VILLAGE OF MARYVILLE CAUCUS MEETING MINUTES WEDNESDAY, NOVEMBER 14, 2001

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1 VILLAGE OF MARYVILLE CAUCUS MEETING MINUTES WEDNESDAY, NOVEMBER 14, 2001 The Caucus meeting of Wednesday, November 14 th, 200l was called to order by Mayor Gulledge at 6:30 p.m. Trustees present were Edwards, Garcia, Kostyshock, Bell, and Callahan. Clerk/Treasurer Long, Attorney Wigginton, Comptroller Brussatti, Janet Butts and Rod Schmidt of the Centennial Committee were also present. Trustee Limberg arrived and was seated at 6:38 p.m. Mayor Gulledge called for approval of the minutes of the October 24 th Caucus Meeting. Motion by Bell, second by Garcia to approve the minutes as submitted by the clerk. Voting on the motion: Edwards yes; Garcia yes; Kostyshock yes; Bell yes; Callahan yes. Motion carried. AGENDA ITEMS Rod Schmidt was present to discuss a proposal for a special event license plate for the upcoming Centennial Celebration. This is a program organized by the Secretary of State that allows organizations, Villages or Towns to design a license plate depicting their special event. The plate will be light blue with the Centennial logo displayed on it. The star will be gold, the ball player and miner will be in black. Schmidt explained that there is a time limit the plates can be displayed on vehicles. Sixty days only. The date will be determined later. The cost for the license plates is $8.14 per set to make. The committee is planning on selling the plates for $15.00 per set. This will allow for approximately $ profit on 300 sets, if all sets are sold. Plans are to sell the plates from the Clerk s office in Village Hall. This proposal was discussed at length, and it was the consensus of the Board to go ahead with this proposal. Janet Butts announced an open house on Saturday, November 17 th from Noon to 4:00 PM at the Senior Center for anyone interested to bring pictures to share with others, get reacquainted with former friends and neighbors, etc. Trustee Callahan mentioned that perhaps the Centennial Committee might be interested in selling souvenirs during the Arm Wrestling Tournament in August of Mayor Gulledge discussed a proposal from Joe Semanisin of the Centennial Committee. Semanisin asked that the Committee be given permission to enclose a Brick Paver request/order form in the next water bill mailing. He is in charge of selling the pavers for the Memorial Walk to be constructed on the front of the Administration Property. Trustee Bell suggested the flyer to be put in with the water bills should be for the Centennial Plaza as well as the Memorial Walk. He will discuss this at the Park Committee meeting next week. Next to be discussed was the tax levy. Brussatti reported the total of next year s levy is in excess of 105%. Therefore, the Truth in Taxation process must be followed, and a public hearing must be held prior to adopting the levy. The levy must be filed by the last

2 Tuesday in December. Trustee Callahan suggests raising the IMRF and Social Security levies enough to close the deficit in these funds. Mayor Gulledge suggested increasing the estimated evaluation from $64,600, to $68,000, It was the consensus of the Board to try to keep the Maryville portion of the taxes even or less, so the taxes will not be raised. AAA Janitorial Service problems were discussed. The biggest complaint is from the Police Department. The janitorial crew was not doing a very good job on cleaning the floors, dusting\, etc. Mayor and Chief Sonnenberg met with the owner, Jim Pulley, and explained the problems. He was told if the crew doesn t do a better job, he will be given a 30-day notice of termination. Jim Ferris, who has audited the Village funds for the last few years, has given his proposal for next year s audit. It is the same as this year - $ The attorney has reviewed the proposal and it is acceptable. The Board agreed to accept the proposal. Anderson Hospital is celebrating its 25 th year and wants permission to put up some banners after the holidays. Mayor told them the Centennial Committee will also be doing something along this line. The hospital staff assured Mayor Gulledge they would work with the Centennial Committee. The trustees agreed to allow the banners as long as they work and coordinate with the Village. Along this same line, the hospital is asking the Village to take an ad celebrating their 25 th anniversary. Mayor asked the trustees opinion. They agreed to take an ad not to exceed $ Next, Mayor Gulledge said Chief Sonnenberg has informed that SILEX has increased the training fees for the police officers and dispatchers. This is invaluable training that the officers and dispatchers receive. The Chief wanted the Mayor and trustees to know and expect the increase when the invoice comes in. The Administrative Assistant to the Chief was next to be discussed. The Attorney stated he came across some problems during his research on creating the position. The appointed position requires a two-thirds majority vote, and the Mayor does not vote. Only the Mayor can bring a name to the Board for approval. An appointed position requires and ordinance. An hourly employee is hired by simple motion. Trustee Callahan remarked that he and Chief had a conversation that if the position is appointed, and during the course of the week, had to dispatch due to someone calling off, there is no overtime for an appointed person. After Much discussion, it was decided that the position will be Administrative Assistant/Telecommunications Supervisor. Becky Springer has indicated she would be interested in this position. It was decided that there will be no need to create this position as an appointed position. It will be an hourly position. Mayor Gulledge will send Springer a letter offering the position to her, along with a job description so that there will be no misunderstanding of what her duties will be.

