Charter Township of Lyon. Board of Trustees Regular Meeting Minutes January 2, 2018

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1 Board of Trustees Regular Meeting Minutes January 2, 2018 The meeting was called to order by Supervisor Dolan at 7:04 p.m. Approved: FEBRUARY 5, 2017 Roll Call: Absent: Lise Blades Patricia Carcone Michele Cash John Dolan Kristofer Enlow Sean O Neil John Hicks Guests: 27+ Also Present: Tina Archer, DDA Sarah Traxler, McKenna Associates Carol Rosati, Township Attorney Leslie Zawada, Civil Engineering Solutions, Inc. APPROVAL OF CONSENT AGENDA Approval of Special Board Meeting Minutes of November 15, 2017 Approval of Regular Meeting Minutes of December 4, 2017 Approval of Disbursements Building Department Report for November 2017 Fire Report November 2017 Zoning Report December 2017 SWNA Holding Inc. Bill of Sale Water Line to Lyon Twp. Sheriff s Tri Annual Report to Township Board Motion by Cash, second by O Neil To approve the consent agenda as presented. Board of Trustees January 2, 2018 Page 1

2 ANNOUNCEMENTS AND COMMUNICATIONS Clerk Cash performed the swearing in ceremony for the new Lyon Township Fire Marshal Brian Holzheimer. Supervisor Dolan expressed his thanks to the residents and Township employees for a great first year. CALL TO THE PUBLIC Frank Skorafos, Tara Drive - He raised his concerns about Dandy Acres. He explained there has been no resolution to the issues he is concerned about. He explained new lights have been installed and they don t have darkness anymore. REPORTS DDA Ms. Archer brought the Board up to date regarding current DDA events in the Township. Fire Chief Chief Van Sparrentak reported there were 1518 calls in 2017, about 100 more than last year. Last month honored Bob Simmons as fire fighter of the year. The ISO Report will be submitted in January. Sheriff Lieutenant Venus reported Shop with a Hero went well this year. Total of 65 kids, and they had $170 each to spend. Wal-Mart also provided a turkey dinner for each child who was shopping. Holiday season was quiet. New Year s morning, the Mexican restaurant and Boomers was broken into. Planning Commission None ZBA Trustee Blades gave an update regarding the last ZBA meeting. Park Advisory Board None DPW Mr. Martin reported he is in the process of securing quotes for stand by generators for the lift stations, obtaining quotes for the sidewalk snow removal, and finishing getting the lights repaired and replacement for the ring road. He thanked everyone for their help in his new position. APPROVAL OF AGENDA Supervisor Dolan explained he would like to delete item D. because another estimate is coming in and he would like to get that proposal first before discussing that item. Motion by O Neil, second by Cash To approve the agenda as amended. Board of Trustees January 2, 2018 Page 2

3 UNFINISHED BUSINESS A. Artesian of Pioneer Water Discussion Mr. Martin briefly explained the well for South Hill has been drilled to 226 feet and put a seal casing in so it s ready to go. They are waiting permits to begin construction of the water plant. B. Hasenclever Farms Final Planned Development; AP Ms. Traxler explained there have been no changes so they are recommending approval. Motion by Carcone, second by Cash To approve Hasenclever Farms Final Planned Development; AP for second reading. C. Recommended Revisions to the Zoning Ordinance Dealing with Residential Density in Planned Developments- Text Amendment; AP Ms. Traxler explained the changes were made to the proposed revisions which deal with parallel plans in planned developments. An additional sentence that limits the amount of wetlands fill shown on the parallel plan to no more than one acre over what is shown on the Planned Development plan. In footnote 1, an alternative was provided to say that the wetland fill shown on the Planned Development plan should not be shown more than the minimum lot area of the underlying zoning district. Trustee Enlow stated he preferred the alternative language that was presented. Also, regarding the table on the last page regarding the preservation of historic buildings the category should be changed to the lower category. Motion by Enlow, second by O Neil To approve the second reading for the revisions to the zoning ordinance dealing with Residential Density in Planned Development, Text Amendment; AP NEW BUSINESS Board of Trustees January 2, 2018 Page 3

