MINUTES OF MEETING OF BOARD OF DIRECTORS. February 29, 2016

Transcription

1 MINUTES OF MEETING OF BOARD OF DIRECTORS February 29, 2016 THE STATE OF TEXAS COUNTY OF HARRIS TRAIL OF THE LAKES MUNICIPAL UTILITY DISTRICT The Board of Directors (the "Board") of Trail of the Lakes Municipal Utility District (the "District") met in regular session, open to the public, at the offices of Radcliffe Bobbitt Adams Polley PLLC, America Tower, 2929 Allen Parkway, Suite 3450, Houston, Texas , its regular meeting place outside the boundaries of the District, on Monday, February 29, 2016, at 11 :00 a.m.; whereupon, the roll was called of the members of the Board, to-wit: V irginia Elkins Jeff Campbell Jo A. Smith Pamela Gholson Christopher Bush President Vice President Secretary Assistant Secretary Director All members of the Board were present, except Director Bush, thus constituting a quorum. Also attending the meeting were: Captain David Escobar of Harris County Constable's Office, Precinct No.4 (the "Constable"); Ms. Jennifer Hanna of BKD LLP ("BKD"), auditors for the District; Mr. Matthew Dustin of RBC Capital Markets ("RBC"), financial advisor for the District; Mr. Tom Dillard of Champions Hydro-Lawn, Inc. ("Champions"), detention pond maintenance provider for the District; Mr. Ross Madia of Si Environmental, LLC ("SE"), operators for the District; Ms. Keli Schroeder, P.E. of Brown & Gay Engineers, Inc. ("BGE" or the "Engineer"), engineers for the District; Ms. Amy Symmank of Myrtle Cruz, Inc. (the "Bookkeeper"), bookkeepers for the District; Ms. Kristen Scott of Bob Leared Interests, Inc. (the "Tax Assessor/Collector"), tax assessor/collectors for the District; Mr. Emmitt Kirby and Ms. Crystal Kirby of Aggressive Waste Disposal, Inc. ("Aggressive"), garbage collector for the District; and Ms. Regina D. Adams, attorney, and Ms. Rita R. Rodriguez, paralegal, of Radcliffe Bobbitt Adams Polley PLLC ("Radcliffe Bobbitt"), attorneys for the District. WHEREUPON, the President called the meeting to order and evidence was presented that public notice of the meeting had been given in compliance with the law. The posted notices of the meeting are attached hereto. PUBLIC COMMENT Director Campbell reported that the Atascocita Forest ("AF") Community Association (the "AF HOA") recently held its Board of Directors election and new director were elected to such board. Director Campbell also reported that the AF HOA has doubled its budget for neighborhood events. 002(nSll

2 SECURITY REPORT Captain Escobar next presented to the Board the Security Report, a copy of which is attached hereto. Captain Escobar then addressed concerns regarding the investigative report on KHOU Channel 11 News regarding the Interlocal Agreement for Law Enforcement Services (the "Interlocal Agreement") with Harris County (the "County") and matters concerning the discrepancy with recorded patrol time in comparison to actual patrol time. Captain Escobar explained that the deputies patrolling the District were affected. Captain Escobar went on to report that the County is preparing an internal audit which is expected to be completed in March and the results will be made available to the Board at its March 28 th Board meeting. Director Elkins reported that she believed security visibility was lacking several months prior. Director Campbell then reported that Constable Mark Herman has stated that he will likely be at the District's March 28 th Board meeting and he has apologized for the appearance of the patrol time discrepancies. Director Campbell added that Constable Herman has indicated that any shortages in service the District received will be made up. Discussion then ensued regarding electronic mail received by the Board and several consultants regarding the news report. Director Smith then informed the Board that the manager at the Neighborhood Wal-Mart store has spoken highly of the patrol services provided by the Constable. Director Campbell then informed the Board that the District's 2016 Interlocal Agreement with the County becomes effective March 5 th and that, pursuant to such agreement, patrol services in the District will be increased. GARBAGE AND RECYCLING REPORT Ms. Kirby then reviewed with the Board the Garbage Report for