BOROUGH OF TOTOWA MINUTES OF THE MAYOR AND COUNCIL. December 9, 2014

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1 BOROUGH OF TOTOWA MINUTES OF THE MAYOR AND COUNCIL December 9, 2014 PRESENT: Mayor John Coiro, presiding, Council President Phil Puglise, Councilman Lou D Angelo, Councilwoman Carolyn Fontanella, Councilwoman Debra Andriani, Councilman Anthony Picarelli, Councilman Brendan Murphy, Municipal Clerk Joseph Wassel and Municipal Attorney Robert Corrado. ABSENT: None. Mayor John Coiro called the meeting to order and asked the Municipal Clerk to call the roll. Municipal Clerk Wassel recited the Prayer of the Meeting followed with the Pledge of Allegiance to the Flag with the public participating. Mayor Coiro asked the Clerk to read the statement of the meeting. The Municipal Clerk read the following statement: This meeting of the Mayor and Council held on this day is being held in accordance with Chapter 231, P.L of the State of New Jersey as amended. The agenda for this meeting has been prepared and distributed to the Mayor and Council and a copy has been on file in the Office of the Municipal Clerk. There was a motion by Councilman Puglise, seconded by Councilman D Angelo to dispense with the regular order of business in order to hold a public hearing on Ordinance No as advertised. On roll call vote, all members of the Council present voted in the affirmative. Municipal Clerk Wassel announced that Ordinance No has been advertised for public hearing for Tuesday, December 9, Municipal Clerk Wassel read the legal notice and the title of Ordinance No

2 There was a motion by Councilman Puglise, seconded by Councilman D Angelo to open the public hearing. On roll call vote, all members of the Council present voted in the affirmative. Mayor Coiro asked if any citizens wished to be heard on Ordinance No CITIZENS HEARD: There were no citizens who wished to be heard. There was a motion by Councilman Puglise, seconded by Councilman D Angelo to close the public hearing. On roll call vote, all members of the Council present voted in the affirmative. Municipal Clerk Wassel read Ordinance No by title: ORDINANCE NO AN ORDINANCE TO AMEND THE CODE OF THE BOROUGH OF TOTOWA CHAPTER 43 ENTITLED FIRE DEPARTMENT, ARTICLE II, ORGANIZATION; MEMBERSHIP; GENERAL POWERS & DUTIES There was a motion by Councilman Puglise, seconded by Councilman D Angelo to adopt Ordinance No on second and final reading. On roll call vote, all members of the Council present voted in the affirmative. There was a motion by Councilman Puglise, seconded by Councilman D Angelo to revert to the regular order of business. On roll call vote, all members of the Council present voted in the affirmative. Mayor Coiro asked if any members of the Council, the Municipal Clerk or the Municipal Attorney wished to address the Council. Councilwoman Andriani: Announced that the Annual Tree Lighting was held last Friday, December 5 th and even though the weather was bad, it was well attended. Thanked the DPW, Police Department, Board of Recreation and the school. Minutes 12/09/2014 Page 2

3 Councilman Picarelli: Said that he attended the Library Christmas party and when one resident wasn t feeling well, he went to Police Chief Robert Coyle who got in touch with our first responders and everything worked out well. Thanked Police Chief Coyle. CITIZENS HEARD: There were no citizens who wished to be heard. There was a motion by Councilman Puglise, seconded by Councilman D Angelo to approve the Minutes of the Mayor and Council for the meeting of November 25, On roll call vote, all members of the Council present voted in the affirmative. COMMITTEE ON FINANCE: to approve Resolution No for the payment of bills. On roll call vote, all members of the Council present voted in the affirmative. to approve Resolution No Authorizing Transfer Of 2014 Budget Appropriations. On roll call vote, all members of the Council present voted in the affirmative. to adopt the following resolution authorizing the Treasurer to issue Veterans Deduction refunds to various property owners. On roll call vote, all members of the Council present voted in the affirmative. RESOLUTION WHEREAS, the following taxpayers qualify and are entitled to the $ Veterans Deduction for the year Minutes 12/09/2014 Page 3

