Des Plaines River Watershed Workgroup. Executive Board. 9/20/2018 2:00-3:00 pm. Lake County Stormwater Management Commission Medium Conference Room

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1 Des Plaines River Watershed Workgroup Executive Board 9/20/2018 2:00-3:00 pm Lake County Stormwater Management Commission Medium Conference Room 500 W. Winchester Road, Libertyville IL Agenda Discussion and Possible Approval of the Following: 1. Call the meeting to order 2. Roll Call 3. Approve Previous Meeting minutes (7/19/18) and Special Call Meeting Minutes (8/9/18) 4. Public Comment 5. Approval of Monthly Financial Report (including invoices for payment) 6. Approval of Sponsorship of Lake County s De-Icing Workshop 7. Nutrient Assessment Reduction Plan (NARP) Scope of Work (SOW)/Request for Qualifications (RFQs) need a committee to select a contractor 8. Approval Bylaw Modification to Allow Alternate Board Members to Vote 9. Meeting to Update IEPA/US EPA on DRWW s progress? 10. Discussion and Approval of new Gov.delivery template and DRWW logo 11. Monitoring/Water Quality Improvements Committee Update 12. Lakes Committee Update 13. Task Force Update 14. Old Business 15. Other Business 16. Next Executive Board Meeting October 18, 2018 at 2:00 pm, Lake County Central Permit Facility, Medium Conference Room 17. Adjourn U:\PLANNING\Des Plaines River Watershed Workgroup\Meetings\Executive Board\ EB\Agenda.ExecBoard docx

2 Des Plaines River Watershed Workgroup Executive Board 7/19/2018 2:30-3:30 pm Lake County Stormwater Management Commission Medium Conference Room Discussion and Possible Approval of the Following: 500 W. Winchester Road, Libertyville IL Meeting Minutes 1. Call the meeting to order Brian Dorn called the meeting to order at 2:32 pm. 2. Roll Call Committee Members present were: Brian Dorn, Al Giertych, Michael Talbett, Paul Kendzior, Jim Anderson, and Alana Bartolai (Alternate for Mike Adam). A quorum was present. Other attendees present were: Leslie Berns, Rob Flood, Beth Adler, Mike Warner, and May Keen. 3. Approve Previous Meeting minutes (6/21/18) Brian D. requested appropriate names be added to agenda items #3 and #13. Motion to approve the June 21, 2018 DRWW Executive Board Meeting Minutes with changes. First Motion: Michael Talbett. Second Motion: Joe Robinson. Motion passed unanimously upon a roll call vote. Jim A. abstained. U:\PLANNING\Des Plaines River Watershed Workgroup\Meetings\Executive Board\ EB\ MeetingMinutesExecBoard.docx

3 4. Public Comment None. 5. Approval of Monthly Financial Report (including invoices for payment) Brian D. gave updates and Mike W. followed with reporting changes to 2019 and 2020 estimates. Beth A. gave updates on invoices and dues with $12k (minimum) to $25k (maximum) missing revenues. Libertyville Township will be voting tonight on whether to join the DRWW at dues rate of $2, Motion to ratify invoices and to approve the Monthly Financial Report. First Motion: Paul Kendzior. Second Motion: Al Giertych. Motion passed unanimously upon roll call vote. 6. Nutrient Assessment Reduction Plan (NARP) Scope of Work (SOW)/Request for Qualifications (RFQs) Info Sent Separately Brian D. gave updates on the previous meeting NARP discussion and presented his RFQ draft which will be put on the website when finalized. Brian D. requested that Board Members review the RFQ over the next few weeks because he will be making changes to the draft and fixing dates. The workplan proposal is expected to be done sometime next year (6 to 8 months) and the NARP is due by By-Law Modification to Allow Alternate Board Members to Vote There was discussion regarding the pros and cons of elected Board Members having an alternate with authority to vote. Mike W. presented potential by-law language to allow elected Board Members to have voting alternates. It was agreed that the language would be reviewed by NSWRD s attorney and the Board Members before being presented to the General Membership for approval. 8. Value Added for 319 Grant Applicant Members Beth A. prepared a memo requesting permission to consult with DRWW members applying for 319 grant money to look for ways to add vaue to their grant applications specifically by adding public education/outreach activities and opportunities to use DRWW expenditures as match. The Executive Board agreed to let Beth A. discuss these opportunities with LCFPD, LCHD, and Village of Libertyville all are applying for 319 grant money in Applications are due on August 1, Motion to allow the Workgroup (DRWW) to cooperate with 319 Grant Applicants who are members on education and using existing approved expenditures, which are not permit-required, as match. First Motion: Al Giertych. Second Motion: Michael Talbett. Motion passed unanimously upon roll call vote. U:\PLANNING\Des Plaines River Watershed Workgroup\Meetings\Executive Board\ EB\ MeetingMinutesExecBoard.docx