January, a copy of which is attached hereto. Ms. Kirby noted that three (3) yellow tags for household items and 17 yellow tags for heavy trash items were issued during the time period, and that there were 14 new connections. Ms. Kirby reported that there was an error on the February invoice and that a corrected invoice has been sent to the Bookkeeper. Ms. Kirby then noted that a re-order of recycling bins is necessary as the District's inventory is low. Aggressive then addressed a customer complaint that was posted on the AF HOA Facebook page in which the District resident noted Aggressive collected recycling material and disposed of same with garbage instead of recycling. Mr. Kirby explained that if garbage and recycling material are separated by placing the garbage cans and recycling bin on opposite sides of the driveway, it will assist the garbage collector in distinguishing between the two (2). Mr. Kirby also noted that some District residents fill the recycling bins with garbage and also comingle garbage and recycling material. Mr. Kirby went on to explain that when such

3 situations occur, Aggressive must treat all materials as garbage so that the recycling material is not tainted. Upon motion by Director Campbell, seconded by Director Gholson, after full discussion and the question being put to the Board, the Board voted unanimously to approve the Garbage Collection Services Report and authorize the purchase of 100 recycling bins. Captain Escobar then exited the meeting. APPROV AL OF MINUTES The Board then considered approval of the January 12, 2016 special meeting minutes and the January 25,2016, regular meeting minutes, which were previously distributed to the Board. and the question being put to the Board, the Board voted unanimously to approve the January 12, 2016 special meeting minutes and the January 25, 2016 regular meeting minutes. TAX ASSESSORJCOLLECTOR'S REPORT Ms. Scott then presented the Tax Assessor/Collector's Report for the month of January, a copy of which is attached hereto. Ms. Scott noted that the District has collected 95.3% of its 2015 taxes as of January 31, 2016, compared to % for this same time last year. Upon motion by Director Campbell, seconded by Director Gholson, after full discussion and the question being put to the Board, the Board voted unanimously to approve the Tax Assessor/Collector's Report and authorize payment of the checks reflected therein. RESOLUTION CONCERNING EXEMPTIONS FROM TAXATION FOR 2016 TAX YEAR Ms. Adams then presented to the Board a Resolution Concerning Exemptions from Taxation for the 2016 Tax Year. Ms. Adams reminded the Board that, in the past, the Board has granted a $20, residential exemption for both disabled residents and residents 65 years of age and older. Upon motion by Director Campbell, seconded by Director Gholson, after full discussion and the question being put to the Board, the Board voted unanimously to grant a $20, residential exemption for both disabled residents and residents 65 years of age and older for the 2016 tax year, and adopt the Resolution Concerning Exemptions from Taxation for 2016 Tax Year, a copy of which is attached hereto. RESOLUTION IMPLEMENTING PENALTY ON 2015 DELINQUENT TAXES AND CONTRACTING WITH ATTORNEYS TO COLLECT DELINQUENT TAXES Ms. Adams then explained that pursuant to Sections 6.30, 33.07, and of the Texas Property Tax Code, as amended, the District may levy an additional 20% penalty on 2015 real property taxes that remain delinquent as of July 1, 2016, and an additional 20% penalty on 2015 personal property taxes that remain delinquent as of April 1, 2016, to help defray the costs of collection, if the Board has entered into an agreement with an attorney for the collection of delinquent taxes and adequate notice of such penalty is provided to property owners. Upon motion by Director Campbell, seconded by Director Gholson, after full discussion and the question being put to the Board, the Board voted unanimously to adopt the Resolution