4 A. Resolution to Approve Two New Election Precinct Locations Clerk Cash explained permission from South Lyon Community Schools was obtained to continue use of Hardy Elementary and the addition of Pearson Elementary School for precincts. They will also use Fire Station 2 to alleviate some of the voters going to Hardy Elementary. Motion by O Neil, second by Enlow To approve Resolution for two new election precinct locations. B. Lyon Township Website Bids Ms. Archer gave a brief overview of the committee meeting that was held regarding website upgrades for the Township website. At this time the subcommittee is prepared to recommend Revize to rebuild their website with a caveat that no contract should be signed before it is gone over with members of the sub-committee to know exactly what they are getting. There was a brief question and answer period with a representative from Revize, Ellie Hawkins. Cost sharing was also briefly discussed. Motion by Cash, second by Carcone To enter into a contract with Revize, subject to approval of the contract by the Township Attorney in the amount not to exceed $19, C. Approval to obtain a scanner/printer for the Building Department Supervisor Dolan explained the New Dimensions scanner is the best one at a cost of $12,901. This is a budgeted item for 2018 in the Building Department. Motion by Carcone, second by O Neil To approve the purchase of the New Dimensions scanner/printer for the Building Department at a cost of $12,901 other departments will pay their Board of Trustees January 2, 2018 Page 4

5 cost share at the end of each year. D. Approval of New Audio and Video Equipment for Board Room REMOVED FROM AGENDA E. Approval of Cabinetry Installation at Township Hall Supervisor Dolan explained the project of installing a display case. He would like to display history of the Township and highlight organizations like Boy Scouts and Injured Solider. The Board agreed with the display case and felt it would be a nice community addition. Motion by Blades, second by O Neil To direct the Township Supervisor to approve the cabinetry installation at the Township Hall and approve De Felice Design & Construction Company in an amount not to exceed $13, F. Salary Resolutions for Township Board Motion by O Neil, second by Cash To approve Resolution for the Supervisor s Salary. Motion by O Neil, second by Blades To approve Resolution for the Clerk s Salary. Board of Trustees January 2, 2018 Page 5

6 Motion by O Neil, second by Blades To approve Resolution for the Treasurer s Salary. Motion by Cash, second by Carcone To approve Resolution for the Board of Trustees Salary. G. Presentation of phasing plan for the Heights of Elkow Farms Supervisor Dolan explained Mr. Elkow has changed the plan where there are now 4 phases. They think this is reasonable and they would like to get this taken care and finished. Trustee O Neil stated he has heard from neighbors who have concerns about the ongoing cost of repairing the roads. This is a better plan, but he asked if phase 4 and 5 could be switched so the whole section can be extended. Ms. Zawada referenced the CES memo dated December 28, She noted they had no objection to the phasing plan that has been presented. The remaining tot lot is proposed in the second phase and storm water and grading management plans for all of the future phases are submitted so they can be reviewed as part of Phase IV. The tee turnarounds or cul-de-sacs meeting the Fire Department requirements may be required at the phase lines but that can be reviewed as each phase is submitted for detailed engineering review. Mr. O Neil stated a premium was paid by the residents to be by the tot lot and the kids are now probably grown that would have used it. He stated that the tot lot needs to be put in now. Mr. Elkow stated he had no issue with doing that. Motion by O Neil, second by Carcone To approve the phasing plan for the Heights at Elkow Farms with 4 phases as submitted with the inclusion that the tot lot behind lots 17 and 18 will be installed in 2018 along with the first phase which is phase 4 of this plan. Board of Trustees January 2, 2018 Page 6

7 H. Resolution Adopting Amended Utility Fee Schedule Motion by O Neil, second by Enlow To table for further review and study. ADJOURNMENT Motion by Carcone, second by Cash To adjourn the regular Board of Trustees meeting at 8:16 p.m. The regular Board of Trustees meeting adjourned at 8:16 p.m. due to no further regular business. Respectfully Submitted, Kellie Angelosanto Kellie Angelosanto Recording Secretary Michele Cash Michele Cash Lyon Township Clerk Board of Trustees January 2, 2018 Page 7