2.0 Voting Procedures. 4.0 Election of Deputy Reeve KNEEHILL COUNTY ORGANIZATIONAL MEETING

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1 KNEEHILL COUNTY ORGANIZATIONAL MEETING AGENDA Tuesday, October 23, :30 a.m. Kneehill County Council Chambers nd Street NE Three Hills, Alberta Call to Order by CAO 1.0 Adoption of the Organizational Meeting Agenda 2.0 Voting Procedures 3.0 Election of Reeve 4.0 Election of Deputy Reeve 5.0 Seating Arrangements in Council Chambers 6.0 Regular Council Meeting Dates Committee of the Whole Meeting Dates Municipal Planning Commission Meeting Dates /2019 Board and Committee Appointments 10.0 Procedural Bylaw #1768 Adjournment Organizational Meeting Package

2 REQUEST FOR DECISION Agenda Item # 2.0 SUBJECT: MEETING DATE: Organizational Meeting- Voting Procedures PRESENTED BY: Al Hoggan, CAO BACKGROUND/ PROPOSAL If there is more than one Councillor nominated for either Reeve or Deputy Reeve positions a motion needs to be made to approve the use of secret ballot as per MGA A motion also needs to be made that the ballots will be destroyed at the end of the meeting. COSTS/SOURCE OF FUNDING: N/A ATTACHMENTS: N/A RECOMMENDED ACTION: COUNCIL OPTIONS: MOTION: That Council make a motion to utilize the voting procedures of secret ballot, as well as make a motion to destroy the ballots at the end of the meeting. 1. That Council make the recommended two motions. 2. That Council amend the recommended motions. 1. That Council utilize the voting procedures of secret ballot when there is more than one nomination for position of Reeve and Deputy Reeve. 2. That all ballots be destroyed at the end of the meeting. Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer Document Last Updated April 15, Organizational Meeting Package

3 REQUEST FOR DECISION Agenda Item # 3.0 SUBJECT: MEETING DATE: Election of Reeve PRESENTED BY: BACKGROUND/ PROPOSAL COSTS/SOURCE OF FUNDING: ATTACHMENTS: RECOMMENDED ACTION: COUNCIL OPTIONS: MOTION: Al Hoggan, CAO Section 150 (2) of the Municipal Government Act states that the Chief Elected Official of a municipality is to be appointed by Council from among the Councillors unless the Council passes a bylaw providing that the official is to be elected by a vote of the electors of the municipality. No bylaw has been passed. N/A Oath of Office- Reeve That the Council conduct an election for the purpose of electing a Reeve in accordance with the following process: 1. The CAO will conduct the election for Reeve. 2. The CAO will call for nominations three times for the position of Reeve. 3. A motion will be required for nominations to cease. 4. Where there is more than one nomination for Reeve, voting shall be done by secret ballot. 5. Ballots will be counted by CAO or designate and Laurie Watt, Director of Municipal Services. 6. The CAO will announce the person elected as Reeve. 7. If, on the first ballot, no one Councillor receives a clear majority of the votes, the Councillor who received the least number of votes shall be dropped from the ballot and second ballot shall be taken. 8. On subsequent ballots, a Councillor who receives the least number of votes shall be dropped from the ballot until a Councillor receives a clear majority. 9. After the declaration of the Reeve, the Chair will be turned over to the Reeve. That Council move nominations to cease. Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer Document Last Updated April 15, Organizational Meeting Package

4 Oath of Office Reeve I,, do swear that I will diligently, faithfully and to the best of my ability, execute according to law, the office of Reeve for Kneehill County. SO HELP ME GOD. SWORN/AFFIRMED before me at Kneehill County in the Province of Alberta this 23 rd day of October, A.D Commissioner of Oaths Laurie Watt Reeve Organizational Meeting Package