4 Implementing Penalty on 2015 Delinquent Taxes and Contracting with Attorneys to Collect Delinquent Taxes, a copy of which is attached hereto. DELINQUENT TAX ATTORNEY'S REPORT Ms. Scott then reviewed with the Board the Delinquent Tax Attorney's Report, a copy of which is attached hereto. Ms. Scott requested the vehicle property for Big Blue Star Corp. ("Big Blue Star") located at Crestline Road be moved to uncollectible. Ms. Scott further reported that the vehicle identification number (VIN) information for such vehicles are currently in the name of Big Blue Star or Susan Miller Zapper, owner of Big Blue Star, and it appears that none of the vehicles have been registered in at least a year. Ms. Scott also noted that the account is not on the 2015 tax roll. and the question being put to the Board, the Board voted unanimously to approve the Delinquent Tax Attorney's Report and to authorize the vehicle account for Big Blue Star, located at Crestline Road, be moved to uncollectible. BOOKKEEPER'S REPORT Ms. Symmank next reviewed the District's Bookkeeper's Report and the Quarterly Investment Report, copies of which are attached hereto, including the revenues and expenses of the District, the budget comparison and the checks being presented for payment. Ms. Symmank then reviewed the Bookkeeper's Report for the District's Wastewater Treatment Plant (the "STP"), a copy of which is attached to the District's Bookkeeper's Report. Ms. Symmank then reminded the Board that check number 8553 to SouthWest Water Company has been held for approximately four (4) years due to inaccurate billing. Ms. Symmank recommended such check be voided. Mr. Madia and Ms. Adams then responded to various inquiries from Director Elkins regarding operations billings and attorney's fees, respectively. Ms. Scott exited the meeting at this time. A discussion was then held regarding per diems for Director Smith's work seeking grants for the District's park and amenities development. Upon motion by Director Campbell, seconded by Director Gholson, after full discussion and the question being put to the Board, the Board voted unanimously to: 1) approve the Bookkeeper's Report, including the Quarterly Investment Report; 2) authorize payment of the checks being presented for payment; and 3) approve per diems for Director Smith for seeking grants for the District's park and amenities development. DISTRICT'S PROPOSED UNLIMITED TAX REFUNDING BONDS, SERIES 2016 Mr. Dustin then reported that the municipal bond market continues to be favorable for issuing refunding bonds to defease portions of the District's Unlimited Tax Bonds, Series 2005,

5 Series 2008 and Series Mr. Dustin then distributed and reviewed the updated refunding packet, dated February 29, 2016, a copy of which is attached hereto. Mr. Dustin then reviewed the list of proposed underwriters, a copy of which is attached to the refunding packet. Mr. Dustin indicated that due to the combination of market fluctuation in bond interest rates, refunding costs and other factors, RBC recommended the District consider a private placement refunding. Mr. Dustin explained that the principal amount of the proposed refunding bond issue would be approximately $5,765,000 (the "Series 2016 Refunding Bonds") and that the estimated savings amount reflected in the refunding packet was calculated as though the Series 2016 Refunding Bonds were being priced that day. Mr. Dustin further explained that the net present value savings over the life of the Series 2016 Refunding Bonds is presently estimated to be $328, or percent ( %). Mr. Dustin added that the District also has approximately $33, in its debt service fund to contribute toward the 2017 maturities. APPROVE AND AUTHORIZE EXECUTION OF PA YING AGENT/REGISTRAR AGREEMENT (THE "PAYING AGENT AGREEMENT") AND ESCROW AGREEMENT It was then explained that The Bank of New York Mellon Trust Company, N. A. ("BONY") will serve as the Paying Agent/Registrar and Escrow Agent for the Series 2016 Refunding Bonds. A copy of the Paying Agent Agreement and Escrow Agreement are attached hereto. Ms. Adams noted that the District has received Form 1295 for both agreements from BONY. APPOINTMENT OF A PRICING COMMITTEE TO EFFECTUATE THE SALE OF THE SERIES 2016 REFUNDING BONDS Ms. Adams then explained that a Pricing Committee must be named to effectuate the sale of the Series 2016 Refunding Bonds as soon as the bond market conditions meet an appropriate net savings parameter established by the Board, and that