Anti-Racism Commissioner Shanese Steele Gender Issues Commissioner Shoshawna Hill OC President Timothy Hance GC Commissioner Eliana Masse

Transcription

1 Board of Directors The seventh meeting of the Trent Central Student Association Board of Directors Meeting occurred on December 4 at 1:08pm in the Gathering Space of Gzowski College, Trent University, Peterborough, ON. Present: Regrets: Absent: President Alaine Spiwak Vice President Clubs & External Pippa O Brien Vice President Campaigns & Equity Brendan Campbell Vice President University & Colleges Anna Leonova Environment & Sustainability Commissioner Jean-Luc Lemery Ethical Standards Commissioner Scott Maufront Indigenous Students Commissioner Coty Zachariah International Students Commissioner Ivana Sekularac Queer Students Commissioner Annette Pedlar Students with Disabilities Commissioner Andrew Clark CC Cabinet President Dorcas Mensah CC Sr. Senator Mary Carswell-Gates CC Commissioner Cydney Habraken GC Cabinet President Emily Cauduro GC Sr. Senator Dhan Tamber LEC Cabinet Prime Minister Jessica Randall LEC Sr. Senator Emily Beaudin LEC College Commissioner Brandon Remmelgas OC Sr. Senator Craig Rutherford OC Commissioner Brianna Joseph Association Resource Manager / Board Chair Matthew Seaby Anti-Racism Commissioner Shanese Steele Gender Issues Commissioner Shoshawna Hill OC President Timothy Hance GC Commissioner Eliana Masse 1. Call to Order Board Chair Seaby calls meeting to order at 1:08pm. 2. Roll Call Board Chair Seaby proceeds to take attendance. 3. Land Acknowledgement Board Chair Seaby reads aloud the Land Acknowledgement, The Trent Central Student

2 Association wishes to acknowledge the Anishnaabe and Mississauga peoples and their traditional territory, in which this meeting is taking place, as an expression of gratitude. 4. Chairs Remarks Board Chair Seaby states that he is happy have returned from his the hiatus as Chair. 5. Approval of the Agenda MOTION: Be it resolved that the Agenda be adopted as presented. Moved by: Andrew Clark Seconded by; Alaine Spiwak MOTION TO AMEND: Be it resolved that the agenda be amended to include discussion on the addition of an Ethical Standards Clubs Subsidy. Moved By: Scott Maufront; Seconded by; Pippa O Brien 6. Approval of Minutes MOTION: Be it resolved that the minutes from the meeting be adopted with correction as necessary. Moved by: Andrew Clark Seconded by; Scott Maufront 7. President s Report MOTION: Be it resolved that the President s Report be approved. Moved by: Annette Pedlar Seconded by; Mary Carswell- Gates President Spiwak comments that the Women s Safety Grant meeting went very well. The Women s Safety Board approved the TCSA Board s suggestions. Trent Durham has been advised that if they are planning on spending the allotted money in other ways, the TCSA would like to be notified. President Spiwak would have liked to have provided the floor plan for the Student Centre security cameras however they were unable to provide her with that for this meeting. Once she has received the final plan she will bring it to the board for final approval. President Spiwak states that the Board of Governor s Caucus was an idea brought to the board to bring together the board s of the graduate students, Trent Durham, etc.

3 A group will be formed for the next meeting. Generally meetings are held once a month and decisions are made during the meetings. Commissioner Zachariah arrived at 1:16pm. 8. VP Clubs and External Affairs Report MOTION: Be it resolved that the VP Clubs and External Affairs Report be approved. Moved by: Alaine Spiwak Seconded by; Annette Pedlar Vice President O Brien adds that Magic the Gathering group received $300 in clubs funding. Vice President O Brien states that discussion regarding changing the distribution of levies continues. Vice President O Brien attended the Trent and concerns with the movement of the Trent Nursery were expressed. There is also a plan to replant the trees along the road adjacent to Gzowski College following the installation of utilities. 9. VP University and Colleges Affairs Report MOTION: Be it resolved that the VP University and Colleges Affairs Report be approved. Moved by: Andrew Clark Seconded by; Scott Maufront Vice President Leonova met with the Colleges subcommittee; a survey was sent our regarding the College scarves. They are looking to still provide the scarves for students without having them pay personally. She is looking for suggestions from the board. Sr. Senator Carswell- Gates suggests alumni support. Vice President O Brien states that this is poor timing for discussion because the budgets have already been made and funds allocated. Plans should be made for next year. President Spiwak suggests the addition of fee in the orientation week budget. Also that the colleges should be very conscious of their budget and allocation of funds to ensure that they are able to afford scarves if need be.

