified Municipal Clerk: ο Allison Bunma, CMC, City of Long Beach ο Linda J. Jensen, CMC, City of Fortuna ο Tom Graves, CMC, Union Sanitary District Environmental Quality Policy Committee Cont. -12 education, public safety, lifeguards. So the triggers will result in cuts to specific programs if the measure does not pass. Pension Natasha Karl, Legislative Representative, conveyed that the Conference Committee has been alerted to be ready to go on Friday, after passage of the budget. It is expected that the Governor s 12-point plan will be implemented with extras. The differences are between a mandatory hybrid vs. a stacked hybrid. The League s position is to allow bargaining for the full amount of pension, not limit it to 50%. The proposal primarily impacts new employees, hopefully defined as new to the system or within one year of being in the system. Federal Update Jennifer Whiting, Legislative Representative, gave an update on Transportation Reauthorization with the House- Senate conference negotiations chaired by Senator Barbara Boxer. It is likely an extension will be passed to December 31, Appropriations includes recommendations by a House Appropriations Transportation, Housing and Related Subcommittee for $3.34 billion for CDBG (an increase of $396 million from FY 2012) and $1.2 billion for HOME (an increase of $200 from FY 2012). After the election, Congressional leaders intend to reach agreement on how to avert the mandatory across-the-board spending cuts that are to be imposed beginning in January, Cap & Trade Auction Revenues - Ms. Whiting briefed the joint committees about the cap and trade auction revenues. Dorothy Holzem, Associate Legislative Rep, and Kirstin Kolpitcke, Legislative Rep., presented four bills all proposing ways to spend the auction revenues. The committee: 1) Opposed AB 2404; 2) Opposed dedication of the motor vehicle fuel Cap and Trade auction revenues to transportation, preferring flexibility; 3) Stressed the need to maximize flexibility while also providing direct funding to cities and opined revenues should not tie into Sustainable Community Strategies nor be certified by the State; and 4) Stated any reporting requirements should limit cost and staff burden to the local agency. California s New Goal of 75% Recycling Mary Leary, Chief Deputy Director, CalRecycle, gave a presentation; and the committee provided initial feedback on the study and approach. Energy Policies The League s draft energy policies were covered, and information was provided on renewable energy by Fred Lyn and Elizabeth Hadley. Numerous suggestions were made to improve, clarify or fully capture the policy statements. The committee voted to adopt the new policies as amended. Legislative Update - A list of bills was distributed related to environmental quality issues. League staff gave an update on the State Water Board reorganization, the Water Board Phase II MS4 General Permit, status of SB 1220 (Leno) on rooftop solar energy systems, and the Governor s proposal to eliminate Local Coastal Programs, which is now dead. Next Meeting September 7, 2012 at League Annual Conference in San Diego if necessary. OFFICIAL WORD VOLUME 13, ISSUE 8

4 PAGE 4 SCCCA Meeting in Laguna Hills Anthony Mejia SCCCA 2nd Vice Chair Join us on Thursday, September 20, 2012 in Laguna Hill, hosted by Peggy Johns, incoming SCCCA Chair. We will be thanking Susan Ramos for her dedicated service as SCCCA Chair and swearing in the new 2013 SCCCA Board. Headlining the meeting will be the motivational Dr. David G. Jones, Founder and Board Member Emeritus of CEPO, Inc., and President and owner of Sentient Systems. Dr. Jones will be leading a stimulating course entitled Beyond Bravery, the Courage to Lead: Leadership in the Clerk s Profession in the 21 st Century. Participants will take away a deeper understanding of leadership, owning themselves as leaders with their own unique understandings, attitudes and skills. Of course, we will be conducting a raffle and invite you to donate a small prize to benefit the SCCCA Scholarship Fund. For more information feel free to contact me at (949) or mejiaa@san-clemente.org. Please see the meeting notice on pages Network Learn Lead! City Clerk s Workshop City Clerk's workshop at League s Annual Conference - E-Discovery and the Public Records Act - What You Should Know Friday, September 7 from 7:30 AM - Noon --- Separate registration fee, $100 member/$250 non-member city, includes breakfast and business meeting You do NOT have to register for the League conference to attend this workshop. You DO have to register for the conference if you attend any other conference sessions or events. The public's heightened awareness and demand for transparency in local government has cities struggling with public records request overload. E-discovery on s is adding to the workload and requires extensive research. Hear about the latest case law and findings on these issues. Learn how clerks can help Council Members, City Managers and staff to manage their accounts. Develop scenarios and appropriate responses for these requests that are the wave of the PRA future. (1 CMC education point/ 1 MMC advanced education point) Tess spoke at a New Law & Elections Seminar a few years ago and was very well-received. She had so much information and so little time. Don t miss this opportunity to hear the latest information from these two experts. Speakers: Eric Danly, Principal, Meyers Nave - Chair of the League's City Attorney's Public Records Act Committee and M. Theresa "Tess" Tolentino Meehan, Partner, Stoel Rives

