MICCI ANNUAL GENERAL MEETING - 12 th JUNE 2012

Transcription

1 Members Circular No: E 02/ May 2012 For the attention of the Chief Executive Officer Recommended also to be seen by your Senior Financial Manager P.R. Manager Legal Advisor Production Manager Company Secretary IT Manager Marketing Manager Admin Manager Environment / S.H.E Manager MICCI ANNUAL GENERAL MEETING - 12 th JUNE 2012 Enclosed please find the official notification of the MICCI Annual General Meeting which will be held at a.m. on Tuesday, 12 th June 2012 in Dewan Mahkota (Level 5), SME Corp Malaysia, SME 1, Block B, Lot E, Jalan Stesen Sentral 2, Kuala Lumpur Sentral, Kuala Lumpur. AGM Registration and voting for in-coming General Committee will commence from 9.30 a.m a.m. We hope you will be able to attend this important event and participate in the democratic processes of the Chamber. Together with the Notice of Meeting you will find attached a Nomination Form for your use should you wish to nominate anyone for election to the General Committee of the MICCI at the Annual General Meeting. Please note the restrictions on nomination and the deadlines contained in the form. Stewart Forbes Executive Director SJF/sc

2 MALAYSIAN INTERNATIONAL CHAMBER OF COMMERCE AND INDUSTRY MICCI ANNUAL REPORT 2011 /2012 NOTICE OF ANNUAL GENERAL MEETING NOTICE IS HEREBY GIVEN that the THIRTY-NINTH ANNUAL GENERAL MEETING of Members will be held in Dewan Mahkota (Level 5), SME Corp Malaysia, SME 1, Block B, Lot E, Jalan Stesen Sentral 2, Kuala Lumpur Sentral, Kuala Lumpur at a.m. on Tuesday, 12 th June BUSINESS 1. President s Address 2. To receive and consider the statutory Report of the General Committee and the audited Statement of Accounts for the year ended 31 st December 2011 together with the Directors (Members of the General Committee) and the Auditors reports thereon. 3. To receive formal notification of the names of eight (8) persons appointed to the General Committee by the out-going General Committee pursuant to Article 26(a) of the Articles of Association. 4. To elect a further seven (7) members of the General Committee pursuant to Article 26(b) of the Articles of Association. 5. To appoint auditors and authorise the General Committee to fix their remuneration. 6. To transact any other ordinary business. By Order of the General Committee CHARLES IRELAND President Kuala Lumpur 10 May 2012

3 ADDENDUM TO NOTICE OF ANNUAL GENERAL MEETING 1. A member entitled to attend and vote is entitled to appoint a proxy, copy of form attached. The form of proxy must reach the Chamber s registered office, C-08-08, 8 th Floor, Block C, Plaza Mont Kiara, 2 Jalan Kiara, Mont Kiara, Kuala Lumpur, not less than forty-eight hours before the time set for the meeting. 2. Persons appointed to the in-coming General Committee by the out-going General Committee, vide Article 26(a) of the Articles of Association are:- Yasmin Mahmood Peter Vogt Mukhtar Hussain Datuk Mike Krishnan Amnah Shaari Tina Yeung Wolfgang Laabs Simon Whitelaw 3. Nominations of the following persons, duly proposed and seconded, to stand for election to the seven other vacancies on the General Committee, vide Article 26(b), have been received as at 10 May Ananth Lazarus Dato' Kamil Noor Ariff Chow Chong Long Dr Veerinderjeet Singh Tay Beng Chai Christopher Boyd J Hunter Farris Any further nominations duly proposed and seconded must be deposited at the registered office of the Chamber at C-08-08, 8 th Floor, Block C, Plaza Mont Kiara, 2 Jalan Kiara, Mont Kiara, Kuala Lumpur not later than seven (7) days prior to the date of the Annual General Meeting vide Article 26(b). 4. The appointments of the President and Vice-Presidents are made by the General Committee from within its own body vide Article 27. For this purpose, there will be a brief period immediately after the Annual General Meeting when the newly formed General Committee will retire and appoint the President and three Vice-Presidents. 5. The immediate Past President, vide Article 20, is an ex-officio member of the General Committee without voting rights. 6. In accordance with Article 21 to note that the incoming General Committee may invite additional persons to sit with the General Committee as Additional Committee Members for the 2012/2013 term. Date: 10 May 2012

