Orange Coast College Academic Senate Meeting Minutes

Transcription

1 Orange Coast College Academic Senate Meeting Minutes March 6, 2018, 11:30 a.m. to 12:30 p.m., Faculty House I. Call to Order: President Gordon called the meeting to order at 11:31AM. A. Senate Members in Attendance: (See Voting Tallies Chart at the end of these minutes for arrival times and voting records.) Carol Barnes, Counseling Senator; Jamie Blair, Senator at Large; Alexandra Junell Brown, Associated Students Representative; Cameron Brown, Kinesiology and Athletics Senator; Eric Budwig, Part-time Senator; Eric Cuellar, Senator at Large; John Dale, Library Senator; Rendell Drew, Senator-at-Large; Cynthia Ely, Part-Time Senator; President Lee Gordon, Senator at Large; Eric Cuellar, Senator at Large; Anna Hanlon, Curriculum Chair; Kelly Holt, Senator at Large; Darryl Isaac, Consumer Health Sciences Senator; Secretary Marilyn Kennedy, Literature and Languages Senator, PDI Chair; Doug Lloyd, Math and Sciences Senator; ASOCC Student Senator, Jeanne Neil, Business and Computing Senator; Clyde Phillips, Student Services Senator; Irini Rickerson, Senator at Large; Vice-President Loren Sachs, Senator at Large; Will Thai, Part-Time Senator. B. Senate Members in Absence: Agatha Ibranossian, Visual and Performing Arts Senator; Brent Rudmann, Social and Behavioral Sciences Senator. C. Members of the Public in Attendance: Kelly Daly, Tara Giblin, Dennis Harkins, Nathan Jensen, Larissa Nazarenko, Madjid Niroumand, Felipe Salazar, Maricela Sandoval, Rupa Saran, Larry Valentine. II. Approval of the Agenda: Motion 1: President Gordon moved to approve the agenda; motion seconded; motion approved unanimously. III. Approval of the Minutes: Secretary Kennedy reported that she did not receive a completed draft of the minutes, due Thursday, and she has inquired with the VPI and staff support regarding the status of these draft minutes; she has not heard back yet. IV. Public Comments: Jamie Blair, Madjid Niroumand. V. Officer, Senator, and Committee Reports: A. President's Report: President Gordon reported that the Board of Trustees is reviewing or discussing these items at their next meeting: the District s budget proposal, the OCC Foundation s annual report, and OCC s International Center report. The Media Arts and Sustainable Design certificates are up for approval. As of fall 2017, OCC has approximately 1,216 international students; the countries that send the most students to OCC are Japan, Vietnam, China, Brazil, Taiwan, South Korea, and Saudi Arabia. B. District Consultation Council Subcommittee on Board of Trustees Policies, AS President Designee, Secretary Kennedy: Secretary Kennedy reported that the committee thanked the OCC Senate for suggesting the OCC Academic Senate Minutes 1

2 inclusion of the live streaming language in the Student Code of Conduct policy 5500 and it was incorporated into the policy. Both the Student Code of Conduct 5500 and Prohibition of Harassment 3430 policies will include clear, legal language at the beginning of each policy making clear that First Amendment, Constitutionally-protected language will be excluded from any punitive action or campus prohibitions. This is in line with the direction the policies have been going in based on legal cases throughout the country. The Student Code of Conduct 5500 cannot have the general library area listed as an instructional area as it is also a public area that anyone can enter and spend time in; it does not fit legally into the general classroom or lab definitions. C. Curriculum Committee, Chair Hanlon: Curriculum Chair Hanlon reported that OCC Curriculum does routine assurances for the State that OCC Curriculum is meeting the standards of the law and Title 5. All courses with mandatory (not advisory) prerequisites have been reviewed by the Curriculum Committee and some will now need content reviews renewed; mandatory prerequisites must be essential for student success in the targeted course. She informed senators that department chairs will receive a list of courses with mandatory prerequisites that need review. Unnecessary mandatory prerequisites can limit enrollment and removing them or moving them to advisory can improve student success. She reported on the code alignment project begun last semester. SOP/SIP and Top Codes are used by various agencies for a myriad of purposes. Students need accuracy in the codes to help them receive financial aid or obtain valid information on OCC programs. Faculty leads for programs will review their codes and because CTE is a big part of this project Chair Hanlon will request payment from Dean Knuppel for the faculty for the work time they need to complete their updates/reviews. She noted that California is the only state using TOP codes and the federal government is looking at SOP/SIP codes, not TOP codes. This is looping faculty into SOP and SIP codes because they know their own programs. She will be meeting with program faculty to discuss. VI. Unfinished Business: A. Guided Pathways (GP) Update, President Gordon: President Gordon requested assistance from the ASCCC related to GP and he is in discussion about dates on two Fridays of March or March 23 where they can present to OCC since GP is under the purview of the faculty s Considering that the OCC College s GP work plan is due by the end of March he would like to have a faculty meeting before that date; the work-plan has been advertised as not set in stone but his concern is that once written on paper items can become more concrete. The senators selected March 16 for the ASCCC GP presentation, so he will work with the ASCCC to schedule the date. VPSS Niromaund requested that the Senate provide faculty to help make a Senate contribution to the framework document due at the end of March before it returns for endorsement by the Senate as a whole; President Gordon and Senator Blair volunteered. OCC Academic Senate Minutes 2

