January 9, The Pledge of Allegiance was given by all persons in the Chambers.

Transcription

1 Regular Ketchikan City Council meeting was called to order by Mayor Williams at 7:00 p.m.,, with the following members present: Kj Harris, DeAnn Karlson, Matthew Olsen, Robert Sivertsen, Marty West and Judy Zenge. One Council seat was vacant. The Pledge of Allegiance was given by all persons in the Chambers. Staff present were Manager Amylon, Assistant Manager Martin, Finance Director Newell, Fire Chief Share, Library Director Lyshol, Port and Harbors Director Corporon, Public Works Director Allen, Acting Electric Division Manager Donato, Water Division Manager Kleinegger and City Clerk Suiter. PUBLIC HEARING ON RESOLUTION NO AMENDING THE 2013 GENERAL GOVERNMENT ANNUAL BUDGET LIBRARY DEPARTMENT - $7,926; PORT DEPARTMENT - $62,198 Mayor Williams called the public hearing on Resolution No to order at 7:01 p.m. and requested public testimony. As there was no testimony, Mayor Williams declared the public hearing closed at 7:01 p.m. PUBLIC HEARING ON RESOLUTION NO AMENDING THE 2014 GENERAL GOVERNMENT ANNUAL BUDGET FIRE DEPARTMENT - $3,500 Mayor Williams called the public hearing on Resolution No to order at 7:01 p.m. and requested public testimony. As there was no testimony, Mayor Williams declared the public hearing closed at 7:02 p.m. PUBLIC HEARING ON ORDINANCE NO INCREASING WATER RATES Mayor Williams called the public hearing on Ordinance No to order at 7:02 p.m. and requested public testimony. Paul Cyr, representing E.C. Phillip and Sons, requested more time to work with staff on the water rates. He expressed surprise in receiving communication discussing the increase in late December, and he said they would like time to discuss it and come up with some sort of plan. 1

2 Adam Archibald, representing the airport, said over the last four years the airport has seen a 50% increase in the water rates and now we re looking at another increase here. He stated his understanding that there might be another 20% increase to accommodate sewer dilution. He commented the airport is requesting a delay to look at it better and try to resolve some of these issues. He explained the airport proposed an idea of possibly using the watershed to supplement the dilution for the sewer system, and he understands this was not responded to. He also requested more testing of the sewage dilution to see if it has come to a better level. Speaking on a personal level, Mr. Archibald said it hard to swallow a tax rate increase when receiving letters about water quality. As there was no testimony, Mayor Williams declared the public hearing closed at 7:04 p.m. PUBLIC HEARING ON ORDINANCE NO INCREASING WASTEWATER RATES Mayor Williams called the public hearing on Ordinance No to order at 7:04 p.m. and requested public testimony. As there was no testimony, Mayor Williams declared the public hearing closed at 7:05 p.m. COMMUNICATIONS Mayor Williams noted there was a substitute motion on the table relating to Change Order No. 4 to the City Hall Exterior and Interior Renovations Project. PERSONS TO BE HEARD Trevor Shaw recommended the Council appoint Dick Coose to the Council, stating his belief that Mr. Coose was the best person to fill the seat. He commented on the sales tax increase, stating it worries him that the Council raised the taxes without first looking at spending cuts. He addressed balance, salaries paid to City staff, and the Council being out of touch. In response to Councilmember Harris when he asked where he would make cuts, Mr. Shaw said cutting is a hard decision to make and he felt it takes all the Council to do it. Terry Wanzer complimented the Council on the City Hall remodel, stating it fits with the character of the town. He spoke against a seasonal sales tax, and expressed support for Dick Coose for appointment to the Council. 2