4 NOW, THEREFORE, BE IT RESOLVED, that the Treasurer of the Borough of Totowa, is authorized to refund $ to the following Taxpayers: VETERAN BLOCK LOT ADDRESS Glen Thompson Winifred Drive Thomas Natale C160A 18 Falls Bridge Drive to adopt the following Resolution To Cancel Unexpended Improvement Authorizations. On roll call vote, all members of the Council present voted in the affirmative. RESOLUTION NO RESOLUTION TO CANCEL UNEXPENDED IMPROVEMENT AUTHORIZATIONS WHEREAS, certain General Capital Fund Improvement Authorization balances remain dedicated to projects now completed; and WHEREAS, it is necessary to formally cancel said balances so that the unexpended balances may be credited to grants receivable, surplus, reserve for capital improvements, capital improvement fund and unused debt authorizations may be canceled. NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the Borough of Totowa, that the following unexpended Improvement Authorizations in the General Capital Fund be canceled: Minutes 12/09/2014 Page 4

5 Ord. No. Improvement Description Improvement Authorization Balance Cancelled Grants Receivable Fund Balance Reserve for Capital Improvements Capital Improvemen t Fund Deferred Charges Unfunded General Improvements Various Road Improvements $ 8,294 $ 8, Union Blvd. Beautification Program 61,933 $ 76,036 $ (14,103) Acquistition of New Fire Truck 6,730 $ 6, Tree Planting Program 181, , Reconstruction of West End Road 28,656 38,022 (9,366) Union Blvd. Streetscape Improvements (Unfunde 265, ,771 $ 10, Improvements to Minnisink Field Acquisition of Street Sweeper 10,758 10, Sanitary Line at Lincoln Ave. 23,900 23, Acquisition of a Filtration System For the Municipal Swimming Pool 4,123 4, Replacement of 24" Sanitary Sewer Force Main (Phase III) $ 591,816 $ 549,756 $ 12,246 $ 8,294 $ 10,853 $ 10,667 to accept the bids for Solid Waste Collection Services. On roll call vote, all members of the Council present voted in the affirmative. Upon the recommendation of the Committee, there was a motion by Councilman D Angelo, seconded by Councilwoman Fontanella to carry the item to adopt a resolution to award the contract/reject the bids until the next Council Meeting for further attorney review. On roll call vote, all members of the Council present voted in the affirmative. to accept the bids for Solid Waste Disposal Services. On roll call vote, all members of the Council present voted in the affirmative. Minutes 12/09/2014 Page 5

6 Upon the recommendation of the Committee, there was a motion by Councilman D Angelo, seconded by Councilwoman Fontanella to carry the item to adopt a resolution to award the contract/reject the bids until the next Council Meeting for further attorney review. On roll call vote, all members of the Council present voted in the affirmative. to accept the bids for Recycling Collection Services. On roll call vote, all members of the Council present voted in the affirmative. Upon the recommendation of the Committee, there was a motion by Councilman D Angelo, seconded by Councilwoman Fontanella to carry the item to adopt a resolution to award the contract/reject the bids until the next Council Meeting for further attorney review. On roll call vote, all members of the Council present voted in the affirmative. to adopt the following Resolution Of The Mayor And Council Of The Borough Of Totowa, County Of Passaic, State Of New Jersey Authorizing The Execution Of Government Energy Aggregation Program Agreements. On roll call vote, all members of the Council present voted in the affirmative. RESOLUTION NO RESOLUTION OF THE MAYOR AND COUNCIL OF THE BOROUGH OF TOTOWA, COUNTY OF PASSAIC, STATE OF NEW JERSEY AUTHORIZING THE EXECUTION OF GOVERNMENT ENERGY AGGREGATION PROGRAM AGREEMENTS WHEREAS, the State of New Jersey has been engaged in a process to establish a competitive market place through deregulation and restructuring the electric and natural gas utility markets; and WHEREAS, the establishment of a governmental energy aggregation program ("GEA Program") to purchase electric generation service and natural gas pursuant to the Government Energy Act of 2003, N.J.S.A. 48: et seq. ("Act") and the New Jersey Board of Public Utilities' implementing rules at N.J.A.C. 14:4-6.1 et seq. ("Rules") will increase competition for the provision of electric power and natural gas to residential and non-residential electricity and gas ratepayers, thereby increasing the likelihood of lower electric rates and natural gas rates for these users without causing an interruption in service; and Minutes 12/09/2014 Page 6