the information from the bond pricing will then be inserted into the Resolution. The Directors concurred that Director Elkins should be appointed as the Pricing Committee and that the parameters be set at at least three percent (3 %) present value savings. ADOPT RESOLUTION AUTHORIZING ISSUANCE OF THE SERIES 2016 REFUNDING BONDS (THE "RESOLUTION") Ms. Adams the presented to the Board the Resolution and explained that the Resolution is the District's contract with the bondholders. A copy of the draft Resolution is attached hereto. APPROVE AND AUTHORIZE EXECUTION OF LETTERS AND NOTICES OF REDEMPTION TO BONY, FOR A PORTION OF THE DISTRICT'S SERIES 2005 BONDS, SERIES 2008 BONDS and SERIES 2009 BONDS Ms. Adams went on to explain that BONY must provide the bondholders of the outstanding maturities of the portion of the Series 2005 Bonds, Series 2008 Bonds and Series 2009 Bonds being refunded with the notices of redemption of such bonds at least 30 days prior to the defeasance. Ms. Adams then presented the Notices of Redemption to BONY for the Board's approval and execution, copies of which are attached hereto

6 APPROVE AND AUTHORIZE EXECUTION OF ALL OTHER DOCUMENTS AND AUTHORIZE ATTORNEY AND FINANCIAL ADVISOR TO TAKE ALL NECESSARY ACTIONS IN CONNECTION WITH THE SALE AND ISSUANCE OF THE SERIES 2016 REFUNDING BONDS Ms. Adams then requested the Board's authorization for Radcliffe Bobbitt and RBC to take all necessary actions in connection with the sale and issuance of the Series 2016 Refunding Bonds. and the question being put to the Board, the Board voted unanimously to approve, adopt and authorize execution of agenda item no. 8c-e pertaining to the issuance of the District's Series 2016 Refunding Bonds including the sale parameters as outlined herein. Mr. and Ms. Kirby exited the meeting at this time. UPDATE ON STATUS OF BOND APPLICATION REPORT NO. 14 ("BAR 14"), INCLUDING PROPOSED SALE OF THE DISTRICT'S $7,900,000 UNLIMITED TAX BONDS, SERIES 20 16A (THE "SERIES 20 16A BONDS) Ms. Adams went on to report that the District received the final Order Approving Issuance of Bonds from the Texas Commission on Environmental Quality (the "TCEQ"). Mr. Dustin then reviewed the draft Preliminary Official Statement (the "POS") and Notice of Sale for the Series 2016A Bonds, copies of which are attached hereto. Mr. Dustin explained the District's cash flow and its ability to sell the Series 2016A Bonds. Mr. Dustin stated he expects to hold the bond sale at the March 28 th Board meeting. Ms. Adams noted that the Paying Agent/Registrar for the Series 2016A Bonds will be BONY and that the District has received Form 1295 from BONY. Upon motion by Director Campbell, seconded by Director Gholson, after full discussion and the question being put to the Board, the Board voted unanimously to: 1) approve the POS for the sale of the Series 20 16A Bonds, pending receipt of any comments thereon; 2) adopt an Order Adopting Official NOS and Bid Form, Authorizing Distribution Thereof and of POS, and Authorizing Publication of NOS, a copy of which is attached hereto; 3) approve and authorize execution of the Paying Agent/Registrar Agreement with the BONY, a copy of which is attached hereto; and 4) authorize the financial advisor to finalize the NOS and submit it to Standard & Poor's and Moody's, as well as to the municipal bond insurers. APPROVAL OF THE AGREED UPON PROCEDURE REPORT (THE "REIMBURSEMENT AUDIT") ENGAGEMENT LETTER IN CONNECTION WITH SERIES 2016A BONDS Ms. Hanna then presented an engagement letter and Form 1295 from BKD in connection with the preparation of the Reimbursement Audit for the TCEQ-required audit of the purchase of facilities from developers, a copy of which is attached hereto. Upon motion by Director Campbell, seconded by Director Gholson, after full discussion and the question being put to the Board, the Board voted unanimously to approve the engagement letter with BKD for the preparation of the Reimbursement Audit

