Moment of Reflection and Pledge of Allegiance Mr. Gebhart

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1 Northeastern School District May 15, 2017 Administration Center Manchester, PA Regular Meeting Mrs. Walker, Board President, called the meeting to order at 7:02 p.m. Board members in attendance were Mr. Gebhart, Ms. Koerner, Mrs. Morningstar, Mr. Nade, Mr. Redding, Dr. Tabachini, and Mrs. Walker. Board members Mr. Kramlick and Ms. Snell were absent. Also in attendance were Dr. Sidle, Mr. Geller, Mrs. Bream, Mrs. Radanovic, Mr. Shaffer, and Mr. Knepper. Mr. Greg Gettle, District Solicitor, was present. Mrs. Texter read the roll call of Board members. Moment of Reflection and Pledge of Allegiance Mr. Gebhart Motion was made by Mrs. Walker, seconded by Mr. Gebhart, to approve the agenda and addendum as presented. The motion carried by the following vote: Mr. Gebhart yes; Ms. Koerner yes; Mrs. Morningstar yes; Mr. Nade yes; Mr. Redding yes; Dr. Tabachini yes; Mrs. Walker yes. 7 yes Motion was made by Mrs. Walker, seconded by Mr. Gebhart, to approve the minutes of the Transportation Committee meeting held on May 1, 2017 and the Work Session of the Board of School Directors held on May 1, The motion carried by the following vote: Mr. Gebhart yes; Ms. Koerner yes; Mrs. Morningstar yes; Mr. Nade yes; Mr. Redding yes; Dr. Tabachini yes; Mrs. Walker yes. 7 yes None COMMENTS FROM DELEGATIONS OR CITIZENS IN ATTENDANCE THAT RELATES TO AN AGENDA ITEM None PETITIONS AND COMMUNICATIONS STUDENT REPRESENTATIVES TO THE BOARD Lindsay Myers and Devin Seiger No report. Mrs. Walker commented that the senior schedule is on the district website. Page 1 of 10

2 NORTHEASTERN EDUCATION ASSOCIATION No Report SUPERINTENDENT S MONTHLY REPORT Wax Museum Biography presentations by third grade students of Conewago Elementary and Principal, Mr. Thomas Shaffer. Each board members was given a copy of a thank you letter from Mr. Alessandroni concerning a grandparent who asked what they could do to support our school. Director of Child Nutrition Services Director of Technology Building Level Reports (attachment) Guidance Reports (attachment) Department of Student Support Services Report (attachment) Enrollment Report (attachment) ACADEMIC AFFAIRS Ms. Koerner No Report. BUILDINGS AND GROUNDS Mr. Redding made the following report: 1. Report Director of Physical Plant (attachment) 2. Report - Requests for Use of Facilities The superintendent reports that the following Requests for Use of Facilities have been approved according to Board policy: a. Organization: Bobcat Swim Club (attachment) Activity: Swim practices Facility: High School Annex Pool Dates: May 1 thru June 2, 2017 (Wed, Fri) June 5 thru July 26, 2017 (Wed) Time: 5:45 7:45 pm Insurance: Ok Rental Cost: Group B Pool $40.00 X 2 hrs = $80.00 per day Work day Discount $20.00 X 2 hrs = (-40.00) per day Total Fees = $40.00 per day b. Organization: Bobcat Swim Club (attachment) Activity: Swim practices Facility: High School Annex Pool Dates: May 1, 2017 thru July 27, 2017 (Mon, Tues, Thurs) Time: 5:00 7:45 pm Insurance: Ok Rental Cost: Group B Pool $40.00 X 2.75 hrs = $ per day Work day discount $20.00 X 2.75 hrs = (-55.00) per day Total Fees = $55.00 per day Page 2 of 10

