ORANGE COAST COLLEGE ACADEMIC SENATE Meeting Minutes

Transcription

1 ORANGE COAST COLLEGE ACADEMIC SENATE Meeting Minutes April 4, :00 1:00 PM Faculty House RECORDER & SENATE SECRETARY: Recorder, Allison Paine, Academic Senate Staff Aide: First draft and posting of final Senate-approved minutes (received from secretary) to OCC Senate website and portal sites. Senate Secretary, Senator Marilyn Kennedy: Revisions of Staff Aide s first draft and Senate-approved revisions. Distribution of final version to Chancellor, Board of Trustees members and secretary, union presidents, GWC and Coastline Academic Senate presidents, OCC College President, and faculty as per OCC Senate bylaws. DOCUMENT ACCESS ONLINE: For supporting documents and official minutes, please refer to the following sites: Orange Coast College Academic Senate Public Website: Orange Coast College Academic Senate Employee Portal Website: Members & Attendance Arismendi-Pardi, Eduardo: Senator-at-Large Isaac, Darryl: Consumer & Health Sciences Senator Barnes, Carol: Counseling Senator Kennedy, Marilyn: Lit. & Lang. Senator, Secretary, PDI Chair (NV) A Blair, Jamie: Senator-at-Large Kerins, Chris: Part-Time Senator Brown, Cameron: Athletics & Kinesiology Senator A Neil, Jeanne: Business & Comp. Senator Cervantes, Al: Technology Senator Nguyen, Gigi: ASOCC Representative (NV) Cuellar, Eric Phillips, Clyde: Student Services Senator Dale, John: Library Senator Rickerson, Irini: Senator-at-Large Drew, Dr. Rendell: Senator-at-Large Rudmann, Brent: Social Behavioral Sciences Senator Ely, Cynthia: Part-time Senator Sachs, Loren: Senator-at-Large, Vice President A G bye Diogba: Part-Time Senator Gordon, Lee: Senator-at-Large, President Vacant: Senator-at-Large A Hanlon, Anna: Curriculum Chair (NV) Vacant: Senator-at-Large Ibranossian, Agatha: Visual & Performing Arts Senator Vacant: Math & Sciences Division Senator Guests in Attendance: Therese Grande, Glynis Hoffman, Kate Mueller, Larissa Nazarenko, Madjid Niroumand, Kayleigh Sevi Call to Order The Academic Senate President called the meeting to order at 12:01 pm. Approval of the Agenda Motion 1: VP Sachs moved to approved the agenda; motion seconded; agenda approved unanimously. Approval of the Minutes for March 21, 2017 asked for a postponement of approval for the minutes of March 21, Public Comments Agenda-Item Speakers: None. Non-Agenda-Item Speakers: Eduardo Arismendi-Pardi, Cameron Brown, Rendell Drew, Julia Gallaer, Lee Gordon, Glynis Hoffman For the Good of the Order : Political Science Honors Students, Green Coast Day, OCC Fiscal Issues, Enrollment and Stabilization: Political science honors students have a grant this year for civic engagement and will be traveling to Sacramento on April 18 th to lobby for support of a middle-class scholarship; he encouraged the Senators to continue to bring legislative issues (like these) to the Senate to help raise awareness of them. On April 19 th the college will have Green Coast Day in the Robert B. Moore Theater from 9:30-2 PM. He thanked Sen. Drew for his contribution and support for the upcoming event by agreeing to bring 250 students. He asked senators to encourage students, faculty, and others to attend this environmental engagement event. He thanked Senator Ely for her participation on the district s budget subcommittee. He informed senators that VC Dunn presented information to the board that in four years there will be an 8 million dollar deficit, with Dunn stating concerns about the increasing contributions for retirement funding. Academic Senate Meeting Minutes, 1 of 4

2 There is a possibility of the District going into stabilization and the base being reset at a lower number as a result of moving in and out of stabilization; this would result in operating from a smaller funding base. The Senate has fought hard for more faculty hiring and there has been more hiring done. Budgets appear to be balanced and district reserves are healthy. With the fiscal cliff that is coming, there are some factors we can influence and some others we cannot. However, the base being reset may not be an inevitability because this is a function of student enrollment; state funding apportionment is based on FTEs. Although the new CCC Chancellor has a vision of a new funding model for the future, it does not address the present situation. It would