CENTERVILLE TOWNSHIP (LEELANAU COUNTY) CEDAR, MICHIGAN

Transcription

1 SUPERVISOR JAMES SCHWANTES 4955 S. SCHOMBERG RD PHONE: DANIEL HUBBELL 6331 S. GALLA RD PHONE: (LEELANAU COUNTY) CEDAR, MICHIGAN CLERK DAVID D. WURM 7076 S. LAKE SHORE DR PHONE: FAX: Call First RONALD SCHAUB 2020 S. FRENCH RD PHONE: TREASURER KATRINA PLEVA 5874 S. FRENCH RD PHONE: FAX: ZONING ADMIN: TIM CYPHER PO BOX 226 CELL: FAX AGENDA Wednesday, March 14, :00PM Monthly Township Board Meeting Solon Township Hall 1. Call to Order/Pledge of Allegiance 2. Review Agenda/Additions/Public Comment, Approve Agenda 3. Consent Agenda 1. Meeting Minutes February 21, 2018 and February 28, 2018 (attached) 2. Invoices (attach) 4. Review/Accept Township Treasurers Report 5. Correspondence/ Communication 6. Special Item: The Kristie Yaakoby Memorial Triathalon, Karen Kirt and Talia Yaakoby 7. Assessor s Report & Comments 8. Zoning Administrator's Report (attached) 9. Planning Commission 1. Commission member report 2. Next meeting: Monday, March 25, 2018, 6:30 PM, Solon Township Hall 10. Cedar Area Fire and Rescue Board 1. Board member report 2. Capital funding special request. 3. Upcoming meetings 11. Board Unfinished business 1. Hall remodel 2. Road planning Project list submitted and is being reviewed 3. Financial planning move to front of agenda if people attending who wish to give input Budget (attached) 1. Public Input 2. Fire Millage 3. Review and revise budget 4. Newsletter 12. Board New business Board goals to have ready for Annual Meeting 13. County Commissioner Report 14. Next Board Meetings: 1. Annual Meeting and Special Budget Meeting to follow: Centerville Township Hall, March 24, PDF processed with CutePDF evaluation edition

2 2018 at 10AM. 2. Regular meeting: Wednesday, April 11, 2018 at 7PM at Solon Township hall 15. Public Comment and Adjournment

3 SUPERVISOR JAMES SCHWANTES 4955 S. SCHOMBERG RD PHONE: DANIEL HUBBELL 6331 S. GALLA RD PHONE: (LEELANAU COUNTY) CEDAR, MICHIGAN CLERK DAVID D. WURM 7076 S. LAKE SHORE DR PHONE: FAX: CALL FIRST RONALD SCHAUB 2020 S. FRENCH RD PHONE: Draft 2/21/2018 TREASURER KATRINA PLEVA 5874 S. FRENCH RD PHONE: FAX: ZONING ADMIN: TIM CYPHER PO BOX 226 CELL: FAX Centerville Township Regular Monthly Board Meeting Minutes February 21, 2018 at 7:00PM, Solon Township Hall Call to Order: Schwantes called the meeting to order at 7:00PM. Members Present: Board Members present were James Schwantes, David Wurm, Katrina Pleva, Dan Hubbell, and Ronald Schaub. Wurm arrived late at 7:07PM Others Present: George Wellman, Julie Krombeen, & Tim Cypher. Public Comment: None. Approve Agenda: Motion to approve agenda by Pleva, seconded by Schaub. Agenda approved. Approval of Consent Agenda: Motion by Hubbell to approve the consent agenda to approve the January 10, 2018 minutes, January 24, 2018 Work Session minutes & pay township invoices, seconded by Schaub. Ayes=4, No=0, Motion carried. Treasurer s Report: Township Chase Tax Fund Checking $1,813.07, Chase HI Yield Savings $10,124.58, Chase Business Savings $5,015.78, Chase Commercial Checking $226,347.37, and Fifth Third CD is $30, and Chemical Bank CD is $51,620.96, Honor Bank CD s are $25, & $35,129.45, with combined CD s of $142, The general fund balance is $386, Motion by Hubbell to accept the Treasurer s Report as presented, supported by Schaub. Ayes=4, No=0, Motion carried. Correspondence/Communication: Schwantes reported on the Michigan State Policy forfeiture report. Assessor s Report: Assessor was present. Board of Review organizational meeting will be March 6 th, 2018 at 9:00AM. Appeals to the Board of Review will be held Monday, March 12 th, 2018 from 2-5pm and 6-9pm and on Thursday, March 15 th, 2018 from 9-Noon & 1-4pm. All meetings will be held at the Solon Township Hall. Zoning Administrator (ZA) Report: 1 Land Use Permits & no Land Divisions were requested in January. Motion by Hubbell to renew Zoning Administrator Contract with Tim Cypher for 2 years to expire March 31, 2020, seconded by Pleva. Ayes=5, No=0, Motion carried. Planning Commission (PC) Activities/Comments: The regular PC meeting was held on January 22, 2018 at 7PM at the Solon Township Hall. The meeting completed the process to approve the Special Use Permit for a proposed WIFI tower by Cherry Capital Communications on the Schaub Farm on French Road. The ZBA then overturned the decision of the PC and denied the SUP. As of this board meeting no motion was filed in circuit court to contest the denial, but it is expected. Short term rentals were discussed and a consensus of the board is to not develop short term rental guidelines at this time since this is a grey area and it is not clear what the state legislature and taxing authorities will do. The next PC meeting will be held on February 26 th, 2018 at 6:30PM at the Solon Township Hall. Fire Department: The Cedar Area Fire & Rescue has identified the need to raise additional capital funds to replace trucks. Wurm was appointed to a subcommittee with Tim Stein to propose a millage which could be put PDF processed with CutePDF evaluation edition Page 1 of 2

