Motion by Gill, seconded by Hoeft to approve the agenda. Motion carried. Ayes: 5.

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1 PROCEEDINGS OF THE CITY COUNCIL OF THE CITY OF CORALVILLE, JOHNSON COUNTY, IOWA SUBJECT TO THE APPROVAL BY THE CORALVILLE CITY COUNCIL AT A SUBSEQUENT MEETING A Regular Meeting of the City Council of the City of Coralville, Johnson County, IA was held at City Hall, th Street on Tuesday, November 10, 2015 with Mayor John A. Lundell presiding and was called to order at 6:30 P.M. Live and recorded webcasts of Coralville City Council Meetings are available online at The following Council Members were present: Hoeft, Gross, Gill, Dodds, Goodrich. The following staff was present: City Attorney Don Diehl; City Attorney Kevin Olson; City Administrator Kelly Hayworth; Asst. City Administrator Ellen Habel; Asst. City Engineer Scott Larson; Building & Zoning Official Jim Kessler; Director of Finance Tony Roetlin; Police Chief Barry Bedford; Telecommunications Coordinator Eric Dickerson; City Clerk Thorsten J. Johnson. Motion by Gill, seconded by Hoeft to approve the agenda. Motion carried. Ayes: 5. Votes are 5 Ayes for Motions, Resolutions and Ordinances unless otherwise noted. Developer Blaine Thomas gave the Council an update on Building 1 of 808 ON 5 TH during citizen comments. Thomas reported they have started the buildout for a 6,000 square foot exercise facility named Elite Fitness, which will open before the end of this year in the first 808 ON 5 th building. Down to Earth Florist will be relocating from Iowa City to the same building and hopefully opening before the end of the year. LEASE AGREEMENT FOR WATER TOWER CELL PHONE ANTENNA ~ PUBLIC HEARING Mayor John A. Lundell noted this lease will pay the City a sum of $21, per year to locate an antenna on the Water Tower at th Street. Mayor John A. Lundell declared this the time for a public hearing on a Lease Agreement with Southwestco Wireless, LP, to place an antenna on the Water Tower located at th Street. There were no public or written comments. Lundell closed the public hearing. After the resolution was read, Councilperson Mitch Gross asked if the money from the lease will go to the general fund. City Administrator Kelly Hayworth responded it will go to the Water Department Enterprise Fund. RESOLUTION NO Resolution approving a Lease Agreement with Southwestco Wireless, LP, to locate an antenna at the Water Tower located at th Street was introduced by Hoeft, seconded by Dodds. A roll call vote was taken. Resolution declared adopted. STORMWATER EASEMENT ~ PUBLIC HEARING Mayor John A. Lundell noted this is to vacate a Stormwater Easement on the future location of the Hy- Vee Gas Station at the intersection of Coral Ridge Avenue and Forevergreen Business Park, which is no longer needed. Mayor John A. Lundell declared this the time for a public hearing for the vacation of a Stormwater Easement located on Lot 3, Coral Ridge Commerce Park, Phase Three. There were no public or written comments. Lundell closed the public hearing. 1

2 RESOLUTION NO Resolution approving the vacation of that certain Stormwater Easement located on Lot 3, Coral Ridge Commerce Park Phase Three, Coralville, Iowa was introduced by Gross, seconded by Goodrich. A roll call vote was taken. Resolution declared adopted. OAKDALE PLAZA THIRD ADDITION ~ PUBLIC HEARING Building & Zoning Official Jim Kessler reported this is for the construction of a proposed 2,000 square foot addition on the east end of the building located at 2431 Coral Court in the Oakdale Plaza area. Kessler showed some elevations of the building. The addition will appear taller than the rest of the building and create a fresh look by not extending the current gable roof. The addition s building materials will match the original building The Planning & Zoning Commission voted 6-0 to recommend the Council approve the amended PUD-B site plan for Oakdale Plaza Third Addition. Mayor John A. Lundell declared this the time for a public hearing on an amended PUD-B Site Plan for Oakdale Plaza Third Addition. Developer Gerry Ambrose reported he has a tenant willing to rent the 2,000 square foot addition plus some of the original building, which has been vacant for a year and a half. He is excited by the possibility of creating a new