Governing Council Notice & Agenda

Transcription

1 Governing Council Notice & Agenda Thursday, August 24, :30 am 3:00 pm The Pas, MB Boardroom The Pas Campus Boardroom Thompson Campus Agenda Items 1.0 Opening Prayer 2.0 Presentations 3.0 Call to Order 4.0 Adoption of Agenda 5.0 Acceptance of Minutes 5.1 June 22, Chairperson s Remarks & Introductions 7.0 Business Arising Aug 2017/June Governing Council Annual Calendar Tri-Council Retreat October 24 25, Committee of the Whole In Camera 8.0 New Business 8.1 Auditor s Report 8.2 UCN 5 Year Review Report 8.3 GC Member Appointment to LC 8.4 Notice of Motion By-Laws Article 12 Learning Council 9.0 Reports 9.1 Committee Reports Executive Committee - August 9, Finance Committee - August 23, Financial Reports (April, May, June, July 2017) Policy & By-Law Committee - August 17, President s Report Activity Report 9.3 Tri-Council Reports Learning Council Elder s Council 9.4 Student Report 10.0 Roundtable 11.0 Adjournment/Closing Prayer 12.0 Information/Correspondence Attendance 12.2 GC Member Terms 12.3 GC Standing Committee Member Terms 12.4 Tri-Council Meeting Schedule 12.5 Non-Degree PAP Report 12.6 CBS Offerings August Press Release Into The Wild 12.8 Thompson Citizen Thompson Convocation

2 Thursday, August 24, :30 am 3:00 pm University College of the North The Pas, MB Minutes of the Governing Council Boardroom The Pas Campus Boardroom Thompson Campus PRESENT REGRETS ABSENT Special Guests T. Goodman D. Chayboyer T. Como E. Jebb S. Jones B. Kruk D. Lauvstad L. Markus K. Munro G. Nemeth S. Peter E. Samatte E. Sexsmith A. Tait D. Waring V. Zeran C. Gamblin K. Hitch B. Kramble D. Nisbet A. Barbour-Stevenson B. Wasylik (LC Vice Chair) C. Knowell (OAG) (LC Chair) 1.0 Opening Prayer Offered by Elder, A. Tait Presentation No Presentations 3.0 Call to Order The meeting was called to order at 8:37 am by Chair, T. Goodman T. Goodman welcomed K. Munro to the Governing Council. 4.0 Adoption of Agenda It was duly moved and seconded by S. Jones / S. Peter THAT the June 22, 2017 agenda be adopted with the addition of item 8.4 Notice of Motion By-Laws Article 12 Learning Council. GC-08/24/ Adoption of Agenda Acceptance of Minutes June 22, 2017 Meeting Minutes It was duly moved and seconded by V. Zeran / G. Nemeth THAT the minutes of June 22, 2017 be accepted as distributed. GC-08/24/ June 22, 2017 Meeting Minutes 6.0 Chairperson s Remarks T. Goodman welcomed D. Lauvstad to his new role as UCN President & Vice- Chancellor Business Arising Governing Council Annual Calendar (August 2017 June 2018). S. Bulycz to contact Helga Bryant of the Norman Regional Health Authority to request a presentation to GC. 2

3 Tri-Council Retreat October 24, 25, 2017 No update Committee of the Whole In Camera Session It was duly moved and seconded by V. Zeran / E. Jebb THAT the Governing Council adjourn to the Committee of the Whole GC-08/24/ Committee of the Whole In Camera Session - Adjourn It was duly moved and seconded by E. Jebb / K. Munro THAT the Governing Council reconvene from the Committee of the Whole GC-08/24/ Committee of the Whole In Camera Session - Reconvene New Business Auditor s Report It was duly moved and seconded D. Chaboyer/G. Nemeth THAT the Governing Council approve the 2016/17 Financial Statements GC-08/24/ Auditor s Report 2016/17 Financial Statements It was duly moved and seconded D. Chaboyer / E. Sexsmith THAT the Governing Council accept the findings of the 2016/17 Audit completed by the Office of the Auditor General. GC-08/24/ Auditor s Report 2016/ UCN 5 Year Review Report D. Lauvstad to prepare an Introductory Statement that describes the process UCN will use regarding the recommendations within the review. The 5 Year Review will be placed on UCN s website. 8.3 GC Member Appointment to Learning Council It was duly moved and seconded by S. Peter / V. Zeran THAT the Governing Council appoint Ken Munro to the Learning Council with a term to conclude on June 31, GC-08/24/ GC Member Appointment to Learning Council 8.4 Notice of Motion By-Laws Article 12 Learning Council Governing Council received Notice of Motion to By-Law Article 12 Learning Council Reports Committee Reports Executive Committee August 9, Finance Committee August 23, Financial Reports (April, May, June, July 2017) 3

4 It was duly moved and seconded by E. Sexsmith / G. Nemeth THAT the Governing Council approve the Financial Reports for April, May, June, July GC-08/24/ Financial Reports - Preliminary Budget It was recommended by the Governing Council that President Lauvstad inform S. Muilenburg, VP Finance and Resources, that she be in attendance at all GC meetings during the Finance Committee report and at all GC Finance Committee meetings Policy & By-Law Committee August 17, 2017 GC Policy & By-Law Committee reviewed the By-Laws and are recommending no changes. The Committee also reviewed the Ends and is recommending that the GC review to determine the appropriateness of the ends. Governing Council to receive training in November on Board Governance styles and will determine the appropriateness of the ends afterwards. - GC Policy & By-Law Committee Vacancy Deferred to September, 2017 It was duly moved and seconded by V. Zeran / D. Chaboyer THAT the Governing Council adjourn for a short recess at 11:30 am and reconvene at 12:00 pm It was duly moved and seconded by V. Zeran / D. Chaboyer THAT the Governing Council adjourn to the Committee of the Whole. It was duly moved and seconded by E. Sexsmith / B. Kruk THAT the Governing Council reconvene from the Committee of the Whole. The Governing Council was informed a staffing issues and are satisfied with the process that Management is using to deal with the issues. 9.2 President s Report Activity Report D. Lauvstad provided an overview of his activity report which included information on, but not limited to Internal Meetings with direct reports, UCN HR Department now reporting directly to President, 2017/18 Budget discussions with Department of advanced Education, Shared Services Manitoba Advisory Committee, and Programming. External Relations include but not limited to; University of Manitoba, Manitoba Institute of Trades and Technology, Kelsey School Division, Opaskwayak 4

5 Creen Nation / Opaskwayak Education Authority, Provincial Review, and Manitoba Hydro. Future Meetings include but are not limited to; President s of Manitoba s postsecondary institutes, Director of Apprenticeship, Senior Government Officials, tour of Keeyask for Senior Management Team. President s Activity Report received for Information 9.3 Tri-Council Reports Learning Council Council of Elders 9.4 Student Report No Report Student Regrets 10.0 Roundtable 11.0 Adjournment/Closing Prayer Meeting adjourned at 12:36 pm Closing Prayer offered by Elder, E. Samatte 12.0 Information/Correspondence S. Bulycz, Tri-Council Executive Officer T. Goodman, Governing Council Chair September 20, 2017 Dated September 28, 2017 Dated 5