SAN FRANCISCO AIRPORT COMMISSION MINUTES

Transcription

1 SAN FRANCISCO AIRPORT COMMISSION MINUTES April 19, :00 A.M. Room City Hall #1 Dr. Carlton B. Goodlett Place (400 Van Ness Avenue) City and County of San Francisco EDWIN M. LEE, MAYOR COMMISSIONERS LARRY MAZZOLA President LINDA S. CRAYTON Vice President ELEANOR JOHNS RICHARD J. GUGGENHIME PETER A. STERN JOHN L. MARTIN Airport Director SAN FRANCISCO INTERNATIONAL AIRPORT SAN FRANCISCO, CALIFORNIA 94128

2 Minutes of the Airport Commission Meeting of April 19, 2016 CALENDAR AGENDA RESOLUTION SECTION ITEM TITLE NUMBER PAGE A. CALL TO ORDER: 4 B. ROLL CALL: 4 C. ADOPTION OF MINUTES: Special meeting of March 29, D. SPECIAL ITEMS: 1. William R. O Brien Employee of the Year - Richard Paul Lacampagne Russell J. Mayweathers Award - Sanh Huynh SFO Team Recognition Service Award - T3 East Project Team Airport Commission Safety and Security Excellence Award - AOA Checkpoint Team SFO Service to Communities Award - Human Trafficking Awareness Team E. ITEMS INITIATED BY COMMISSIONERS: 7 F. POLICY: 6. Adoption of Policies on: Wi-Fi / Shared Use / Digital Media and Data / International Air Service Marketing / Competitive Air Service Environment / Airport Assets / Partnering 7 7. San Francisco Vision Zero Policy and San Francisco International Airport Pedestrian Safety Plan G. ITEMS RELATING TO ADMINISTRATION, OPERATIONS & MAINTENANCE; 8. Adoption of 5-Year ( ) Strategic Plan RFP Process for Terminal 3 B/A F and Terminal 1 B/A C Food and Beverage Concession Leases H. CONSENT CALENDAR OF ROUTINE ADMINISTRATIVE MATTERS: 10. MOU with S.F. Bay Area Sports Hall of Fame, Inc Modification No. 1 to Professional Services Contract Minutes, April 19, 2016, Page 2

3 , Project Management Support Services for Long Term Parking Garage No. 2 Project - The Allen Group, LLC /Cooper Pugeda Management, Inc., JV Modification No. 3 to Professional Services Contract Project Management Support Services for Fire House No. 3 & South Field Checkpoint Relocation - Parsons Brinckerhoff, Inc./AGS, Inc., a J.V Modification No. 2 to Professional Services Contract , Architecture and Engineering Design Services for Ground Transportation Unit Relocation Project - Paulett Taggart Architects Determination to Proceed with Superbay Hangar Fire Protection System Replacement Project and Issue RFQ/P for Professional Services Contract 8465C.41, Project Management Support Services for Superbay Hangar Fire Protection System Replacement Proj Determination to Proceed with Overhead Variable Message and Guide Signs Replacement Project and Authorization to Call for Bids for Contract 9049, Construction Services for the Overhead Variable Message and Guide Signs Replacement Project Modification No. 2 to Contract 8911 Exercising Final Two-Year Extension with Edelstein, Gilbert, Robson, and Smith - State Legislative Advocacy Services Bid Call - Contract Construction Services - Pavement & Drainage Improvements Project Reject Bids - Contract 8587B - Construction Services - Storm Drain Pump Stations SDPS-1B and SDPS-1C Improvements Project Modification No. 2 to Professional Services Contract Corey, Canapary & Galanis - Annual Airport Customer Survey I. NEW BUSINESS: 13 J. CORRESPONDENCE: 13 K. CLOSED SESSION: Public Employee Appointment: Airport Director L. ADJOURNMENT: 14 Minutes, April 19, 2016, Page 3

