WISCONSIN CHAPTER APWA EXECUTIVE COMMITTEE MEETING AGENDA

Transcription

1 Wisconsin Chapter American Public Works Association 210 Martin Luther King Jr. Blvd City-County Building, Room 115 Madison, WI President : Ryan Amtmann; President-Elect : Jim Hessling; Vice-President: Scott Solverson; Secretary: Eric Dundee; Treasurer: Scott Brandmeier; Director: Mary Dziewiontkoski and Robert Givens; Past President: Carl Weber; Council of Chapters Delegates: Mike Dailey and Paul Woodard Meeting Date: Friday, June 10, 2016 Meeting Time: 8:30am Meeting Location: Teleconference WISCONSIN CHAPTER APWA EXECUTIVE COMMITTEE MEETING AGENDA Teleconference Information: Go To Meeting ( Call In Information: 1 (872) Access Code: Call to Order /Introductions 2. Presidents Report (Amtmann) 3. Approval of Minutes: May 4, 2016 (attached) 4. Treasurer s Report (Brandmeier) i. Current Account Balances (through 5/31/2016) i. Associated Checking $ 79,086 ii. Associated Money Market $ 35,544 iii. North Shore Bank (Scholarship fund) $146,562 ii. Total Investments $261,191 iii. Revenue YTD $ 87,550 iv. Expenses YTD $ 85,050 v. Revenue YTD 2015 $ 71,907 vi. Expenses YTD 2015 $ 59, Approval of Treasurer s Report

2 Wisconsin Chapter American Public Works Association 210 Martin Luther King Jr. Blvd City-County Building, Room 115 Madison, WI President : Ryan Amtmann; President-Elect : Jim Hessling; Vice-President: Scott Solverson; Secretary: Eric Dundee; Treasurer: Scott Brandmeier; Director: Mary Dziewiontkoski and Robert Givens; Past President: Carl Weber; Council of Chapters Delegates: Mike Dailey and Paul Woodard 6. Old Business i. Conference Planning Guide Update (Cancellation Policy and Banquet meals) ii. Dane County Boys and Girls Club Bike Ride - reminder iii. APWA Chapter Bylaws submittal to national iv. Summer Outing Update Alternate Event (Dundee) v. Chapter Dinner information to national (Givens) 7. New Business i. Approving chapter budget ii. APWA Chapter Handbook update iii Spring Conference Recap i. Conference Program ii. Event Sponsorships & Booths iii. Registration Refunds iv. Final Budget iv. Emerging Leader Candidates Approval (Dundee) v. PWX Delegate Cost Approval 8. Upcoming Event Dates i. Summer Fundraiser Outing, July 21, 2016 Beaver Dam (Old Hickory) ii. PWX (formerly known as Congress), August Minneapolis i. Chapter Dinner & Business Meeting, 6:00pm, Tuesday, August 30 th (Hell s Kitchen, 80 S. 9 th St) iii. Winter Maintenance Certification with Snow Plow Rodeo and Equipment Show, September 6-7 Green Bay iv. Fall Conference - November 2-4, 2016 Janesville v. Spring Conference, May 10-12, Madison vi. Fall Conference, Wausau vii. Spring Conference, 2018 Oshkosh 9. Future Agenda Items 10. Future meeting dates i. Friday, June 10 Teleconference (EC only)

3 Wisconsin Chapter American Public Works Association 210 Martin Luther King Jr. Blvd City-County Building, Room 115 Madison, WI President : Ryan Amtmann; President-Elect : Jim Hessling; Vice-President: Scott Solverson; Secretary: Eric Dundee; Treasurer: Scott Brandmeier; Director: Mary Dziewiontkoski and Robert Givens; Past President: Carl Weber; Council of Chapters Delegates: Mike Dailey and Paul Woodard ii. iii. iv. Thursday, July 21 Beaver Dam-Summer Outing (EC and Committee chairs) Friday, August 12 Teleconference (EC only) Tuesday, September 6 Green Bay Snowplow Roadeo v. Friday, October 14 Teleconference (EC Only) vi. vii. Wednesday, November 2 Janesville-Fall Conf (EC and Committee chairs) Friday, December 9 Teleconference (EC only) 11. Future newsletter deadlines- June 17th for July newsletter Newsletters are published quarterly: January, April, July and October. 12. Adjourn