5 REQUEST FOR DECISION Agenda Item # 4.0 SUBJECT: MEETING DATE: Election of Deputy Reeve PRESENTED BY: BACKGROUND/ PROPOSAL COSTS/SOURCE OF FUNDING: ATTACHMENTS: RECOMMENDED ACTION: COUNCIL OPTIONS: MOTION: Al Hoggan, CAO The Municipal Government Act, Section 152 (1) states that a Council must appoint one or more Councillors as deputy chief elected official so that: a. Only one Councillor will hold that office at any one time, and b. The office will be filled at all times. N/A Oath of Office- Deputy Reeve That the Council conduct an election for the purpose of electing a Deputy Reeve in accordance with the following process: 1. The Reeve will conduct the election for Deputy Reeve. 2. The Reeve will call for nominations three times for the position of Deputy Reeve. 3. A motion will be required for nominations to cease. 4. Where there is more than one nomination for Deputy Reeve, voting shall be done by secret ballot. 5. Ballots will be counted by CAO or designate and Laurie Watt, Director of Municipal Services. 6. The CAO will announce the person elected as Deputy Reeve. 7. If, on the first ballot, no one Councillor receives a clear majority of the votes, the Councillor who received the least number of votes shall be dropped from the ballot and second ballot shall be taken. 8. On subsequent ballots, a Councillor who receives the least number of votes shall be dropped from the ballot until a Councillor receives a clear majority. That Council move nominations to cease. Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer Document Last Updated April 15, Organizational Meeting Package

6 Oath of Office Deputy Reeve I,, do swear that I will diligently, faithfully and to the best of my ability, execute according to law, the office of Deputy Reeve for Kneehill County. SO HELP ME GOD. SWORN/AFFIRMED before me at Kneehill County in the Province of Alberta this 23 rd day of October, A.D Commissioner of Oaths Laurie Watt Deputy Reeve Organizational Meeting Package

7 REQUEST FOR DECISION Agenda Item # 5.0 SUBJECT: MEETING DATE: Seating Arrangements in Council Chambers PRESENTED BY: Al Hoggan, CAO BACKGROUND/ PROPOSAL DISCUSSION/ OPTIONS/ BENEFITS/ DISADVANTAGES: COSTS/SOURCE OF FUNDING: COMMUNICATIONS: LINK TO STRATEGIC PLAN: N/A N/A N/A N/A Bylaw # 1768, under 9 (4) it states that: The seating arrangements of Council shall be determined at the Organizational Meeting. The Reeve shall occupy the center seat at the head of the Council table with the Deputy Reeve occupying the position directly to the Reeve s left and with the Chief Administrative Officer occupying the position directly to the Reeve s right. The seating positions of the remainder of Councillors shall be determined by each Councillor drawing a number between 1 and 5. Councillor seating will also be numbered from 1 through 5 as determined by the CAO or designate prior to Councillors drawing their number. The order of drawing is determined by the official Division number with Division 1 drawing first and Division 7 drawing last. In the event any Councillor is not present at the drawing, the Chief Administrative Officer, or designate, will draw for the Councillor(s) not present. ATTACHMENTS: Council Seating Arrangements Diagram RECOMMENDED ACTION: Council follow the seating arrangement procedure outlined in Bylaw # COUNCIL OPTIONS: MOTION: N/A No motion required. Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer Document Last Updated April 15, Organizational Meeting Package

8 COUNCIL SEATING ARRANGEMENTS 5 N/A N/A 4 Deputy Reeve CAO N/A Organizational Meeting Package

9 SUBJECT: Regular Council Meeting Dates 2019 REQUEST FOR DECISION Agenda Item # 6.0 MEETING DATE: PRESENTED BY: Al Hoggan, CAO BACKGROUND/ PROPOSAL DISCUSSION/ OPTIONS/ BENEFITS/ DISADVANTAGES: Section 6 of Kneehill County s Procedural Bylaw #1768 states that regular meetings of Council shall be held on the second and fourth Tuesday of each month provided that where a regular Council meeting falls on a holiday, the meeting shall be held on the next following day, or on such other day as Council decides by Motion. There are no Council meeting dates in 2019 that fall on a holiday. January 2019-The Agricultural Service Board Conference is scheduled for January 21 st to January 23 rd which conflicts with the second Council meeting in January. Recommendation is to cancel this meeting. Summer Kneehill County last summer had two Council dates, one in July and one in August. Does Council wish to continue this and would the third Tuesday of July and August work? November The RMA Fall Convention is scheduled from November 12-15, 2019 which conflicts with the first Council meeting in November. Recommendation is to cancel this meeting. December Kneehill County usually plans to hold one Council meeting in December. Recommendation is to hold the December Council meeting on December 10th, the second Tuesday of that month. Organizational Meeting: Under section 192 of the MGA, a Council must hold an organizational meeting annually, no later than 2 weeks after the third Monday in October. It is recommended to hold Kneehill County s Organizational meeting on Tuesday, October 22 nd, COSTS/SOURCE OF FUNDING: None COMMUNICATIONS: Advertise dates on our website and local newspaper. Document Last Updated April 15, Organizational Meeting Package