4 AIRPORT COMMISSION MEETING MINUTES April 19, 2016 A. CALL TO ORDER: The regular meeting of the Airport Commission was called to order at 9:00 AM in Room 400, City Hall, San Francisco, CA. B. ROLL CALL: Present: Absent: Hon. Linda S. Crayton, Vice President Hon. Eleanor Johns Hon. Richard J. Guggenhime Hon. Peter A. Stern Hon. Larry Mazzola, President C. ADOPTION OF MINUTES: The minutes of the special meeting of March 29, 2016 were adopted unanimously. No D. SPECIAL ITEMS: Item No. 1 was moved by Commissioner Guggenhime and seconded by Commissioner Stern. The vote to approve was unanimous William R. O Brien Award - Mr. Richard Paul Lacampagne No Resolution commending Richard Paul Lacampagne for his outstanding level of dedicated and professional service to the Airport. Mr. John Martin, Airport Director said that the award winners are being presented this morning and an event will also be held in the Aviation Museum for all of the nominees and team members. We have a small group of team members here today, but they will all be at the awards ceremony at the Airport. It s a great event. The recipient of the William R. O Brien Employee of the Year Award is Richard Paul Lacampagne. Richard has worked at the Airport for 17 years as a truck driver. He goes above and beyond the call of duty. He helps train, develop new truck drivers coming onto the Airport, and is especially attentive in responding to emergencies. Richard embodies the values of the Airport fully. We commend him for his outstanding work and outstanding service to the Airport and in winning this award. Employee of the Year is a very big deal. Congratulations! Mr. Richard Paul Lacampagne... Thank you! Minutes, April 19, 2016, Page 4

5 Item No. 2 was moved by Commissioner Stern and seconded by Commissioner Guggenhime. The vote to approve was unanimous Russell J. Mayweathers Award - Mr. Sanh L. Huynh No Resolution commending Mr. Sanh L. Huynh on his outstanding level of dedicated and professional service to the Airport. Mr. Martin... Mr. Sanh Huynh, recipient of the Russell J. Mayweathers Award for Employee Excellence, embodies exemplary work performance, a determination for excellence, a willingness to innovate and suggest new ideas, and he goes out of his way to assist other employees. A Custodian, Mr. Huynh is responsible for keeping high standards in the International Terminal, and the Airport s BART station which is the cleanest station on the system. We thank Mr. Huynh for his outstanding service and congratulate him. Mr. Sanh L. Huynh... thank you, Commissioners. Commissioner Crayton... on behalf of the Commission, I want to thank both employees, Mr. Lacampagne and Mr. Huynh for maintaining our Airport brand. Item No. 3 was moved by Commissioner Guggenhime and seconded by Commissioner Stern. The vote to approve was unanimous SFO Team Recognition Service Award - T3 East Project Team No Resolution commending the T3 East Project Team on their outstanding level of dedicated and professional service to the Airport. Mr. Martin... there are 63 individuals on this team, but we have five or six folks here today: Claudia Luquin, Tony Breslin, Tom Budgick, Cheryl Nashir, Nanette Hendrickson. This is a T3 East Project Team with team members from Design and & Construction, Facilities, ITT, Business & Finance, Operations & Security, Marketing & Communications, and Museums. It reflects the teamwork that went into this outstanding project. Another beautiful Terminal facility, spacious, light filled, receiving great customer feedback. It was a very challenging project because they had to build it while passenger activity was going right through the construction zone. They did it so successfully that people didn t even know that construction was happening on the other side of the wall. A real achievement as the walls moved from week to week as well. The team exemplified the values of the Airport and the partnering concept we use in all of our projects. Commissioner Crayton... on behalf of the Commission I congratulate the T3 East Team. I m a frequent flyer and I know that it was a work in progress. Thank you you for an excellent job. Minutes, April 19, 2016, Page 5