7 Mr. Dustin exited the meeting at this time. PROPOSED FOURTH AMENDED EMERGENCY WATER SUPPLY CONTRACT (THE "INTERCONNECT AGREEMENT") WITH HARRIS COUNTY MUNICIPAL UTILITY DISTRICT NO. 278 ("HCMUD NO. 278") Ms. Adams reported that HCMUD NO. 278 has requested a double detection backflow prevention without meter at the point of interconnect at the Atascocita Road median. Ms. Adams explained that the approximate cost of the waterline without metering would be approximately $55, and the cost to meter the waterline would be approximately $70,000.00, with either of such costs to be bourne by HCMUD NO Discussion then ensued regarding water accountability and the Directors agreed that a meter is not necessary. OPERATIONS REPORT Mr. Madia then presented the Operations Report, including the Production Report and Management Report, for the month of January, copies of which are attached to the Operations Report. Mr. Madia reported that the District had a water accountability ratio of 98.97% for the prior month, and that there are currently 2,677 total connections in the District. Mr. Madia also reported that there were no excursions at the STP. Mr. Madia then reviewed the Delinquent Letter Accounts Listing, a copy of which is attached to the Operations Report. Mr. Madia reported that during the prior month, SE sent 206 termination letters for delinquent accounts, tagged 23 accounts and terminated service to seven (7) accounts. Mr. Madia also reported that there were 188 delinquent letters mailed on February 1 ill for non-payment of water service and 143 accounts are set to have door tags hung on March 3 rd, for a service disconnection date of March 8 th. Mr. Madia then recommended Board approval of same. Mr. Madia then reported that the District received 308 customer-related telephone calls during the prior month. Mr. Madia then reviewed the High Usage List, a copy of which is attached to the Operations Report. The Board then discussed whether water conservation letters should be sent to the top 100 users. Director Smith then reported that she witnessed a resident in the District running a water hose from one (1) house to the next. Mr. Madia then stated that he will obtain the address information and investigate same. Mr. Madia reported that repairs and maintenance in the District completed during the prior month included: 1) investigating several residential sewer issues, only one (1) of which was a District issue; 2) replacing 15 residential meters due to age, in accordance with the District's meter replacement program; 3) replacing the yoke assembly on the chlorine regulator at Water Plant ("WP") No.4; 4) performing preventative maintenance at WP Nos. 2 and 4; 5) replacing generator control membrane and board at the STP; and 6) reinstalling blower no. 3 and placing it back online, also at the STP

8 Mr. Madia also reported that a sanitary sewer manhole survey was performed during the prior month and that SE will be reviewing the results and will have recommendations and quotes at the March 28 th Board meeting. and the question being put to the Board, the Board voted unanimously to approve the Operations Report and authorize termination of service to delinquent accounts, in accordance with the District's Rate Order. OREENS BAYOU CORRIDOR COALITION ("OBCC") Ms. Adams updated the Board with regard to the proposed monthly "opt-in" voluntary donation to be included on the District's water bills. Ms. Madia informed the Board that SE will not collect an administrative fee for the collection services. Mr. Madia explained that he will be preparing a sample bill to show what customer bills will look like with such donation and without the donation. Discussion then ensued regarding the effective date and the Directors requested that the monthly "opt-in" voluntary donation program become effective April 1, The Board then discussed participation in the "opt-in" voluntary donation program with a $1.00 donation or with a $2.00 donation. Director Campbell noted that District residents would likely pay $2.00 if they will pay $1.00. The Directors then agreed that the donation would be $1.00. Ms. Adams then presented to the Board the Resolution Authorizing the Collection Customer Donations to Fund the OBCC Economic Development Projects & Initiatives (the "OBCC Resolution") and the Agreement for Collection of Customer Donations to Fund the OBCC's Economic Development Programs (the "OBCC Donation Agreement") and Form and the question being put to the Board, the Board voted unanimously to approve