10 LINK TO STRATEGIC PLAN: N/A ATTACHMENTS: Calendar Plan for 2019 RECOMMENDED ACTION: That Council approve the following: Summer Council Meetings July 16 and August 20 December Council Meeting on December 10 th. To hold our Organizational Meeting on October 22 nd, Cancel January 22 nd and November 12 th, 2019 regular Council meeting dates and hold all other regular Council meeting dates on the second and fourth Tuesday of each month. COUNCIL OPTIONS: MOTION: 1. To approve the recommendations to the Council Calendar 2. To amend the recommendations to the Council Calendar 3. To receive as information. That Council approve the scheduling of the 2019 Organizational Meeting for Tuesday, October 22, 2019 and to hold all regular Council meeting dates on the second and fourth Tuesday of each month and with the exception of: Cancellation of January 22 nd, 2019 regular Council meeting date July- Schedule one meeting for July 16, 2019 August- Schedule one meeting for August 20, 2019 November- Cancellation of November 12 th, 2018 regular Council meeting date December- Schedule one meeting for December 10, 2019 Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer REQUEST FOR DECISION Agenda Item # Page Organizational Meeting Package

11 KNEEHILL COUNTY Proposed 2019 Council & Committee Dates JANUARY FEBRUARY MARCH S M T W T F S S M T W T F S S M T W T F S APRIL MAY JUNE S M T W T F S S M T W T F S S M T W T F S JULY AUGUST SEPTEMBER S M T W T F S S M T W T F S S M T W T F S OCTOBER NOVEMBER DECEMBER S M T W T F S S M T W T F S S M T W T F S Council Meetings Organizationl Meeting COW Meeting MPC Meetings ASB Conference Strategic Planning RMA Fall & Spring FCM Conference ASB Summer Tour STAT Holiday Strategic Planning Session Organizational Meeting Package

12 REQUEST FOR DECISION Agenda Item # SUBJECT: Committee of the Whole Meeting Dates MEETING DATE: PRESENTED BY: Al Hoggan, CAO BACKGROUND/ PROPOSAL DISCUSSION/ OPTIONS/ BENEFITS/ DISADVANTAGES: Section 10 (5) of Kneehill County s Procedural Bylaw #1768 states that The Committee of the Whole (COW) meeting schedule shall be established by motion at the annual organization meeting or at a regular meeting following the organizational meeting, as may be appropriate. In the past we have scheduled the COW meetings every third Tuesday of the Month, and no COW meetings during the summer months. There are a few third Tuesday s of the month that conflict with other scheduled events. February 19, 2019 conflicts with Council s Strategic Planning Session March 19, 2019 conflicts with the RMA Spring Convention Due to the budgetary process in December it is recommended to have the COW meeting on December 3 rd, 2019, before the December 10 th, 2019 Council meeting. COSTS/SOURCE OF FUNDING: None COMMUNICATIONS: Advertise dates on our website LINK TO STRATEGIC PLAN: N/A ATTACHMENTS: Calendar Plan for 2019 RECOMMENDED ACTION: COUNCIL OPTIONS: That Council approve the third Tuesday of every month at 8:30 a.m. for a COW meeting, with the exception of February 19, March 19, July 16 and August 20 and the COW meeting in December will be held on December 3 rd, To approve the recommendations 2. To amend the recommendations Document Last Updated April 15, Organizational Meeting Package

13 MOTION: 3. To receive as information. That Council approve the third Tuesday of every month at 8:30 a.m. for a Committee of the Whole meeting, with the exception of: February 19, 2019 March 19, 2019 July 16, 2019 August 20, 2019 and the December Committee of the Whole Meeting will be held on December 3 rd, 2019 Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer REQUEST FOR DECISION Agenda Item # Page Organizational Meeting Package

14 KNEEHILL COUNTY Proposed 2019 Council & Committee Dates JANUARY FEBRUARY MARCH S M T W T F S S M T W T F S S M T W T F S APRIL MAY JUNE S M T W T F S S M T W T F S S M T W T F S JULY AUGUST SEPTEMBER S M T W T F S S M T W T F S S M T W T F S OCTOBER NOVEMBER DECEMBER S M T W T F S S M T W T F S S M T W T F S Council Meetings Organizationl Meeting COW Meeting MPC Meetings ASB Conference Strategic Planning RMA Fall & Spring FCM Conference ASB Summer Tour STAT Holiday Strategic Planning Session Organizational Meeting Package