4 Wisconsin Chapter American Public Works Association 210 Martin Luther King Jr. Blvd City-County Building, Room 115 Madison WI, President : Ryan Amtmann; President-Elect : Jim Hessling; Vice-President: Scott Solverson; Secretary: Eric Dundee; Treasurer: Scott Brandmeier; Director: Mary Dziewiontkoski and Robert Givens; Past President: Carl Weber; Council of Chapters Delegates: Mike Dailey and Paul Woodard WISCONSIN CHAPTER APWA EXECUTIVE COMMITTEE & TECHNICAL COMMITTEE CHAIR MEETING MINUTES Meeting Date: Wednesday May 4, 2016 Meeting Time : 4:00pm Meeting Location: Holiday Inn Hotel and Conference Center (Sands/Spruce Rooms) 1100 Amber Avenue Stevens Point, WI Teleconference Information: Go To Meeting ( Call In Information: 1 (872) Access Code: Call to Order /Introductions Attendees: Amtmann, Hessling, Solverson, Dundee, Dziewiontkoski, Givens, Dailey, Woodard, Jensen, Mantes, Wachtendonk, Eilertson, Burgan, Simpson, Frisbee, Gehin, Dunlop, Powell, Smith, Cavanaugh, Bednarski, Mazanec, Lang, Schatsschneider 2. Presidents Report (Amtmann) - Region director, Rich Berning, and Brad Patterson, national chapter relations in attendance for conference - Great outing at Senturyworld. Thank you to Clark Wantoch for coordinating. 3. Approval of Minutes: April 8, 2016 (attached) motion to approve by Hessling, 2 nd Woodard, motion passed 4. Treasurer s Report (Brandmeier) i. Current Account Balances (through 5/1/2016) i. Associated Checking $ 81,960 ii. Associated Money Market $ 35,539 iii. North Shore Bank (Scholarship fund) $146,553 ii. Total Investments $264,052 iii. Revenue YTD $ 82,338 iv. Expenses YTD $ 23,300

5 Wisconsin Chapter American Public Works Association 210 Martin Luther King Jr. Blvd City-County Building, Room 115 Madison WI, President : Ryan Amtmann; President-Elect : Jim Hessling; Vice-President: Scott Solverson; Secretary: Eric Dundee; Treasurer: Scott Brandmeier; Director: Mary Dziewiontkoski and Robert Givens; Past President: Carl Weber; Council of Chapters Delegates: Mike Dailey and Paul Woodard v. Revenue YTD 2015 $ 18,835 vi. Expenses YTD 2015 $ 5, Approval of Treasurer s Report motion to approve by Woodard, 2 nd Dailey, motion passed 6. Committee Reports i. Technical Committees ii. i. Emergency Management (Dan Jensen) -APWA WI is officially a member of the TIME coalition ii. Engineering & Technology (Jim Mantes) - attached iii. Facilities & Grounds (Leeann Butschlick) iv. Fleet Services (Nathan Wachtendonk) - attached v. Leadership & Management (Cathy Austin) -attached vi. Solid Waste Management (Rick Eilertson) -attached vii. Transportation (John Burgan) - attached viii. Utilities and Right of Way (Dave Simpson) - attached ix. Water Resources (Bill Frisbee) attached Standing Committees i. Awards (Sean Gehin) -Will need volunteers for award presentations at municipalities. ii. Conference Program (Jim Hessling) iii. Diversity (Bill Dunlop) - attached iv. Education & Scholarship (Holly Powell) - attached v. Historical & Archives (Jim Hessling) vi. Council of Chapters (Mike Dailey) vii. Membership Services (Tyler Smith) viii. Newsletter (Carl Weber) -Cavanaugh explained the list problem for January newsletter. ix. Past Presidents (Dale Hexom) no report x. Public Relations (Matt Bednarski)

6 Wisconsin Chapter American Public Works Association 210 Martin Luther King Jr. Blvd City-County Building, Room 115 Madison WI, President : Ryan Amtmann; President-Elect : Jim Hessling; Vice-President: Scott Solverson; Secretary: Eric Dundee; Treasurer: Scott Brandmeier; Director: Mary Dziewiontkoski and Robert Givens; Past President: Carl Weber; Council of Chapters Delegates: Mike Dailey and Paul Woodard -developing mission and goals for Executive s review xi. Website Administration /Communications (Jeff Mazanec) xii. Vendor Committee (Andrew Lang) - attached xiii. Young Professional Chapter Liaison (Steve Hayek) 7. Old Business i Spring Conference Update i. Conference Program & Event Highlights ii. PWX Chapter Dinner & Transportation Update Chapter dinner details to be added to the chapter website. Dinner will have a business meeting with Solverson as chair of meeting. Recommendation from Woodard and Rott not to proceed with large bus for transportation to PWX. iii. Website Transition Jeff Mazanec gave a short overview of the current site and tasks still to be completed. iv. Snowplow Rodeo/Equipment Show/Winter Maintenance Update -Postcard is ready, website for event is up and running. Registration is open. v. Conference Planning Guide Update (Cancellation Policy and Banquet meals) -tabled to next meeting 8. New Business i. APWA Chapter by-law change (Dailey) (motion to pass Woodard, 2 nd Hessling, motion passed). Item to reviewed by Secretary and signed by both Amtmann and Dundee. ii. Dane County Boys and Girls Club Bike Ride (July 17, 2016) -Motion to support event as chapter (no monetary support). Bill Dunlop will develop and solicit for team. Jeff Mazanec will add to chapter website. (motion by Solverson, 2 nd Woodard, motion passed) 9. Upcoming Event Dates i. Summer Fundraiser Outing, July 21, 2016 Beaver Dam (Old Hickory) ii. PWX (formerly known as Congress), August Minneapolis Chapter Dinner August 30 th, 6:00pm Hell s Kitchen iii. Winter Maintenance Certification with Snow Plow Rodeo and Equipment Show, September 6-7 Green Bay iv. Fall Conference - November 2-4, 2016 Janesville

