* Items Taken Out of Order **Non-Agenda Items

Transcription

1 SNOHOMISH COUNTY PUBLIC UTILITY DISTRICT Regular Meeting May 8, 2018 The Regular Meeting was convened by President Kathleen Vaughn at 1 :30 p.m. in the Commission Meeting Room. Those attending were Sidney Logan, Vice President; Tanya Olson, Secretary ; CEO/General Manager Craig Collar; General Counsel Anne Spangler; Assistant General Managers Tom DeBoer, John Haarlow, Glenn McPherson, and James West; Chief Information Officer Dean Galvez; other District staff; members of the public; Clerk of the Board Melissa Collins; and Deputy Clerks of the Board Jenny Rich and Lela Wall. * Items Taken Out of Order **Non-Agenda Items Changes to the agenda were made as follows: Add Executive Session to the end of the Regular Meeting; Add Item 7B Discussion Regarding Recruiting Firm Mycoff, Fry & Prouse LLC; and Add Item 7C Discussion of Participants Review Board (PRB) Nomination. 1. RECOGNITION/DECLARATIONS A. Employee of the Month for May - Jay Snyder Jay Snyder was recognized as the Employee of the Month for May. 2. CEO/GENERAL MANAGER BRIEFING AND STUDY SESSION A Insurance Renewal Update Senior Manager Financing & Risk Management Jim Herrling provided staff's insurance recommendations for the District for 2018 through Cyber insurance coverage was also mentioned, with staff to provide that coverage information to the Board at a future meeting. Next steps include working with broker to obtain best coverages and quotes, return to the Board on May 29, 2018, for approval of a Resolution authorizing the CEO/General Manager or Treasurer to bind coverage, and continuing to investigate cyber insurance and return at a future meeting with specific recommendations. 3. COMMENTS FROM THE PUBLIC Eric Teegarden, Energy Chair of the Snohomish Group of the Sierra Club, read a letter from group president Tom Crisp, in support of the Board's decision to table the Sunset Falls Project. Mr. Teegarden also spoke of being a proponent of electric generators, shielding, and grounding substations.

2 Regular Meeting 2 May 8, CONSENT AGENDA A. Approval of Minutes for the Regular Meeting of March 6, 2018, and the Regular Meeting of March 27, 2018 B. Bid Awards, Professional Services Contracts and Amendments Public Works Contract Award Recommendations Over $25,000: Formal Bid Award Recommendations $60,000 and Over: Request for Quotation No. Doc with Wireless Structures Consulting, Inc. DBA Western Utility Telecom, Inc. Professional Services Contract Award Recommendations $200,000 and Over: Miscellaneous Contract Award Recommendations $200,000 and Over: Cooperative Purchase Recommendations: Contracts: Purchase Order No with Western Peterbilt, LLC Purchase Order No with Altec Industries Amendments: Contract Number CW with Aronson Security Group, Inc. Sole Source Purchase Recommendations: Emergency Declarations, Purchases and Public Works Contracts: Purchases Involving Special Facilities or Market Condition Recommendations: Formal Bid and Contract Amendments: Professional Services Contract No. CW with USIC Locating Services, LLC Contract Acceptance Recommendations: Public Works Contract No. CW with Asplundh Tree Expert Co. C. Consideration of Certification/Ratification and Approval of District Checks and Vouchers A motion unanimously passed approving Agenda Item 4A - Approval of Minutes for the Regular Meeting of March 27, 2018; 4B - Bid Awards, Professional Services Contracts and Amendments; and 4C - Certification/Ratification and Approval of District Checks and Vouchers. A motion passed approving Agenda Item 4A - Approval of Minutes for the Regular Meeting of March 6, 2018, with Commissioner Olson abstaining.