15 REQUEST FOR DECISION Agenda Item # SUBJECT: Municipal Planning Commission Meeting Dates MEETING DATE: PRESENTED BY: BACKGROUND/ PROPOSAL Al Hoggan, CAO Bylaw Municipal Planning Commission Bylaw states under Conduct of Business that the Commission shall hold such meetings as are necessary to fulfill the Commission s responsibilities. The Municipal Planning Commission currently holds their meetings on the fourth Thursday of every month. DISCUSSION/ OPTIONS/ BENEFITS/ DISADVANTAGES: The only month where the fourth Thursday of the month will conflict is December December The fourth Thursday falls on December 26 th. The best alternate date for this meeting would be Thursday, December 19 th, COSTS/SOURCE OF FUNDING: None COMMUNICATIONS: LINK TO STRATEGIC PLAN: Communicate dates to the Municipal Planning Commission and to the Kneehill County Planning Department. N/A ATTACHMENTS: Calendar Plan for 2019 RECOMMENDED ACTION: COUNCIL OPTIONS: MOTION: That Council approve the following: December MPC meeting to be held on December 19, 2019 And hold all other MPC meeting dates on the fourth Thursday of each month. 1. To approve the recommendations to the Council Calendar 2. To amend the recommendations to the Council Calendar 3. To receive as information. That Council approve the scheduling of the 2019 Municipal Planning Commission meetings on the fourth Thursday of each month in 2019 with the exception of: December meeting to be held on December 19 th, 2019 Document Last Updated April 15, Organizational Meeting Package

16 Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer REQUEST FOR DECISION Agenda Item # Page Organizational Meeting Package

17 KNEEHILL COUNTY Proposed 2019 Council & Committee Dates JANUARY FEBRUARY MARCH S M T W T F S S M T W T F S S M T W T F S APRIL MAY JUNE S M T W T F S S M T W T F S S M T W T F S JULY AUGUST SEPTEMBER S M T W T F S S M T W T F S S M T W T F S OCTOBER NOVEMBER DECEMBER S M T W T F S S M T W T F S S M T W T F S Council Meetings Organizationl Meeting COW Meeting MPC Meetings ASB Conference Strategic Planning RMA Fall & Spring FCM Conference ASB Summer Tour STAT Holiday Strategic Planning Session Organizational Meeting Package

18 REQUEST FOR DECISION Agenda Item # 9.0 SUBJECT: MEETING DATE: 2018/2019 Board and Committee Appointments PRESENTED BY: BACKGROUND/ PROPOSAL Al Hoggan, CAO Kneehill County Council appoints member of Council annually at the Organizational meeting of Council to serve on boards and committees to which Kneehill County is a member. DISCUSSION/ OPTIONS/ BENEFITS/ DISADVANTAGES: COSTS/SOURCE OF FUNDING: The Committee List is attached with current representation. Recommended motions are marked in red. N/A COMMUNICATIONS: LINK TO STRATEGIC PLAN: Committee appointments to Board and Committees will be put on our website, and mailed to the urban municipalities within Kneehill County. Notification letters will also be sent to the listed committees. N/A ATTACHMENTS: Committee List RECOMMENDED ACTION: Recommended appointments are marked in red on the committee list. COUNCIL OPTIONS: MOTION: N/A That Council move to accept the following Committee and Board Appointments: Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer Document Last Updated April 15, Organizational Meeting Package

19 # Name of Board Purpose How Often Meet 1 Agricultural Service Board 2 Agricultural Appeal Board 3 Kneehill Regional Emergency Management Committee(Bylaw 1596) To promote agricultural production and protect the environment (includes Kneehill Watershed Advisory Committee, and any other committees formed to address environmental issues). Structure to ASB is in Policy #1-1 To hear any appeal under Agricultural Acts enforced by the County. Pursuant to Disaster Services Act RSA Required to establish a committee to declare local emergencies, develop emergency plans & direct emergency response. 2018/2019 Board and Committee Appointments Committee meets 3 times a year. Meets only if there is an Appeal Reeve Calls for the Appointment of: Position Current Representation Recomendation: Four Council Appointments and one Alternate Member. Recomendation: Appoint Chairman to the Committee. Recomendation: One Member at Large Appointment for a three year term. Recomendation: Appoint Subdivision and Appeal Board Members to this Committee. Recomendation: Appoint Reeve, Deputy Reeve and CAO to Committee Chairman: Alternative Member: Rate Payer Member: Term Expires Dec. 31/18 Rate Payer Member: Term Expires Dec. 31/19 Rate Payer Member: Term Expires Dec 31/20 Rate Payer Member: Term Expires Dec 31/21 Agricultural Fieldman: Secretary to the Board: Same as SDAB: Reeve: Deputy Reeve: CAO: Wade Christie Debbie Penner Jim Hugo Glen Keiver Kenneth King Rick Vickery Matt Sawyer Bruce Jensen VACANT Bowen Clausen CAO Designation Same as SDAB Reeve Deputy Reeve CAO Organizational Meeting Package

