Budget Summary Report for PARIS ISD Actual Budget "Proposed" Budget Aggregrate Expenditures

Transcription

1 Budget Summary Report for PARIS ISD Actual Budget "Proposed" Budget Aggregrate Expenditures Per Pupil Expenditures Aggregrate Expenditures Per Pupil Expenditures Instruction Instruction 11 Instruction $15,708,669 $4, Instruction $15,157,202 $4, Resources, Media Services $385,750 $ Resources, Media Services $365,167 $ Support Curriculum Development & Staff Development $237,316 $64 13 Payment to Juvenile Justice AEP $0 $0 95 Curriculum Development & Staff Development $414,783 $113 Payment to Juvenile Justice AEP $0 $0 Total: $16,331,735 $4,436 Total: $15,937,152 $4,328 Support Leadership $605,107 $ Leadership $564,936 $153 School Leadership $1,685,090 $ School Leadership $1,567,672 $426 Guidance & Guidance & Counseling, Counseling, Evaluation $954,550 $ Evaluation $878,932 $239 Social Work Services $63,890 $17 32 Social Work Services $59,416 $ Health Services $275,772 $75 33 Health Services $256,767 $70 Co-curricular/ Extra-curricular 36 Activities $1,049,254 $ Central Administration 41 District Operations Co-curricular/ Extracurricular Activities $979,926 $266 Total $4,633,663 $1,258 Total $4,307,649 $1,170 $0 General Administration $1,150,260 $ District Operations Plant Maintenance & Operations $3,173,841 $ Security and Monitoring $172,593 $47 52 Central Administration $0 General Administration $1,130,842 $307 Plant Maintenance & 51 Operations $3,078,812 $836 Security and 52 Monitoring $167,942 $46 53 Data Processing $314,400 $85 53 Data Processing $259,963 $71 Student Student 34 Transportation $947,376 $ Transportation $846,464 $ Food Services $2,137,657 $ Food Services $2,121,000 $576 Total: $6,745,867 $1,832 Total: $6,474,181 $1,758 Debt Service Debt Service 71 Debt Service $4,105,889 $1, Debt Service $3,976,474 $1,080 Other Other Community Service $52,755 $14 61 Community Service $46,852 $13 Facilities Acquisition and Facilities Acquisition Construction $90,000 $24 81 and Construction $0 $ Contracted Services Between Public schools $0 $0 91 Incremental Cost Associated with Chapter 41 School Districts $0 $0 92 Payments to Fiscal Agents for Shared Service Arrangements $0 $0 93 Payments to Tax Increment Funds $0 $0 97 Contracted Services Between Public schools $0 $0 Incremental Cost Associated with Chapter 41 School Districts $0 $0 Payments to Fiscal Agents for Shared Service Arrangements $0 $0 Payments to Tax Increment Funds $0 $0 99 Inter-government charges not Defined in Other codes $140,000 $38 99 Inter-government charges not Defined in Other codes $140,000 $38 Total: $282,755 $77 Total: $186,852 $51 ESC 12/Template/May 2009/Admin Lead-SF

2 865 DRAFT PENDING BOARD APPROVAL AT JUNE 18, 2012 REGULAR MEETING BOARD OF TRUSTEES DATE: JUNE 5, 2012 NATURE OF BUSINESS: TIME: MEMBERS PRESENT: MEMBERS ABSENT: Special Meeting 5:30 p.m. George Fisher, Dave Eisele, Becki Norment, Rickey Richardson, Dale Henry, Jenny Wilson, Dr. Bert Strom Regina Williams MEETING PLACE: Elaine Ballard Administration Building 1920 Clarksville Street, Paris, Texas NATURE OF BUSINESS Agenda Item #1 - Call to Order - Announce Quorum Present and Meeting Called and Posted as Required by Law. Agenda Item #2 - Budget Amendments. Agenda Item #3 Election Contract with Lamar County. Agenda Item #4 Budget Workshop for Agenda Item #5 Date for Public Meeting on Budget and Proposed Tax Rate. Agenda Item #6 Proposed Tax Rate for Public Notice. Agenda Item #7 Announcements. [ To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or to hear a complaint or charge against an officer or employee; School Children; School District Employees: Disciplinary Matter or Complaint - Considering discipline of a public school child, or complaint or charge against personnel] Agenda Item # 8 - Personnel: A - Leaves of Absence, Resignations, and Retirements; B - Employment: Professional Personnel. Agenda Item #9 Adjournment. Agenda Item #1 - Call to Order - Announce Quorum Present and Meeting Called and Posted as Required by Law - President George Fisher presided and called the meeting to order at 5:30 p.m. Agenda Item #2 - Budget Amendments Business Manager Tish Holleman presented budget amendments and recommended Board approval. Motion by: Bert Strom Second by: Rickey Richardson 865