6 Item No. 4 was moved by Commissioner Guggenhime and seconded by Commissioner Stern. The vote to approve was unanimous Airport Commission Safety and Security Excellence Award - AOA Checkpoint Team No Resolution commending the AOA Checkpoint Team on their outstanding level of exemplary efforts to enhance the safety and security of the Airport and its passengers. Mr. Martin... This team has 18 team members overall. Present today are Ben Cruz, Daniel Lee, Joe Birrer, Kristine Casipit, Sarah Garcia, Leane Ciardi. This team was tasked with upgrading all of our Airfield checkpoints... new security gates, crash barriers, control systems, speed gates, crash arms, controllers. And they had to do it on a very short time frame. The team members were from the COO s Office, Operations & Security, Design & Construction, Facilities, and Airport Fleets. Again, this team exemplified Airport values, open communication, innovation, and really working as a team to get this done quickly while doing an outstanding job and improving safety & security for the Airport. Congratulations! Commissioner Crayton... again, on behalf of the Commission, I want to say thank you to the team. Safety is most important to us at the Airport. Item No. 5 was moved by Commissioner Stern and seconded by Commissioner Guggenhime. The vote to approve was unanimous SFO Service to Communities Award - Human Trafficking Awareness Team No Resolution commending the Human Trafficking Awareness Team on their outstanding level of dedicated and professional service to the Airport. Mr. Martin... overall there are 21 members of this team. Present today are Susan Kim, Hazelle Fernandez, Francesca GarciaGodos, Frishtah Afifi, Nina Miller, Nanette Hendrickson. I should mention that Commissioner Peter Stern attended and participated in this event. It was a great event which raised awareness in the Airport community and beyond on human trafficking. We raised over $150, Jean should be standing up. It was a big event and very successful. We also helped train employees from many different organizations at the Airport to be alert to potential human trafficking victims. Over 250 people walked in the event... a one mile walk around the Airport to help raise funds. Congratulations to this team. Commissioner Crayton... on behalf of the Commission I want to commend the team for their work. The event was shown on the news on Channel 4. Many people commented about it. I especially want to thank you, Jean, because I know you raised a lot of money. You came to me and I supported you, and all of the men that are sitting out there. I thank you. Minutes, April 19, 2016, Page 6

7 E. ITEMS INITIATED BY COMMISSIONERS: There were no items initiated by Commissioners. F. POLICY: Item No. 6 was removed from the calendar without discussion. 6. Adoption of Policies on (1) Wi-Fi; (2) Shared Use; (3) Digital Media and Data; (4) International Air Service Marketing; (5) Competitive Air Service Environment; (6) Airport Assets; and (7) Partnering Seven (7) Resolutions adopting Policies on Wi-Fi, shared Use, Digital Media and Data, International Air Service Marketing, Competitive Air Service Environment, Airport Assets and Partnering. Item No. 7 was moved by Commissioner Guggenhime and seconded by Commissioner Stern. The vote to approve was unanimous. 7. Adoption of the San Francisco Vision Zero Policy and the San Francisco International Airport Pedestrian Safety Plan No Resolution adopting the San Francisco Vision Zero Policy and the San Francisco International Airport Pedestrian Safety Plan, which includes a list of pedestrian safety improvement projects throughout the Airport. Mr. Jeff Littlefield, Deputy, Operations & Security said I like to share with you the Airport s latest initiative to improve pedestrian safety around the airport terminal roadways. SFO recently developed a pedestrian safety plan to align with the San Francisco Vision Zero Policy adopted by the Board of Supervisors and MTA in 2014 which targets the reduction of traffic related fatalities at zero by the Year SFO is expected to reach 52 million passengers annually with 8 million commercial vehicle trips for FY2016/17. Given this growth, it s crucial that we take proactive steps to ensure the safety of our traveling guests and those who use our roadways. The plan includes a total of 41 pedestrian safety enhancements and improvement projects to mitigate or eliminate roadway risks at 29 locations throughout the Airport. These projects include adding safety enhancement at crosswalks to reduce risk of collisions, redesigning roadways for increased visibility long term, and creating educational messages for all Airport users. A copy of the plan has been provided to each of you for review of the details of the plan. The plan clearly supports our core values prioritizing safety and will serve in the very best interest of our Airport community. Therefore, I recommend that this Commission approve the adoption of the San Francisco Vision Zero Policy and the SFO Pedestrian Safety Plan. Minutes, April 19, 2016, Page 7