5 PAGE 5 CCAC Membership Directory I would like to remind our membership that you need to forward your changes to enable CCAC to maintain a current membership directory. What does this mean? If you change cities, your City Hall moves, your changes, or you attain certification; either the change to nlima@ci.chowchilla.ca.us or use the membership directory form to update the information. Thank you. Nanci Lima, MMC 2nd Vice President SCCCA S Transition Meeting SCCCA will be holding its annual transition meeting on August 23, 2012 with both the current board and two (2) incoming new board members (Adria Jimenez, City of Downey and Sherry Morton, City of Riverside) to discuss duties and responsibilities, what worked and didn t work, and goals and objectives for the coming year. The meeting will be co-hosted by its outgoing Chair Susan Ramos, City of Aliso Viejo, and incoming Chair Peggy Johns, City of Laguna Hills, and will be held at the Aliso Viejo Conference Center in Aliso Viejo. If you have any comments or suggestions for the new Board, please let us know. Thank you! SCCCA Raffles Out Meeting Vouchers The SCCCA Board recently approved the distribution of educational vouchers for free full admissions to its general meetings each totaling to a $50 value! To kick this off, two vouchers were raffled out at its June 22 nd meeting in Riverside. Additional vouchers will be raffled out at the end of each general meeting and can be used towards any future general meeting by a member or non-member of the CCAC. If you win one of these vouchers, all you have to do is save the date of the meeting you would like to attend on your calendar, RSVP, and show up at the door the day of the meeting with your voucher on hand! Our general meetings are held once a month in November, January, March, June and September at different locations throughout Southern California. If you have other ideas or suggestions of ways to help promote our educational programs and foster your professional growth, let us know and the Board will be happy to look into it. God bless! OFFICIAL WORD VOLUME 13, ISSUE 8

6 PAGE 6 September NCCCA Educational Program MOVING YOUR AGENDA INTO THE DIGITAL AGE Cities throughout California are automating their agenda processes, and moving to digital delivery of their agenda packets. Is your city among them? Would it like to be, but you just don t know where to start? Come to the Northern Division meeting on September 21 st, and learn best practices for What you should know before you begin automating your agenda Overcoming resistance and getting buy-in from users Determining the best agenda automation system for your organization Evaluating various digital devices and annotation software/apps Choosing a mechanism for digital delivery of your agenda Improving upon your current system, automated or not This session will encourage participants to share their knowledge and experience. It is our goal to have every attendee come away with new ideas and strategies for improving their agenda process and distribution--and have some fun, too! Tree Dedicated to South Lake Tahoe by CCAC in 2011 NCCCA Scholarship Update Recent Awards Two $400 awards for July 2012 Nuts & Bolts Amy Ramos, Housing Authority of the County of Santa Clara Ana Maria Silva, City of Burlingame Upcoming Awards and Opportunities Apply now for scholarship to NCCCA Division Meeting September 21, 2012 in San Leandro Application deadline is August 10, 2012 Two $300 awards for August 2012 Leadership Track for Clerks (LTC) Janet Chapan, City of West Sacramento Sandra Studer, City of Mt. Shasta Upcoming CCCCA Meeting Be sure to RSVP, mark your calendar and plan to attend the upcoming CCCCA meeting to be held in the City of Manteca on September 14, 2012 being hosted by Jose Jasso, 1 st Vice-Chair and Incoming Chair. You don t want to miss our special guest speaker, Ted Gaebler, Rancho Cordova City Manager and internationally-known author, consultant and lecturer who will present a program titled Going from the Poop Deck to the Bridge. Through his roles as City Manager, County Executive Officer, teacher, and mentor, he has been acknowledged as a revolutionary reinventor, and public entrepreneur, changing governments peacefully from the inside out. Then be sure to stick around for the General Board Meeting to watch your new CCCCA Board be sworn in. Hope to see you there!

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16 PAGE /12 CCAC Board of Directors Shirley Concolino, MMC, President, Sacramento, , Jamie Anderson, MMC, First Vice-President, Yucca Valley, , Nanci Lima, MMC, Second Vice-President, Chowchilla, , Cynthia VanWormer, CMC, Recording Secretary, Fort Bragg, , Lucinda Williams, MMC, Fullerton, Treasurer, , Mitzi Ortiz, MMC, Communications Director, Lathrop, , Dawn Abrahamson, MMC, Legislative Director, Vallejo, , Joann Tilton, MMC, Professional Development Director, Manteca, , Rebekah Barr, MMC, Northern Division Professional Development Representative, American Canyon, , Dana Davidson, MMC, Central Division Professional Development Representative, Merced, , Poonam Davis, MMC, Southern Division Professional Development Representative, Long Beach, , Patrice Olds, MMC, Northern Division Trustee, San Mateo, , VACANT, Central Division Trustee Kimberly Rodrigues, MMC, Southern Division Trustee, Agoura Hills, , Shawna Freels, MMC, Northern Division Chair, Gilroy, , Lorraine Lopez, CMC, Central Division Chair, Corcoran, ext. 235, Susan Ramos, MMC, Southern Division Chair, Aliso Viejo, , Randi Johl, JD, MMC, Immediate Past President, Lodi, , Colleen Nicol, MMC, IIMC Past President, Riverside, , Kristi Smithers, MMC, Region IX Director, Wasilla, AK , Joann Tilton, MMC, Region IX Director, Manteca, , League Representative: Lorraine Okabe, Asst. Director, Education & Conferences, ,