4 9. Monitoring/Water Quality Improvements Committee Report Joe R. gave updates and a timeline of Suburban Labs sampling dates. Suburban Labs has done sampling and will be sampling in July, August, and October. E. Coli hot spots are expected to have additional sampling done by NSWRD and LCHD to narrow down the sources of E. Coli. a. Contract Amendment No. 1, Suburban Laboratories, Inc., 2018 Technical Services Agreement for Water Chemistry Monitoring Joe R. went over previous meeting discussion on Sestonic Chlorophyll-a sampling for 2018 with the total sampling cost of $3, for 12 sites plus one duplicate. Joe R. gave a timeline: samples will be taken by the end of July and continue throughout August and October. Motion to approve the Contract Amendment. First Motion: Paul Kendzior. Second Motion: Al Giertych. Motion passed unanimously upon roll call vote. 10. Lakes Committee Report Alana B. gave updates and a timeline on sampling. Samples on inlets and outlets of several lakes have been collected and sampling will continue through September. 11. Task Force Report None. 12. Old Business None. 13. Other Business Late Joiner Fee There was discussion regarding the pros and cons of a late joiner fee. It was concluded that whether or not additional fees should be assessed should be made on a case-bycase basis. 14. Next Executive Board Meeting September 20, 2018 at 2:00 pm, Lake County Central Permit Facility. 15. Adjourn Motion to adjourn. First Motion: Al Giertych. Second Motion: Joe Robinson. Motion passed unanimously and meeting adjourned at 3:53 pm. U:\PLANNING\Des Plaines River Watershed Workgroup\Meetings\Executive Board\ EB\ MeetingMinutesExecBoard.docx

5 Discussion and Possible Approval of the Following: Des Plaines River Watershed Workgroup Special Call Executive Board 8/9/2018 9:30-11:30 am Libertyville Board Room, Village of Libertyville 118 W. Cook Ave, Libertyville IL Meeting Minutes 1. Call the Meeting to Order. Brian Dorn called the meeting to order at 9:39 am. 2. Roll Call. Committee Members present were: Brian Dorn, Joe Robinson, and Mike Adam. There was no quorum. Other attendees present were: Beth Adler, Mike Warner, May Keen, Steve Vella, Mike Prusila, Tom Morthorst, Rob Flood, and Chris Yoder. 3. Approve Previous Meeting Minutes (7/19/18). There was no quorum present. Action to approve Previous Meeting Minutes has been moved to the next Executive Board Meeting (9/20/18). 4. Public Comment. None. 5. Project Updates with Chris Yoder of Midwest Biodiversity Institute (MBI). Chris Yoder shared his two MBI presentations to the Board Members. Both of his presentations, the Biological and Water Quality Assessment of the Upper Des Plaines Watershed and the MSDGC Integrated Prioritization System, can be found on the DRWW website. In his Biological and Water Quality Assessment of the Upper Des Plaines Watershed presentation, Chris Yoder briefly reviewed current monitoring sites, compared causes U:\PLANNING\Des Plaines River Watershed Workgroup\Meetings\Executive Board\ EB\DRWW.Meeting.Minutes.Special.Call docx