7 Wisconsin Chapter American Public Works Association 210 Martin Luther King Jr. Blvd City-County Building, Room 115 Madison WI, President : Ryan Amtmann; President-Elect : Jim Hessling; Vice-President: Scott Solverson; Secretary: Eric Dundee; Treasurer: Scott Brandmeier; Director: Mary Dziewiontkoski and Robert Givens; Past President: Carl Weber; Council of Chapters Delegates: Mike Dailey and Paul Woodard v. Spring Conference, May 10-12, Madison vi. vii. Fall Conference, Wausau Spring Conference, 2018 Oshkosh 10. Future Agenda Items Approval of chapter budget Public Relations missions and goals review Conference Planning Guide Update (Cancellation Policy and Banquet meals) 11. Future meeting dates i. Friday, June 10 Teleconference (EC only) ii. Thursday, July 21 Beaver Dam-Summer Outing (EC and Committee chairs) iii. Friday, August 12 Teleconference (EC only) iv. Tuesday, September 6 Time TBD Green Bay Snowplow Roadeo v. Friday, October 14 Teleconference (EC Only) vi. Wednesday, November 2 Janesville-Fall Conf (EC and Committee chairs) vii. Friday, December 9 Teleconference (EC only) 12. Future newsletter deadlines- June 17th for July newsletter Newsletters are published quarterly: January, April, July and October. 13. Adjourn 5:40pm (motion Woodard, 2 nd Hessling, passed)

8 2016 YEAR TO DATE BUDGET REPORT Wisconsin Chapter - APWA - Period thru 5/31/16 Category Description 2016 Budget 2016 YTD Balance % YTD 2015 YTD INCOME 405 Registration Fees $ 45,000 $ 52,766 $ (7,766) 117% $ 32, Food & Beverage $ $ 410 Exhibit Space Sales $ 17,500 $ 13,835 $ 3,665 79% $ 16, Membership Dues $ 6,000 $ 6,490 $ (490) 108% $ 5, Interest Income $ 50 $ 64 $ (14) 128% $ Misc. Income (from Scholarship fund) $ $ #DIV/0! 480 Expense Reimbursement $ 1,500 $ 500 $ 1,000 33% $ 1, Sponsorship $ 15,000 $ 17,800 $ (2,800) 119% $ 14, Rebates $ 2,000 $ 2,000 0% $ 1, Contributions $ 500 $ 500 0% TOTAL INCOME $ 87,550 $ 91,456 $ (3,906) 74% $ 71,907 EXPENSES 552 Board Travel $ 900 $ 781 $ % $ Other Travel $ 1,000 $ 1,000 0% $ 1, Insurance $ 200 $ 200 0% 600 Facility Costs $ 12,500 $ 6,711 $ 5,789 54% $ 2, Audio Visual Equip Rental $ 2,500 $ 2,500 0% $ 1, Food and Beverage $ 45,000 $ 10,379 $ 34,621 23% $ 45, Transportation $ $ 975 $ (975) #DIV/0! 675 Speakers and Trainers $ 1,500 $ 1,500 0% $ Entertainment $ 2,000 $ 1,730 $ % $ Office Supplies $ 250 $ 48 $ % $ Telephones $ 500 $ 312 $ % $ Postage $ 1,000 $ 747 $ % $ Flowers, Gifts, Bequests $ 1,000 $ 1,000 0% 831 Books & Publications $ $ 674 $ (674) #DIV/0! 838 Printing & Production $ 10,000 $ 7,936 $ 2,064 79% $ 4, Awards, Fellowships, Door Prizes $ 3,000 $ 791 $ 2,209 26% $ Scholarships to Non Students $ 2,500 $ 1,866 $ % $ 1, Scholarships to Students $ $ 4,652 $ (4,652) #DIV/0! 890 Bank Service Charges $ $ #DIV/0! 898 Miscellaneous $ 1,200 $ 1,487 $ (287) 124% $ 300 TOTAL EXPENSES $ 85,050 $ 39,089 $ 45,961 46% $ 59,813 Income less Expenses $ 52,367 $ 12,094 Account Balances As of 5/31/16 5/31/15 Chapter Checking $ 79,086 Associated Bank 0.00% $ 71,425 Chapter Money Market $ 35,544 Associated Bank 0.15% $ 35,490 Scholarship Fund (North Shore Bank) $ 146,562 North Shore Bank $ 141,808 OVERALL TOTAL $ 261,191 $ 248,723