8 G. ITEMS RELATING TO ADMINISTRATION, OPERATIONS & MAINTENANCE: Item No. 8 was moved by Commissioner Johns and seconded by Commissioner Stern. The vote to approve was unanimous. 8. Adoption of the Airport s 5-Year ( ) Strategic Plan No Resolution adopting the Airport s 5-Year ( ) Strategic Plan, which includes seven overall goals, 32 key objectives and over 160 strategic initiatives. This 5-Year Strategic Plan will support the Airport in providing an exceptional Airport in service to our communities. Mr. Martin... this was about an 8-month effort that went into developing and completing the Strategic Plan. The process was led by Senior. Staff, with input from several hundred different Airport Commission employees. The participation from staff and the development of the goals in reviewing the core values is as important as the document itself. We created seven new high level goals and 32 objectives that support those high level goals, and there are 160 different initiatives identified in this report. This will carry forward into all of the employee performance goals as well, so it carries through the entire organization in a consistent way. I ve tabbed the page that shows the core values that are so key to the Airport s success, core values that we talk about often with employees that we seek for employees to embody. We see those core values exemplified in all of the team winners and the individual award winners you saw today. The 2 nd tab page shows the high level goals and the 32 objectives. I ll just name those high level goals: 1) to revolutionize the passenger experience, and we re especially looking to do that in Terminal 1; 2) to achieve zero net energy, zero waste and carbon neutrality within five years, a very ambitious goal. 3) to be an industry leader in safety & security and to be the most secured airport in the U.S.; 4) to increase international traffic by 25% and to keep strong presence of low cost carriers; 5) to be a world class dream team and to make SFO a great place to work, which is reflected in our survey results; 6) to have exceptional business performance. To have the highest spend rate on food and beverage and retail in the U.S., and have the highest level of small business participation as well; and 7) to care for and protect our infrastructure. We have outstanding infrastructure to serve our passengers and our customers. These goals are very ambitious but I think it makes employees feel a part of something great, and when employees feel a part of something great, they do outstanding work. I think that has been the most important element of our success. So, I m very pleased to present this Five Year Strategic Plan to you as I start my way out the door. Commissioner Guggenhime... you re going to stick around long enough to complete the Plan, right? Mr. Martin... replied I ll come back for the parties. Commissioner Crayton... all of us on the Commission have been apprised of Minutes, April 19, 2016, Page 8

9 these goals and we think they re excellent. We re excited to know that we have a future in terms of the strategy that s been worked out. This is about our quality. This is a brand as far as I m concerned and it s an excellent brand compared to a lot of the other airports, not only in the way that it looks but in the care that people take to offer their assistance. Thank you very much for these very broad focused goals and objectives. Commissioner Stern... I think it s important, too, that this document provides transparency to all employees and I think one important thing to continue to analyze and assess is how the budget maps out to these strategic goals. Very well done. Thank you for this. Mr. Martin... this was really led by the Senior Staff, not by me. I backed off and let them take the lead. I was still involved, but the management team developed this Plan and they have ownership of it. Commissioner Crayton... this is absolutely excellent. But I would like to make certain that if there are changes, or other things that we need to know, or if there are questions, we have an opportunity to do that. Item No. 9 was moved by Commissioner Guggenhime and seconded by Commissioner Stern. The vote to approve was unanimous. 9. Commence Request for Proposals Process for the Terminal 3 Boarding Area F and Terminal 1 Boarding Area C Food and Beverage Concession Leases No Resolution approving the proposed minimum qualification requirements and lease specifications, and authorizing staff to issue a RFP and conduct an informational conference for the seven Terminal 3 Boarding Area F and one Terminal 1 Boarding Area C Food and Beverage Concession Leases. Mr. Leo Fermin, Chief Business & Finance Officer said this past January The Commission awarded 13 new International Terminal food and beverage leases covering 18 locations. The next round before you is for eight new leases... six are for quick serve in the food court in the Terminal 3 Hub, one is for a sit down restaurant in the finger of Boarding Area F, and the eighth location is for a sit down restaurant in Boarding Area C of Terminal 1. All of these locations are post security. Attachment 2 in your memorandum shows the current operators in each of these locations. In addition, in the future we will have another round of five more leases. For these we will come before you to start the process once development plans and schedules for the Terminal 3 West and the Terminal 1 Boarding Area B renovation plans are finalized. Staff has been actively conducting outreach on these opportunities since January. Our next step is to conduct an informational conference to obtain feedback and recommendations for these leases. We will also hold a concessions one on one workshop one week prior to the informational conference to give small and local businesses a more intimate look at concession business at the Airport and more information Minutes, April 19, 2016, Page 9