3 Regular Meeting 3 May 8, PUBLIC HEARING AND ACTION A. Disposal of Surplus Property- 2 nd Quarter 2018 Supplement President Vaughn opened the public hearing. There being no questions or comments from the public, the public hearing was closed. Based on staff's reconunendation that the items are no longer necessary or useful to the District, a motion unanimous! y passed approving those items listed on the Exhibit A of the Surplus Property Recommendation Report Supplement be declared surplus and be sold for high bid or disposed of according to policy in the second quarter of ITEMS FOR INDIVIDUAL CONSIDERATION A. Consideration of a Motion Accepting the! st Quarter 2018 Financial Conditions and Activities Monitoring Report Senior Manager Controller and Auditor Julia Anderson presented the first quarter financial results for the District's Electric System and Water System. A motion unanimously passed accepting the I st Quarter 2018 Financial Conditions and Activities Monitoring Report. B. Consideration of a Resolution to Adopt the 2017 Integrated Resource Plan A motion passed approving Resolution No to adopt the 2017 Integrated Resource Plan. 7. COMMISSION BUSINESS A. Commission Reports Commissioner Olson commended District staff for reusing an East Arlington transformer at Oso, thus extending the life of the transformer and expressed appreciation for the Community Engagement communication tool presented during the April 24, 2018, Commission meeting. Commissioner Olson encouraged a commitment be made to ensure adequate resources are assigned to keep that tool current and fully developed for all of the District's service area. Discussion occurred regarding the maintaining of the communication document template. Commissioner Vaughn asked if staff could reach out to the Board members to advise them of opportunities to deliver the documents, as updated, to Council meetings in their respective districts. Government and External Affairs Director Jessica Matlock detailed the distribution process further and said that staff would also be reaching out to the Board as those opportunities occur.

4 Regular Meeting 4 May 8, 2018 Commissioner Logan attended the Public Power Conference (PPC) and Pacific Northwest Utilities Conference Committee (PNUCC) meetings. Commissioner Vaughn reported that the Energy Northwest (ENW) Executive Board named Brad Sawatzke as the new CEO of ENW, and mentioned other recent organizational changes. **B. Discussion Regarding Recruiting Firm Mycoff, Fry & Prouse LLC. Commissioner Vaughn opened the discussion regarding the progress of utilizing the recruiting firm of Mycoff, Fry & Prouse LLC as the District's recruiter for filling the position of CEO/General Manager. Since the April 24, 2018, Commission meeting, Employee Resources staff and the Clerk of the Board worked with the recruiter, Lanie Mycoff (Referred to by Ms. Vaughn as Lanie Prouse), to develop a draft timeline proposal for the Board's consideration. Ms. Vaughn, as Board President, having reviewed the written proposal and timeline, suggested that the Board move forward as proposed. Discussion occurred regarding optional services that the recruiter offered, which the Clerk of the Board Melissa Collins explained would be discussed further with Ms. Mycoff during a Special Meeting to finalize and approve the position profile. The proposed dates for that discussion and possible action, related to the process of filling the CEO/General Manager position, were May 15, 2018, or May 16, Ms. Collins said that she would confirm which date and time Ms. Mycoff will be available. **C. Discussion of Participants Review Board (PRB) Nomination Commissioner Vaughn announced her interest in being on the Participants Review Board (PRB) for Energy Northwest (ENW), as Ms. Vaughn will no longer serve on the ENW Executive Board. The Board supported Ms. Vaughn's decision to run for an elected position on the PRB and thanked Ms. Vaughn for her service on the Executive Board. 8. GOVERNANCE PLANNING A. Governance Planning Calendar There were no changes to the Governance Planning Calendar.

5 Regular Meeting 5 May 8, 2018 **EXECUTIVE SESSION The Regular Meeting recessed at 3:25 p.m., and reconvened into Executive Session at 3:36 p.m. to review the qualifications of an applicant for public employment and review the performance of a public employee, under the terms set forth in the Open Public Meetings Act. It was anticipated the Executive Session would last approximately 30 minutes, with no public announcements. Those in attendance were Commissioners Kathleen Vaughn, Sidney Logan, Tanya Olson, and Clerk of the Board Melissa Collins. The Commission immediately adjourned the Regular Meeting upon conclusion of the Executive Session. ADJOURNMENT There being no further business or discussion to come before the Board, the Regular Meeting of May 8, 2018, adjourned at 3:55 p.m. An audio file of the meeting is on file in the Commission Office and available for review. Ap~h-is, 10 th dat of July 2018.