9 YTD Revenue and Expense_2016 1/1/2016 through 5/31/2016 6/6/2016 Page 1 Date Num Description Memo Cat... Tag Amount INCOME 91, Registration Fees 52, /24/2016 DE... Deposit Registration Spring Confer /1/2016 DE... Deposit Registration Spring Confer /8/2016 DE... Deposit Registration fees Spring Confer... 1, /15/2016 DEP Deposit Exhibit space Spring Confer... 7, /22/2016 DEP Deposit Exhibit space Spring Confer... 4, /26/2016 DEP Deposit Registration fees Spring Confer... 10, /26/2016 DE... Deposit Registration fees Spring Confer... 16, /29/2016 DEP Deposit Registration Spring Confer... 3, /9/2016 DEP Deposit Registration Spring Confer... 1, /20/2016 DEP Deposit Registration Spring Confer /20/2016 DEP Deposit Credit adjustment for r Spring Confer /31/2016 DE... Deposit Registration Spring Confer... 4, Exhibit Space Sales 13, /24/2016 DE... Deposit Exhibit Space Spring Confer... 10, /1/2016 DE... Deposit Exhibit Spring Confer /8/2016 DE... Deposit Exhibitors Spring Confer... 2, /31/2016 DE... Deposit Exhibit Spring Confer Membership Dues 6, /29/2016 DE... Deposit Dues reimbursement Membership... 2, /26/2016 DE... Deposit Dues reimbursement Membership... 4, Expense Reimbursement /30/2016 DE... Deposit Reimbursement Council of Ch Sponsorship 17, /29/2016 DE... Deposit OMNNI, RA Smith,R/M Sponsorship 6, /5/2016 DEP Deposit Bruce, MSA Sponsorship 2, /29/2016 DEP Deposit Multiple sponsorships Sponsorship 6, /30/2016 DE... Deposit Sponsorship Sponsorship /26/2016 DEP Deposit Sponsorship Sponsor /31/2016 DE... Deposit Sponsorship Sponsor 1, EXPENSES -39, Delegate Travel /29/ Paul Woodard Council of Chapters Delagates Me /29/ Mike Dailey Council of Chapters Delagates Me Facility Costs -6,710.77

10 YTD Revenue and Expense_2016 1/1/2016 through 5/31/2016 6/6/2016 Page 2 Date Num Description Memo Cat... Tag Amount 2/5/ Vanden Plas Sanitation Restroom rental Snow Plow R /5/ Clark Wantoch Golf outing Spring Confer... -6, Food and Beverage -10, /29/ Ruekert-Mielke Reimbursement for lun E.C. Meeting /31/ Stadium View Food and Beverage Snow Plow R... -3, /31/ Ruekert-Mielke Reimbursement for lun E.C. Meeting /31/ Sentry Services Food at golf outing Spring Confer... -6, Transportation /24/ Lamers Bus Lines Transportation Spring Confer Entertainment -1, /5/ Moon Light Productions Entertainment Spring Confer... -1, Office Supplies /20/2016 DE... Office Max Binders and tabs Office Supplies Telephones /6/2016 DE... Go To Meeting Teleconference Go to Meeting Postage /31/ Nancy Cavanaugh Postage April Newsletter /3/ Action Graphics Postage for postcards Spring Confer Books & Publications /29/ John Edelbeck Reimbursement for po Posters /31/ Leeann Butschlick Door prizes Spring Confer Printing & Production -7, /5/ Nancy Cavanaugh Newsletter Jan Newsletter -2, /31/ Nancy Cavanaugh Printing/Production April Newsletter -4, /3/ Action Graphics Production - postcards Spring Confer /31/ Point Embroidery & Sc... Shirts Spring Confer Awards, Fellowships, Door Prizes /26/ Championship Awards Awards Spring Confer /2/ Complete Office Of Wi... Awards Award Plaques /31/ Complete Office Of Wi... Awards Award Plaques Scholarships To Non Students -1, /29/ City Of Columbus Reimbursement for cla Scholarship -1, /29/ Village Of Whitefish Bay Tuition Reimbursement Tuition Reimb /24/ Patrick Clemens reimbursement Tuition Reimb /24/ City Of Janesville Reimbursement Tuition Reimb /24/ Village Of Fox Point Reimbursement Tuition Reimb /2/ Patrick Clemens Reimbursement Tuition Reimb

11 YTD Revenue and Expense_2016 1/1/2016 through 5/31/2016 6/6/2016 Page 3 Date Num Description Memo Cat... Tag Amount 5/31/ Village Of Fox Point Reimbursement Tuition Reimb Scholarships To Students -4, /8/ APWA Wisconsin 2015 Contribution to S Scholorship T... -4, Miscellaneous -1, /24/ APWA Winter Maintenance C Winter Mainte... -1, /2/ APWA CEU CEU Applicati /11/2016 DE... Adjustment Returned check and fee Spring Confer OVERALL TOTAL 52,302.85