6 defined by the MBI and the IEPA, gave updates on the development of regional thresholds, explained the parameters and thresholds of the WQC & Threshold Effects table, discussed Nutrient Criteria Options, and concluded with an Ohio Stream Nutrient Assessment Procedure (SNAP). In his MSDGC Integrated Prioritization System presentation, Chris Yoder introduced the tools for decision making, shared the history of IPS, explained the processes of the DuPage River Salt Creek Working Group, defined the IPS Regulatory Foundation, explained the current general steps in a Stressor Identification Process for Aquatic Life MBI has been using with the addition of IPS, broke down the essentials of IPS, and concluded with showing the IPS Dashboard with the User Manual for the MSDGC Integrated Prioritization System and Data Exploration Tool. 6. Old Business. None. 7. Other Business. None. 8. Next Executive Board Meeting September 20, 2018 at 2:00 pm, Lake County Central Permit Facility, Medium Conference Room. 9. Adjourn. Meeting adjourned at 11:46 am. U:\PLANNING\Des Plaines River Watershed Workgroup\Meetings\Executive Board\ EB\DRWW.Meeting.Minutes.Special.Call docx

7 Des Plaines River Watershed Workgroup BUDGET (January thru December) REVENUE/Description Account # FY2017 Actual Dues/Membership dues $ 249,437 $ 235,000 $ 240,482 $ 235,000 $ 235,000 Expendable Carryover Addition $ 192,559 $ 122,557 $ 122,557 $ 22,896 $ 17,846 Other State Funds/Illinois EPA 319 Grant $ 47,500 Other (FPD/LCDOT) Total Revenue $ 489,496 $ 357,557 $ 363,039 $ 257,896 $ 252,846 EXPENSES/Description Consultants/Technical Coordinator (GeoSyntec thru 4/30/16) PO $ 6,317 Consultants/Tech Coordinator (Beth Adler) PO $ 54,874 Monitoring Strategy and QAPP Refinement (IEPA Reimbursable) WQ-Sediment Analysis (Suburban Labs - July April 2017) PO $ 111,977 Suburban Laboratory's Fees/Water Chemistry Monitoring (July March 2017) SubLabs - Chem All/yr; 1/3 Sediment/yr Pollutant Load Initial Flow Analysis (Burns and McDonnell) $ 41,795 MBI - Initial Bioassessment/Sediment Sample-Analysis-Reporting (to 12/31/17) PO FINAL $ 121,697 MBI - Year 1-1/3 Watershed Sampling $ 30, Tech Coordinator (Beth Adler) $ 55,560 $ 34, Contract 10% Retainage Payout - Burns and McDonnell 2017 Flow Analysis $ 6,550 $ 6, SubLabs - Chem All/yr; 1/3 Sediment/yr - Work starts in Jan/May/Jul/Aug/Oct $ 81,820 $ 35, /2017 MBI - Initial Bioassessment/Sediment Sample-Analysis-Reporting (to 12/31/17) PO $ 3,411 $ 3, /2017 MBI - Year 1-1/3 Watershed Sampling Remainder 2017 Contract Work $ 47,720 $ 24, MBI - Year 2-1/3 WATERSHED SAMPLING -Work Starts in June $ 45,600 Modified FY MBI IPS Modelling Monitoring Statistics and Project Prioritization $ 60, Lakes Committee - WQ Sampling - LCHD $ 20,000 $ 10, SMC Administrative+GIS Services (May 1st thru December 31st) $ 12, public education (e.g.; printing, workshops, ) - Work starts in Jan $ 2,000 FY2018 Actual Projected FY Tech Coordinator (Beth Adler) $ 59, MBI - 1/3 WATERSHED SAMPLING $ 66, SubLabs - Chem All/yr; 1/3 Sediment/yr $ 82, Lakes Committee - WQ Sampling $ 20, SMC Administrative Services $ 12, Tech Coordinator (Beth Adler) $ 61, MBI - 1/3 WATERSHED SAMPLING $ 66, SubLabs - Chem All/yr; 1/3 Sediment/yr $ 82, SMC Administrative Services $ 12,000 Projected Expenses $ 366,939 $ 334,661 $ 113,956 $ 240,050 $ 221,850 Projected Unexpended Carryover $ 122,557 $ 22,896 $ 249,083 $ 17,846 $ 30,996 Projected FY2020