3 It was decided to leave the Building & Zoning/Code Enforcement Assistant as it is for now until Altenberger is off probation. It was agreed to discuss the changes at the next caucus. There is no provision for the position in the Ordinance book. If this is to be an appointed position, then an ordinance will have to be drawn up creating the position. Next, the trailer park at the end of Route 162 and 157 has a sewer system that is outdated. Richard Iberg, the owner wants to connect to Glen Carbon s sewer system. The Village provides the water for the park. Attorney Wigginton explained that the Village should have an agreement with him that states consent will be given to connect to the sewer if when the property is contiguous to Maryville, he will annex into the Village if he is asked to. Mayor Gulledge said that the agreement will go with the property, even if it is sold to someone else. Mayor Gulledge will call Iberg and talk to him, and report back to the Board any findings. Trustee Bell discussed Pay Request #1 from Hart Contracting for Village Hall/Police Station Improvements. The amount is $95, and has been approved by the architect. It is for site work, concrete and curbing. All agreed to pay the request. Trustee Callahan and Mayor Gulledge have spoken to Tony Picchioldi in reference to the Arm Wrestling Tournament he is trying to set up. Mayor and Callahan have agreed that Picchioldi must turn in bills from legitimate vendors, and the checks will be made payable to the vendor, not to him. The bills Picchioldi turned in were not acceptable. Trustee Callahan said he wants to see a letter from the sanctioning body stating that this tournament is in fact coming to Maryville. Trustee Callahan will speak with Tony and try to get the matter cleared up. Trustee Edwards asked the Board to think about increasing the clothing allowance for the police and fire departments. Currently they received $300 on their anniversary date. The telecommunicators receive $ Trustee Edwards would like to raise the amounts to $500 for police officers and firemen and $300 for the telecommunicators. However, he suggests instead of writing each one a check, they will purchase the uniform items with a purchase order and turn the bills in for payment. Trustee Edwards also asked the Board to think about putting Officer Howe s dog in service along with K.C. The dog has been trained and is ready to be put into service. This will be discussed further at the next caucus. Trustee Kostyshock asked that the bills for the printing for the Centennial flyers be paid. The Board agreed to allow the bills to be paid. Trustee Kostyshock asked permission to send Karl Altenberger to Ranken Technical College to attend two building construction inspection courses. Each course is $ The consensus of the Board was to send him. The courses begin March 7, Next, Kostyshock spoke briefly on the Midland Waste contract. This is a four-year contract and they will continue to do the billing. Also, in the negotiation Kostyshock was

4 able to obtain four front loader containers. We currently have one. Also, there will be no charge for these dumpsters. The spring and fall cleanups will continue. Attorney Wigginton look over the contract. Trustee Bell asked that the codification issue be put on the agenda for the next caucus. Also, on Monday at 10 a.m. there will be a video demonstration in the Administration Building. He wants to go out for bid by the end of November. Bell asked about when the bids will go out for the phone system. Trustee Garcia reported she met with Ameritech representatives yesterday and we may not have to go out for bid. Next, Bell reported he received a revised price on the RFP#2. He met with the representatives and tentatively they will honor the price on the RFP that has been approved by the Board. Trustee Callahan asked about the green space ordinance. Trustee Limberg said the attorney is looking at the verbage. Most comments from the meeting approved the passive green space, but not the active green, which includes playgrounds. Trustee Callahan announced that Tuesday, November 20 th there will be a meeting to discuss the Sign Ordinance. John Brancaglione will be there to explain the ordinance. The meeting will be at the Senior Center at 7:00 p.m. Mayor Gulledge announced the Park Committee meeting at 6:00 p.m. Monday, November 19 th. Mayor discussed the To Do List: The attorney has sent a letter to Attorney Jensen demanding something be done about the brine tanks immediately. Attorney Wigginton is sending a letter in regard to the Communications Tower. All the bills are in now and he is seeking reimbursement. The same is true on the sewer main break. The Street Sign Revision has been given to the attorney for review and will be discussed at the next caucus. On Friday, November 16 th there is a Homeland Security Seminar from 9 am to 1 pm. Mayor has five seats reserved at the Gateway Center in Collinsville. With nothing further to discuss, the meeting adjourned at 9:30 p.m. Respectfully submitted, Thelma Long, Village Clerk

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