10 and advice on how to structure an RFP submission. We will also continue to visit local neighborhoods to get the word out and we have recently revamped our RFP proposals submission requirements in an effort to lower the cost and complexity of proposing to help small and local businesses. We will return to you to seek approval as necessary to adjust the proposed business terms based on comments received from interested parties and to accept proposals. Commissioner Johns... are all eight existing tenants are aware of this? Mr. Fermin... yes. H. CONSENT CALENDAR OF ROUTINE ADMINISTRATIVE MATTERS: The Consent Calendar, Item Nos. 10 through 19, was moved by Commissioner Guggenhime and seconded by Commissioner Stern. The vote to approve was unanimous. 10. Memorandum of Understanding with the San Francisco Bay Area Sports Hall of Fame, Inc. No Resolution approving the MOU with the San Francisco Bay Area Sports Hall of Fame (BASHOF) for a ten-year term beginning April 19, 2016 and ending on April 18, As a 501(C)(3) nonprofit organization, BASHOF honors the Bay Area s Athletic legends with the display of enshrinement plaques and supports Bay Area Youth Athletic programs by donating funds for the purchase of athletic equipment. Support of BASHOF complements the Airport s mission to provide an exceptional Airport in service to our communities. 11. Modification No. 1 to Professional Services Contract No , Project Management Support Services for the Long Term Parking Garage No. 2 Project The Allen Group, LLC /Cooper Pugeda Management, Inc., a J.V. - $1,900,000 No Resolution approving Modification No. 1 to Professional Services Contract No , Project Management Support Services for the Long Term Parking Garage No. 2 Project, with The Allen Group, LLC / Cooper Pugeda Management, Inc., a J.V., in an amount not to exceed $1,900,000 for a new contract amount not to exceed $3,750,000 and with a new contract duration through April 29, Modification No. 3 to Professional Services Contract No Project Minutes, April 19, 2016, Page 10

11 Management Support Services for the Fire House No. 3 and South Field Checkpoint Relocation - Parsons Brinckerhoff, Inc./AGS, Inc., a J.V. - $1,200,000 No Resolution approving Modification No. 3 to Professional Services Contract , Project Management Support Services for Fire House No. 3 and So. Field Checkpoint Relocation, to Parsons Brinckerhoff, Inc. / AGS, Inc., a J.V., in an amount of $1,200,000 for a new contract amount not to exceed $2,450,000 and a new contract duration of 31 months thru April 1, Modification No. 2 to Professional Services Contract No , Architecture and Engineering Design Services for the Ground Transportation Unit Relocation Project - Paulett Taggart Architects - $835,202 No Resolution approving Modification No. 2 to Professional Services Contract No , Architecture and Engineering Design Services for the Ground Transportation Unit Relocation Project with Paulett Taggart Architects, in an amount of $835,202 with a new contract amount of $2,735,834 and a new contract duration of 24 months. 14. Determination to Proceed with the Superbay Hangar Fire Protection System Replacement Project and Authorization to Issue a Request for Qualifications/ Proposals for Professional Services Contract No. 8465C.41, Project Management Support Services for the Superbay Hangar Fire Protection System Replacement Project No Resolution determining to proceed with the Superbay Hangar Fire Protection System Replacement Project and authorizing the Director to issue a RFQ/P for Professional Services Contract 8465C.41, Project Management Support Services for the Superbay Hangar Fire Protection System Replacement Project. This action constitutes the Approval Action for the Project pursuant to Section 31.04(h) of the San Francisco Administrative Code. 15. Determination to Proceed with the Overhead Variable Message and Guide Signs Replacement Project and Authorization to Call for Bids for Contract No. 9049, Construction Services for the Overhead Variable Message and Guide Signs Replacement Project No Resolution determining to proceed with the Minutes, April 19, 2016, Page 11