look in the Oakdale Plaza area and the City has done a great job on Coral Ridge Avenue, which he hopes will bring some good energy to the area. If this goes well some variation of this design may be added to the other six buildings in the plaza area. Councilperson Mitch Gross asked if Ambrose owned other buildings in the area. Ambrose responded he owns about two and a half of the six buildings in the plaza and he sold two of the buildings, plus 4,000 square feet of another building and 2,000 square feet of another. Ambrose mentioned they are looking to condo all of the buildings and selling them to individual businesses as 2,000 to 10,000 square foot spaces. There were no further public or written comments. Lundell closed the public hearing. RESOLUTION NO Resolution approving an amended PUD-B Site Plan for Oakdale Plaza Third Addition, Coralville, Iowa was introduced by Gill, seconded by Gross. A roll call vote was taken. Resolution declared adopted. LOT 1, CORAL CROSSING SECOND ADDITION ~ PUBLIC HEARING Building & Zoning Official Jim Kessler reported this is for the construction of a 36 unit residential building at the corner of Jones Boulevard and Spring Rose Circle. This will be the first 36 unit building in the Coral Crossing Second, Fourth, Fifth, Sixth and Seventh Additions development. Kessler showed the platted landscaping of the building, which includes a picnic area and pergola. Kessler showed photos of a similar building, which showed the underground parking and garage door entrance to the south. Half of the garage starts with the garage door entrance at grade and the ground slopes down with the other half below grade. The project includes pavers near the driveway entrance and in some parking areas that will absorb stormwater runoff. The Planning & Zoning Commission voted 6-0 to recommend the Council approve the amended PUD-B site plan and final plat for Lot 1, Coral Crossing Second Addition. Mayor John A. Lundell declared this the time for a public hearing on an amended PUD-B Site Plan for Lot 1, Coral Crossing Second Addition. Mike Bails with Jajesska LLC and Venture One offered to answer any questions the Council had. Councilperson Mitch Gross asked what the rents will be for the units. Bails answered the rents will vary from $ to $1, for one bedroom and two bedroom units. RESOLUTION NO Resolution approving an amended PUD-B Site Plan for Lot 1, Coral Crossing Second Addition, Coralville, Iowa was introduced by Dodds, seconded by Gill. A roll call vote was taken. Resolution declared adopted. 2

3 RESOLUTION NO Resolution approving the final plat for Lot 1, Coral Crossing Second Addition, Coralville, Iowa was introduced by Goodrich, seconded by Hoeft. A roll call vote was taken. Resolution declared adopted. Parcel #1 and Parcel #2, 808 ON 5 TH SECOND ADDITION Mayor John A. Lundell noted this property is located on the south west corner of 5 th Street and 6 th Avenue the development will consist of a four story building. Ordinance No An ordinance amending the Coralville Zoning Ordinance, the same being Ordinance No. 664, as previously amended, rezoning certain property located within the corporate limits of the City of Coralville, Johnson County, Iowa, and generally known as Parcel #1, 808 ON 5 TH Second Addition from C-3, Commercial Three District, to C-PUD-1, Commercial Planned Unit Development One District, and Parcel #2, 808 ON 5 TH Second Addition from C-2, Arterial Commercial District, to C-PUD 1, Commercial Planned Unit Development One District was introduced by Hoeft, seconded by Dodds for 2 nd consideration. A roll call vote was taken. Motion carried. LOT 1, DOVETAIL ESTATES, PART NINE Mayor John A. Lundell noted this development is located at the intersection of Grantview Lane and Grantview Drive. Ordinance No An ordinance amending the Coralville Zoning Ordinance, the same being Ordinance No. 664, as previously amended, rezoning certain property located within the corporate limits of the City of Coralville, Johnson County, Iowa, and generally known as Lot 1, Dovetail Estates, Part Nine from C-PUD 1, Commercial Planned Unit Development One District to R-PUD 2, Residential Planned Unit Development Two District, was introduced by Gross, seconded by Goodrich for 2 nd consideration. A roll call vote was taken. Motion