7 WHEREAS, under a GEA Program the residential ratepayers may have the opportunity to receive a direct reduction in their electric bills through the bulk purchase of energy from a third-party energy supplier; and WHEREAS, pursuant to Ordinance No adopted by the Borough of Totowa on September 23, 2014 the Borough of Totowa publicly declared its intent to commence a GEA Program by participating in the Passaic County Energy Cooperative Pricing System ( PCECPS ); and WHEREAS, the COUNTY OF PASSAIC appointed CONCORD ENERGY SERVICES ("CES") for the PCECPS to serve as Energy Agent to assist and administer the GEA program at no cost to the County or PCECPS participating members. NOW, THEREFORE, BE IT RESOLVED, by the Municipal Council of the Borough of Totowa, in the County of Passaic, New Jersey, duly assembled in public session that the Mayor and Municipal Clerk are hereby authorized and directed to execute, on behalf of the Borough, any documents and Agreements necessary to carry out the purpose this Resolution. COMMITTEE ON PUBLIC SAFETY: There was a motion by Councilman Puglise, seconded by Councilman Murphy to adopt the following Resolution Authorizing Contract With Cardinal Ambulance Corp. For Supplemental Medical Transportation Services. On roll call vote, all members of the Council present voted in the affirmative. RESOLUTION NO RESOLUTION AUTHORIZING CONTRACT WITH CARDINAL AMBULANCE CORP. FOR SUPPLEMENTAL MEDICAL TRANSPORTATION SERVICES WHEREAS, the Mayor and Council of the Borough of Totowa have determined that there is on-going need to supplement the voluntary ambulance services presently being provided to its residents and the visitors of Totowa by the Borough of Totowa Volunteer First Aid Squad; and WHEREAS, the Borough has determined that it would enter into a contract with Cardinal Ambulance Corp., 409 Minnisink Road, Suite 104, Totowa, New Jersey (hereinafter CARDINAL ) on a non-exclusive basis, wherein medical transportation services following a 911 call would be offered to the residents who would be liable to Cardinal for the cost of same; and Minutes 12/09/2014 Page 7

8 WHEREAS, Cardinal is an emergency medical transportation company and is being contracted by the Borough of Totowa to provide 911 back-up services that are non-life threatening as needed by the residents of the Borough of Totowa on a non-exclusive basis, along with other private medical transportation companies; and WHEREAS, the term of the contract will be effective retroactive to September 1, 2014 through December 31, 2014; and WHEREAS, the awarding of this contract for the aforementioned services will not cause the municipality to exceed the public bidding threshold and will protect the Borough of Totowa from any liability that may arise from Cardinal performing these back-up services. NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Council of the Borough of Totowa do hereby authorize the Borough of Totowa to enter into a contract with Cardinal Ambulance Corp. BE IT FURTHER RESOLVED, that the Municipal Council of the Borough of Totowa does hereby authorize the Mayor and Municipal Clerk to execute any and all necessary instruments relating thereto. There was a motion by Councilman Puglise, seconded by Councilman Murphy to approve a fireman s application, the purchase of fireman s equipment and authorize a fireman s physical for Edward P. Reilly for Riverview Park Fire Company. On roll call vote, all members of the Council present voted in the affirmative. Councilwoman Fontanella abstained from the voting. There was a motion by Councilman Puglise, seconded by Councilman Murphy to adopt the following Resolution Approving A Memorandum Of Understanding For The Joint Filing Of An Assistance To Firefighters Grant Application For Fiscal Year On roll call vote, all members of the Council present voted in the affirmative. RESOLUTION NO RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING FOR THE JOINT FILING OF AN ASSISTANCE TO FIREFIGHTERS GRANT APPLICATION FOR FISCAL YEAR 2015 WHEREAS, the Township of Little Falls, Borough of Woodland Park, City of Passaic and Borough of Totowa desire to jointly file for a Regional Assistance To Firefighters Grant Application for fiscal year 2015 in the amount of $1.97 million dollars; and Minutes 12/09/2014 Page 8

