18 USC 707 SECRETARY RECORD BOOK I L L I N O I S 4 - H C L U B S YEAR CLUB NAME SECRETARY SECRETARY S ADDRESS PHONE

Transcription

1 18 USC 707 SECRETARY I L L I N O I S 4 - H C L U B S RECORD BOOK YEAR CLUB NAME SECRETARY SECRETARY S ADDRESS PHONE

2 Member Attendance It is the responsibility of the secretary to keep an accurate record of each member s attendance. Enter names all club members at the beginning of the 4-H Club Year. List them alphabetically. When new members join, enter their names at the end of the list. During the club s business meeting, the president will ask the secretary to take roll call. The secretary remains seated and announces how roll call is to be answered and then calls the names of the members. Mark a P in the attendance box when present and an A when a member is absent. NAME 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th 1

3 Member Attendance NAME 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th Note: You may wish to ask your 4-H club leader for a copy of the computerized alphabetic listing of club members to check the correct spelling of member names. 2

4 4-H CLUB OFFICERS President Vice-President Secretary Treasurer Reporter Historian Recreation Federation Delegate Federation Delegate Federation Delegate Federation Delegate 4-H CLUB LEADERSHIP Junior Leaders: Adult Leaders: 3

5 4-H CLUB COMMITTEES 4

6 4-H CLUB COMMITTEES 5

7 First Meeting: Date Place 6

8 Second Meeting: Date Place 7

9 Third Meeting: Date Place 8

10 Fourth Meeting: Date Place 9

11 Fifth Meeting: Date Place 10

12 Sixth Meeting: Date Place 11

13 Seventh Meeting: Date Place 12

14 Eighth Meeting: Date Place 13

15 Ninth Meeting: Date Place 14

16 Tenth Meeting: Date Place 15

17 Eleventh Meeting: Date Place 16

18 Twelth Meeting: Date Place 17

19 18 USC 707 Secretary s Worksheet for 4-H Club Meetings This outline is suggested for recording minutes at your local 4-H club meeting. You may wish to copy this form or use a similar one during each meeting. CLUB NAME: Check one: Regular Meeting Date: Time: Special Meeting month/day/year Place: Premeeting Activity: Led by: Business: Call to Order by: Pledge of Allegiance Led by: 4-H Pledge Led by: Roll Call Subject: Number in attendance: Members; Leaders; Guests Minutes of Previous Meeting read by: Check one: Approved as read or corrected Treasurer s Report by: Sum Reported: Motion to Approve by: Motion Seconded by: Check one: Motion Passed or Failed Committee and/or Officer Reports: Subject: Led By: Subject: Led By: 18

20 Unfinished Business: Motion for Action: Made by: Seconded by: Check one: Votes For: Votes Against: Motion Passed: or Failed New Business: Motion: Made by: Seconded by: Check one: Votes For: Votes Against: Motion Passed: or Failed Committees Appointed: Assignment: Members: Assignment: Members: Announcements: _ Adjourn Motion by: Seconded by: Check one: Motion Passed or Failed Adjourn Time: Program (demonstrations, talks, and other presentations) Recreation Subject: Presenter: Subject: Presenter: Subject: Presenter: Subject: Presenter: Activity: Led by: Refreshments: Provided by: Other Notes: 19

21 OTHER 4-H CLUB ACTIVITIES Date Members Present Place Guests Present Date Members Present Place Guests Present Date Members Present Place Guests Present 20

22 OTHER 4-H CLUB ACTIVITIES Date Members Present Place Guests Present Date Members Present Place Guests Present Date Members Present Place Guests Present 21

23 18 USC 707 Urbana-Champaign, Illinois Revised December, 2010 Issued in furtherance of Cooperative Extension Work, Acts of May 8 and June 30, 1914, in cooperation with the U.S. Department of Agriculture, DENNIS R. CAMPION, Director, University of Illinois Extension. University of Illinois Extension provides equal opportunities in programs and employment. The 4-H Name and Emblem are protected under "18 USC 707" 707.