carried. AMENDMENTS TO URBAN RENEWAL PLANS AND AREAS It was noted this sets the base value for the 2 nd building at 808 ON 5 TH to the 12 th Avenue Urban Renewal Area; and Fount Plaza, the Hawkeye Hotels corporate office and the Hawkeye Harley project to the Mall and Highway 6 Urban Renewal Area. No additional property was added to these Urban Renewal Areas. Ordinance No An ordinance amending Ordinance Nos. 651, 706, , , , , and providing that General Property Taxes levied and collected each year on all property located within the 12 th Avenue Urban Renewal Project Area in the City of Coralville, County of Johnson, State of Iowa, by and for the benefit of the State of Iowa, City of Coralville, County of Johnson, Iowa City Community School District and other Taxing Districts, be paid to a special fund for payment of principal and interest on loans, monies advanced to and indebtedness, including bonds issued or to be issued, incurred by said City in connection with said Urban Renewal Redevelopment Project (12 th Avenue Urban Renewal Area Amendment No. 10) was introduced by Gill, seconded by Hoeft for 2 nd consideration. A roll call vote was taken. Motion carried. Ordinance No An ordinance amending Ordinance Nos. 650, 679, , , , , and providing that General Property Taxes levied and collected each year on all property located within the Mall and Highway 6 Urban Renewal Project Area in the City of Coralville, County of Johnson, State of Iowa, by and for the benefit of the State of Iowa, City of Coralville, County of Johnson, Iowa City Community School District and other Taxing Districts, be paid to a special fund for payment of principal and interest on loans, monies advanced to and indebtedness, including bonds issued or to be issued, incurred by said City in connection with said Urban Renewal Redevelopment Project ( Mall and Highway Urban Renewal Area Amendment No. 5) was introduced by Dodds, seconded by Gill for 2 nd consideration. A roll call vote was taken. Motion carried. 3

4 CORAL RIDGE APARTMENTS Mayor John A. Lundell noted this is for providing support and a development agreement with the owner of the old Lantern Park care facility to construct a senior housing project. The public hearing is November 24, After the resolution was read, Councilperson Tom Gill asked when the old lantern park care facility would be torn down. Justin Mullford the current owner of the former Lantern Park property reported they are working with the City to install fencing similar to the project at 10 th Street and 25 th Avenue. Asbestos abatement will start in 30 to 45 days and when it is done they will begin demolition, so they can start construction in the summer or fall of Gill stated the reason he asked is the building has been there a long time and it is a concern of everyone. Mulford responded the company he was working with had given him the impression things would move a long faster than they did, so he hired Sand Companies who has more tax credit experience. Megan Carr with Sand Companies introduced herself and reported they have an office in St. Paul, Minnesota and they have been involved with 25 tax credit projects. They currently have two other tax credit projects under construction and have just been awarded two additional projects from Minnesota Housing. They feel this is a really great project and with City support they feel the project will score high for Iowa Finance Authority tax credits. The application is due December 7 th and they will find out in March if they receive the tax credits. In the meantime they plan to demolish the building and complete the site work. The closing process will take four to six months after approval for the tax credits, so they will start construction in the fall of They are planning on a 12 month construction period. Councilperson Laurie Goodrich asked if the building will be demolished before the tax credit is determined. Carr responded the property owner has indicated he has no use for the building and they will demolish it before March. The timeframe is close enough they can include the project costs for the tax credits, but if they do not receive the tax credits other discussions will be needed with the City. Goodrich thanked City Staff for working with the developer to get things moving. City Attorney Kevin