20 # Name of Board Purpose How Often Meet 2018/2019 Board and Committee Appointments Reeve Calls for the Appointment of: Position Current Representation 4 AQUA 7 Regional Water Commission The Aqua 7 Regional Water Commission (A7RWC)was developed in 2004 with an objective to provide wholesale water services to its members. Water is purchased from the Town of Drumheller (Red Deer River) and then delivered to the Kirkpatrick Reservoir owned by A7RWC). Water is provided through approximately 90 km of pipeline to the Village of Carbon, Village of Linden, Village of Acme, Village of As per AQUA 7 Bylaw , the Beiseker, and Town of Irricana. Kneehill County has Commission must meet at least 4 their own waterline which trunks off the Aqua 7 times per year. Regional Water Commission. An agreement is in place to allow the Commission to sell water to areas within Rocky View County, however to date, no water has been sold/transported past the Town of Irricana. The Board consists of seven Directors who are an elected official from each Member of the Commission. The Directors elect a Chairman and Vice Chairman whose term is one year. Recomendation: One Council appointment and one Alternate member. Alternate Member: Jerry Wittstock Debbie Penner 5 Canadian Badlands Ltd. Canadian Badlands Ltd. (CBL) is a not-for-profit Alberta Corporation providing a new and innovative approach to creating an integrated, destinationbased tourism industry in South-Eastern Alberta. CBL is the largest co-operative regional partnership of The CBT meets 6 times per year. municipal governments in Alberta. The shareholders are 62 municipal governments recognizing the power of co-operative efforts to develop and implement a strategic regional tourism development plan. Recomendation: Three Council appointments. Council Member or Member at Large: Council Member or Member at Large: Faye McGhee Kenneth King Jim Hugo 6 Central Alberta Economic Partnership (CAEP) Regional economic development alliance made up of 42 members and 14 associate members. Primary goal is to cultivate, advocate and market the collective voice of the region. Meets approx. every two months Motion: One Council appointment, one alternate member and CAO Designate. Alternate Member: CAO Designate: Jerry Wittstock Kenneth King Organizational Meeting Package

21 # Name of Board Purpose How Often Meet 2018/2019 Board and Committee Appointments Reeve Calls for the Appointment of: Position Current Representation 7 Central Rural Municipalities of Alberta (District 2) Executive To represent Kneehill County on the AAMD&C Zone Executive. Committee meets two times a year at the Kneehill County Office. Motion: Appoint Reeve or Deputy Reeve and CAO to Committee. Reeve or Deputy Reeve: CAO: Reeve or Deputy Reeve CAO 8 Community Action Committee Establishment The Three Hills RCMP Community Advisory Committee (CAC) was established for the purpose of formalizing the process for receiving input from the community and the partnership between the community, the RCMP and local government. Objectives to advise the Detachment Commander on policing priorities identified through community input, for Council consideration and approval, to keep the Detachment Commander informed of emerging trends and issues within the community, to make and/or implement recommendations on community policing initiatives based on identified trends and issues. The principal philosophy of the CAC is that "the police are the community and the community are the police," a philosophy which is also reflected in the CMP mission statement of providing a safe and secure community through community input. The CAC reflects the demographics of the community served by the RCMP and provides liaison among Councils, residents, community groups and the RCMP. Committee meets 5 times per year. The meeting location rotates between the 4 municipalities. Recommendation: One Council appointment and one alternate member. Alternate Member: Jim Hugo Faye McGhee Organizational Meeting Package