12 2016 APWA Wisconsin Chapter Sponsorship Summary Company Information Sponsorship Summer Outing Scholarship Roadeo Total Annual Spring Roadeo Fall Event Hole Annual Endowed Other Hats Shirts Donuts Lunch Sponsorship Date Company Address City, State & Zip $ $ $ $ $ $ $1, $50, $1, $1, $ $3, /6/2016 OMNNI Associates 1 N Systems Dr Appleton, WI $ $ $1, /12/2016 Wisconsin Concrete Pavement Association 4001 Nakoosa Trail, Suite 101 Madison, WI $ $ $1, /12/2016 HNTB West Park Place, Suite 300 Milwaukee, WI $ $ /14/2016 R.N.O.W., Inc R West National Avenue West Allis, WI $ $ $ $1, /15/2016 R.A. Smith National, Inc. 100 West Lawrence Street, Suite 412 Appleton, WI $ $ /15/2016 Ruekert & Mielke, Inc. W233 N2080 Ridgeview Parkway Waukesha, WI $ $ $1, /28/2016 Bruce Municipal Equipment N60 W15835 Kohler Lane Menomonee Falls, WI $ $ $1, /29/2016 MSA Professional Services 2901 International Lane, Suite 300 Madison, WI $ $ /3/2016 Monona Plumbing & Fire Protection, Inc Waterford Way Madison, WI $ $ $1, /4/2016 Angus Young Associates 555 S River St Janesville, WI $ $ /5/2016 Strand Associates, Inc. 910 West Wingra Drive Madison, WI $ $ $ /6/2016 Cedar Corp. 604 Wilson Avenue Menomonie, WI $ $ $ /8/2016 AECOM 1555 North River Center Drive, Suite 214 Milwaukee, WI $ $ /8/2016 GRAEF 125 South 84th Street, Suite 401 Milwaukee, WI $ $ /8/2016 JSD Professional Services, Inc. 161 Horizon Drive, Suite 101 Verona, WI $ $ $ /10/2016 Sealmaster (Victoria, Inc.) 5985 Lilly Road Menomonee Falls, WI $ $ /19/2016 Short Elliott Hendrickson 501 Maple Avenue Delafield, WI $ $ /11/2016 Vierbicher Associates, Inc. 999 Fourier Drive, Suite 201 Madison, WI $ $ /16/2016 Ayres Associates 3433 Oakwood Hills Parkway Eau Claire, WI $ $ TERRA Engineering, LTD. 338 North Milwaukee Street, Suite 202 Milwaukee, WI $0.00 Visu-Sewer, Inc. W230 N4855 Betker Drive Pewaukee, WI $0.00 Baxter & Woodman, Inc. 256 South Pine Street Burlington, WI $0.00 GAI Consultants, Inc. 700 Geneva Parkway N, Suite D Lake Geneva, WI $0.00 Gremmer & Associates 93 South Pioneer Road, Suite 300 Fond du Lac, WI $0.00 RH Batterman 2857 S Bartells Dr Beloit, WI $0.00 Wisconsin Concrete Pavement Association 4001 Nakoosa Trail, Suite 101 Madison, WI $0.00 Angus Young Associates 555 S River St Janesville, WI $0.00 Advanced Drainage Systems 4640 Trueman Blvd, P.O. Box 3000 Hilliard, OH $0.00 Town & Country Engineering 2912 Marketplace Dr, Suite 103 Madison, WI $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Sponsorship $16,900.00

13 Dundee, Eric From: Sent: To: Cc: Subject: Attachments: Scott Brandmeier Monday, June 06, :36 PM Dundee, Eric Scott Brandmeier May Treasurer Report 2016 Account Balance Reports.pdf; May report.pdf Eric, Here you go. A few notes (please add these to the agenda so that I remember we need to discuss them): Scott 1. The invoice for Holiday Inn has not been paid yet. I ve gone through the bill and there is a charge of $99.99 for a Tammy Wagner being a no show to the conference. I left a voice mail for the billing contact at Holiday Inn and they have not gotten back to me. The total invoice is $36, (which includes the $99.99 charge). This invoice will be reflected on the June report. 2. The EC needs to act on reimbursement requests so that I can process them in June. 3. The miscellaneous expense includes a charge of $437 for a check the bank deposited, then returned and charged the account $12 and then redeposited and refunded the $12 service fee. It messes up the accounting, but everything appears to be in order. 4. The budget has to be approved and I believe I sent that to you earlier. Scott Brandmeier, P.E. Director of Public Works Village of Fox Point 7200 North Santa Monica Boulevard Fox Point, WI sbrandmeier@villageoffoxpoint.com 1

14 6/3/16 To: WI APWA Executive Committee From: Jim Hessling, President Elect Scott Solverson, Director RE: Policy on lunch and banquet tickets for our conferences As per direction and input from the April 8, 2016 Executive Committee meeting, Scott Solverson and I have come up with wording that makes for a well rounded and easy to understand policy that addresses the number of tickets that are issued for lunch and the Thursday night banquets at our conferences. The intent of this policy is to have a fair and uniform practice when lunch and banquet tickets are issued to award recipients for our conferences. Additional tickets beyond what is listed will be the attendee s responsibility. Banquet Meals: All award winners and their respective guest(s) are welcome to attend the annual awards banquet. No banquet meals are to be provided for speakers. The banquet ticket policy is as follows: Chapter Award Number of Awards Number of Tickets Included Total Banquet Tickets Average Ticket Cost* Estimated Fiscal Impact John W. Curtis Samuel A. Greeley Wm. J. Rheinfrank New Member Impact Project of the Year ,200 Scholarship ,920 Top Young Professional Other National awards Miscellaneous awards * includes 2 drink tickets, appetizers, meal and all gratuities 4,480

15 Page 2 RE: Policy on lunch and banquet tickets for our conferences Speaker Meals: All speakers, both paid and voluntary, are invited to either stay or come early for lunch. No banquet meals are to be provided for speakers. The lunch ticket policy is as follows: Total Tracks Tickets for each Track Total Lunch Tickets Average Ticket Cost Estimated Fiscal Impact 3 tracks, average of 2 speakers each track ,080 Complimentary Conferences: The chapter will provide the only the National APWA president and their guest 1complete conference and one (1) guest option for attending. NO air fare or other transportation will be provided by the chapter. Costs for any additional guests will be the responsibility of the APWA National president. Position Complete Conference Guest Program Conference Cost Guest Program Cost Estimated Fiscal Impact President Guest We ask that this policy be approved as presented. We would like to see it used starting with fall conference.