3 866 Motion carried: Unanimously, 6-0, to approve budget amendments as recommended (General Operating and Sub Funds: correct October budget amendment/delete $13,341 from student travel/add $13,340 to various accounts; correct May budget amendments/delete $12, from supp & Mat- Furn/Equipment/add $12, to allocate for technology equipment/from technology allotment fund balance; Add $2885 from 5-year plan fund balance). Agenda Item #3 Election Contract with Lamar County Superintendent Trull and Election Administrator Jane Golden provided information concerning the proposed election contract with Lamar County in the amount of $ Motion by: Rickey Richardson Second by: Bert Strom Motion carried: Unanimously, 6-0, to contract with the Lamar County Elections office for election services for in the amount of $ Agenda Item #4 Budget Workshop for Business Manager Holleman presented the budget workshop for with state revenue sources estimated at $18,556,862. Total local revenue sources were estimated to be $10,503,884 and total federal revenue sources estimate was $1,941,250. Total estimated revenues were $31,001,996 and proposed expenditures were $31,980,782 with a deficit of $978,786. Board members raised questions concerning oil lease revenues and facility rental revenues. Administration informed Board members that sequestration of Title funds and federal grants will occur in the school year. Administration recommended $250 one-time-payment for all full time employees and $125 for half-time employees to come out of savings in budgets for the school year. Board members also questioned bringing additional students into PISD and the revenue that would be realized and speaking with realtors about the benefits of Paris ISD. Agenda Item #5 Date for Public Meeting on Budget and Proposed Tax Rate Business Manager Holleman proposed that the regular Board meeting date of June 18, 2012, be set as the date for the Board to consider adoption of the budget and to set the tax rate. Motion by: Rickey Richardson Second by: Dale Henry Motion carried: Unanimously, 6-0, to set June 18, 2012 as the date for the Board to consider approval of the school year budget. Agenda Item #6 Proposed Tax Rate for Public Notice Motion by: Bert Strom Second by: Becki Norment 866

4 867 Motion carried: Unanimously, 6-0, to set the tax rate to be published in the Notice of Public Meeting to Discuss Budget as follows: Maintenance & Operations $1.170 Interest & Sinking $0.255 Total Tax Rate $1.425 Agenda Item #7 Announcements New Board member training/orientation Wednesday, June 6 Board President Fisher, on behalf of the Board, expressed appreciation to District staff members for assistance in preparing the proposed budget and working diligently for our students. [ To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or to hear a complaint or charge against an officer or employee; School Children; School District Employees: Disciplinary Matter or Complaint - Considering discipline of a public school child, or complaint or charge against personnel] Agenda Item # 8 - Personnel: A - Leaves of Absence, Resignations, and Retirements; B - Employment: Professional Personnel. Agenda Item #9 Adjournment. In accordance with Texas Government Code, Section et Seq., [ Private consultation with the Board s attorney; To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or to hear a complaint or charge against an officer or employee], the Board convened into Closed Session at 6:39 p.m. to consider: Agenda Item #8 - Personnel: A - Leaves of Absence, Resignations, and Retirements; B - Employment: Professional Personnel. No action was taken on items discussed in Closed Session. The Board reconvened into Open Session at 7:14 p.m. Agenda Item #8 - Personnel: A - Leaves of Absence, Resignations, and Retirements Leaves of Absence: None Retirements: Nancy Hudson/PHS teacher Resignations: Elizabeth Calvin/Head Start enrollment clerk; Norma Santa Cruz Garza/Justiss aide; Marco Gonzalez/Justiss teacher; Dolores Lane/Justiss aide; Holly Porter/Crockett teacher; Rick Porter/PHS teacher/coach; Cade Riggs/PHS teacher 867

5 868 B - Employment: Professional Personnel- Motion by: Bert Strom Second by: Rickey Richardson Motion carried: Unanimously, 6-0, to employ the following professional personnel: Traci Shoemake/District Wide Dyslexia teacher Josefina Peralta/Justiss bilingual teacher Paige Martin Crawford/Crockett teacher Shamra Kirschbaum/PASS teacher Agenda Item #9 Adjournment. There being no further business, President Fisher declared the meeting adjourned at 7:16 p.m. Secretary President 868