22 # Name of Board Purpose How Often Meet 2018/2019 Board and Committee Appointments Reeve Calls for the Appointment of: Position Current Representation 9 Community Futures Wildrose The Community Futures Wild Rose is a community driven, non-profit organization staffed by business professionals and guided by a volunteer Board of Directors. They provide a wide range of small business services and business management tools for people wanting to start, expand, franchise or sell a business. We also run a number of specialized business programs, organize exciting business events and actively work with community and business Committee meets once a month on leaders to foster rural economic growth. Community the 1st Thursday of the Month and Futures Wild Rose is governed by a volunteer Board don't meet during summer months. of Directors appointed annually from our 15 Shareholder communities (normally an elected official from the municipality council or a community leader appointed by council). The role of the Directors is to establish organizational priorities, monitor performance, ensure organizational principles are observed and act as CF Wild Rose Ambassadors in their communities. Recomendation: One Council appointment and one alternate member. Alternate Member: Wade Christie Glen Keiver 10 Doctor Recruitment and Retention Committee To address recruitment and long term retention of physicians and complementary health related professionals. Committee meets quarterly at Kneehill County Administration Building. Recomendation: One Council appointment and one alternate member. Alternate Member: Secretary: (Appointed by CAO) Jerry Wittstock Faye McGhee CAO Designation 11 Drumheller and District Solid Waste Management Association To represent Kneehill County as one of the member municipalities of the Drumheller & District Solid Waste Management Association and to investigate options for recycling and waste management within the County. The DDSWMA meets 6 times per year, the third Thursday of every other month at Town of Drumheller Town Hall at 1:30 pm. Schedule would be Feb, April, June, August, Oct, and Dec. Annual general meeting is to be held prior to June of any given year with the organizational meeting held in December. Recomendation: One Council appointment and one alternate member. Alternate Member: Debbie Penner Faye McGhee Organizational Meeting Package

23 # Name of Board Purpose How Often Meet 2018/2019 Board and Committee Appointments Reeve Calls for the Appointment of: Position Current Representation 12 Kneehill Housing Corporation Kneehill Housing Corporation (originally Kneehill Housing Foundation) was established in 1960 to build and operate Golden Hills Lodge, KHC now operates Seniors Self Contained Manor projects (Robertson Manor, Trochu Valley Manor, JC Long Memorial Court, Lynn Haven Manor, Meadow Park Board meets every 2 months. Manor and Torreville Manor) and Family & Additional meetings may be called Community Housing. Kneehill Housing Corporation by the Chairperson. operates under a Board of Directors. The Board members are elected officials appointed by their municipalities. On behalf of the Alberta government, KHC administers the following: Golden Hills Lodge, five seniors self-contained Manors, sixteen seniors cottages, eight family duplexes. Recomendation: Two Council appointments and one alternate member. Alternate Member: Faye McGhee Glen Keiver Jerry Wittstock 13 Kneehill Regional Family and Community Support Services Board Family and Community Support Services(FCSS) is a partnership between the municipal and provincial governments established to develop, support and fund preventive social programming to enhance the well being of individuals, families and communities. The gram is municipally driven and governed by the Family and Community Support Services Act which emphasizes prevention, volunteerism, and local autonomy. FCSS board presently meets 6 times per year; Jan, March, May, July, Sept and Nov Motion: One Council appointment and one alternate member. Alternate Member: Kenneth King Jerry Wittstock Organizational Meeting Package

24 # Name of Board Purpose How Often Meet 2018/2019 Board and Committee Appointments Reeve Calls for the Appointment of: Position Current Representation 14 Kneehill Regional Partnership Steering Committee The membership of the Kneehill Regional Shared Services Steering Committee (Steering Committee) is made up of representation from the six municipal units in Kneehill County. Specifically, each municipal unit is represented by an elected official and Chief administration Officer as selected by each Council. The Steering Committee is responsible to: - Coordinate regional cooperation efforts at a political level; Review existing services ~ What Works Well and Areas for Attention"; Examine new opportunities for regional ooperation; - Develop work plan(s) for the review and consideration of the parties; - Facilitate discussions and decision-making related to regional cooperation initiatives; - Establish a schedule for regular Regional Cooperation meetings; - Adopt a Communications Plan for the dissemination of information to Councils, stakeholders, general public and media; -Select a Chairperson to act as a spokesperson, chair meetings, and work with the Kneehill County CAO to prepare meeting agendas; - and Make recommendations to the Councils on Regional Cooperation initiatives. Motion: One Council appointment and one alternate member. Alternate Member: Faye McGhee Wade Christie 15 Marigold Library System Marigold Library Board Members are appointed by their Municipal Councils to serve on the Marigold Library Board. As a member of the Marigold Library Board, a Board Member is responsible for the effective governance of Marigold Library System while acting in a position of trust for the member community. Recomendation: One Council appointment and one alternate member. Alternate Member: Glen Keiver Jim Hugo Organizational Meeting Package