4 Commissioner Clark suggests that all colleges should practice Champlain s idea of earning your scarf. It would be helpful to look at how many students apply to earn their scarf to determine Vice President Leonova states that the survey revealed that 59% of students feel connected to their college. The goal is to get that number up to 75%, and colleges are looking for ideas to foster connections to colleges. Cabinet President Cauduro suggests training dons regarding the history and traditions of the college before introduction into that college. President Spiwak emphasizes that it is important for the colleges to be independent and have power over their events and happenings. Vice President Leonova states that Foodservices is looking for ways to be greener, maybe increasing the cost of take out containers. Sr. Senator Carswell- Gates suggests having the deep fried free day on a weekend to ensure that the statistics are regarding students and not staff. Concerns regarding the availability of the eco- tainers and the effectiveness of the containers are expressed. Vice President Leonova states Foods Services has expressed concerns with the green containers as students sometimes don t bring them back or bring them back and there is mould on them that renders them unusable. Commissioner Maufront suggests that students be allowed to bring their own Tupperware into the cafeterias. Vice President Leonova states that TIPCAT is planning on relocating the TIP camp to Peterborough campus. A survey will be circulated to take opinions on this. If it is relocated to campus, less students may attend because of the convenience of downtown and the attractions in the downtown core. Vice President Leonova has spoken with the registrar s office regarding the release of final grades and papers. Further discussion will be had this week. There are Concerns regarding the $25 fee to appeal your grade without seeing the final mark or exam is not giving students the ability to present their case effectively. 10. VP Campaigns & Equity Report MOTION: Be it resolved that the VP Campaigns & Equity Report be approved. Moved by: Andrew Clark Seconded by; Jean Luc Lemery

5 Vice President Campbell states Commissioner Steele, Commissioner Zachariah and Commissioner Sekularac attended the CFS conference. Vice President Campbell will be meeting with the representatives to gain a better understanding of the happenings of the conference. Vice President Campbell will be spending the next few weeks catching up on the work and the communications made between the interim and former Vice President s. Over the Christmas Break Vice President Campbell will be revamping the Grocery Assistance Program. Vice President Campbell met with Jacequline Muldoon regarding the motion to add the Indigenous course requirement to Trent Degree. On Tuesday at 2pm in the Smith Conference Room there will be a presentation on Reconciliation. Vice President Campbell attended the workshop regarding Trent President s statement regarding the events following the US election. Commissioner Pedlar elaborates on the TQC spearheading a campaign in response to discrimination called I ll Go With You. There was an incident in Durham where a student was falsely asked to accompany a student and was assaulted. 11. Commissioner Reports Commissioner Lemery has had discussions regarding Campus Food Services. Emphasis on the importance of the Orientation Waste Challenge, green dishes program and further implementation of waste reduction programs. Environmental Advisory Council is meeting and discussing the present and future of sustainability at Trent. The Sustainability Group has been formed as a coalition of all sustainability groups and initiatives at Trent. Commissioner Zachariah speaks of the RISE Summit potentially being held on campus yearly. He is planning on running a workshop on campus regarding soon. Commissioner Pedlar is communicating with Nona Robinson regarding the Make Trent Safe rally. Commissioner Sekularac is attempting to plan a TIP/TISA/WUS gala next semester. Commissioners are reminded by Board Chair Seaby that they are to run 3 events or 1 campaign over the course of their term on the TCSA Board of Director s. MOTION: Be it resolved that the commissioner reports be approved.