4 Malaysian International Chamber of Commerce & Industry Annual General Meeting - 12 th June 2012 NOMINATION FORM for election to candidate photo MICCI General Committee 2012 / 2013 MICCI Articles of Association - 26(b) 26. The members of the General Committee shall be appointed and elected as follows:- (b) Seven members shall be elected by members present at the Annual General Meeting whose appointment shall take effect immediately after such Annual General Meeting. No person shall be eligible for election unless nominated by a member not later than seven (7) days prior to the date of the Annual General Meeting. If more than seven persons are nominated, election of such members shall be by ballot to be carried out in such a manner as shall be directed by the Chairman. Nominee: Representative of: (Full Name) (Member Company) Nominee s Resumé : Nominee s Signature :. Date : Name of Proposer : Representative of :... (Member Company)... (Signature) Name of Seconder : Representative of :... (Member Company)... (Signature) Date: NB: Associate & Supplementary Members may not be nominated for office nor propose or second another nomination. All completed nominations must be returned and registered with the MICCI Secretariat not later than seven (7) days prior to the date of the Annual General Meeting. MICCI Articles of Association - 1 Representative of Member shall mean :- (1) Any partner in a firm registered as a member by its conventional name. (2) Any director of a Company registered as a Member. (3) Any person holding a power of attorney or letter of procuration for the purpose of enabling him to carry on the business of a Member. (4) Any person appointed to exercise the rights and privileges of membership on behalf of any Member such appointment being by writing signed or executed by such Member or the agent of such member duly authorised in writing and registered with the Secretary of the Chamber.

5 PROXY FORM (Please use block capitals and read the Notes before completing the form) We Name of Member Company) being a Member of the Malaysian International Chamber of Commerce and Industry hereby appoint (Name of Person) of.. (Address) or failing him (Name of Person) of.. (Address) as our proxy to vote for us on behalf at the Thirty-Ninth Annual General Meeting of the Chamber to be held in Dewan Mahkota (Level 5), Block B, Jalan Stesen Sentral 2, Kuala Lumpur Sentral, Kuala Lumpur at a.m. on Tuesday, 12 June 2012 and at any adjournment thereof. As witness our hand this day of Signed by the said. Signature/Seal in the presence of (Signature of Witness) To be valid, this proxy form must be deposited at the registered office of the Chamber not less than 48 hours before the time fixed for holding the meeting. Notes 1. A member entitled to attend and vote at a meeting of the Chamber is entitled to appoint a proxy (who need not be a member of the Chamber) to attend and vote instead of the Member. The instrument appointing a proxy must be deposited at the Chamber s office, C-08-08, 8 th Floor, Block C, Plaza Mont Kiara, 2 Jalan Kiara, Mont Kiara, Kuala Lumpur not less than 48 hours before the time set for the meeting. 2. The instrument appointing a proxy does not attract any stamp duty and therefore no space is provided in the proxy form in this respect. 3. In the case of a corporation, the instrument appointing a proxy must be underseal or under the hand of the attorney duly authorised. 4. The signature of the instrument appointing a proxy executed outside the States of Malaysia must be attested by a solicitor, notary public, consul or magistrate. 5. If you are unable to send a representative to the Annual General Meeting and if you do not know of any person attending the meeting whom you like to nominate as your proxy, it is suggested you might nominate one of the Vice-Presidents, namely Puan Yasmin Mahmood of YTL Communications Sdn Bhd OR Mr Peter Vogt of Nestle (Malaysia) Berhad OR Mr Mukhtar Hussain of HSBC Bank Malaysia Berhad.

6