and authorize execution of the OBCC Resolution and the OBCC Donation Agreement, copies of which are attached hereto. Ms. Adams then invited two (2) Directors to join Radcliffe Bobbitt at the OBCC Annual Meeting on March 31, 2016 (the "OBCC Annual Meeting"). The Board then authorized Directors Oholson and Smith to be guests at the Radcliffe Bobbitt table. The Board then discussed authorizing the District purchasing one (1) additional ticket for Director Elkins. and the question being put to the Board, the Board voted unanimously to authorize the purchase of one (1) ticket at the OBCC Annual Meeting. Discussion then ensued regarding Director attendance at OBCC East Reach meetings on the third (3 rd ) Tuesdays of each month. Ms. Adams explained that the District can only send one (1) or two (2) Directors per meeting in order to comply with the Open Meetings Act. The Board then requested that a schedule be established so that Directors Smith, Elkins and Oholson alternate attending same

9 ADOPT AMENDED RATE ORDER REGARDING VARIOUS FEES AND CHARGES Mr. Madia then reviewed with the Board a chmi of the District's fees as charged in the District's Amended Rate Order and SE's charges to the District. Mr. Madia then recommended the Board consider an increase in various fees to cover the District's costs. The Board then discussed the proposed amendments to the District's Rate Order, including: 1) increase in the following fees: a) backflow prevention assembly for residential and commercial customers; b) backflow prevention assembly annual test; c) inspection fees for residential swimming pool and hot tub; d) commercial swimming pool inspection fee; e) customer service inspection fees for residential and commercial customers; and f) fees for the inspection of District facilities for customer improvements to be installed in close proximity to District facilities; and 2) the monthly $1.00 voluntary donation to the GBCC. Upon motion by Director Campbell, seconded by Director Gholson, after full discussion and the question being put to the Board, the Board voted unanimously to adopt the Amended Rate Order, as described above, effective April 1, DISCUSS MASTER PLAN CREATION FOR THE POTENTIAL DEVELOPMENT OF PARKS, TREE PLANTING, DETENTION POND AMENITIES AND TRAIL SYSTEM ("AMENITIES DEVELOPMENT") The Board then discussed the status of the Amenities Development, including the need for the District to match funds for the Texas Parks and Wildlife Department grants and when the District will need to have such funds available. Ms. Adams noted that she is unaware of the status of the Amenities Development and the grant application and asks that Four and One, LLC ("Four and One"), landscape architects for the District, keep Radcliffe Bobbitt apprised of any status related to the matter. Extensive discussion then ensued regarding grants and donations for Amenities Development and Ms. Adams requested that the Directors work closely with Four and One on any work towards same. REPORT ON THE DETENTION FACILITIES Mr. Dillard reported that Champions has begun installation of the bollard fence. DEVELOPER'S REPORT Due to the absence of Mr. Aaron Alford of Woodmere Development Company ("Woodmere"), a developer in the District, Ms. Adams reported that Mr. Alford asked her to relay to the Board that four (4) homes were sold in February, with a total of nine (9) homes sold year-to-date. Ms. Adams went on to report that AF, Section 26 is currently being paved and that concrete will be poured the week of February 29 th. Ms. Adams then reported that Clayton's Park ("CP") East, Section 2 is still under design and that construction bidding will occur later this year