16 BUDGET (Proposed) Wisconsin Chapter - APWA INCOME 2014 Actual 2015 Budget 2015 EST Proposed Registration Fees $ 100,314 $ 90,000 $ 109,342 $ 90, Food & Beverage $ 30 $ $ $ 410 Exhibit Space Sales $ 43,753 $ 25,000 $ 16,400 $ 20, Membership Dues $ 10,499 $ 10,000 $ 11,044 $ 10, Interest Income $ 100 $ 127 $ Misc. Income (from Scholarship fund) $ 6,000 $ 502 $ 6, Expense Reimbursement $ 2,565 $ 1,500 $ 1,696 $ 1, Sponsorship $ 18,100 $ 16,000 $ 17,300 $ 16, Rebates $ 6,809 $ 6,000 $ 2,211 $ 6, Contributions $ 373 $ 500 $ 1,084 $ 500 TOTAL INCOME $ 182,442 $ 155,100 $ 159,705 $ 150,100 EXPENSES 552 Board Travel $ 737 $ 2,000 $ 1,518 $ 1, Other Travel $ 3,721 $ 6,000 $ 4,371 $ 5, Insurance $ 210 $ 1,000 $ $ Facility Costs $ 30,947 $ 25,000 $ 5,969 $ 22, Audio Visual Equip Rental $ 4,670 $ 5,000 $ 5,752 $ 5, Food and Beverage $ 85,434 $ 60,000 $ 84,123 $ 60, Transportation $ 281 $ $ 700 $ 675 Speakers and Trainers $ 523 $ 3,000 $ 3,096 $ 2, Entertainment $ 3,170 $ 4,000 $ 5,045 $ 3, Office Supplies $ 160 $ 500 $ 241 $ Telephones $ 500 $ 312 $ Postage $ 395 $ 2,000 $ 2,065 $ 2, Flowers, Gifts, Bequests $ 100 $ 4,000 $ 648 $ 4, Books & Publications $ 1,500 $ $ 1, Printing & Production $ 19,278 $ 19,000 $ 20,341 $ 20, Awards, Fellowships, Door Prizes $ 9,744 $ 6,000 $ 10,663 $ 6, Scholarships to Non Students $ 4,785 $ 5,500 $ 2,960 $ 5, Scholarships to Students $ 13,373 $ 6,000 $ 13,373 $ 6, Bank Service Charges $ 588 $ 100 $ 35 $ Miscellaneous $ 17,568 $ 4,000 $ 2,500 $ 3,500 TOTAL EXPENSES $ 195,681 $ 155,100 $ 163,711 $ 150,100 Revenues less Expenses $ (13,239) $ $ (4,006) $

17 Conference Program Committee Recap Spring Conference Stevens Point, WI May 4-6, 2016 With another spring conference behind us, I would like to take this opportunity to provide an update on the event. Some of the highlights and changes include: This is the first conference where a 3 rd track was added and it worked out very well. We had a total of eighteen (18) sessions Three (3) General sessions Fifteen (15) concurrent sessions All conference presenters showed up Comments from the attendees were overall positive A few of the glitches that were encountered were: Speaker gifts- Additional speakers were present after the initial listing was given to the conference host. Conference host had to get additional gifts after the conference started A/V & Technical problems these problems were addressed by the hotel staff Attendees were not sure of where to go for certain speaker presentations as there were no informational posters outside the conference rooms. Overall the conference presentations went fine. We will again be having a 3 rd track at the fall conference in Janesville. If you have any ideas or comments on how to enhance our conference presentations, please let us know. We appreciate all types of feedback Conference Program Committee Team Jim Hessling Scott Solverson Mary Dziewiontkoski Bob Givens

18 Dundee, Eric From: Sent: To: Cc: Subject: Scott Brandmeier Tuesday, May 31, :20 AM Dundee, Eric; Amtmann, Ryan; Andrew Lang; Bob Givens; Dailey, Michael; Jim Hessling; Mary Dziewiontkoski; Scott Solverson; Weber, Barb and Carl; Woodard, Paul 'Tricia Church'; 'Scott Schatschneider'; Chase Kuffel; Scott Brandmeier RE: APWA WI Executive Committee Meeting - Jun 10th TIME CHANGE My apologies, there are a few others to consider (just found them in my notes): 1. Dan Jensen Burlington $25 (did not participate in the TIME training) 2. SEH one person had to back out of the conference due to personal matters (name was not provided to me). The contact is Dan Erickson (derickson@sehinc.com). 3. Paul Eiring, Graef full conference refund (could not attend due to illness). 4. Jim Lisak, Graef refund for Friday ($60) as he couldn t attend that day. Dan Jensen s situation is unique I believe Burlington reorganized and he was without a position and that may be why he canceled the training. I am okay issuing a refund of $25 to Dan. The others need approval as well and I am okay with refunds less the $25. Scott Scott Brandmeier, P.E. Director of Public Works Village of Fox Point 7200 North Santa Monica Boulevard Fox Point, WI sbrandmeier@villageoffoxpoint.com From: Scott Brandmeier Sent: Tuesday, May 31, :07 AM To: Dundee, Eric <EDundee@cityofmadison.com>; Amtmann, Ryan <RAmtmann@ruekert mielke.com>; Andrew Lang <adlang@casperstruck.com>; Bob Givens <bob.givens@omnni.com>; Dailey, Michael <MDailey@cityofmadison.com>; Jeff.Mazanec@rasmithnational.com; Jim Hessling <Jim.Hessling@mcfarland.wi.us>; Mary Dziewiontkoski <mary.dziewiontkoski@milwaukee.gov>; Scott Solverson <ssolverson@hntb.com>; Weber, Barb and Carl <bwcw29@charter.net>; Woodard, Paul <woodardp@ci.janesville.wi.us> Cc: 'Tricia Church' <tchurch@stevenspoint.com>; 'Scott Schatschneider' <SSchatschneider@stevenspoint.com>; Chase Kuffel <ckuffel@kenosha.org>; bcater@lynch engineering.com; Scott Brandmeier <sbrandmeier@villageoffoxpoint.com> Subject: RE: APWA WI Executive Committee Meeting Jun 10th TIME CHANGE All, I am going through the invoices and check requests I have received and noticed that there is a request for a refund from Ron Romeis, City of Franklin, for his wife not being able to attend due to a grandson s injury (broken leg I believe). Anyway, our policy indicates that cancellations must be made by the late registration date and that all others will be considered on a case by case basis first by the host committee and then approved by the Executive Committee. I have attached his request. 1