Olson reported the Development Agreement will include the demolition timeframe and it will be presented at the November 24 th meeting. The fence will be up by then. Carr mentioned they need to have everything worked out by November 24 th to make the tax credit deadline. RESOLUTION NO Resolution setting a public hearing on the providing of local support and approving a proposed Development Agreement for the construction of the Coral Ridge Apartments Senior Housing Project was introduced by Goodrich, seconded by Hoeft. A roll call vote was taken. Resolution declared adopted. PLAZA ON 5 TH Mayor John A. Lundell noted this is to sell 954 square feet of office space on the second floor of the Plaza on 5 th Project. Additional proposals are due at 10:00 A.M. on Monday, December 7, 2015 and the public hearing is Tuesday, December 8, After the resolution was read, City Attorney Kevin Olson reported this unit is adjacent to Margolin s unit and the leftover space can still be sold as one unit or divided up. This unit has the same price per square foot and the same agreement for tenant improvements as other units the City has sold. City Administrator Kelly Hayworth noted concerns have been raised about noise from Hurts Donuts below the unit. RESOLUTION NO Resolution of intent to dispose of an interest in real property and soliciting alternate proposals for the sale of an approximate 945 square foot office space on the second floor of the Plaza On 5 th Project was introduced by Hoeft, seconded by Dodds. A roll call vote was taken. Resolution declared adopted. PERMANENT STORM SEWER AND DRAINAGE EASEMENT Mayor John A. Lundell noted this agreement allows for the installation and maintenance of stormwater improvements between the Highland Park detention basin and the Mesquite Drive storm sewer system. 4

5 RESOLUTION NO Resolution approving a Permanent Storm Sewer and Drainage Easement with Thomas and Anna Marie Evans at 1040 Mesquite Drive, Coralville, Iowa was introduced by Gross, seconded by Goodrich. A roll call vote was taken. Resolution declared adopted. IOWA RIVER LANDING WEST PARKING FACILITY Mayor John A. Lundell noted this is for the parking facility north of the Medical Office Building in the Iowa River Landing and releases the $67, retainage to be paid to Knutson Construction Services. After the resolution was read, City Attorney Kevin Olson reported the facility was accepted as substantially completed in 2012, but there were issues with leaking in the tunnels leading to the Medical Office Building that needed to be taken care of before releasing the retainage. That issue has now been resolved. RESOLUTION NO Resolution accepting the Iowa River Landing West Parking Facility as completed was introduced by Gill, seconded by Hoeft. A roll call vote was taken. Resolution declared adopted. MOTION BY GILL TO APPROVE CONSENT CALENDAR items a-y inclusive: a) Approve minutes for the October 27, 2015 Council Meeting. b) Approve New Retail Cigarette/Tobacco/Nicotine/Vapor Permit Applications for Global Mart, LLC: 11/12/2015 through 06/30/2016. c) Approve Special Class C Liquor License (Beer/Wine) with Sunday Sales for Waterstreet Coffee Bar: Eff. 11/25. d) Approve Class C Liquor License with Sunday Sales for The Hawk Lounge: Eff. 11/01. e) Approve Class E Liquor License with Carryout Beer & Wine and Sunday Sales for Target Store T-1113: Eff. 12/01. f) Approve payment to MidAmerican Energy Company for converting overhead electrical facilities to underground from 4 th Avenue to 10 th Avenue on 5 th Street (# ): $728, g) Approve payment to RDG Planning & Design for the Entry Sign Wall at 1 st Avenue and 9 th Street (#40010): $3, h) Approve payment to HR Green, Inc. for: i) 5 th Street Reconstruction over Biscuit Creek (#100944) $33, ii) 1 st Avenue Duct Bank Project (#100940) $3, iii) Clear Creek Funding Application Assistance (#100942) $3, iv) Biscuit Creek & Clear Creek Planting Plan (#100942) $2, v) Coral Ridge Phase II Estimate (#100942) $44.00 i) Approve payment to Streff Electric, Inc. for supplying and installing conduits and increasing size of transformer pad at Kum & Go #521 (#18715): $3, j) Approve payment to Roger Gwinnup Construction, Inc. for Old Town Hall Renovation (#5): $13, k) Approve payment to Confluence for Northwest Area Design Guidelines (#12151): $55, l) Approve payment to The Wasserstrom Company for Marriott Hotel & Conference FF&E Invoice Popcorn Machine (# ): $ m) Approve payment to The Wasserstrom Company for Brown Deer Gold Course FF&E Invoice for 10 Chafer, Oblong, 8 qt, Sant Andrea (# ): $2, n) Approve payment to Coralville Marriott Hotel & Conference Center for the following FF&E Invoices: i) Amazon.com, Inc. # (Umbrella Stand) $ ii) Amazon.com, Inc. # (Serving Cart) $