25 # Name of Board Purpose How Often Meet 2018/2019 Board and Committee Appointments Reeve Calls for the Appointment of: Position Current Representation 16 Mayors/Reeves Liaison Committee Promote networking, and disseminate information about Municipal projects or processes, between the Mayors, Deputy Mayors, Reeves and Deputy Reeves. Meet 4 times a year. Recomendation: Appoint Reeve or Deputy Reeve and CAO to Committee. Reeve or Deputy Reeve & CAO: Reeve or Deputy Reeve & CAO 17 Medical Clinic Enhanced Services Review Committee The goal of the Committee is the provision of medical services to Kneehill County residents and to the region. The provision of these medical services to be provided on a timely basis with regard to the rural lifestyle that is prevalent in Kneehill County and the region. Without limiting, but in particular, issues such as clinic hours, doctor availability, ability to acquire a family physician, and enhanced clinic availability, are viewed by Kneehill County as a services important to Kneehill County and to the region. Terms of reference states committee composition is Reeve and two members of Council. The Committee will meet bi-annually with the specific dates and times for meetings to be determined by the Committee. Additional meeting may be called by the Chairperson. Recomendation: Appoint Reeve and two Councillors and CAO to the Committee. Reeve: CAO or Designate in an advisory capacity. Reeve Kenneth King Wade Christie CAO 18 Municipal Planning Commission (Bylaw #1721) Subdivision and Development Authority for the County - to receive, consider, and decide on development. Meetings are scheduled on the fourth Thursday of every month. Bylaw 1721 states that the Municipal Planning Commission shall consist of all members of Council who shall be appointed by resolution of Council. Recomendation: Appoint all members of Council to the Municipal Planning Commission Recomendation: Appoint a Chairman to the Committee Recomendation: Appoint a Vice Chairman to the Committee Recomendation: Appoint 1 Members at Large to the Committee for a one year term. Rick Vickery has expressed interest in serving Chairman: Vice Chairman: Member at Large: Planning and Development Officer: Planning and Development Officer: Planning and Development Officer: Secretary to the Commission: Jim Hugo Jerry Wittstock Faye McGhee Debbie Penner Glen Keiver Wade Christie Kenneth King Rick Vickery Barb Hazelton Dharmesh Vyas Brandy Morgan CAO Designation Organizational Meeting Package

26 # Name of Board Purpose How Often Meet 2018/2019 Board and Committee Appointments Reeve Calls for the Appointment of: Position Current Representation 19 Parks and Recreation Board will act in an advisory capacity to Council. The Committee shall provide recommendations on existing or proposed County park policies and they shall meet on an annual basis to review and advise on existing parks and recreational programs and proposed budgets. Terms of Reference states that the structure of the board is all of Council. Committee meets 2 times a year. Recommendation: To appoint all Member of Council to the the Parks and Recreation Committee. Recomendation: Appoint a Chairman to the Committee. All of Council: Chairman: All of Council Kenneth King 20 Joint Inter-Municipal Planning Committee Acme/Kneehill County To establish a Joint Inter-Municipal Planning Committee to hear subdivision and/or development appeals within the Inter-Municipal Development Plan Area (Zone 1) of the Inter-Municipal Development Plan between the Village of Acme and Kneehill County. Recomendation: To appoint MPC Chair and Divisional Councillor Plus an alternate to committee. Alternate Member: Jim Hugo Jerry Wittstock Debbie Penner 21 Joint Inter-Municipal Planning Commission Bylaw 1744 Carbon/Kneehill County To establish a Joint Inter-Municipal Planning Commission to hear subdivision and/or development appeals within the Inter-Municipal Development Plan Area (Zone 1) of the Inter-Municipal Development Plan between the Village of Carbon and Kneehill County. Recomendation: To appoint 2 Council members and one alternate member to committee. Alternate Member: Faye McGhee Debbbie Penner Jerry Wittstock 22 Joint Inter-Municipal Planning Committee Linden/Kneehill County To establish a Joint Inter-Municipal Planning Committee to hear subdivision and/or development appeals within the Inter-Municipal Development Plan Area (Zone 1) of the Inter-Municipal Development Plan between the Village of Linden and Kneehill County. Recomendation: To appoint MPC Chair and Divisional Councillor Plus an alternate to committee. Alternate Member: Jim Hugo Jerry Wittstock Glen Keiver 23 Joint Inter-Municipal Planning Committee Rocky View County/Kneehill County "NEW" To establish a Joint Inter-Municipal Planning Committee to hear subdivision and/or development Reeeve Boehlke was appointed to appeals within the Inter-Municipal Development Plan this committee from Rocky View Area (Zone 1) of the Inter-Municipal Development County Plan between Rocky View County and Kneehill County. Recomendation: To appoint one Councillor and one alternate to committee., which could consist of Reeve as committee member and Deputy Reeve as alternate. Alternate Member: 24 Inter-Municipal Framework Collaboration Committee Rocky View County/Kneehill County "NEW" Terms and purpose still in draft form. Reeeve Boehlke was appointed to this committee from Rocky View County Recommendation: To appoint one Councillor and one alternate to committee, which could consist as the same as the Joint Inter- Municipal Planning Committee. Alternate Member: Organizational Meeting Package