not be natural that enrollments would increase. Presently enrollments are decreasing at other institutions, too, not just at OCC. Without intervention, the probability is they will continue to decline. There are options available and it is fortunate that the college has talented enrollment, instruction, and marketing specialists; however, the college has limited resources. He urged development of a strategy that will mitigate that enrollment decline from happening. Someone needs to make tough decisions, develop a strategic plan, and this is the role of the Chief Executive Officer. He would like to know what the college strategy is on this matter. He urged adoption of a specific and strategic marketing plan/strategy. Concerns the institution has related to accreditation are not misdirected, an ACCJC representative shared that student learning outcomes would not be weaponized as they had in the past; the accreditation process would resemble processes seen in other jurisdictions. For the past few years the culture developed at the college focusing on student learning outcomes as a result of the last accreditation process, unfortunately, to the detriment of other areas of concern. Fiscal issues should be more of a concern. Senator Kennedy, District Budgeting and Reserves, Faculty Member of the Year: Reported that a District budget analysis was conducted during the last negotiation period by state union budget experts and reported that the district had routinely overbudgeted some areas which tied up the budget, then moved and approved those monies for other items during the fiscal year. This was done repeatedly, so that monies appear to be unavailable then freed later in the fiscal year for other items. Normally, if a funding item is overbudgeted for several years that item is readjusted in future budgets at the more realistic number. She does not support the proposed CCCD BP/AP 6305 policy changes mandating a 10% reserve for these reasons, as the state union colleges budget expert stated that it is recommended that most district maintain a healthy 5% reserve as mandated by law. If the board policy of 10% is adopted then that amount is locked in and faculty and students lose many financial options. She reported that the process for the Coast Colleague of the Year has been the same for many years. Consent Calendar Motion 2: VP Sachs moved that the Consent calendar be approved; motion seconded; consent items approved: OCC Flex Day Committee: Robin O Connor, Dawn Nicewarner Senate Representatives, Spring 2017 Engineering Faculty Hiring Committee: Richard Frechen, Syed Hussain, Sonia Avetisian Dean Tara Giblin (VPI Submission) Student Code of Conduct Ad Hoc Committee: Lee W. Gordon, Ulrike Green Senate President s Report/Announcements noted senators received the resolutions packet for Spring Plenary; he asked faculty to contact him if there are resolutions they want to discuss further. Officers/Committee Reports No reports. Unfinished Business: Academic Rank Application Process VP Sachs VP Sachs discussed the need for the Academic Rank Application to move to an electronic form to improve the efficiency and timeliness of the application process. Resources are utilized to print applications for faculty and place them in their administrative mailboxes. This wastes resources because everyone receives an application and some faculty do not need or wish to apply. Inevitably, a faculty member will call stating that they did not see the or the hard copy application but they still wish to apply. He requested support for an electronic application that may be via a drop-down menu format (like Class Climate) that does not require a PDF fill-in form. He informed the Senators that the criteria remain the same, it is only the application form that would change. Motion 3: VP Loren Sachs moved to make the Academic Rank application an electronic submission process; motion seconded; the motion passed unanimously. Unfinished Business: Study Abroad Nathan Jensen, Director of Multicultural Center Nathan Jensen informed that the Global Engagement Center has support for faculty to create study abroad programs now. He reported that students who come into the office to find out more about study abroad do not always have their needs met by the programs currently offered. Unmet needs include a desire to study in a larger variety of different countries than is currently available, or a program that offers a full language immersion component; or a varied length program a full semester or a full-year Academic Senate Meeting Minutes, 2 of 4

