PRESENT: Chair David Pfeiffer, Supervisor Eric Olson, Supervisor Doug Larsson, Supervisor Jay Damkoehler and Clerk/Treasurer Pili Hougan.
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1 TOWN BOARD MEETING FEBRUARY 19, :00 P.M. TOWN HALL, 2354 COUNTY ROAD N PRESENT: Chair David Pfeiffer, Supervisor Eric Olson, Supervisor Doug Larsson, Supervisor Jay Damkoehler and Clerk/Treasurer Pili Hougan. OTHERS PRESENT: Patrick Cowell, Julie Hanson, Keith Gabrielse, Tom Matson, Dana Doskocil Absent: Supervisor Janiece Bolender CALL TO ORDER Chair Pfeiffer called the meeting to order at 6:00 P.M. ANNOUNCEMENT OF POSSIBLE CLOSED SESSION MINUTES OF THE JANUARY 22, 2019 TOWN BOARD MEETING Motion by Supervisor Larsson, second by Sup. Olson, to approve the minutes of January 22, Motion carries 3-0 with Sup. Damkoehler abstaining. PUBLIC COMMENT No one appeared for the public comment period. BUSINESS Discuss and take possible action on the Preliminary Certified Survey Map # 14991, regarding zoning request from Tom & Donna Sayre, 5911 W Pomeroy Road, Fulton, WI 53534, Dana Doskocil, acting as agent to rezone 3.7 acres of Parcel # located at Sec NW ¼ SW 1/4 from A-1 EX to RH -1 to create a single family 3.7-acre building site while preserving the remaining 37.3 acres as agriculture. The property is located on Kinney Rd. Dana Doskocil was in attendance. Sup. Olson presented. Discussion took place regarding house placement does not need to show exact placement on final CSM. Motion by Supevisor Olson, second by Sup. Larsson to approve as listed above with the following restrictions and conditions: Deed restrictions: 1 buildable split to be used on the 3.7 acres zoned RH-1 zoning to be deed restricted to no additional buildable splits. The remaining A1-EX to be deed restricted to no remaining splits available for the following parcels, , , , Certified Survey Map (CSM) must be approved and recorded or the re-zoning will become null and void. Preliminary Certified Survey Map to be amended to 3.7 acres including road right away. Future house placement to be placed on Preliminary Certified Survey Map prior to town board approval. Map Number to be assigned to Preliminary Certified Survey Map prior to town board approval. Surveyor to be named on Preliminary Certified Survey Map prior to town board approval.
2 Driveway placement to be approval by the township. Utilities Easement to be listed on the Final CSM if applicable. House and building setback requirement to be met. Owners name(s) must be listed on the Final CSM. Township signature language must be the approved language provided with signature line to read Maria P. Hougan, Town Clerk. Discuss and take possible action on a request from American Transmission Company LLC, c/o Patrick Cowell, Jessica Vaughn, of JSD Professional Services, acting as agent, to rezone acres from A1-EX and C-1 to C-1 and A-4, Parcel # s , and parcel address of 2449 and 2489 Rinden Road, to create for consistency between the newly created lots, zoning designations, and current uses. For ATC offices, to allow communication towers, and to conform with the County zoning ordinance. Patrick Cowell and Julie Hanson were in attendance. Supervisor Olson reported out on the request. This is more of a housekeeping request to properly zone the lots with the current with the zoning. It was noted that this agenda item and the next agenda item request for Wisconsin Telephone is the same request. These items will be taken with the same motion. Motion by Supervisor Olson, second by Sup. Damkoehler, to approve the request from American Transmission Company LLC and the request from Wisconsin Telephone Company, Patrick Cowell, ATC LLC and Jessica Vaughn, of JSD Professional Services, acting as agents, to rezone acres from A1-EX and C-1 to C-1 and A-4, Parcel # s , and parcel address of 2449 and 2489 Rinden Road, to create for consistency between the newly created lots, zoning designations, and current uses. For ATC offices, to allow communication towers, and to conform with the County zoning ordinance. With the following conditions: No buildable splits on agricultural land and no future residential development Lot acres zoned commercial C-1 zoning Lot acres zoned commercial C-1 zoning Lot acres zoned A-4 deed restricted with no future development Wisconsin Telephone Co. application to be submitted with notary seal prior to Feb. 19, 2019 Town Board meeting. (Notarized application was submitted prior to the Feb. 19, 2019 Town Board meeting) Discuss and take possible action on a request from Wisconsin Telephone Company, Patrick Cowell, ATC LLC and Jessica Vaughn, of JSD Professional Services, acting as agents, to rezone acres from A1-EX and C-1 to C-1 and A-4, Parcel # s , and parcel address of 2449 and 2489 Rinden Road, to create for consistency between the newly created lots, zoning designations, and current uses. For ATC offices, to allow communication towers, and to conform with the County zoning ordinance. (Request for rezone for ATC as listed above is same request as this request)
3 Motion by Supervisor Olson, second by Sup. Damkoehler, to approve the request from American Transmission Company LLC and the request from Wisconsin Telephone Company, Patrick Cowell, ATC LLC and Jessica Vaughn, of JSD Professional Services, acting as agents, to rezone acres from A1-EX and C-1 to C-1 and A-4, Parcel # s , and parcel address of 2449 and 2489 Rinden Road, to create for consistency between the newly created lots, zoning designations, and current uses. For ATC offices, to allow communication towers, and to conform with the County zoning ordinance. With the following conditions: No buildable splits on agricultural land and no future residential development Lot acres zoned commercial C-1 zoning Lot acres zoned commercial C-1 zoning Lot acres zoned A-4 deed restricted with no future development Wisconsin Telephone Co. application to be submitted with notary seal prior to Feb. 19, 2019 Town Board meeting. (Notarized application was submitted prior to the Feb. 19, 2019 Town Board meeting) Discuss and take possible action regarding approve the Preliminary Certified Survey Map (CSM) drawing # dated / plotted