6 iii) Amazon.com, Inc. # (Giant Jenga Game) $ iv) Costco Wholesale # (Patio Lighting) $ v) Lowes # (Privacy Screen) $1, vi) Affordable Seating, LLC # (38 Table Tops) $8, vii) Grainger # (Kitchen Pressure Washer) $1, viii) Hayneedle.com # (8 Bar Stools) $ o) Approve payment to Kucera International, Inc. for planimetric mapping update (#22852): $12, p) Approve payment to Hawks Design, LLC for Oakdale Boulevard and Jones Boulevard roundabout landscape design (#1): $1, q) Approve payment to Terracon Consultants, Inc. for: i) Hawk-I Post Remedial Monitoring (#T703167) $5, ii) Briskeys Asbestos Abatement Monitoring (#T702589) $3, iii) Old Town Coralville Flood Protection 2012 (#T697652) $ r) Approve payment to Cornerstone Excavating, Inc. for: i) Coral Crossing Third Addition water main upsizing (#666) $113, ii) Coral Crossing Third Addition Oakdale Boulevard earthwork (#667) $85, s) Approve payment to Wade Tree Service LLC for 5 th Street Reconstruction over Biscuit Creek (10/22/2015): $ t) Approve payment to Creative Software Services, Inc. for Library hardware (#TT_979): $19, u) Approve payment to Shoemaker & Haaland Professional Engineers for Marriott Sinkholes (# ): $12, v) Approve payment to the Iowa City/Coralville Area Convention & Visitors Bureau for reimbursable expenses related to the Iowa Arena and Performance Center Project (#111G4404): Not to exceed $6, w) Approve payment to Stevens Erosion Control, Inc. for installation of silt fence for trail improvements (#3785): $ x) Approve Change Order #1 to Roger Gwinnup Construction, Inc. for Old Town Hall Renovation: +$4, y) Approve Bill List for November 10, Seconded by Hoeft. A roll call vote was taken. Motion carried. City Administrator Kelly Hayworth reported the florist at the 808 ON 5 TH building has asked about having a village post office in her store. Hayworth forwarded the Post Office contacts to them and hopes it will work out. Hayworth reminded everyone City offices will be closed tomorrow for Veteran s Day. Mayor John A. Lundell reported he attended the National League of Cities in Nashville, Tennessee, which is a terrific conference with quality presentations, but he always comes away with an appreciation of how well Coralville is operated and maintained compared to other Cities. Lundell noted there are cities having problems like having no sidewalks and home vacancies and he is glad Coralville doesn t have that. Lundell attended sessions on senior housing projects, complete streets that are pedestrian and bike friendly, and affordable housing for working class families. Lundell noted affordable housing is an issue not only in Coralville but across the country. Lundell reported he went to the Commercial Realtors monthly luncheon where City Administrator Kelly Hayworth and President Josh Schamberger gave another great presentation about the Iowa Arena Project and this was one of the higher attended events they have had and there was a lot of interest in the project. City Attorney Don Diehl reported he wrote a check to the Coralville Ecumenical Food Pantry and gave it to Councilperson Jill Dodds today. Diehl reminded everyone the next Council Meeting is two days before Thanksgiving and it is a good time to help people and give to the food pantry. City Attorney Kevin Olson had nothing to report. 6