3 c. Organization: Innovation s Dance Center (attachment) Activity: Dance Recital Facility: High School Auditorium/Music Wing Dates: June 1, 2017 (Auditorium Only) 4:30-9:00 pm June 3, :00-10:00 pm Insurance: Ok Rental Cost: Group C Auditorium $ X 4.5 hrs = $ (Fri) Auditorium $ X 10 hrs = $ (Sat) 3 Music rooms $50.00 each rm X 10 hrs = $ Custodial discount (2 rms) $20.00 X 10 hrs = ( ) Light/sound $20.00 X 14.5 hrs = $ Approx Fee to be bill at end of event = $ d. Organization: White Rose Twirlers (attachment) Activity: Recital and rehearsal Facility: Shallow Brook Gym Dates: June 3, 2017 Time: 4:00 7:30 pm Insurance: Ok Rental Cost: Group C Gym $75.00 X 3.5 hrs = $ Total Fee = $ e. Organization: Bobcat Swim Club (attachment) Activity: Swim meets Facility: High School Annex Pool Dates: June 10, 2017 and July 15, 2017 Time: 7:00 am 12:15 pm Insurance: Ok Rental Cost: Group B Pool $40.00 X 5.25 hrs = $ per day Total Fees = $ per day f. Organization: Tennis for Kids (attachment) Activity: Tennis instruction Facility: High School Tennis Courts Dates: June 19 thru July 21, 2017 (Mon, Wed, Thurs) Time: 9:00 11:00 am Insurance: Ok Rental Cost: Group B No charge for tennis courts FINANCE AND PERSONNEL Mr. Nade made the following report in the absence of Ms. Snell: 1. Report Accounts Payable (attachment and motion) The superintendent recommends approving the attached list of invoices for payment. 2. Report Child Nutrition Accounts Payable (attachment and motion) The superintendent recommends approving the attached list of invoices for payment from the Child Nutrition Fund. 3. Report Approval of Substitutes and Guest Teachers (attachment and motion) The superintendent recommends approving the list of substitutes and guest teachers as listed in the attachment. 4. Report Approval of Volunteers (attachment and motion) Page 3 of 10

4 The superintendent recommends approving the list of volunteers as listed in the attachment. 5. Report Retirement Acceptance The superintendent reports the following individual submitted a letter of retirement: a. Elysa Boffo, ESL Teacher, Conewago, retirement effective September 29, Report Leave of Absence (motion) The superintendent recommends approving the following individual s request for a leave of absence: a. Kristine Stover, Grade 6 Teacher, Shallow Brook, Family Medical Leave not to exceed 12 weeks, effective April 28, 2017 through the end of the school year. Utilizing accumulated sick time during this leave. 7. Report Appointment to a Classified Position (motion) The superintendent recommends approving the following individual s appointment to a classified position: a. Jessica Martin (attachment) Special Education Paraprofessional, Full-Time, Middle School (J. Rosado) Salary: $10.32/hour Effective: May 8, Report Driver s Ed Lease (attachment) The superintendent recommends approving a 3-year lease for a new driver s ed vehicle through Honda Financial Services. The new lease rate will be $228 per month effective June, The new vehicle is a 2017 Honda Civic LX. Mr. Nade reported that the motion is set for the June 5, 2017 School Board Meeting. Mr. Forry will be presenting at the June 5 th Athletics & Activities Committee meeting on the Behind the Wheel Driver s Ed Program. 9. Report Approval of the Final General Fund Budget (attachment and motion) The superintendent presents resolutions necessary to approve the Final General Fund Budget. Mr. Nade commented that for the second year in a row, the final budget is balanced without any tax increases. The district s millage rate for real estate taxes will remain mils even though it could have increased by 3.4% to mils according to law. This balanced budget also has a budgetary reserve of $400,000. Mr. Nade thanked the administration for their help in putting this budget together. There will be a homestead/farmstead exclusion calculation for approval at the June 5 th school board meeting. I Motion is made to approve the General Fund Budget and Tax Levy as advertised on April 21, The general fund budget has total revenues of $66,291,468 and total expenditures of $65,891,468. $400,000 will be set aside as budgetary reserve. This budget is supported by a millage rate of which means there is no real estate tax increase. There has not been a real estate tax increase since In addition, a per capita tax of $5.00; a special per capita tax of $5.00; a flat rate occupation tax of $10.00; a 1% tax on earned income; and a 1% tax on real estate transfer is also tax levied to finance this budget. The tax bills are to be issued with a date of July 1, Page 4 of 10