9 WHEREAS, the Township of Little Falls, Borough of Woodland Park, City of Passaic and Borough of Totowa mutually agree to establish the terms and conditions under which the designated Fire Departments Representative for each municipality submitted the Grant Application; and WHEREAS, the City of Passaic shall assume the role of lead agency of the Grant and each municipality shall pay ten (10%) percent of its portion of the Grant; and WHEREAS, the four municipalities shall enter into a Memorandum of Understanding memorializing the terms and conditions for filing the Regional Assistance To Firefighters Grant Application. NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Council of the Borough of Totowa do hereby authorize the Borough of Totowa to enter into a Memorandum of Understanding with the Township of Little Falls, Borough of Woodland Park and City of Passaic for the purpose of filing a Regional Assistance To Firefighters Grant Application. BE IT FURTHER RESOLVED, that the Municipal Council of the Borough of Totowa does hereby authorize the Mayor and Municipal Clerk to execute any and all necessary instruments relating thereto. There was a motion by Councilman Puglise, seconded by Councilman Murphy to adopt the following Resolution Authorizing The Purchase Of Fire Hose. On roll call vote, all members of the Council present voted in the affirmative. RESOLUTION NO RESOLUTION AUTHORIZING THE PURCHASE OF FIRE HOSE WHEREAS, on November 24, 2014, Fail Safe Hose Testing Company tested all of the Borough of Totowa Volunteer Fire Department s fire hoses in accordance with NFPA 1962; and WHEREAS, the Fire Chief for the Borough of Totowa Volunteer Fire Department has advised the Mayor and Council of the Borough of Totowa that 14 lengths of 4 LDH failed due to holes and other various conditions; and WHEREAS, the 14 lengths of fire hose were purchased in 2002 and have a life span of 10 years; and Minutes 12/09/2014 Page 9

10 WHEREAS, the Fire Chief has recommended that the Borough of Totowa replace 10 lengths of hose at this time and replace the additional 4 lengths in 2015; and WHEREAS, the Borough of Totowa Fire Chief has solicited quotes from licensed and certified fire apparatus vendors; and WHEREAS, AAA Emergency Supply, 635 North Broadway, White Plains, New York has submitted a proposal for 10 RC Y 4 x 100 Pro-Flow Yellow Rubber Covered LDH with 4 Storz Couplings in the amount of $4,790.00, a copy of which is on file in the office of the Municipal Clerk; and WHEREAS, the Fire Chief for the Borough of Totowa Fire Department has reviewed the proposal and recommended that the Borough of Totowa proceed with the purchase of new hoses; and WHEREAS, pursuant to the applicable New Jersey State laws, the purchase of this equipment may be awarded without public bidding. NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Council of the Borough of Totowa do hereby accept the proposal submitted by AAA Emergency Supply, 635 North Broadway, White Plains, New York and authorize the purchase of 10 RC Y 4 x 100 Pro-Flow Yellow Rubber Covered LDH with 4 Storz Couplings in the amount of $4, BE IT FURTHER RESOLVED, that the Municipal Council of the Borough of Totowa does hereby authorize the Municipal Clerk and Fire Chief to execute any and all necessary instruments relating thereto. COMMITTEE ON PUBLIC WORKS: There was a motion by Councilman Murphy, seconded by Councilman Puglise to accept the RFP s for Project Manager for the CDBG DR Program. On roll call vote, all members of the Council present voted in the affirmative. Upon the recommendation of the Committee, there was a motion by Councilman Murphy, seconded by Councilman Puglise to adopt the following resolution to award the contract to Millennium Strategies, LLC. On roll call vote, all members of the Council present voted in the affirmative. Minutes 12/09/2014 Page 10