6 Moved by: Andrew Clark Seconded by; Coty Zachariah 12. Committee Reports Commissioner Clark has met with Orientation Week committee and discussed concerns with self care, academic programming and housing options for the leaders during the week brought by the TCSA. Commissioner Maufront met with PACHREA and had discussions regarding the events on campus following the US election. The administration is looking to support student movements on campus without taking a political stance. The Committee is concerned that a resurgence of tension will occur before the inauguration on January 22. Upstander Training, mediating and de-escalating conversations in classes and seminars, sensitivity training is being organized. Commissioner Pedlar emphasizes that the Trent Human Rights Centre should be at the forefront of these discussions. MOTION: Be it resolved that a straw poll of Director support for the initiatives of Commissioner Maufront to organize a seminars regarding sensitivity training for political discourse. Motioned by: Alaine Spiwak Seconded by; Mary Carswell-Gates The opinion of the Board is to support these initiatives. President Spiwak states that the next Board of Governors meeting is February 3, She suggests that the meetings are not frequent enough or generally accessible for students. Discussions regarding solvency relief for pension plans that Trent hold are also ongoing. President Spiwak notes that CASSC approved the revised charter of Student Rights. The sub committee for mental health met and 9-10 students attended with great discussion. There is a meeting scheduled in January if interested in attending please president@trentcentral.ca. The housing committee met and discussions regarding lighting improvements in all colleges, sound proofing in Gzowski, and emphasizing availability of housing for first year students by granting upper year students less access to residence housing are ongoing. Vice President Campbell states that the UPS and CPOC met. Vice President Campbell is planning on developing a survey regarding academic literacy. MOTION: Be it resolved that the committee reports be approved. Moved by; Andrew Clark Seconded by; Brianna Joseph

7 SAGM of CFS-Ontario Vice President Campbell asks the board if there needs to be more representation at future CFS meetings. President Spiwak expresses that she is concerned with the expense to send delegates to these very important meetings. Vice President Campbell would like to draw attention to the motions he sendtout this morning and is seeking approval of these from the Board. Chair Seaby requests for the precise wording of any motions for the Board Secretary Dale to record. MOTION: Be it resolved that the Board of Directors approves the submission of motions served with due notice to the 2016 Semi-Annual General Meeting of the Canadian Federation of Students-Ontario; and Be it further resolved that the Local 71 Delegation represent these motions on behalf of the Association during the Semi-Annual General Meeting. Moved By: Brendan Campbell Seconded by; Coty Zachariah Vice President Campbell proceeds to explain the motions that he wishes to submit to CFS. States concerns with the process for gaining approval of these motions in that there is no current by-laws governing the approval of CFS motions submitted on behalf of local 71. Directors express concerns that they are unclear about what motions they are approving to be sent to CFS. GC Sr. Senator Tamber states that he was driving when this was distributed and has not had a chance to appropriately consider what is being moved. MOTION: Call the Question. Moved by: Alaine Spiwak; Seconded by; Brandon Remmelgas Motion fails due to abstentions. Vice President Campbell would like to proceed by to seek approval of the motions he wishes to see submitted to CFS. He recognizes the need to provide some time to consider their approval.

8 MOTION: Be it resolved that the TCSA Board of Directors send thoughts and approval for CFS Motions via before Thursday December 8, Moved By: Brendan Campbell; Seconded by; Coty Zachariah Brianna Joseph and Craig Rutherford leave at 3:04pm. 14. Transit Update Tracy Milne and President Spiwak met with Transit this past week. President Spiwak comments that it was not a very effective conversation and that Peterborough transit did not give a clear outline of the actions they would take to resolve issues. Dorcas Mensah leaves at 3:25pm. 15. Library Books Removal Commissioner Clark states that the library is planning on getting rid of 50% of their books. President Spiwak suggests waiting for discussion following meetings to obtain complete and accurate information. 16. Ethical Standards Club Subsidy Commissioner Maufront would like to implement an Ethical Standards Club Subsidy. The subsidy is suggested to cover the difference between budget allocation and actual costs for ethical purchases. The subsidy would involve a maximum of $300 per group, and ask for $2000 from TCSA Clubs funding surplus. Vice President O Brien states that there is a large surplus at the moment and this would be a good allocation. MOTION: Be it resolved that the Board approve the Ethical Standards Club Subsidy. Moved by: Scott Maufront; Seconded; Annette Pedlar MOTION to AMEND: Be it resolved that the Ethical Standards Club Subsidy will take a maximum of $2000 from the Clubs and Groups surplus with the remainder returned if not spent. Moved by: Pippa O Brien; Seconded by; Scott Maufront Chair Seaby asks that the fully worded amended motion is properly recorded.

9 MOTION: Be it resolved that the Board approve the Ethical Standards Club Subsidy with the stipulations that each group receive no more than $300 and that a maximum of $2000 will be sourced from the Clubs and Groups funding surplus with the remainder returned if not spent. Moved by: Pippa O Brien; Seconded by; Scott Maufront Andrew Clark leaves at 3:31pm. Jean-Luc Lemery leaves at 3:37pm. 17. Adjournment Board Chair Seaby adjourns the meeting due to loss of quorum. Meeting adjourned at 3:42pm. Minutes respectfully submitted, Alexandria Dale Association Board Secretary