5 II Motion is made to approve the Local Tax Enabling Act with resolutions as presented: The following resolutions are adopted pursuant to the authority granted to the School District by the Act of the General Assembly approved the thirty-first day of December 1965, known as the Local Tax Enabling Act and amended by Act 166 of December I Be It Resolved, and it is hereby resolved, that the Resolution heretofore adopted May 9, 1959, imposing a tax to provide revenue for general school purposes upon certain documents transferring title to real property situated in part or in whole with Said School District at the rate of ONE Percent (1%) of the value of the property, is hereby re-enacted for the school year , without substantial change, and the said tax imposed become effective July 1, II Be It Resolved, and it is hereby resolved, by the Board of School Directors of the School District, that the Resolution heretofore adopted by this Board on May 14, 1973, which imposed a per capita tax of Five Dollars ($5.00) upon each resident or inhabitant of Said School District over eighteen (18) years of age for the use of this School District, be reenacted with exemption for any person whose income from all sources is less than $5,000, and the said tax imposed for the school year , become effective July 1, III Be It Resolved, and it is hereby resolved, by the Board of School Directors of the School District, that the Resolution heretofore adopted by this Board on May 14, 1973, which imposed a special per capita tax of Five Dollars ($5.00) upon each resident or inhabitant of Said School District over eighteen (18) years of age for the use of this School District, be reenacted with exemption for any person whose income from all sources is less than $5,000, and the said tax imposed for the school year , become effective July 1, IV Be It Resolved, and it is hereby resolved, by the Board of School Directors of this School District that the Resolution heretofore adopted by this Board on May 14, 1973, imposing a tax of Ten dollars ($10.00) upon the occupation of each resident of this School District over eighteen (18) years of age, be re-enacted with exemption for any person whose income from all sources is less than $5,000, and said tax imposed by the school year , become effective July 1, Discussion: Mr. Redding requested the administration consider the elimination of the head tax for next year. We have a year to work on this and with more LERTA funds coming in, now is the opportune time to take a look at this elimination of the head tax. Mr. Nade will pass this request along to the Finance and Personnel Committee. A motion was made by Mr. Nade, seconded by Mr. Gebhart to approve the General Fund Budget and Tax Levy as advertised on April 21, 2017 and resolution as listed above. A roll call vote was taken. The motion carried by the following vote: Mr. Nade-Yes; Mr. Redding-Yes; Dr. Tabachini-Yes; Mr. Gebhart-Yes; Ms. Koerner-Yes; Mrs. Morningstar-Yes, Mrs. Walker Yes 7 Yes Mr. Nade noted that included in tonight s Action Items is a motion to adopt a 3-year LERTA Resolution with a 10-year 10% tax exemption schedule. 10. From Addendum. Report Request for Chromebooks (attachment) The superintendent recommends approving the request of the Technology Department to purchase Chomebooks to replace PCs, due to be retired, in the Page 5 of 10

6 Dr. Tabachini no report elementary computer labs. Questeq, a Costars approved vendor, offered the lowest price at $27, ATHLETICS AND ACTIVITIES TRANSPORTATION Dr. Tabachini made the following report: 1. Report Transportation Administrator (attachment) 2. Report - Bell Schedule Change at Intermediate Buildings (attachment) At the May 1st Transportation Committee meeting, a recommendation was made to approve the attached new bell schedule at Shallow Brook Intermediate and Spring Forge Intermediate schools effective the first school day of the school year. The intermediate buildings start time will be 8:50 a.m. and dismissal will be 3:25 p.m. with early dismissal as 8:50 a.m. to 1:40 p.m. This schedule is 10 minutes later than the current bell schedule. This should reduce traffic congestion and improve safety for the car and bus riders at these buildings. Mrs. Morningstar made the following report: Elections tomorrow. LEGISLATIVE/PSBA REPRESENTATIVE YORK COUNTY SCHOOL OF TECHNOLOGY Mr. Gehbart made the following report: The next meeting is May 25, The York County School Authority will be meeting as well on that date. This will be a double meeting to discuss the bond issue. YORK/ADAMS ACADEMY Mrs. Morningstar made the following report: York County Superintendents approved Dr. Pianowski as the Superintendent of Records. Mr. Dave Detzel, the long-time director of YAA is moving to California, where his wife just got a job. He will be leaving as of June 30, There is currently a search ongoing for his replacement. Mr. Detzel has been an avid supporter of the students. Page 6 of 10