11 RESOLUTION NO RESOLUTION AWARDING CONTRACT FOR PROJECT MANAGER FOR THE CDBG-DR PROGRAM WHEREAS, the Borough of Totowa has received a grant from Passaic County as a sub grantee of the State of New Jersey from funding provided by the United States Department of Housing and Urban Development Hurricane Irene Disaster Recovery Program to implement the Community Development Block Grant Disaster Recovery ( CDBG-DR ) Program; and WHEREAS, more specifically, the Borough of Totowa will use the funds to acquire 5 homes which were damaged by Hurricane Irene and will be demolished and converted to open space for community-wide use in perpetuity; and WHEREAS, the Mayor and Council of the Borough of Totowa desire to retain the services of a Project Manager to assist the municipality with coordination of services from a variety of professionals for the purchase and demolition of the 5 properties in a manner consistent with all regulations; and WHEREAS, the Mayor and Council of the Borough of Totowa did advertise for receipt of sealed proposals in accordance with the specifications entitled Notice and Solicitation of Proposals for Project Manager Community Development Block Grant Disaster Recovery Program ; and WHEREAS, the Borough of Totowa did receive sealed proposals at its Municipal Building on November 13, 2014, copies of which are on file in the office of the Borough of Totowa Municipal Clerk; and WHEREAS, the Mayor and Council of the Borough of Totowa on December 9, 2014 did accept the proposals received for the Project Manager for the CDBG-DR Program; and WHEREAS, the Evaluation and Review Committee has reviewed the proposals and found that Millennium Strategies LLC, 60 Roseland Avenue, Caldwell, New Jersey is qualified to perform the specified services; and WHEREAS, the firm of Millennium Strategies LLC possesses the necessary experience and expertise to perform the professional grant writing services; and WHEREAS, for providing the required services, the Borough of Totowa will compensate, Millennium Strategies LLC in accordance with their proposal; and Minutes 12/09/2014 Page 11

12 WHEREAS, the professional services shall be awarded as a fair and open contract pursuant to the provisions of N.J.S.A. 19:44A-20.4 et seq. NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Council of the Borough of Totowa do hereby authorize the Borough of Totowa to enter into a contract with Millennium Strategies LLC to serve as the Project Manager for the CDBG-DR Program for the Borough of Totowa. BE IT FURTHER RESOLVED, that the Municipal Council of the Borough of Totowa does hereby authorize the Mayor and Municipal Clerk to execute any and all necessary instruments relating thereto. There was a motion by Councilman Murphy, seconded by Councilman Puglise to reject the RFP s for Appraisal Services for the CDBG DR Program. On roll call vote, all members of the Council present voted in the affirmative. Upon the recommendation of the Committee, there was a motion by Councilman Murphy, seconded by Councilman Puglise to adopt the following resolution to reject the proposals. On roll call vote, all members of the Council present voted in the affirmative. RESOLUTION NO RESOLUTION REJECTING PROPOSAL FOR APPRAISAL SERVICES FOR THE CDBG-DR PROGRAM WHEREAS, the Borough of Totowa has received a grant from Passaic County as a sub grantee of the State of New Jersey from funding provided by the United States Department of Housing and Urban Development Hurricane Irene Disaster Recovery Program to implement the Community Development Block Grant Disaster Recovery ( CDBG-DR ) Program; and WHEREAS, more specifically, the Borough of Totowa will use the funds to acquire 5 homes which were damaged by Hurricane Irene and will be demolished and converted to open space for community-wide use in perpetuity; and WHEREAS, the Mayor and Council of the Borough of Totowa desire to retain the services of a Professional Real Estate Appraiser to assist the municipality with the purchase of the 5 properties in a manner consistent with all regulations; and Minutes 12/09/2014 Page 12

13 WHEREAS, the Mayor and Council of the Borough of Totowa did advertise for receipt of sealed proposals in accordance with the specifications entitled Notice and Solicitation of Proposals for Appraisal Services for the Community Development Block Grant Disaster Recovery Program ; and WHEREAS, the Borough of Totowa did receive one sealed proposal at its Municipal Building on November 13, 2014; and WHEREAS, the Mayor and Council of the Borough of Totowa on December 9, 2014 did review the one proposal received for the Appraisal Services for the CDBG-DR Program; and WHEREAS, the lone proposal was submitted by Value Research Group, LLC, 201 South Livingston Avenue, Suite 104, Livingston, New Jersey 07039, a copy of which is on file in the office of the Borough of Totowa Municipal Clerk; and WHEREAS, the proposal exceeds the amount of the funding dedicated to the Appraisal Services for CDBG-DR Program; and WHEREAS, the Mayor and Council desire to reject the sole proposal submitted by Value Research Group, LLC for the aforementioned reason and authorize the public resolicitation of Requests for Proposals for Appraisal Services for the CDBG-DR Program. NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Council of the Borough of Totowa do hereby reject the proposal received by Value Research Group, LLC. BE IT FURTHER RESOLVED, that the Mayor and Council of the Borough of Totowa do hereby further authorize the public re-solicitation of Requests for Proposals for Appraisal Services for the CDBG-DR Program. A retirement letter was received from DPW Laborer James Moscarelli. There was a motion by Councilman Murphy, seconded by Councilman Puglise to accept his retirement and send him a letter of thanks for all his years of service. On roll call vote, all members of the Council present voted in the affirmative. COMMITTEE ON ENGINEERING & PUBLIC PROPERTY: There was no report. Minutes 12/09/2014 Page 13