3 B. Guided Pathways Job Description, Senator Kennedy: Senator Kennedy distributed an updated draft incorporating the Senate-requested changes from February 20, 2018; those changes were noted in red. She reviewed the changes briefly. Motion 2: VP Sachs moved to approve the revised draft as presented today; motion seconded; motion approved unanimously. [See the appendix to these minutes for the approved Guided Pathways Job Description.] C. Banner 9 and MyOCC Upgrade Update, Rupa Saran: Rupa Saran provided an overview of the transformation from Banner 8 to Banner 9 which is a twelve-to-eighteen-month process updating to current technology, providing easier access to applications on phones for students and instructors. Third party vendors will work more seamlessly with Banner, too. A single sign-on will create a more seamless access process, and faculty and students will receive communication over spring break regarding the new sign-on process. The Help desk will be eliminated for password resets as faculty will be able to automatically reset their own passwords with a single click to reset. VII. New Business: A. OCC Student Mental Health Resources, Kelly Daly, Associate Dean and Director of OCC Student Health Center, and Larry Valentine: Dean/Director of OCC Student Health Daly and Director of Mental Health Services Valentine gave a presentation for various mental health services and resources available for students. There are eight marriage and family therapists and two licensed clinicians available for students needing mental health services; any enrolled student can be seen for services. Formerly there was an eight-session limitation, but that has been extended and students are referred to outside services that provide low-cost, sliding scales fees. The Behavioral Assessment Team (BAT) works with outside agencies and internal stakeholders to provide the best coverage for the campus. Resource referral sheets of on-line and community resources are available to the students that are updated routinely. Faculty may walk over students who need assistance, and OCC is seeing 30% more students, and they have received grant funding to assist with these increased needs. Mental health issues such as anxiety and trauma are big issues for many students, and students who are having high anxiety related to skill transitions should be referred to the OCCHC. For emergencies, the red phones in campus classrooms require an outside line to be dialed before 911 can be reached; faculty need to deal 9 first before dialing 911 in order to receive outside emergency services. If faculty call for emergency services Campus Safety is automatically alerted and are monitoring while the paramedics are on the way. B. Flex Day Debrief and Transparency Discussion: Flex Coordinator, Marc Perkins, Senator Kennedy: Flex Day Overview: Flex Coordinator Perkins reviewed meeting documents provided in the Senate meeting documents regarding Spring Flex Day 2018: statistics on number of sessions, costs, Flex Committee composition, Flex Committee meetings, and Flex Day survey Results indicating that most respondents stated that the sessions attended were relevant, effective, and a OCC Academic Senate Minutes 3

4 good use of their time. In response to a query, Coordinator Perkins noted that the Senate would have more time to address the entire group of Flex attendees at the next Flex day session. A senator asked of a possibility to attend GWC or Coastline s Flex days or blend them together with OCC s. Coordinator Perkins noted that archive documents and sessions are available for faculty to review. A senator asked if a part-time faculty member teaches three hours at one campus and three hours at another campus, How can that faculty member be at both campuses for six hours? Earlier and/or later start times and skipping the lunch portion to attend concurrent sessions was suggested by some senators. Flex Day State Law, Absences, and Union-Negotiated Obligations: Senator Kennedy presented research on Flex and the California Ed Code, 55726, which stipulates that Flex hours may replace equivalent instructional hours but the code does not mandate make-ups or docked pay. She also provided information on Flex absences at OCC and other campuses in regards to missing Flex Days. She noted that according to the OCC Flex Committee minutes of December 8, 2017, there was a CFE Memorandum of Understanding (MOU) with the District regarding full-time and part-time faculty flex obligations. CFE members were not given a copy of this MOU nor was it presented to the members for a vote. This MOU apparently stipulates consequences for not attending Flex. Currently, faculty are being required to submit absence reports approved by the deans in order to do make-ups; faculty without approved absences will be absent without pay and have their pay docked. There are various ways other campuses are handling absences such as these: simple absences without requiring make-ups, docked pay, or no punitive actions at all. Senator Kennedy stated faculty are not required to make-up other approved absences. Flex Day should be an opportunity for professional growth where faculty are happy to attend, as was this Flex Day; no punitive actions should be imposed above regular absence consequences. VIII. For the Good of the Order: A. Senator Dale encouraged all faculty to check out the OCC Food Pantry and its excellent services. B. Senator Phillips congratulated Equity on a panel session that was well regarded. C. Senator Sachs congratulated the OCC s men s basketball moving ahead to the state championships. IX. Adjournment: President Gordon adjourned the meeting at 12:30 PM. Approval of the Minutes: March 13, 2018 OCC Academic Senate Minutes 4