4 Draft 2/21/2018 on the ballot for all four townships. Wurm reminded everyone that the wording in the 4 township agreement does not allow financial lenders to underwrite loans. Schwantes stated that the agreement did not allow for millage by the CAFR, but by the townships individually. With a good 5-year plan that includes truck replacement the townships would need to fund those purchases directly via payments to the CAFR. Schwantes submitted a letter in support of the CAFR dispose of the Brush truck and old tanker. Construction should be started on the new Chief office. The ambulance payments will be funded by the CAFR once the Hanni-Morenz fund is depleted. The CAFR Board will hold their next regular meeting Thursday, March 20 th, at 7PM at the Cedar Fire Hall. Board Unfinished Business: Township Hall Upgrade: Schwantes finalized the agreement with Easling Construction including a contractor s application of payment and breakdown so the project can be monitored prior to authorizing the payments. There will be a 10 day window to make payment following approval. Schwantes was going to question the completion date since no date is listed for completion. Motion by Hubbell to approve the contract with Easling Construction as presented, seconded by Pleva. Ayes=5, No=0, Motion carried. Road Policy: Motion by Pleva to adopt the updated Road Policy as presented, seconded by Hubbell. Ayes=5, No=0, Motion carried. Board consensus identified the next steps to work with the Leelanau County Road Commission to get pricing on the 5 road projects proposed in accordance with the policy to see where these projects might fit with the financial and the scheduling requirements of the LCRC. The projects are Amore Road, Cedarview Road, the Chalet Roads, and Schomberg Road between Honhke & Bodus and between Bodus & Fabiszak. Fire Millage: Board members reviewed the ideas to keep the millage at 1.00 Mills, increase it to 1.25 Mills or fully funding the CAFR at 1.50 Mills (ie not spending General Fund money). Board members plan to decide at the March meeting on the proposed mills to be placed on the August 2018 ballot for township voters to approve. Salary Resolutions: Board members are looking to propose a cost of living increase with a 2% salary increase. Salary Resolution was offered by Wurm for supervisor from $10,000 to $10,200, seconded by Pleva. Roll Call Vote: Wurm=Yes, Pleva=Yes, Schaub=Yes, Hubbell=Yes (Schwantes abstained) Ayes=4, No=0, Resolution passed. Salary Resolution was offered by Hubbell for clerk from $15,500 to $15,800, seconded by Schwantes. Roll Call Vote: Hubbell=Yes, Schaub=Yes, Pleva=Yes, Schwantes=Yes (Wurm abstained) Ayes=4, No=0, Resolution passed. Salary Resolution was offered by Schaub for treasurer from $15,500 to $15,800, seconded by Hubbell. Roll Call Vote: Schaub=Yes, Schwantes=Yes, Wurm=Yes, Hubbell=Yes (Pleva abstained) Ayes=4, No=0, Resolution passed Budget: A draft budget was reviewed. We will hold a public hearing at our regular March meeting on the budget prior to the annual meeting to get input prior to finalizing it and presenting it at the annual meeting. Wurm & Pleva will work to present a Balance Sheet. Board New Business: None County Commissioner Report: Patricia Soutas-Little was feeling under the weather and not able to attend. Next Regular Township Board Meeting: The next regular township board meeting will be held Wednesday, March 14 th, 2018 at 7PM at the Solon Township Hall. The Annual Meeting and Special Budget Meeting to follow will be held on March 24 th, 2018 at 10AM at the Centerville Township Hall. Public Comment: None. Adjourn: Meeting adjourned at 8:46PM. David Wurm - Township Clerk Page 2 of 2