8 DRWW Des Plaines River Watershed Workgroup-Expense-Revenue Activity 500 W Winchester Rd For Period Jan December 2018 Libertyville, Illinois Phone mwarner@lakecountyil.gov wmorey@lakecountyil.gov Revenues Received Date Date DRWW Current Period Received Deposited Ratification Carryover $ 122, Lake County $ 25, /13/2018 3/14/2018 3/15/2018 LCFPD $ 12, /28/2018 4/4/2018 4/19/2018 LCPW $ 60, /27/2018 5/2/18 5/17/18 Village of Buffalo Grove $ 3, /11/2018 5/16/18 5/17/18 Village of Deerfield $ /11/2018 5/16/18 5/17/18 Village of Lake Zurich $ 1, /11/2018 5/16/18 5/17/18 Village of Libertyville $ 14, /11/2018 5/16/18 5/17/18 Village of Round Lake Beach $ /12/2018 5/16/18 5/17/18 Village of Deer Park $ 1, /14/2018 5/16/18 5/17/18 Village of Gurnee $ 6, /14/2018 5/16/18 5/17/18 Village of Kildeer $ 2, /22/2018 5/30/18 6/21/18 Village of Riverwoods $ 1, /22/2018 5/30/18 6/21/18 Village of Lincolnshire $ 1, /22/2018 5/30/18 6/21/18 Village of Vernon Hills $ 4, /22/2018 5/30/18 6/21/18 NSWRD $ 83, /23/2018 5/30/18 6/21/18 City of Lake Forest $ /25/2018 7/11/18 7/19/18 Village of Hawthorn Woods $ 2, /2/2018 7/11/18 7/19/18 Village of Green Oaks $ /6/2018 7/11/18 7/19/18 Village of Grayslake $ 5, /23/2018 8/8/18 8/16/18 Libertyville Township $ 2, /23/2018 8/8/18 8/16/18 City of Park City $ /3/2018 8/8/18 8/16/18 CBBEL $ /13/2018 Applied Technologies Inc $ /13/2018 Sierra Club $ /20/2018 Village of Lindenhurst $ 7, /20/2018 Village of Third Lake $ /24/2018 Vernon Hills Park Dist $ /28/2018 SMC $ /20/2018 Other Contributions Received Total Received: $ 240, Total Received + Carryover $ 363, Expenditures Paid: Date DRWW Received Paid Date Ratification MBI #1516 $ 2, /31/2017 1/12/2018 1/18/2018 Beth Adler #00031 $ 2, /5/2018 1/31/2018 3/15/2018 Beth Adler #00032 $ 2, /26/2018 1/31/2018 3/15/2018 MBI # 1524 $ 3, /11/2018 1/31/2018 3/15/2018 Beth Adler #00033 $ 2, /31/2018 2/8/2018 3/15/2018 Beth Adler #00034 $ 2, /20/2018 2/26/2018 3/15/2018 Beth Adler #00035 $ 2, /2/2018 3/5/2018 3/15/2018 Suburban Labs Inc # $ 11, /9/2018 3/15/2018 4/19/2018 Beth Adler #00036 $ 2, /21/2018 3/21/2018 4/19/2018 Beth Adler #00037 $ 1, /6/2018 4/9/2018 4/19/2018 Beth Adler #00038 $ 2, /17/2018 4/20/2018 5/17/2018 Beth Adler #00039 $ 2, /30/2018 5/1/2018 5/17/2018 Burns & McDonnell # $ 6, /1/2018 5/4/2018 5/17/2018 MBI #1536 $ 6, /8/2018 5/8/2018 5/17/2018 Beth Adler #00040 $ 2, /11/2018 5/23/2018 6/21/2018 Beth Adler #00041 $ 2, /1/2018 6/12/2018 6/21/2018 Beth Adler #00042 $ 2, /10/2018 6/12/2018 6/21/2018 Suburban Labs Inc # $ 11, /4/2018 6/26/2018 7/19/2018 Beth Adler #00043 $ 2, /27/2018 6/28/2018 7/19/2018 Beth Adler #00044 $ 1, /6/2018 7/9/2018 7/19/2018 MBI #1558 $ 15, /17/2018 7/18/2018 8/16/2018 Beth Adler #00045 $ 1, /8/2018 8/8/2018 8/16/2018 Beth Adler #00046 $ 2, /13/2018 8/13/2018 Suburban Labs Inc # $ 11, /9/2018 8/31/2018 Beth Adler #00047 $ 2, /28/2018 9/4/2018 LCHD # $ 10, /7/2018 8/17/2018 Total Expenditures Paid $ 113, Revenue-Expenditures $ 249,083.16