10 Ms. Adams also reported that Woodmere has been internally discussing Amenities Development and will have a proposal to the District at the March Board meeting. ENGINEER'S REPORT Ms. Schroeder then reviewed the Engineer's Report, a copy of which is attached hereto. Ms. Schroeder first reported, in connection with the 12-inch (12") waterline to establish an emergency interconnect with Harris County Municipal Utility District Nos. 290 and 106 (the "Interconnect Project"), BGE is working to obtain private utility signatures and will be scheduling the preconstruction meeting in early March. Ms. Schroeder then presented the contracts for the recoating of the interior/exterior of the welded ground storage tank ("GST") at WP No.2 and replacement of the 286,000 gallon welded GST with bolted GST at WP No.2 and Form 1295 with W.W. Payton Corporation, LLC ("W.W. Payton") in the amount of $875,000.00, a copy of which can found in the District's records. Ms. Schroder added that a preconstruction meeting will be held the week of March ih. Ms. Schroeder then reported that the District received 14 bids for the following projects: 1) interior and exterior recoating of the 200,000 gallon west welded GST at the WP No.3; and 2) interior and exterior recoating of the 200,000 gallon east welded GST at the WP No.3 (collectively, the WP No.3 Projects"), with the lowest bid being received from DSP Industrial, Inc. ("DSP Industrial") with a bid of $266, Ms. Schroeder explained that BGE has reviewed the contractor's work experience, references and financials and recommended the Board accepted the bid of and award the contract to DSP Industrial. Ms. Schroeder then requested authorization to begin design of the waterline rehabilitation project, phase 2. phase. Ms. Schroeder reported that the CP East, Section 1 project is currently in the inspection Ms. Schroeder then reported that BGE is awaiting developer authorization to advertise for bids for construction of water, sewer and drainage facilities in CP East, Section 2 in the Spring. In connection with the construction of water, sewer, and drainage facilities in AF, Section 26, Ms. Schroeder reported that such project is substantially complete and that the paver has mobilized for paving installation. and the question being put to the Board, the Board voted unanimously to: 1) approve the Engineer's Report; 2) approve and authorize execution of the contract with W.W. Payton in the amount of $875,000.00, in connection with the recoating of interior/exterior of welded GST at WP No. 2 and replacement of 286,000 gallon welded GST with bolted GST at WP No.2; 3) accept the bid and the award of the contract to DSP Industrial in the amount of $266,025.00, in connection with the WP No.3 Projects; and 4) authorize design of the waterline rehabilitation project, phase

11 DISTRICT COMMUNICATIONS Ms. Adams then reviewed with the Board a draft of the District's March 2016 Newsletter. Ms. Adams then noted that the only change would be to include the effective date and donation amount for the GBCC monthly voluntary donation. Upon motion by Director Campbell, seconded by Director Gholson, after full discussion and the question being put to the Board, the Board voted unanimously to approve and authorize distribution of the March 2016 Newsletter. ATTORNEY'S REPORT ADOPT ORDER ANNEXING LAND AND REDEFINING BOUNDARIES OF THE DISTRICT (THE "ORDER") In connection with the request for annexation of the acres located east of the Park at AF subdivision (the "Annexation"), Ms. Adams reported that the City of Houston has consented to the Annexation. Ms. Adams then presented the Order for adoption, a copy of which is attached hereto. AUTHORIZE EXECUTION AND FILING OF THE AMENDMENT TO DISTRICT INFORMATION FORM Ms. Adams stated that pursuant to Sections and of the Texas Water Code, as amended, the District is required to execute and record an Amendment to District Information Form reflecting the annexation of the three (3) tracts of land and resulting in a total acreage of acres, a copy of which is attached hereto. and the question being put to the Board, the Board voted unanimously to 1) adopt the Order; and 2) authorize execution of the Amendment to District Information Form. REVIEW OF CONSULTANT CONTRACTS The Board had no comments on the consultant contracts at this time. MISCELLANEOUS MATTERS Ms. Adams then noted that the next regular meeting of the Board is scheduled for Monday, March 28, 2016, at 11 :00 a.m., and that a special meeting regarding Amenities Development may not be necessary in March. The Board requested Radcliffe Bobbitt to contact F our and One to confirm same. There being no further business to come before the Board, the meeting was adjourned. PASSED, APPROVED and ADOPTED this 28 th day of March, ,~-~ ~ secfetari, Board of Directors 11