3 program. New and/or external providers could meet these needs. He asked for Senate endorsement of these provider programs; in particular, he would like senators to consider a membership in the International Student Exchange Program (ISEP) which would cost $500 annually. This would allow access to affordable and varied program options for our students. Community colleges do not have exchange programs like this and we would be the first community college to join this service. He is also requesting approval by the Senate to sign up to contract with other providers, as well. In some cases, ISEP does not have what the student is looking for so having additional providers to meet needs is the goal. Lorenzo de Medici has requested the college to sign an affiliate agreement with them. This gives students a 15% discount and may provide some options that aren t currently available. The institution is not committed to anything by signing such an agreement. Also, the goal is to make sure that students have a place that is affordable for them so that they can participate in study abroad. DISCUSSION: Senators asked questions and made comments regarding this issue: What are the costs? The concerns could be separated in two areas of focus. What is the vetting process for selecting a provider and what might be our liabilities? Some instructors like to create their own study abroad programs; would this still allow that creative potential? The proposal has positive potential, but senators need to confer with their constituents, especially those who teach in study abroad programs before voting on this. This might make a good Flex Day presentation. There are currently providers that have been approved and are working with faculty to develop faculty-led study abroad programs at the college. He is seeking faculty support for a student who on occasion is looking for opportunities to participate in those alternative provider study abroad programs; this information would be provided independent of our faculty-led offerings and the students could go at a lower cost. Students who come into the center for more information on study abroad are generally aware of where thy might like to go to study abroad and if we do not offer a program to Japan then this provides an option to meet that need. Membership he is requesting is from ISEP which is a nonprofit organization and many CSUs and UCs and other universities have been members for a long time. The universities sometimes join in a more significant way with ISEP s student exchange program which is a very well-regarded network within the study abroad community and is a rich learning experience for students. Students will be allowed to attend another university in another country. If faculty are interested they can contact Nathan for more details on developing a program or leading an existing program. Motion 4: Senator Drew moved to extend time for three minutes; motion seconded; motion passed unanimously. Most OCC programs currently are in Europe that OCC faculty have developed. Students are interested in Japan, Vietnam, China and other Asian countries. Extended programs are of interest, too. Senators will talk to their constituents and connect them to Nathan for more information, if need be. Unfinished Business: OCC Faculty Hiring Policy will follow-up with VPI Ballinger and report outcome soon. He requested a carryover item for a future agenda. Unfinished Business: Spring Plenary Resolution Review requests faculty to follow-up with him by on any of the proposed resolutions that were ed to senators to share with their constituents. New Business: Board Policy Review BP/AP Board Policy and Administrative Procedures: A senator suggested that language be added to ensure that the policy align with language from Education Code and section 53203, The governing board shall adopt policies delegating authority and responsibility to the Academic Senate those policies shall be adopted through collegial consultation with the Senate. Also important is to include language to acknowledge the Senate s right to meet with or appear before the Board of Trustees. BP/AP 3515 Reporting of Crimes: No discussion. BP/AP 3520 Local Law Enforcement: No discussion. BP Only 4040 Library and Learning Support Services: No discussion. Academic Senate Meeting Minutes, 3 of 4