5 SUPERVISOR JAMES SCHWANTES 4955 S. SCHOMBERG RD PHONE: DANIEL HUBBELL 6331 S. GALLA RD PHONE: (LEELANAU COUNTY) CEDAR, MICHIGAN CLERK DAVID D. WURM 7076 S. LAKE SHORE DR PHONE: FAX: CALL FIRST RONALD SCHAUB 2020 S. FRENCH RD PHONE: Draft 2/28/2018 TREASURER KATRINA PLEVA 5874 S. FRENCH RD PHONE: FAX: ZONING ADMIN: TIM CYPHER PO BOX 226 CELL: FAX Centerville Township Special Board Meeting Minutes February 28, 2018 at 5:30PM Centerville Township Hall Call to Order: Schwantes called the meeting to order at 5:30PM. Members Present: Board Members present were James Schwantes, David Wurm, Katrina Pleva, Dan Hubbell, and Ronald Schaub. Others Present: Bill Walters, Jim Farese, Justin Maylone, Tim Maylone, Tim Cypher, Tim Johnson, Chris Bzdok, Doug Matthies, & Glen LaCross. Schwantes stated that this meeting was not a public hearing but rather a meeting to allow legal counsel to deliver his statements and recommendations to the board. A conflict of interest with board trustee Ron Shaub was recognized since the proposed property is being leased to Cherry Capital Connections by Schaub on French Road. He will abstain from discussions &voting on this matter. Approve Agenda: Motion to approve agenda by Hubbell, seconded by Schwantes. Agenda approved. Chris Bzdok gave a brief overview of his understanding of the matters and proceeded with a recommendation to create a consent judgment of settlement with Cherry Capital Connections and propose the conditions necessary to be able to satisfy the aggrieved neighbor. Motion by Hubbell to authorize our counsel to pursue settlement of the appeal with conditions as set forth by the planning commission in its decision coupled with such conditions as outlined by the ZBA in its decision. Counsel is authorized to accept service and consult with the Supervisor, the Chair of the Planning Commission and the Zoning Administrator to finalize conditions. Any settlement is to be brought back to the board for their approval, seconded by Pleva. Board member discussion favored pursuing settlement of the appeal. Wurm asked what the timeline is for this to be completed. Bzdok responded that, though he couldn t say for certain, he would expect it to take days for this to be completed and a consent judgment filed with circuit court to allow Cherry Capital Connections to proceed. Call of the Vote by Supervisor: Ayes=4, No=0, (Schaub abstained). Motion passed Public Comment: Doug Matthies stated that his father Dan Matthies and their legal counsel was not able to be present. Doug stated that Centerville Township should stand by their ordinance. He stated that his legal counsel will advise him based on the conditions of this settlement as what further actions will be taken as part of this decision. Adjourn: Meeting adjourned at 5:52PM. David Wurm - Township Clerk Page 1 of 1