5 Mot. 1: Agenda Mot. 2 GP Job Description Voting Tallies Chart Senate Membership Aye Aye Barnes, Carol: Counseling Senator ( ) Aye Aye Blair, Jamie: Senator-at-Large ( ) Aye Aye Brown Cameron: Athletics & Kinesiology Senator: ( ) Aye Aye Budwig, Eric, Part-Time Senator-at-Large ( ) Aye Aye Cuellar, Eric: Senator-at-Large ( ) Aye Aye Dale, John: Library Senator ( ) 12:10 arrival Aye Aye Drew, Rendell: Senator-at-Large ( ) Aye Aye Ely, Cynthia: Part-Time Senator ( ) Aye Aye Gordon, Lee: Senator-at-Large ( ) Hanlon, Anna: Curriculum Chair (Non-Voting) Aye Aye Holt, Kelly: Senator-at-Large ( ) Absent Absent Ibranossian, Agatha: Visual & Performing Arts Senator ( ) Aye Aye Isaac, Darryl: Consumer & Health Sciences Senator ( ) Aye Aye Kennedy, Marilyn: Lit & Lang Senator, PDI Chair ( ) Aye Aye Lloyd, Douglas Math & Sciences Senator ( ) Moore, Alexandra Junell Associated Students Rep. (Non-Voting) Aye Aye Neil, Jeanne: Business & Computing Senator ( ) Absent Aye Phillips, Clyde: Student Services Senator ( ) 11:42 arrival Absent Aye Rickerson, Irini: Senator-at-Large ( ) 11:42 arrival Absent Absent Rudmann, Brent: Social & Behavioral Sciences Senator ( ) Aye Aye Sachs, Loren: Senator-at-Large ( ) Aye Aye Thai, Will Part-Time Senator ( ) Technology Senator Vacant ( ) Senator-at-Large: Vacant ( ) Senator-at-Large: Vacant ( ) RECORDER & SENATE SECRETARY: Senate Staff Aide, Allison Paine, official recorder for first draft and posting of the final Senate-approved minutes (received from Senate Secretary) to OCC Senate website and portal sites. Senate Secretary, Marilyn Kennedy, revision of the first draft and Senate-approved revisions. Distribution of final version to Chancellor, Board of Trustees members and secretary, union presidents, GWC and Coastline Academic Senate presidents, OCC College President and faculty as per OCC Senate bylaws. OCC Academic Senate Minutes 5