Jan. 14, 2019 for Lot 1, Lot 2, and Lot 3 of parcels , , and located at 2449 Rinden Road and 2489 Rinden Road. For the purpose of rezoning acres from A1-EX and C-1 to C-1 and A-4. American Transmission Company and Wisconsin Telephone. Patrick Cowell, owner, and Jessica Vaughn, JSD Professional Services, Agent. Supervisor Olson reported out. Motion by Supervisor Olson, second by Sup. Damkoehler, to approve the Preliminary Certified Survey Map as presented. Discuss and take possible action regarding adopting the Resolution (R ) to adopt the Comprehensive Revision to the Dane County Zoning Ordinance, Chapter 10, Dane County Code of Ordinances. Chair Pfeiffer presented. He discussed one item of concern regarding the environmental overlay. He had previously spoke to Majid with Dane County Zoning and would like the overlay and map to be reviewed and considered one more time by the Plan Commission prior to Town Board approval and adoption. This would allow Plan Commission to address any concerns. Chair Pfeiffer requests to hold off for additional Plan Commission review. Supervisor Olson agreed there may be shoreland properties and large areas of wetlands that could be affected. This will be placed on the March 6, 2019 Plan Commission agenda for review. No action taken. Discussion and take possible action regarding the request to withdraw the petition for 2019 bridge aid for the Church Street Culvert and to resubmit for 2020 bridge aid to petition for additional costs. Superintendent Mesdjian is requesting to withdraw the previous submission for the Church Street Culvert. After the petition had been submitted, there were additional costs and could result in additional aid. He spoke with Tricia from Dane County Highway regarding withdrawing the petition and resubmitting with the increased amount for bridge aid. She told him that was allowable and can file the new petition in May for 2020.
4 Motion by Supervisor Damkoehler, second by Sup. Larsson to withdraw the 2019 Bridge Aid Petition for Church Street, and resubmit with additional costs for bridge aid on Church Street in Motion carried 4-0. Discussion on Public Works projects and duties. Chair Pfeiffer reported out they met with FEMA regarding the flooding issues and damages that occurred in the summer of Town Engineer Eric Vieth had submitted a bid with costs associated with the project. Further discussion followed. They will meet with FEMA again to figure out reimbursement costs, along with the size of the culvert, and the need of a potential study. Mesdjian reported out he is doing research on a new tractor, and has received a couple of bids. He discussed the option of lease to own. They have been busy with snowplowing and are running low on sand. Carbides were replaced and the trucks are running well. He added that due to the weather this year, the ice on the gravel roads has been terrible this year. He discussed the auto deploy or insta chains for the plow trucks. This would alleviate the manual labor of installing and removing the chains. He reported out that one of the part time snow plow drivers will no longer be able to assist during the week due to a new employment opportunity, but may be able to assist on the weekends. Discussion and take possible action regarding refund of real estate tax overpayments. Motion by Supervisor Damkoehler, second by Sup. Olson, to approve the refund of tax overpayments as listed on the reports provide for a total of $11.99 on the report dated 2/1/2019 and $ on the report dated 2/13/2019. Motion carries 4-0. Update, discussion and take possible action regarding the Deputy Clerk/Treasurer position. Clerk Hougan reported out the ad has been placed in the Great Dane and HUB for two weeks, and also listed on the Wisconsin Municipal Clerks website and the Wisconsin Municipal Treasurers website as well as on the Wisconsin Jobs website. Clerk s report on office duties and projects. Clerk Hougan reported out on the projects, reporting, and office duties to include all of the end of year requirements and responsibilities. Discussion on items to be placed on the next / future agenda. Adoption of the Dane County Zoning Amendment to Chapter 10. Report on lake levels by Chair Pfeiffer Report on meeting with FEMA Roads Upcoming items-spring Newsletter topics Other items as needed PLAN COMMISSION REPORT Supervisor Olson reported out on the Plan Commission items to include the Preliminary CSM for Sayre, ATC-Wisconsin Telephone rezone and Preliminary CSM, Dane County Chapter 10 Zoning Amendment.
5 REPORTS The Board reviewed the reports included in the packet. CORRESPONDENCE The Board reviewed the correspondence included in the packet. CLAIMS Motion by Supervisor Damkoehler, Second by Sup. Olson to approve the claims in the amount of $10, for the check register dated 1/22/2019, and to approve the claims in the amount of $23, for the check register dated 2/5/2019, and claims in the amount of $31, for the check register dated 2/19/2019. Closed session item- Motion by Pfeiffer, second by Olson, to move into closed Session at 7:30 p.m. pursuant to Wisconsin State Statutes 19.85(1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. The Board may reconvene and take action on items discussed in closed session. Motion carries on a roll call vote with Chair Pfeiffer and Supervisors Damkoehler, Larsson, and Olson voting in favor. Motion by Damkoehler, second by Olson, to move into open session. Motion carries 4-0 on a roll call with Chair Pfeiffer, and Supervisors Damkoehler, Larsson, and Olson voting in favor. Discussion and take possible action regarding the items discussed in closed session. Motion by Damkoehler, second by Olson to approve a one-time merit stipend for Jim Alme in recognition of his performance during the 2 nd and 3 rd quarter of 2018 and a one-time merit stipend for Maria Hougan in recognition of her performance during the 4 th quarter of 2018 and 1 st quarter of ADJOURNMENT Motion by Supervisor Olson, second by Sup. Damkoehler, to adjourn at 8:15 P.M. Respectively Submitted, Pili Hougan Clerk/Treasurer David Pfeiffer Town Chair-closed session items
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