6 9:01 PM 03/11/18 Monthly Check Journal with Totals Sorted by Check# Feb 22, 2018 to Mar 14, 2018 prepared by David Wurm Type Date Num Name Memo Account Debit Credit Check 03/14/2018 EFT CYPHER GROUP, INC 015 CHASE CHECKING GEN FUND , CYPHER GROUP, INC 1-MO ZA CONTRACT Contracted Services CYPHER GROUP, INC 176 $.545/MILE Travel CYPHER GROUP, INC KALENA PROP LINE ADJ Contracted Services CYPHER GROUP, INC ZBA - MATTHIES 2/2/18 MTG Contracted Services CYPHER GROUP, INC ZBA CONDITIONS LAWSUIT SETTLEMENT Contracted Services CYPHER GROUP, INC PC MTG 2/26/ Contracted Services , , Paycheck 03/14/2018 EFT DANA BOOMER ZBA 2/2 & PC MTG 2/ CHASE CHECKING GEN FUND DANA BOOMER ZBA 2/2 & PC MTG 2/ Part Time Wages DANA BOOMER ZBA 2/2 & PC MTG 2/ Part Time Wages DANA BOOMER ZBA 2/2 & PC MTG 2/ Miscellaneous DANA BOOMER ZBA 2/2 & PC MTG 2/ Miscellaneous Paycheck 03/14/2018 EFT DANIEL HUBBELL {} SPECIAL 2/28 & BD MTG 015 CHASE CHECKING GEN FUND DANIEL HUBBELL {} SPECIAL 2/28 & BD MTG Adm Wages Paycheck 03/14/2018 EFT JAMES SCHWANTES {SUPERVISOR} 1-MO SUPER SALARY + MTA CONF 015 CHASE CHECKING GEN FUND , JAMES SCHWANTES {SUPERVISOR} 1-MO SUPER SALARY + MTA CONF Adm Wages JAMES SCHWANTES {SUPERVISOR} 1-MO SUPER SALARY + MTA CONF Miscellaneous , , Paycheck 03/14/2018 EFT DAVID D WURM {CLERK} 1-MO CLERK SALARY 015 CHASE CHECKING GEN FUND , DAVID D WURM {CLERK} 1-MO CLERK SALARY Wages 1, , , Paycheck 03/14/2018 EFT JULIE KROMBEEN {EMPLOYEE} 1-MO ASSESSOR SALARY 015 CHASE CHECKING GEN FUND , JULIE KROMBEEN {EMPLOYEE} 1-MO ASSESSOR SALARY Wages 1, , , Paycheck 03/14/2018 EFT KATRINA PLEVA {TREASURER} 1-MO TREASURER SALARY 015 CHASE CHECKING GEN FUND , KATRINA PLEVA {TREASURER} 1-MO TREASURER SALARY Wages & School Col. 1, , , Paycheck 03/14/2018 EFT RONALD J SCHAUB {} SPECIAL 2/28 & BD MTG 015 CHASE CHECKING GEN FUND RONALD J SCHAUB {} SPECIAL 2/28 & BD MTG Adm Wages Check 03/14/ CHERRYLAND ELECTRIC CO-OP 015 CHASE CHECKING GEN FUND CHERRYLAND ELECTRIC CO-OP 1-MO HALL ELECTRIC Utilities-Electric CHERRYLAND ELECTRIC CO-OP LATE FEE Utilities-Electric Check 03/14/ LEELANAU ENTERPRISE TRIBUNE 015 CHASE CHECKING GEN FUND LEELANAU ENTERPRISE TRIBUNE BOR NOTICE 2/22/ Printing & Publishing LEELANAU ENTERPRISE TRIBUNE LATE FEE Printing & Publishing Check 03/14/ CONSUMERS ENERGY 015 CHASE CHECKING GEN FUND CONSUMERS ENERGY 1-MO STREET LIGHTS Utilities-Electric Check 03/14/ OLSON, BZDOK & HOWARD, P.C. 015 CHASE CHECKING GEN FUND OLSON, BZDOK & HOWARD, P.C. LEGAL SERVICES CHERRY CAPITAL Legal Fees TOTAL 7, , Credit Column shows NET CHECK TOTALS Page 1