6 861 DRAFT PENDING BOARD APPROVAL AT JULY 17, 2012 REGULAR MEETING BOARD OF TRUSTEES DATE: JUNE 18, 2012 NATURE OF BUSINESS: TIME: MEMBERS PRESENT: Regular Meeting 5:30 p.m. George Fisher, Becki Norment, Dale Henry, Regina Williams, Rickey Richardson, Dr. Bert Strom, Jenny Wilson MEETING PLACE: Elaine Ballard Administration Building 1920 Clarksville Street, Paris, Texas NATURE OF BUSINESS Agenda Item #1 - Call to Order - Announce Quorum Present and Meeting Called and Posted as Required by Law: A-Student/Staff Recognition; B-Open Forum (Public Participation). Agenda Item # 2 - Report from Public Information Office. Agenda Item #3 - Pro Football / Hometown Hall of Famer Ceremony. Agenda Item #4-Wall of Fame / Distinguished Graduates. Agenda Item # 5-Approve Minutes of: May 21, 2012 Regular Meeting; June 5, 2012 Special Meeting. Agenda Item # 6-Certificate of Officers. Agenda Item # 7-Professional Services Contract with Linebarger, Goggan, Blair & Sampson, LLP. Agenda Item # 8-Resolution and Deed for Conveyance of Struck Off Property. Agenda Item # 9-Amend Policy CDA (LOCAL) OTHER REVENUES-INVESTMENTS. Agenda Item # 10-Resolution of the Board Regarding Review of the Investment Program. Agenda Item # 11-Resolution Approving Independent Sources of Instruction Relating to Investment Responsibilities. Agenda Item # 12- Extension of Dumpster Service Contract. Agenda Item # 13-Bilingual/ESL Evaluation. Agenda Item # 14 - Amend Policy CQ (Exhibit) and CQ (Regulation) Employees and Students Guidelines for Acceptable Use of Technology Resources. Agenda Item # 15 - Report from Business Manager Executive Summary: A- Budget General (Operating, Head Start, Student Nutrition, Interest & Sinking); B-Investment; C-Student Nutrition; D-Budget Amendments. Agenda Item #16 - Summer Feeding Program - Student Nutrition. Agenda Item #17 - Report from Deputy Superintendent of Curriculum/Student Services: A-2012 Scholarship Recipients; B-Extended School Year Program for Special Services; C-Lamar County Head Start Policy 861

7 862 Council Minutes and Component Report June 1, Agenda Item #18 - Sports Concussion Guidelines. Agenda Item #19 - Earth Kind Landscape Project. Agenda Item #20 - Team of Eight Training June 21, :00 p.m. Agenda Item #21 - Budget for : A - Public Hearing; B - Salaries for ; C-Adoption of Budget. Agenda Item #22 - One Time Payment for Employees. Agenda Item #23 - Information Items/Announcements. [ To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or to hear a complaint or charge against an officer or employee; School Children; School District Employees: Disciplinary Matter or Complaint - Considering discipline of a public school child, or complaint or charge against personnel] Agenda Item #24 Student Discipline Adjournment. 25. Personnel: A-Report on Personnel: Leaves of Absence, Resignations, and Retirements; B-Employment of Professional Personnel. Agenda Item #26 - Adjournment. President George Fisher presided and called the meeting to order at 5:32 p.m. Agenda Item #1 - A - Student/Staff Recognition - There were no recognitions Agenda Item #1 - B - No one in attendance wished to address the Board in Open Forum. Agenda Item #2 - Report from Public Information Office Public Information Officer Jeanne Kraft shared an overview of the responsibilities of her office, efforts routinely made to maintain business and community relationships, and publications that come from the office. Also shared was the proposed Leadership Paris ISD agenda along with a listing of past participants in Leadership PISD. Agenda Item #3 - Pro Football / Hometown Hall of Famer Ceremony Superintendent Trull shared details concerning the Hometown Hall of Famer Plaque Ceremony and the timeline for the ceremony. The ceremony will take place on September 14 in conjunction with the PHS homecoming football game. Pro Football Hall of Famer Raymond Berry will be recognized and a commemorative plaque/street sign will be presented at the ceremony. Additional details will be provided at a later date. Agenda Item #4 - Wall of Fame / Distinguished Graduates Superintendent Trull informed Board members that letters and s have been sent requesting nominations for the Distinguished Graduates/Wall of Fame nominees. Jeanne Kraft and Terry Davis have been working on the Wall of Fame 862