19 To be consistent with the policy, I will defer to Scott and Tricia. If they approve of the refund, then it has to be approved by the EC. I do recommend approving the refund request less the $25 cancellation fee and ask that we have this on the June 10 th agenda. Scott Scott Brandmeier, P.E. Director of Public Works Village of Fox Point 7200 North Santa Monica Boulevard Fox Point, WI sbrandmeier@villageoffoxpoint.com From: Dundee, Eric [mailto:edundee@cityofmadison.com] Sent: Wednesday, May 25, :42 PM To: Amtmann, Ryan <RAmtmann@ruekert mielke.com>; Andrew Lang <adlang@casperstruck.com>; Bob Givens <bob.givens@omnni.com>; Dailey, Michael <MDailey@cityofmadison.com>; Jeff.Mazanec@rasmithnational.com; Jim Hessling <Jim.Hessling@mcfarland.wi.us>; Mary Dziewiontkoski <mary.dziewiontkoski@milwaukee.gov>; Scott Brandmeier <sbrandmeier@villageoffoxpoint.com>; Scott Solverson <ssolverson@hntb.com>; Weber, Barb and Carl <bwcw29@charter.net>; Woodard, Paul <woodardp@ci.janesville.wi.us> Cc: 'Tricia Church' <tchurch@stevenspoint.com>; 'Scott Schatschneider' <SSchatschneider@stevenspoint.com>; Chase Kuffel <ckuffel@kenosha.org>; bcater@lynch engineering.com Subject: APWA WI Executive Committee Meeting Jun 10th TIME CHANGE Executive Committee et al, A couple of announcements/reminders: It has been requested that the June 10 th meeting be moved up to 8:30am. If this meeting time doesn t cause conflicts with your schedule, we will move it up. Please let me know. See attached for the draft meeting agenda. Lots of items need information.read below for assignments! Jim & Scott Solverson Please provide any written report on the final conference planning guide update for cancellations and banquet meal allocation. Jim, Scott & Tricia, Andrew and Scott B.? The agenda has the spring conference recap discussion item. Please provide items pertaining to feedback on the conference, budget results and refunds. Scott B. The June meeting will be the final deadline for approving next year s budget (July 16 June 17). Please provide whatever is needed to gain approval. Brian & Chase Please provide Emerging Leader candidate information as soon as possible after the June 1 deadline for Executive Committee approval. Eric Dundee, P.E. Principal Engineer City of Madison - Engineering Division 210 Martin Luther King Jr. Blvd Rm 115 Madison, WI Phone:

20 Dundee, Eric From: Sent: To: Subject: Attachments: Ron Romeis Friday, May 20, :11 PM Scott Brandmeier FW: Refund sping conferece _ pdf Trying again. From: Ron Romeis Sent: Friday, May 20, :05 PM To: Subject: Refund sping conferece Scott, Here is proof of payment for my wife Cindi attendance at the APWA spring conference. As I explained, Cynthia at the last minute could not attend due to my grandson s injury and her need to attend to him. I am requesting reimbursement either to myself or the city. I have paid the City $ 125. Trish at Stevens Point did take down that Cindi did not attend. Your timely consideration to this matter is appreciated. Ron Romeis( ) 1

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22 Dundee, Eric Subject: FW: Emerging Leaders Program Eric Dundee, P.E. Principal Engineer City of Madison - Engineering Division 210 Martin Luther King Jr. Blvd Rm 115 Madison, WI Phone: From: Chase Kuffel [mailto:ckuffel@kenosha.org] Sent: Monday, June 06, :20 PM To: Cathy Austin; Dundee, Eric; bcater Subject: Emerging Leaders Program Cathy, Eric and Brian, Below is the summary of rankings that were provided by some of the members of the Leadership and Management Committee: Rebecca Daniel Emma Emmalee Bauer Alonge Helm Reed Anthony Stupar Kurt Peot Ryan Kloth Brian Cater Chris Tippery Average Based off of past year's criteria, the top three applicants would be: 1. Anthony Stupar, City of Kenosha 2. Emma Reed, City of Kenosha 3. Emmalee Bauer, City of Green Bay There was no negative feedback with regards to sending all five candidates to PWX this year in Minneapolis, MN. If feasible, it would be the Leadership and Management Committee's recommendation that all five candidates attend PWX. Thanks, Chase Kuffel, E.I.T. Civil Engineer (262) (262) (fax) Department of Public Works nd Street, Room 305 Kenosha, Wisconsin 1