7 8:34 PM 01/15/18 Cash Basis Profit & Loss Budget vs. Actual April 2017 through March 2018 EXPENSES AS OF MAR 14, 2018 Apr '17 - Mar 18 Budget $ Over Budget % of Budget Proposed Budget Comments Income Revenues Property Taxes 58, , , % $50, Fire Operating 1.00 Mills 99, , % $125, MIL Zoning/Permits/Splits 2, , , % $3, PC Zoning (Site Plan Review) State Shared Sales Tax Revenue 105, , , % $90, State Shared Metro Revenue 4, , % $4, Tax Admin Fee 22, , , % $20, Charges for Services 3, , % $3, Interest Earned 1, % $ Rents & Royalties % $ Reimbursements 2, , , % $2, Reduced by $500 PILT $ Addition of $500 Total Revenues 302, , , % $299, Other Government Income 44, RESTRICTED - FIRE DEPT FUNDS Total Income 346, , , % $299, Expense Township Board Adm Wages 2, , % $2, Trustee Per Diem (x 2 extra meetings) Legal Fees 1, , , % $2, Printing & Publishing 1, , % $1, Memberships & Dues 1, , % $1, MTA Miscellaneous % $ Total Township Board 6, , , % $8, Township Supervisor Adm Wages 9, , % $10, Office Supplies % $ Legal fees % $ Travel % $ Education & Training % $ Total Township Supervisor 10, , % $11, Clerk Wages 15, , % $15, Part Time Wages % $ Office Supplies/Software 1, , % $1, Contracted Services % $ Travel % $ Clerk - Other 0.00 Total Clerk 16, , % $17, Board of Review Part Time Wages , , % $1, Printing & Publishing % $ Education & Training % $ Total Board of Review , , % $1, Page 1 of 3

8 8:34 PM 01/15/18 Cash Basis Profit & Loss Budget vs. Actual April 2017 through March 2018 EXPENSES AS OF MAR 14, 2018 Apr '17 - Mar 18 Budget $ Over Budget % of Budget Proposed Budget Comments Treasurer Wages & School Col. 15, , % $15, Part Time Wages % $ Office Supplies/Software 1, , % $1, Contracted Services 2, , % $3, Travel % $ Computer Services % $ Education & Training % $ Total Treasurer 19, , % $21, Assessor Wages 13, , % $14, % Raise Office Supplies/Software , % $ Travel % $ Printing & Publishing , , % $1, Education & Training % $ Total Assessor 14, , , % $16, Elections Wages-Part time , , % $3, Office Supplies % $ Contractural Fees , % $1, New Voting Equipment Travel % $ Printing & Publishing % $ Total Elections 1, , , % $4, Township Hall Hall Upgrade 5, $130, Janitorial Services % $ Utilities-Electric % $ Utilities-Heat % $ Repairs & Maintenance 2, , % $1, Total Township Hall 9, , , % $133, Fire Department Administrative Fee 140, , % $169, Fire Department - Other % $ Hazmat Fee Fire Dept Sleeping Quarters 70, Future Vehicle Fund 15, , % $45, Mini Pumper & New Ambulance Total Fire Department 226, , , % $215, Street Lighting Utilities-Electric % $ Total Street Lighting % $ Planning Part Time Wages 2, , % $5, $75 per member for 14 meetings Legal Fees & Professional , , % $1, Travel % $ Printing & Publishing % $ Education & Training % $ Total Planning 3, , , % $6, Page 2 of 3

9 8:34 PM 01/15/18 Cash Basis Profit & Loss Budget vs. Actual April 2017 through March 2018 EXPENSES AS OF MAR 14, 2018 Apr '17 - Mar 18 Budget $ Over Budget % of Budget Proposed Budget Comments Zoning Board of Appeals Part Time Wages % $ $75 per member for 2 meetings Legal Fees % Printing & Publishing % Education $ Travel $ Total Zoning Board of Appeals % $ Zoning Administrator Contracted Services 10, , % $10, Travel 1, % $ Total Zoning Administrator 11, , % $11, Parks Contracted Services % $ Repairs & Maintenance 1, , % $1, Total Parks 1, , , % $2, Insurance & Bonds Insurance & Bonds 5, , % $5, Total Insurance & Bonds 5, , % $5, FICA & Medicare Taxes 5, , % $5, Workers Compensation Insurance % $ Total Expense 335, , , % $463, Net Income 10, , , % -$164, Page 3 of 3