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1 March 23, 2017 Station 1, Verbank, NY Union Vale Fire District Board Meeting Minutes Present: Commissioners: Dan Richards, Ken Andrews, John DelBene, and John Begley Chief Dan McMorris Attorney Rod McLeod Absent: Commissioner Anthony Mazzella Public Comment: None Approval of Meeting Agenda Motion to approve the agenda made by John DelBene second by John Begley. Motion passed 4-0 Approval of Meeting Minutes Motion to accept the minutes from February 23 rd and March 9 th second by John Begley. Motion passed 4-0 Motion to send a letter with a check for the plowing portion of the Diamond Cut bill for $ , letter will request Mr. Casucci attend the Board Meeting of April 13, 2017 regarding the remaining portion of the bill made by John Begley second by John Delbene. Motion passed 4-0 o CORRESPONDENCE: 1. Misc. Magazines and Catalogs 2. Solicitation Treasurer s Report: o Glatfelter Keith Brandstedter is on the agenda for April 13 th Board Meeting to speak with the board. o Referendum Rod is working on getting the information for publication. o New New Title has not been received. Hold up is due to DMV having to manually complete the title. Expect it will be received within the next 2 weeks. o Penflex Need to schedule a date for Craig Relyea and Ed Houlihan to attend workshop meeting to deliver report to the board. LOSAP Service Award Certification Forms have been received and will be completed and returned to Penflex. o Auditor Met with Ted Eglit on March 20 th for Annual Audit. Ted will need the report from Penflex in order to complete the audit and schedule a date for delivery to the board. o Quality Auto Invoices for any work completed will be to the secretary/treasurer for payment. o Safe Deposit Box New box had to be opened at the Bank of Millbrook since the box the district had was nonfunctional after being accessed. New documents will be signed by Dan Richards and Susan Tirante and returned to the bank. 5/11/2017 Page 1 of 5

2 o FDM Check Check for $ 44, has been prepared, voucher will be signed and the check will be mailed on March 24, o Corey Santiago Letter was sent to Mr. Santiago on March 16, 2017 Certified Main # Return receipt has not be received by the district. February 2017 Treasurers Report Motion to accept the Treasurers Report made by John Begley second by Ken Andrews. Motion passed 4-0 General Checking: Balance as of 1/31/2017 $ 150, Transfer from Savings $ February Bills $ (77,830.30) Deposit $ Central Hudson $ ( ) Balance as of 02/28/2017 $ 72, General Savings: Balance as of 1/31/2017 $ - Transfer - No transfer in Feb $ - Interest $ - Balance as of 02/28/2017 $ - Fund:Reserve Repair Balance as of 1/31/2017 $ 24, Interest $ 0.93 Balance as of 02/28/2017 $ 24, Reserve New Building Balance as of 1/31/2017 $ 10, Interest $ 0.40 Balance as of 02/28/2017 $ 10, Acquisition Fund Balance as of 1/31/2017 $ 178, Interest $ 6.83 Balance as of 02/28/2017 $ 178, Total Assets $ 285, Bank of Millbrook Investment Company Fire Chief Report Dan McMorris Accident report for 67-1 small deer strike Friday am. NYCOMCO New salesman Steve needs to be in to program the other radios Pagers are on their way. Told bill will not be paid until radios are programed correctly Motion to spend up to $ in cradles from Magnum Electronics for pagers made by Ken Andrews second by John Delbene. Motion passed /11/2017 Page 2 of 5

3 Motion to purchase 5 stock $ and 10 shields $50.00 from Cairns made by Ken Andrews second John Begley. Motion passed 4-0. American Red Cross Chief received letter that the Red Cross is looking for nominee for Tim Gunther Award. Fountains of Millbrook UV will be dispatched on all priority one dispatch. Put on planning board that they should have a special ambulance if they have more expansion planned in the future. Have Northern Dutchess come down for discussion. Dan Richards will make phone call. Jackets Who will be controlling the purchase of the jackets? Information was never forwarded to president or chief. Jackets that have been received, bill was under $5, paid for by the fire company. Quote from New England was from Information was never forwarded to president or chief. Not everyone has received a jacket as was originally intended. Fire Company s Report Dave McMorris No Report House Use: Fire District Commissioners Training Station 1 Saturday 03/25/2017 Beekman Bailout Sunday 03/26/2017 Anthony Mazzella Private Party Sunday 5/7/2017 Station 1 DCEMS Council Meeting Wednesday 6/28/2017 Station 1 Motion made for house use for April 22, 2017 for CPR at station one made by John Begley second by Ken Andrews. Motion passed by 4-0. Upcoming Events Rescue Squad s Report Michael Murphy No report Motion made to purchase two crash bags at $ each made by John Begley second by Ken Andrews. Motion passed 4-0. Motion made to send people to CPR at a rate of $30.00 per person made by John Begley second by Ken Andrews. Motion passed /11/2017 Page 3 of 5

4 Committee Reports: o Station 1 Anthony Mazzella, John Begley Repaired Ladies Room door John B will call Dutchess and see why refrigerator is so noisy o Station 2 Ken Andrews, John Delbene Weather stripping ordered for door o Check Review/Bank Reconciliations John Begley Good o Motorized equipment John DelBene Bruce Papst called to say they don t know what the codes mean. Warranty issue.john DelBene can make an appointment to have the truck brought into Hopewell Fire. Bruce said truck is still able to be used. Have not received report yet from Eagle Diesel. o Purchasing Dan Richards o Fire Advisory Board Anthony Mazzella John Welsh keeping board apprised of Fountains progress. o Long Range Planning All Pursuing additional heating and air conditioning pumps that won t take the current system. Dan Richards will present prices to the board next month. o Insurance John Begley Check is being sent out 3/24/2017 o Technology John DelBene Physicals: 1. DiSiena, Chris appointment with TEK Medical on 3/25/17 for drug testing per district policy. LENs: o Susan is unable to access the LENS program. Have contacted DMV and they have set up a new ID and password. The ID has been received by , the password will be delivered in a few days. FireHouse Software/Spotted Dog: o Call sheet input ongoing. Ken is complete for Susan s portion will be completed by April 1. o Dan McMorris and Bryan Zittel are going to be taking over the NFIRs initially, and then they will be completed each month on a rotating basis by each officer. The goal is to have the calls input on a weekly or biweekly basis. Old Business: o DOT Bridge Station 1 Monument area Status Tuesday 4:30 Station 1 meeting with Halmar o Purchase of new vehicle for Set up vote for mandatory referendum for May 9, 2017 o Vehicle Policy on District Emergency Vehicles#A-061 Dan Richards has copy of East Fishkill car policy. Will review and get back with the board. o Status update on ambulance service to date. Dan has reviewed paperwork. Some information that should have been there was not. o Knox Box everything taken care of. Susan has program on computer o Secretary/Treasurer training Susan will be attending sessions New Business: 5/11/2017 Page 4 of 5

5 Executive Session Next Meeting Dates: o Due to scheduling Thursday April 13, 2017 is the only meeting being held in April, and is a Board of Commissioners Meeting at 7:30 Station 1. o Dan McMorris will be unable to attend Meeting. Steve Schmoke or Mike Erts will attend in the place. Motion to Adjourn made by John Delbene Respectfully Submitted By, Susan A.Tirante Secretary/Treasurer Union Vale Fire District 5/11/2017 Page 5 of 5