4 BP Honorary Degrees: Currently honorary degrees are bestowed by the Academic Senate President and the college president. The new proposal will require additional Board of Trustees approval. Concerns were expressed regarding the centralization of power and decision-making at the District versus letting the individual colleges make their own decisions. A senator noted that the Board of Trustees presents and certifies regular A.A. degrees to students. Another senator believed that a third party, not necessarily the Board of Trustees, should be part of that honorary degree consideration. Another senator stated there is a difference between a regular and honorary degree. Another senator stated that honorary degrees are granted differently and that community service can be a basis for an honorary degree. AP 6305 Reserves: A senator noted that union budget experts analyzed the district s budgeting for over five years and compared it to other districts and that a 5% reserve is the recommended amount as that is required by law. 10% is too high and locks funding away from student, faculty, and classroom needs. Senator Ely will send the comparison data for the colleges to senators of reserve amounts. New Business: OCC Student Code of Conduct A senator stated that the last portions of the Student Code of Conduct need to be evaluated by senators and their constituents in regards to how those rules and policies affect teachers, students. and the classroom, and to get feedback from constituents to bring back to the Senate next week for proposed changes. Adjournment adjourned the meeting at 12:55 PM Approval of Minutes April 11, 2017 Motion 1: Agenda Motion 2: Consent Calendar Motion 3: Academic Rank Application Motion 4: Extend Discussion Time Voting Tallies Senate Membership Aye Aye Aye Aye Arismendi-Pardi, Eduardo: Senator-at-Large ( ) Aye Aye Aye Aye Barnes, Carol: Counseling Senator ( ) Absent Absent Absent Absent Blair, Jamie: Senator-at-Large ( ) Absent Absent Absent Absent Cervantes: Al: Technology Senator ( ) Aye Aye Aye Aye Cuellar, Eric: Senator-at-Large ( ) Aye Aye Aye Aye Dale, John: Library Senator ( ) Aye Aye Aye Aye Drew, Rendell: Senator-at-Large ( ) Aye Aye Aye Aye Ely, Cynthia: Part-Time Senator ( ) Absent Absent Absent Absent G bye, Digoba: Part-Time Senator ( ) Aye Aye Aye Aye Gordon, Lee: Senator-at-Large ( ) Hanlon, Anna: Curriculum Chair (Non-Voting) Aye Aye Aye Aye Ibranossian, Agatha: Visual & Performing Arts Senator ( ) Aye Aye Aye Aye Isaac, Darryl: Consumer & Health Sciences Senator Aye Aye Aye Aye Kennedy, Marilyn: Literature & Languages Senator, PDI Chair ( ) Aye Aye Aye Aye Kerins, Chris (John): Part-Time Senator ( ) Absent Absent Absent Absent Neil, Jeanne: Business & Computing Senator ( ) Nguyen, Gigi: Assoc. Student Rep.(Non-Voting) arrived 12:20 Aye Aye Aye Aye Phillips, Clyde: Student Services Senator ( ) Aye Aye Aye Aye Rickerson, Irini: Senator-at-Large ( ) Aye Aye Aye Aye Rudmann, Brent: Social & Behavioral Sciences Senator ( ) Aye Aye Aye Aye Sachs, Loren: Senator-at-Large ( ) Math Division Senator: Vacant ( ) Senator-at-Large: Vacant ( ) Senator-at-Large: Vacant ( ) Academic Senate Meeting Minutes, 4 of 4

5 OCC Academic Senate Executive Board Meeting Minutes Tuesday, April 4, :00 2:00 pm Faculty House E-Board Members in Attendance: Lee Gordon, Marilyn Kennedy, Loren Sachs E-Board Members Absent: Anna Hanlon Guests: Cyndee Ely 1. Call to Order: called the meeting to order at 1:10 PM 2. Agenda/Non-Agenda Item Public Comments: None 3. Approval of the Agenda: Approved unanimously. 4. Reports from Members of the Executive Board: PDI Chair Marilyn Kennedy informed/updated the E-Board of Jamie Blair s PDI project organizing and archiving past A.S. resolutions and major motions. 5. Committee Appointments and Election Processes: Fedora Drawing for MQ/EQ Coaching Committee: First selection, Anthony Iacopetti, Cameron Brown, second selection as alternate, if first selected cannot serve. 6. Future Agenda Discussion/Setting the Agenda: The agenda was set for the next meeting. 7. Senate Budget Discussion: No discussion of the budget. Minutes Approval: April 11, 2017