7 NORTHEASTERN FOUNDATION Mrs. Walker made the following report: Meeting coming up on Wednesday, May 24, 2017 at 6:00 p.m. In June the Foundation will be coming to talk to the board concerning their partnership with the VFW. LINCOLN INTERMEDIATE UNIT #12 Mr. Nade made the following report: Copy of by Dawn s Early Light, May 2, 2017, is attached to the agenda highlighting the last board meeting. Contract negotiations continue on the evaluation of their executive director after three years. Any board member who would like to visit one of the LIU Board Meetings is welcome to attend a board meeting in New Oxford. They meet the first Tuesday of every month except for July and December. Mr. Gebhart requested Action Item E be pulled and voted on separately. ACTION ITEMS A. Motion is made to approve the attached list of budget transfers. (attachment) B. Motion is made to approve the Business Manager to make the necessary budget transfers for the school year after June 30, This would be in accordance with the local audit, and all budget transfers will be reported to the Board of School Directors. C. Motion is made to approve Sager, Swisher and Company, LLP to provide local audit services for the school year at a contracted cost of $27,000. The contracted cost for last year with Sager, Swisher and Company, LLP was 27,000, representing no increase in the proposed contractual cost for the school year. D. Motion is made to approve the replacement of a convection oven with a new Combi-Oven set with stacking unit for the High School kitchen under the Costars Contract # through Clark Food Service Equipment utilizing Child Nutrition Services funds. (attachment) F. Motion is made to approve the attached Student Quarterly Activity report for January, February, and March (attachment) G. Motion is made to approve the agreement between Lincoln Intermediate Unit #12 and the Northeastern School District for Instructional Media Services effective for the school year. (attachment) H. Motion is made to approve the requested leaves of absence for the following individuals: 1. Angela Irwin, Grade 5 Teacher, Spring Forge, Family Medical Leave not to exceed 12 weeks, tentatively effective May 22, 2017 through the end of the school year. Utilizing sick days and unpaid days during leave. Page 7 of 10

8 2. Angela Irwin, Grade 5 Teacher, Spring Forge, Compensated Professional Leave effective August 21, 2017 through the end of the school year. 3. Sally Reed, Social Worker, Family Medical Leave not to exceed 12 weeks, effective October 12, 2017 through January 15, Prior to unpaid leave, utilizing 5 personal days, 10 trade days, and 21 sick days from August 21, 2017 through October 11, Krystle Dunmire, Grade 3 Teacher, Orendorf, Family Medical Leave not to exceed 12 weeks, effective August 21, 2017 through September 29, Utilizing 10 accumulated sick days and unpaid days during leave. 5. Kristine Stover, Grade 6 Teacher, Shallow Brook, Family Medical Leave not to exceed 12 weeks, effective April 28, 2017 through the end of the school year. Utilizing accumulated sick time during this leave. I. Motion is made to approve the following staff transfer: 1. April Starner from Grade 3 Teacher, Mount Wolf to Reading Specialist, Mount Wolf, effective for the school year. (D. Pandelaras) J. Motion is made to approve the Buildings and Grounds Committee recommendation that the revisions to the Administrative Regulations for Policy 707, Appendix B and Appendix C, as highlighted in the attached document, be approved for implementation on July 1, (attachment) K. Motion is made to approve the attached list of invoices for payment. L. Motion is made to approve the attached list of invoices for payment from the Child Nutrition Fund. M. Motion is made to approve the list of substitutes and guest teachers as listed in the attachment. N. Motion is made to approve the list of volunteers as listed in the attachment. O. Motion is made to approve the following individual s appointment to a classified position: 1. Jessica Martin Special Education Paraprofessional, Full-Time, Middle School (J. Rosado), Salary: $10.32/hour, Effective: May 8, 2017 Motion was made by Mrs. Walker, seconded by Mr. Gebhart to approve Action Items A through O (Except E) as listed above. The motion carried by the following vote: Mr. Gebhart yes; Ms. Koerner yes; Mrs. Morningstar yes; Mr. Nade yes; Mr. Redding yes; Dr. Tabachini yes; Mrs. Walker yes. 7 yes E. Motion is made to approve a 3-year LERTA resolution using the existing tax exemption schedule. (attachment) Motion was made by Mr. Gehbart, seconded by Mr. Nade to approve Action Item E. Page 8 of 10