7 Councilperson Bill Hoeft encouraged people to attend the 11:00 A.M. outdoor Iowa Wrestling Meet on Saturday at Kinnick Stadium. Hoeft stated this will be an exciting event and 34,000 to 35,000 tickets have already been sold. Councilperson Mitch Gross reported the Library Board of Trustees met last Wednesday and are preparing their Annual Library Report, which helps determine funding. Gross noted the Library had another successful Book Sale and he thanked the Friends of the Library, volunteers and people who attended the event. Gross thanked Councilpersons Tom Gill, Bill Hoeft and all veterans for their service and wished everyone a happy Veteran s Day. Gross thanked everyone for their votes and he looked forward to serving another four years. Gross thanked Blaine Thomas for his project updates and being a great community partner. Gross looked forward to working with Thomas in the future. Councilperson Tom Gill asked everyone to be safe this weekend as there will be a lot of traffic for the Iowa football game and wrestling meet at Kinnick. Gill asked Asst. City Engineer Scott Larson to give an update on City projects. Larson reported the easterly 5 th Street project between 1 st Avenue and 4 th Avenue is rapidly coming to a conclusion, with the planting of trees along the parkway and the light poles being up. They will be lit sometime next week. They still have four monuments with poured foundations and the mason will begin work any day. They are awaiting installation of decorative railings at the Biscuit Creek culvert and overlook. Larson reported on the westerly 5 th Street project noting the 9 th Avenue intersection has been poured, but still needs pavers. The 7 th Avenue intersection was poured today but still needs the concrete sub-slab where the pavers will go. They hope the 7 th and 9 th Avenue intersection pavers will be placed and the intersections opened at the same time. The 8 th Avenue intersection was rough graded today and weather permitting will be formed up tomorrow. Several driveway reconnections are done and they are pushing hard to complete the ones east of 6 th Avenue on the north side, all the paving work on the north side of 5 th Street is complete. Once the driveways are reconnected on the north side they will begin work on the south side between 4 th and 6 th Avenue where there are several large apartment complexes. The light pole bases are in and other components will be done this week. They are working to have traffic open on 5 th Street from 1 st Avenue to 10 th Avenue by the end of the month. Larson reported on the Coral Ridge Avenue project and they are wrapping up planting in the median tomorrow. There are three major pieces of the project remaining. The cable guard rails on both sides of the road need to be done as does fall protection fencing for the top of the retaining walls and they will have the final pricing tomorrow for both items. The last piece they need to complete is the trail connection on the east side of the pedestrian trail that runs up behind the AmericInn Hotel, which was delayed by a need to redesign the trail and significantly lower the 12 inch water main that feeds the Heartland Water Tower. They expect half of the water main work to be done this week with the other half being completed next week so they can complete the grading and paving of the trail this construction season. Mayor John A. Lundell asked how long it will take to install the pieces that needed final pricing. Larson responded they are looking at one to two weeks after they receive the final pricing for the installation of the cable guard rail. Larson reported they will soon add supplementary signage to the yield signs at the 12 th Avenue mini roundabout that will emphasize yielding to traffic on the left and they will add those signs to the 1 st Avenue and Holiday Road roundabout as well. Mayor John A. Lundell asked if they will be adding pavers on the inside of the mini roundabout. Larson responded have put temporary rock in there to help with the over tracking and they will look into adding a sub-slab with brick paver after this construction season. Councilperson Jill Dodds noted she noted it was a smooth election season; she was grateful to the voters and looked forward to serving the community another four years. Dodds wished everyone a happy Veteran s Day. Dodds reported she is excited Aldi s will be opening Thursday. Councilperson Laurie Goodrich congratulated Brian Stolz manager of the Coralville Marriott Hotel & Conference Center on being named Hotelier of the Year for the State of Iowa and she appreciated all of his hard work. Mayor John A. Lundell noted Goodrich will be representing the City at Aldi s ribbon cutting. Motion by Gill, seconded by Hoeft to adjourn at 7:18 P.M. Motion carried. John A. Lundell, Mayor Thorsten J. Johnson, City Clerk 7