8 863 along with the Superintendent. Consideration is being given to announcing the first round of selections on Thursday prior to the PHS homecoming game. The initial group is now ready to have the committee make the first round of selections. The full committee will be composed of two board members, public information officer, high school principal, Superintendent, two students (Student Council and Nation Honor Society), DWAC representative, PEF representative, a tenured teacher, and a historian (to serve in an ex-officio status). Board members Regina Williams and Rebecca Norment volunteered to serve on the committee. Board vice-president Strom suggested that the first round of selections be limited to three. Board member Dale Henry suggested that the first round included three living nominees and one to be named posthumously. All Board members were in agreement with the suggestion by Dale Henry. Consent Agenda Motion by: Bert Strom Second by: Regina Williams Motion carried: Unanimously, 7-0, to approve the following Consent Agenda Items: Agenda Item # 5-Approve Minutes of: May 21, 2012 Regular Meeting; June 5, 2012 Special Meeting Agenda Item # 6-Certificate of Officers Agenda Item # 7-Professional Services Contract with Linebarger, Goggan, Blair & Sampson, LLP Agenda Item # 8-Resolution and Deed for Conveyance of Struck Off Property (Lot 3, Block 7 of the Colonial Addition to the City of Paris, Texas Account #10727 Paris ISD/City of Paris/PJC/Lamar County) Agenda Item # 9-Amend Policy CDA (LOCAL) OTHER REVENUES- INVESTMENT Agenda Item # 10-Resolution of the Board Regarding Review of the Investment Program Agenda Item # 11-Resolution Approving Independent Sources of Instruction Relating to Investment Responsibilities Agenda Item # 12-Extension of Dumpster Service Contract (Total increase for year of $ ) Agenda Item # 13-Bilingual/ESL Evaluation Agenda Item # 14 - Amend Policy CQ (Exhibit) and CQ (Regulation) Employees and Students Guidelines for Acceptable Use of Technology Resource Agenda Item # 15 - Report from Business Manager Executive Summary: A- Budget General (Operating [YTD Revenue/Expenditures-- $25,528,658/90.76% of budget], Head Start [YTD Revenues/Expenditures - 863

9 864 $1,169,916/84.48% of budget], Student Nutrition [YTD Revenues/Expenditures YTD Remaining Budget Balance/97.46% expended], Interest & Sinking [YTD Revenues/ Expenditures-- $3,856,166/99.07% of budget] B-Investment [YTD--$12,185]);; C- Student Nutrition; D-Budget Amendments [General Operating & Sub Funds: (reallocate for summer school reclass only/delete $2570-add $2570); (reallocate for EOY Food Svc Student Charges/reclass only/delete $ , add $ ); (Correct previous amendment-reclass only/delete $13,341, add $13,341); reallocate between Maint & Transp-reclass only/delete $2500, add $2500); allocate for technology purchases-from E- Rate revenue/add $79,048.79) Agenda Item #17 - Report from Deputy Superintendent of Curriculum/Student Services: B-Extended School Year Program for Special Services; C-Lamar County Head Start Policy Council Minutes and Component Report June 1, 2012 Agenda Item #16 - Summer Feeding Program - Student Nutrition- Student Nutrition Director Mitzie Pirtle reported on the summer feeding program currently underway in Paris ISD and Prairiland (contracted with Paris ISD). This is the third year the program has been in place and the first year to contract to do the Prairiland program. Multiple feeding sites are utilized at the program which began June 11, 2012 and ends August 10, 2012 with meals delivered Monday- Friday. Summer of 2011 the total lunches served were 13,094 including the two weeks of summer school. Board members Rickey Richardson, Jenny Wilson, and Dr. Bert Strom will meet on Thursday, July 12 to help deliver lunches. Agenda Item #17 - Report from Deputy Superintendent of Curriculum/Student Services: A-2012 Scholarship Recipients Scholarships totaled $2,041,483 for 2012 graduates Agenda Item #18 - Sports Concussion Guidelines Assistant Athletic Director/Trainer Chad Helberg presented the Sports Concussion Guidelines and provided information to trustees on the procedure and personnel instrumental in developing the proposed guidelines. Board members were informed that Paris ISD has been utilizing these guidelines for the past 17 years. Motion by: Rickey Richardson Second by: Dale Henry Motion carried: Unanimously, 7-0, to approve the Sports Concussion Guidelines as presented and recommended by administration. 864