9 Discussion on exit ramp for Interstate 83, and receiving of requests for LERTA applications. A roll call vote was taken. The motion carried by the following vote: Mr. Redding-No; Dr. Tabachini- No; Mr. Gebhart-No; Ms. Koerner-Yes; Mrs. Morningstar-Yes, Mr. Nade-Yes; Mrs. Walker Yes 4 Yes ; 3 No. TREASURER S REPORT A. Motion is made to approve the following items of business: 1. Investment Holdings 2. General Fund & Payroll 3. Child Nutrition Fund 4. Capital Reserve Fund 5. Athletic Fund (Football only) 6. Scoreboard Fund Motion was made by Mr. Nade, seconded by Mr. Gebhart to approve the Treasurer s Report. The motion carried by the following vote: Mr. Gebhart yes; Ms. Koerner yes; Mrs. Morningstar yes; Mr. Nade yes; Mr. Redding yes; Dr. Tabachini yes; Mrs. Walker yes. 7 yes OLD BUSINESS Discussion on the evaluations for superintendent and assistant superintendent. Mrs. Walker distributed the evaluations to the school board members. Mrs. Walker requested the board members read the document and evaluate. It has a numeric rubric and comments. The numbers will not be averaged. Board members are requested to rate each area and come to the evaluation meeting with their ratings and written comments. In Executive Session they will discuss the rubric and the written comments. The results will be one voice from the board to the superintendent and assistant superintendent. The superintendents position has been in place since December, however, Dr. Sidle did cover a one-year period since she was the acting superintendent. The assistant superintendent has only been in place for eight weeks. This is the first run to see if this format of evaluation works. Discussion on when to have the executive session. The board decided on June 12, 2017, 6:00 p.m. in the caucus room if everyone can attend. Mrs. Walker to check with Mr. Kramlick and Ms. Snell to see if the 12 th works for them. The backup date for the meeting will be May 22, All board members need to be present. The evaluations are to be finished by June 19 th so the evaluations may be returned to the two individuals by June 30, NEW BUSINESS/PUBLIC COMMENT None MEETING/ACTIVITY DATES A. May 15, 2017 School Board meeting, 7 pm B. May 17, th Grade Recognition Night, 6 pm C. May 23, 2017 Senior Awards Program, 7 pm, NHS D. May 25, 2017 Graduation, 6:30 pm E. May 26, 2017 Early Dismissal; Last day for students F. May 29, 2017 Holiday; District Closed G. May 30, 2017 Teacher Training Day Page 9 of 10

10 H. May 31, 2017 Clerical Day I. June 5, 2017 Summer hours start Athletics and Activities Committee meeting, 6 pm School Board meeting, 7 pm J. June 19, 2017 School Board meeting, 7 pm ITEMS FOR DISTRIBUTION A. York County School of Technology, Mini-Board Report, April 27, 2017 B. by Dawn s Early Light, May 2, 2017 ADJOURNMENT Mr. Gebhart moved for adjournment. Mr. Nade seconded the motion. The motion was carried by unanimous vote. The meeting was adjourned at 7:54 p.m. NEXT MEETING The next Board of School Directors meeting is scheduled for June 5, 2017, which will be a work session. Mrs. Margaret Walker, President Mr. Brian Geller, Board Secretary Page 10 of 10