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53 W233 N2080 Ridgeview Parkway Waukesha, WI Tel. (262) May 26, 2016 To Whom It May Concern: I have had the pleasure of working with and mentoring Rebecca Alonge for just about a year. Becca came to our firm after completing her engineering degree through the coop program at Marquette University. Becca s coop experience was with another consulting firm, but after spending a summer working for us she was offered and accepted a full time position. We are very lucky that she made that choice. I highly recommend Becca for inclusion in the Emerging Public Works Leaders Program. Becca is intelligent, hardworking, driven, friendly, outgoing, willing to learn, and is a great joy to work with. She is willing to take on any task and will strive to accomplish it to the highest standards. If she doesn t know something she will ask for guidance, but generally she is able to teach herself much of what she needs to be successful. She exhibits a collaborative work style, which is well received by coworkers and clients alike. Becca refers to her approach as light and polite and it is a good description. Clients, staff and contractors wish to work with her. Becca clearly wishes to advance in her career and in the Public Works profession. Unlike so many that wish to succeed, Becca s approach is a joy. There is none of the naked ambition that so many who wish to succeed exhibit. She never seeks success at the expense of another. She will be a great leader because she is genuine and people are drawn to her because of that. She has established a high level of trust with coworkers and clients alike. In this field, trust generally takes time to earn. Becca has done that in record time. I can t imagine being able to recommend a young professional more highly than I recommend Becca. I also am fully confident in her ability to succeed in this program and to be an exemplary participant that will reflect favorably on the Chapter, National and the Profession as a whole. I whole heartedly recommend Rebecca Alonge for inclusion in the Emerging Leaders Program. Thank you for this opportunity to offer my recommendation. If you would have any questions, please contact me. Very truly yours, RUEKERT & MIELKE, INC. Kurt A. Peot, P.E. (WI) Team Leader/Senior Project Manager kpeot@ruekert-mielke.com

54 Village of Mukwonago Ofice of the Village Public Works Dept. P.O. Box 206, 440 River Crest Cout, Mukwonago, Wisconsin (262) Fax: (262) Ron Bittner Village of Mukwonago 440 River Crest Ct. Mukwonago, WI May 26, 2016 To whom it may concern; Rebeca Alonge has worked for Ruekert & Mielke, Inc. an engineering firm contracted by the Village of Mukwonago since May of During this time, I have had the opportunity to work with her on Village projects. Currently Rebecca is involved in four projects for the Village, a water main relay, planning and design of a new Blvd., design for intersection upgrades involving a state highway and construction management for a 29 home subdivision. Rebecca's personality and energetic attitude are some of her best qualities. She has a keen eye for reviewing plans and the professional attitude needed to follow through on issues. Working with her on our projects brings a refreshing atmosphere to, at times a mundane task. Staff is comfortable working with her on projects and value her opinions as an E.I.T. I believe Rebecca will make an excellent candidate for the APWA Emerging Leaders Program. I look forward to working with her as she progresses through her professional career. Please feel free to contact me in regards to this referral. Sincerely, owner Public Works Director Village of Mukwonago RBITINER@VILLAGEOFMUKWONAGO.COM

55 Dundee, Eric From: Sent: To: Cc: Subject: Dailey, Michael Tuesday, June 07, :54 AM Dundee, Eric; 'Amtmann, Ryan'; 'Jim Hessling'; 'Scott Brandmeier'; 'Bob Givens'; 'Scott Solverson'; 'Mary Dziewiontkoski'; 'Woodard, Paul'; 'Weber, Barb and Carl'; 'Mazanec, Jeff'; 'Scott Schatschneider'; 'Tricia Church'; Bob Givens; Dziewiontkoski, Mary; Scott Brandmeier; 'Andrew Lang' RE: APWA WI June 10th Exec Comm Meeting packet Here is an update cost for my delegate trip to Minneapolis item 7 V. The parking will show on Paul Woodard s expense. From: Dundee, Eric Sent: Tuesday, June 07, :46 AM To: 'Amtmann, Ryan'; 'Jim Hessling'; 'Scott Brandmeier'; 'Bob Givens'; 'Scott Solverson'; 'Mary Dziewiontkoski'; Dailey, Michael; 'Woodard, Paul'; 'Weber, Barb and Carl'; 'Mazanec, Jeff'; 'Scott Schatschneider'; 'Tricia Church'; Bob Givens; Dziewiontkoski, Mary; Scott Brandmeier; 'Andrew Lang' Cc: 'rwilhite@apwa.net' Subject: APWA WI June 10th Exec Comm Meeting packet See attached for the updated agenda packet for the June Executive Committee meeting. Lots to discuss on Friday! 1