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15 written request for admission, the Executive Board may approve said membership which will become effective upon payment of the appropriate dues and will remain in effect as long as the member remains in good standing with the Workgroup. Section 6. Each Agency and Associate Member shall designate one or more Authorized Delegate(s) to cast its votes at Workgroup meetings. The Authorized Delegate(s) may be any designated employee of the Agency or representative of an Associate Member. ARTICLE IV - Dues and Fiscal Year Section 1. Annual dues are due on or before June 1 of each year. If a member fails to pay dues by August 1 or reach an agreement regarding the terms of dues with the Executive Board, the member s voting rights will be suspended. Section 2. The annual dues for all members shall be set each year by recommendation of the Executive Board to the membership and approval by the membership at the Annual Meeting. Annual dues may consist of fees or approved in-kind services such as the provision of stream monitoring or other services by members to the Workgroup or a combination of fees and services, as determined by the Executive Board. Section 3. Any member may withdraw from membership in the Workgroup by advising the President of its intent to do so. Section 4. The fiscal year of the Workgroup shall be aligned with the administrative agent s fiscal year. Currently, LCSMC is the fiscal agent, and the fiscal year shall commence on December 1 and conclude on the last day of November of the following calendar year. The current fiscal year budget will be approved by the Executive Board at their January meeting and distributed to the Members at the Annual Meeting. ARTICLE V - Officers and Executive Board Section 1. Officers. Workgroup officers shall include a President, Vice President, Treasurer and Secretary. All officers must be the Authorized Delegate of an Agency Member. Section 2. Executive Board. The Workgroup shall be governed by an Executive Board comprised of the four officers, a member at large, and the chairpersons of the two standing committees Monitoring/WQ Improvements Committee, and Lakes Committee. Each member of the Executive Board shall be entitled to discuss and vote on matters coming before the Board. The immediate past president of the Workgroup shall be an exofficio, nonvoting member of the Executive Board. A meeting of the Executive Board may be called upon a minimum 10 days written notice by either the President or three members of the Executive Board. Four members of the Executive Board present at any meeting thereof shall constitute a quorum. A simple majority vote of a quorum shall control the policies and actions of the Executive Board. Section 3. The President shall have general supervision of the affairs of the Workgroup and the Executive Board, shall preside at their respective meetings, and have the responsibility of overseeing contracts. Section 4. The succession of officers is President, Vice President, Treasurer and Secretary, whom shall act in the absence of the ranking officer. Section 5. The Administrative Agent shall receive and deposit all Workgroup monies, pay all bills approved by the Executive Board, and be responsible for all banking and reporting requirements to state and federal agencies and shall maintain the records of the Workgroup, keep and distribute minutes and records of attendance of all meetings, and distribute all Workgroup notices and make a report to the membership of all such activities at the Annual Meeting. Section 6. Executive Board Members may designate an alternate to attend meetings in their absence, who shall also be an Agency Member employee. An alternate shall be approved by majority vote at any Workgroup meeting, prior to being able to vote. The alternate would not assume the duties of the Officer, but rather constitute a voting member to enable a quorum for conducting business. If the Executive Board Member resigns or leaves the Executive Board, the term of the designated alternate shall also end. Section 7. The President shall serve as the principal spokesperson for the Workgroup and shall represent DRWW in discussions of mutual concern with governmental agencies or associations. Section 8. The Executive Board, through its administrative agent, shall have the authority to enter into contracts and make payments for products and services reflected in the annual budget and to enter into agreements for grant funding for Workgroup purposes. Section 9. Together the President and the Treasurer shall have the authority to authorize payments up to $5,000 U:\PLANNING\Des Plaines River Watershed Workgroup\Meetings\Executive Board\ EB\ DRWW.Bylaws.docx

16 Des Plaines River Watershed Workgroup Des Plaines River Watershed Workgroup Annual Meeting Please join us to celebrate the accomplishments of 2017 and look ahead to where we are going in We will also recognize outstanding members for their achievements over the past year. Please send any comments to: Beth Adler, DRWW Technical Coordinator or Meeting Agenda click here

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