12 Overhead Variable Message and Guide Signs Replacement Project and approving the scope, budget, and schedule for Contract No. 9049, Construction Services for the Overhead Variable Message and Guide Signs Replacement Project, and authorizing the Director to call for bids. This action constitutes the Approval Action for the Project pursuant to Section 31.04(h) of the San Francisco Administrative Code. 16. Modification No. 2 to Contract No Exercising the Final Two-Year Extension with Edelstein, Gilbert, Robson, and Smith to Provide State Legislative Advocacy Services in Sacramento - $216,000 No Resolution approving Modification No. 2 to exercise the final two-year option to extend the current State Legislative Advocacy contract with Edelstein, Gilbert, Robson, and Smith through June of 2018 and add $216,000 to the contract amount for a new total notto-exceed amount of $821, Bid Call - Contract No Construction Services for the Airport Pavement and Drainage Improvements Project No Resolution approving the scope, budget, and schedule for Contract 11053, Construction Services for the Airport Pavement and Drainage Improvement Project, and authorizing the Director to call for bids. 18. Reject all Bids for Contract No. 8587B - Construction Services for the Storm Drain Pump Stations SDPS-1B and SDPS-1C Improvements Project No Resolution rejecting all bids for Contract No. 8587B, Construction Services for the Storm Drain Pump Stations SDPS-1B and SDPS-1C Improvements Project, and re-authorize the Director to repackage this Project and call for new bids as Contract No. 8587B.76, Construction Services for the Storm Drain Pump Station SDPS-1C Improvements Project. 19. Modification No. 2 to Professional Services Contract No with Corey, Canapary & Galanis, to Exercise the Second of Four (4) One-Year Options to Conduct the Annual Airport Customer Survey - $50,000 No Resolution approving Modification No. 2 to Minutes, April 19, 2016, Page 12

13 Professional Services Contract No with Corey, Canapary, & Galanis, to exercise the second of four one-year options to conduct the annual customer survey in an amount of $50,000 for a period of one year effective May 23, 2016, for a new not-to-exceed total amount of $350,000. I. NEW BUSINESS: Discussion only. This is the Public Comment section of the calendar. Individuals may address the Commission on any topic within the jurisdiction of the Airport Commission for a period of up to two (2) minutes. Please fill out a Request to Speak form located on the table next to the speaker s microphone and submit it to the Commission Secretary. There were no requests to speak from the public. J. CORRESPONDENCE: There was no discussion by the Commission. K. CLOSED SESSION: The Airport Commission did not go into closed session. (a) Public comment on all matters pertaining to this agenda item. (b) Discussion and vote in open session pursuant to the Brown Act (California Government Code 54957) and the Sunshine Ordinance (San Francisco Administrative Code 67.10) on whether to conduct a closed session. ACTION ITEM. (c) [PROSPECTIVE CLOSED SESSION] PUBLIC EMPLOYEE APPOINTMENT California Government Code 54957(b)(1); San Francisco Administrative Code 67.10(b) Title of Position: Airport Director. DISCUSSION ONLY. There are no other planned agenda items for the closed session. In the event of any urgent matter requiring immediate action which has come to the attention of the Airport Commission after the agenda was issued and which is an item appropriately addressed in closed session, the Airport Commission may discuss and vote whether to conduct a closed session under the Brown Act (Government Code (b)(2) and ) and the Sunshine Ordinance (Administrative Code 67.11).) (d) [RECONVENE IN OPEN SESSION] (i) [IF APPLICABLE] Report on action taken in closed session required by the Minutes, April 19, 2016, Page 13

14 Brown Act (Government Code (a)) and the Sunshine Ordinance (San Francisco Administrative Code 67.12(b)). (ii) Discussion and vote whether to disclose any or all discussions held in closed session (San Francisco Administrative Code 67.12(a)). ACTION ITEM. L. ADJOURNMENT: There being no further calendared business before the Commission the meeting adjourned at 9:22 AM. (Original signed by: Jean Caramatti) Jean Caramatti Airport Commission Secretary Minutes, April 19, 2016, Page 14