14 COMMITTEE ON LIAISON & INSPECTION: There was no report. COMMITTEE ON LEGISLATION & ORDINANCES: There was a motion by Councilman Picarelli, seconded by Councilwoman Andriani to approve the Application For Special Permit For Social Affair from the State Of New Jersey Division Of Alcoholic Beverage Control for Passaic County Regional High School District 1 to be held on January 23, 2015 from 6:00 11:00 p.m. at the Totowa PAL. On roll call vote, all members of the Council present voted in the affirmative. There was a motion by Councilman Picarelli, seconded by Councilwoman Andriani to memorialize the following Proclamation In Honor Of Eagle Scout Jonathan Schuckman. On roll call vote, all members of the Council present voted in the affirmative. PROCLAMATION IN HONOR OF EAGLE SCOUT JONATHAN SCHUCKMAN WHEREAS, Jonathan Schuckman, a member of St. James of Marches Boy Scout Troop 26 has earned the status of Eagle Scout; and WHEREAS, Jonathan Schuckman has served the Boy Scouts in an exemplary manner and is deserving of the honor bestowed upon him; and WHEREAS, for Jonathan s Eagle Scout Leadership Project he decided to take an existing empty room and make it into a quiet room for the men s shelter at the Salvation Army on Van Houten Street in Paterson, by redoing the floors, providing bookshelves, lamps, books, curtains and chairs; and WHEREAS, because of Jonathan s project, the men who live there now will have a quiet place to read and reflect on their lives and how to become a better person for the future; and WHEREAS, this project also gave the Salvation Army a room where they can meet with new people and their families joining the program to discuss expectations and progress through their rehabilitation; and WHEREAS, Jonathan Schuckman serves as an example to youth through his high level of personal achievement, leadership and community service; and Minutes 12/09/2014 Page 14

15 WHEREAS, the Mayor and Council of the Borough of Totowa recognize the many hours Jonathan devoted to attaining the status of Eagle Scout, working with diligence and making sacrifices in order to achieve this highly coveted rank. NOW, THEREFORE, BE IT PROCLAIMED, by the Mayor and Council of the Borough of Totowa, County of Passaic and State of New Jersey that special recognition be given to Jonathan Schuckman for achieving the rank of Eagle Scout. BE IT FURTHER PROCLAIMED, that this Proclamation be made a part of the permanent records of the Borough of Totowa. There was a motion by Councilman Picarelli, seconded by Councilwoman Andriani to approve Raffle License Application Nos. 1812, 1813 & 1814 for The Diane D Apolito- May Beyond The Rainbow Charitable Foundation for an On-Premise 50/50, Off- Premise 50/50 and Tricky Tray, respectively, to be held on March 28, 2015 at The Bethwood. On roll call vote, all members of the Council present voted in the affirmative. There was a motion by Councilman Picarelli, seconded by Councilwoman Andriani to approve Raffle License Application Nos & 1816 for the PTO Clifton School #9 for a Tricky Tray and On-Premise 50/50, respectively, to be held on February 6, 2015 at The Bethwood. On roll call vote, all members of the Council present voted in the affirmative. There being no further business to come before the Council, there was a motion by Councilman Puglise, seconded by Councilman D Angelo that the meeting be adjourned. On roll call vote, all members of the Council present voted in the affirmative. Joseph Wassel, RMC Municipal Clerk Minutes 12/09/2014 Page 15