10 865 Agenda Item #19 - Earth Kind Landscape Project Superintendent Trull shared information from Dr. Steven George and Dr. George s proposal to make Paris High School a model site. Paris High s horticulture teacher will be working with Dr. George as this project gets underway. Agenda Item #20 - Team of Eight Training June 21, :00 p.m. Superintendent Trull reminded Board members of the training scheduled with attorney Dennis Eichelbaum. Agenda Item #21 - Budget for : A - Public Hearing No one in attendance wished to speak in the public hearing. Agenda Item #21 - Budget for : B - Salaries for Business Manager Tish Holleman and Assistant Superintendent Robert High presented information concerning the proposed salaries for Recommendations are: no increase for bus routes, auxiliary, secretaries, aides, teachers ( Paris ISD hiring schedule will be frozen; state minimum salary requirements will be met with a required adjustment to steps 5,6,7 and 8), administrators; substitute teachers no increase ($60 for regular sub and $65 for long-term sub). Motion by: Rickey Richardson Second by: Becki Norment Motion carried: Unanimously, 5-0 (with two abstentions: Henry and Strom), to approve salaries for as presented and recommended by administration. Agenda Item #22 - One Time Payment for Employees Business Manager Holleman and Superintendent Trull recommended a one-time payment for employees for the school year. Paris Independent School District has been unable to fund a pay raise for employees during the and fiscal years due to spending cuts at the state level, a decrease in enrollment, and a negative economic environment while the cost of living and insurance expenses for employees have steadily increased. In recognition of the loyalty and dedication of Paris ISD employees, administration recommended that the district make a one-time payment of $250 for each full-time employee and $125 for each part-time employee. Total cost of the one-time payment will be approximately $160,000. Following extensive discussion between Board members and administration, Superintendent Trull recommended that the one-time payment be $300 for each full-time employee and $150 for each part-time employee with the estimated total cost to be approximately $200,

11 866 Motion by: Rickey Richardson Second by: Regina Williams Motion carried: Unanimously, 5-0 (with two abstentions: Strom, Henry), to approve a one-time payment of $300 for each full-time employee and $150 for each part-time employee to occur during the school year. Employees will be notified of the one-time payment and of when it will be received. Agenda Item #21 - Budget for : C-Adoption of Budget Business Manager Holleman presented the proposed budget and presented revenue estimates and expenditures in the budget. Funding would come from revenue realized in the current budget. Administration and Board members discussed the proposed tax rate and funding to be realized from local tax revenue. Following extensive discussion, Board members were in agreement to move the Regular July Board meeting to Tuesday, July 17 and to include a budget workshop to discuss the tax rate at that meeting. Motion by: Regina Williams Second by: Bert Strom Motion carried: Unanimously, 7-0, to adopt the budget as recommended in the amount in the amount of $$31,914,865. Agenda Item #23 - Information Items/Announcements Superintendent Trull and Deputy Superintendent Hudson will attend the Superintendents Summer Conference in Austin June Deputy Superintendent Hudson distributed Update 94 (FFAF [LOCAL]) concerning food allergies with adoption to be considered at the July 23 Regular Meeting. In accordance with Texas Government Code, Section et Seq., [ Private consultation with the Board s attorney; To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or to hear a complaint or charge against an officer or employee; School Children; School District Employees: Disciplinary Matter or Complaint - Considering discipline of a public school child, or complaint or charge against personnel], the Board convened into Closed Session at 8:25 p.m. to consider: Agenda Item #24 Student Discipline Adjournment; Agenda Item #25 - Personnel: A-Report on Personnel: Leaves of Absence, Resignations, and Retirements; B-Employment of Professional Personnel. No action was taken on items discussed in Closed Session. The Board reconvened into Open Session at 8:51 p.m. 866

12 867 Agenda Item #25 - Personnel: A - Leaves of Absence, Resignations, and Retirements Transfers: Jeremy Beshirs-teacher/coach to PHS; Gail Hogue-teacher/to PJH Resignations: Dana Hall/Head Start aide; Sally Haynes/Special Services teacher; Dorothy Mussett/Crockett teacher; Teresa petty/justiss counselor; Sherry Presley/PHS teacher aide; L.V. Wallace/bus driver B - Employment: Professional Personnel- Motion by: Rickey Richardson Second by: Regina Williams Motion carried: Unanimously, 7-0, to employ the following professional personnel: Angelica Black, PHS teacher Michael Rhodes, PHS auto tech teacher Agenda Item #26 Adjournment. There being no further business, President Fisher declared the meeting adjourned at 8:53 p.m. Secretary President 867