6 Background and History: APPENDIX ACADEMIC SENATE GUIDED PATHWAYS LIAISON OR TWO CO-LIAISONS Spring & Fall 2018 Approved by the OCC Academic Senate on March 6, 2018 The Guided Pathways Award Program [was] outlined in the Governor s California state budget with a one-time allocation of $150 million. The Chancellor s Office and the Board of Governors are responsible for statewide implementation of this program for colleges that includes organizing students academic choices in a way that promotes better course-taking decisions, as well as creating the necessary framework for colleges to better organize existing student support programs and strategically use existing funding to support student success. Thus, it is imperative that local senates within California community colleges are prepared to address the impacts of this transformational effort that requires engaging in deliberative conversations and creating collaboration with faculty, students, staff, and administrators, as colleges consider adopting a Guided Pathways framework. The ASCCC strongly encourages the use of innovative strategies and actions that support students in achieving their educational goals. Resolution 9.12 F15 Support Local Development of Curricular Pathways urges local academic senates and curriculum committees to be genuinely involved in any decisions regarding curricular pathway programs under consideration. Furthermore, as colleges are designing and implementing pathways programs, ASCCC will be investigating and disseminating effective practices as directed by Resolution 9.03 F16 Investigate Effective Practices for Pathways Programs. 1 Because the ASCCC acknowledges that each local senate may define Guided Pathways and its liaison(s) based on the particular needs of it college and available funding, individual colleges have created committees, liaisons, or a liaison. Charge: The Guided Pathways Liaison or Co-Liaisons is/are selected by the Senate and consults with the Senate regularly while serving as a conduit, monitor, and coordinator for issues of common concern and/or support for Guided Pathways. Duties: 1. Communicate with the Senate and campus faculty regarding Guided Pathways efforts and implementation relevant to Orange Coast College (OCC) and the Coast Community College District (CCCD). 2. Consult with the Senate to create a committee, task force or other mechanism, as appropriate, for the most effective communication with OCC faculty about issues of common concern and/or support for Guided Pathways. 3. Monitor local, regional, and national Guided Pathway discussions and act as a resource for local inquiries. 4. Identify local issues of particular concern around a Guided Pathway approach and convey those to the ASCCC Guided Pathways Task Force. 5. Communicate any opportunities for faculty to participate through the ASCCC in statewide work groups, committees and taskforces in relation to Guided Pathways. OCC Academic Senate Minutes 6

7 6. Serve as a conduit between the local faculty and the ASCC Guided Pathways Taskforce representatives. 7. As funding permits, attend statewide and national events related to Guided Pathways. 8. Interact with other faculty, administrators, and staff as related to Guided Pathways 9. Seek best practices for Guided Pathways Eligibility/Minimum Qualifications: Tenured, Regular faculty are eligible for one position; the second position may be Regular, tenure-track faculty. Knowledge of groups, information, and research that relates to Guided Pathways. Desirable Qualifications: Ability to read, analyze, and report on Guided Pathways information accurately and objectively. Experience with state- or federally-funded or charged projects. Ability to prioritize and execute a wide range of projects simultaneously Have past or current local or state senate experience Selection Process: The Senate will send a call out for application letters The Senate Executive Board will review the applications and bring the qualified candidates to the Senate for final review and selection 1 Guided Pathways Liaison.: Academic Senate for California Community Colleges, ASCCC, 2018, OCC Academic Senate Minutes 7

8 OCC Academic Senate Executive Board Meeting Minutes Tuesday, March 6, 2018: 12:30-1:30 pm, Faculty House E-Board Members in Attendance: President Lee Gordon, Curriculum Chair Anna Hanlon, Secretary & PDI Chair Marilyn Kennedy, Vice-President Loren Sachs. E-Board Members Absent: None Guests: None I. Call to Order: President Gordon called the meeting to order at 12:35 PM II. III. IV. Public Comments: None Approval of the Agenda: Agenda approved. Approval of Minutes: The minutes from February 20 and 27, 2018, were approved. V. Reports of Executive Board Members: A. Senate Elections, All E-Board Members: It was agreed that Secretary Kennedy would send out a reminder to the VPA, Counseling, and Technology division deans and senators that they must conduct and complete their division senator elections and report the results to the Senate by April 10, Following those elections, the senator-at-large nominations and elections will be conducted. The part-time senator elections may be conducted at any time prior to the Senate officer elections. B. Academic Senate and Academic Senate President Approval/Signatory Process Resolution, Secretary Kennedy and VP Sachs: After concerns shared about tight timelines and shared governance requirements, the E-Board agreed a resolution was needed for clarification of timelines; Secretary Kennedy will prepare the resolution for a future Senate meeting. C. Academic Senate Public Website, Secretary Kennedy: Due to requests for supplementary documents to be readily available on the Senate s public website and that a page(s) is needed to post important timelines, resolutions, and motions, the E-Board agreed that the Senate President would invite a technical staff support person to the E-Board to discuss implementing these areas on the Senate public website. VI. VII. Discussion of Agenda Items for March 13, 2018, Senate Meeting: A. Consent Calendar: Student Success and Enrollment Committee, Angela Tuan; Replacement Counseling Representative for IPC, Patricia Mucino; Part-Time Committee Bylaws. B. Agenda Items: Guided Pathways Work Plan Update, VPI Ballinger; Viability Committee Report, Dena McLaughlin, VPI Ballinger, AS President Gordon; OCC Comprehensive Evaluation Recommendations, Dean Sterner and Curriculum Chair Hanlon. Adjournment: President Gordon adjourned the meeting a 1:15 pm. Minutes Approval: March 13,