27 # Name of Board Purpose How Often Meet 2018/2019 Board and Committee Appointments Reeve Calls for the Appointment of: Position Current Representation 25 Joint Inter-Municipal Planning Commission (JMPC) Bylaw 1615 Three Hills/Kneehill County To consider all subdivision and applications and discretionary development permits which relate to lands located within the fringe area accordance with Bylaw Recommendation: Appoint 2 Council members and one alternate member to committee. Alternate Member: Jerry Wittstock Glen Keiver Wade Christie 26 Joint Inter-Municipal Planning Committee Trochu/Kneehill County To establish a Joint Inter-Municipal Planning Committee to hear subdivision and/or development appeals within the Inter-Municipal Development Plan Area (Zone 1) of the Inter-Municipal Development Plan between the Town of Trochu and Kneehill County. Recommendation: To appoint MPC Chair and Divisional Councillor Plus an alternate to committee. Alternate Member: Jim Hugo Wade Christie Jerry Wittstock 27 Joint Inter-Municipal Planning Committee Wheatland/Kneehill County "NEW" To establish a Joint Inter-Municipal Planning Committee to hear subdivision and/or development appeals within the Inter-Municipal Development Plan Area (Zone 1) of the Inter-Municipal Development Plan between Wheatland County and Kneehill County. Recommendation: To appoint two Councillors and one alternate to committee, which could consist of Reeve and MPC Chairman as committee member and Vice MPC Chairman as alternate. Alternate Member: 28 Red Deer River Municipal User Group Red Deer River Municipal Users Group (RDRMUG) is an association of rural and urban municipalities. The Group Membership is composed of municipalities within the Red Deer River Basin and communities who receive water from the Red Deer River. Our Group provides a unique and essential platform for members to work together towards shared goals. By involving only municipalities and representing elected officials the group is able to focus on long term sustainability. Meetings are held on the third Thursday, bi-monthly in Drumheller. Recommendation: One Council appointment and one alternate member. Alternate Member: Glen Keiver Kenneth King Organizational Meeting Package

28 # Name of Board Purpose How Often Meet 2018/2019 Board and Committee Appointments Reeve Calls for the Appointment of: Position Current Representation 29 Subdivision and Development Appeal Board (Bylaw #1754) To hear all subdivision and Development appeals. AS per the MGA, Members are required to sucessfully commplete a training program before participating Recommendation: To appoint in any hearing as a member of a Members at Large to the panel of the SDAB, and must Subdivision and Appeal Board for a complete a refresher training one year term. program every 3 years. April 1, 2019 is the deadline for compliance. All SDAB members noted will be taking their training on Oct 31/18 Members at Large: Members at Large: Members at Large: Members at Large: Members at Large: Members at Large: Secretary to the Board (Appointed by CAO) Maureen Chalack Dennis Dey Kent Knudsen Bill Zens Angus Park Steve Cullum CAO Designation 30 Joint Inter-Municipal Subdivision and Development Appeal Board - Three Hills/Kneehill County Bylaw Carbon/Kneehill County Bylaw 1745 To hear all appeals from decisions made by the County's Subdivision Authority and the County's Development Authority which relates to lands located within the fringe area in accordance with Bylaw 1616 and Bylaw Recommendation: Appoint Subdivision and Appeal Board Members to this Committee. Same as SDAB Secretary to the Board (Appointed by CAO) Same as SDAB CAO Designation Organizational Meeting Package

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