3 Len Laurence voiced his support for Dick Coose as well, noting Mr. Coose has dedicated his retirement toward working for the community. Russell Thomas spoke in opposition to the seasonal sales tax increase, stating that tour operators will bear the lion s share of the increase. He felt the sales tax increase should be year round, not seasonal, explaining that people voted for nice things and should expect to pay for them. He commented it would be a paperwork nightmare. Mary Wanzer spoke against the seasonal sales tax and asked the Council to exempt rentals if it is adopted. She also expressed support for Mr. Coose. John Scoblic, representing Trident Seafoods, requested the Council delay to allow time to work it out. He felt the ordinance came out of left field and they needed time to talk. Ann McKim expressed support for a year round sales tax increase and said it would be a headache for her bookkeeper to do a seasonal sales tax. She also stated her support for Dick Coose. Selection of a Candidate to Fill Vacant Seat Mayor Williams said he would like consider the filling of the vacant Council seat at this time, and no objections were heard. He reminded there were three candidates, and people would write down their top two choices for the clerk to tally. Clerk Suiter gathered up the choices and tallied them. Mayor Williams said the top choice was Dick Coose and asked for a motion. Moved by Sivertsen, seconded by Zenge the City Council appoint Dick Coose to fill the vacant Council seat. Motion passed with Harris, Zenge, Sivertsen and Karlson voting yea; Olsen and West voting nay; one seat vacant. Clerk Suiter administered the oath of office to Dick Coose and he was seated at the diaz. Councilmember Coose thanked those who came to the meeting to speak in support of him. CONSENT AGENDA Mayor Williams asked if there were any objections to moving several items to the Consent agenda, including: Amendment No. 1 to the Professional Services Contract for Ketchikan Medical Center Project Management; a professional services agreement for Ketchikan Medical Center Hazardous Materials Design Services; and acceptance of 3

4 asbestos containing materials at the landfill resulting from the demolition of 419 Dock Street. No objections were heard. Approval of Minutes Moved by Sivertsen, seconded by West approval of the minutes of the regular meeting of December 19, Budget Transfer Change Order No. 4 to Contract No A, City Hall Exterior and Interior Renovations, Dawson Construction, Inc. Moved by Sivertsen, seconded by West the City Council approve Change Order No. 4 in the amount of $5,999 to Contract No A, City Hall Exterior and Interior Renovations Project, between the City of Ketchikan and Dawson Construction, Inc.; increase the contract amount from $2,872,347 to $2,878,346; authorize a budget transfer of $5,999 from Appropriated Reserves of the Community Facilities Development Fund to the Building Maintenance Division s City Hall Siding and Roof Replacement Capital Account; approve funding from the Building Maintenance Division s City Hall Siding and Roof Replacement Capital Account; and direct the city manager to execute the change order on behalf of the City Council. Budget Transfer Amendment No. 4 to Contract No , City Hall Siding and Roof Replacement Design, Bazan & Associates Architects, Inc. Moved by Sivertsen, seconded by West the City Council approve Amendment No. 4 in the amount of $6,510 to Contract No , City Hall Siding and Roof Replacement Design, between the City and Bazan & Associates Architects, Inc.; increase the contract amount from $277, to $284,053.73; approve a budget transfer in the amount of $6,510 from the Appropriated Reserves of the Community Facilities Development Fund to the Building Maintenance Division s City Hall Siding and Roof Replacement Capital Account; approve funding from the Building Maintenance Division s City Hall Siding and Roof Replacement Capital Account; and direct the city manager to execute the amendment on behalf of the City Council. 4

5 Amendment to Transportation Worker Identification Credential Services Agreement MorphoTrust USA, Inc. Moved by Sivertsen, seconded by West the City Council approve the amendment to the Transportation Worker Identification Credential Services Agreement between the City of Ketchikan and MorphoTrust USA, Inc. and direct the city manager to execute the amendment on behalf of the City Council. Resolution No Amending the 2013 General Government Operating and Capital Budget to Provide a Supplemental Appropriation for the Library Department in the Amount of $7,926 and the Port Department in the Amount of $62,198 Moved by Sivertsen, seconded by West the City Council approve Resolution No amending the 2013 General Government Operating and Capital Budget to provide supplemental appropriations for the Library Department in the amount of $7,926 and the Port Department in the amount of $62,198; and establishing an effective date. Resolution No Amending the 2014 General Government Operating and Capital Budget to Provide a Supplemental Appropriation for the Fire Department in the Amount of $3,500 Moved by Sivertsen, seconded by West the City Council approve Resolution No amending the 2014 General Government Operating and Capital Budget to provide a supplemental appropriation in the amount of $3,500 for the Fire Department Grants Program Travel-Training Account No ; and establishing an effective date. Amendment No. 1 to Contract No Agreement for Professional Services for PeaceHealth Ketchikan Medical Center Project Management, DOWL HKM Moved by Sivertsen, seconded by West the City Council approve Amendment No. 1 in the amount of $5,000 to Contract No , Agreement for Professional Services for PeaceHealth Ketchikan Medical Center Project Management, between the City and 5

6 DOWL HKM; authorize funding from the Public Health Department s Ketchikan Medical Center Additions and Alterations Capital Account; and direct the city manager to execute the amendment on behalf of the City Council. Professional Services Agreement for Ketchikan Medical Center Hazardous Materials Design Services PBS Engineering and Environmental, Inc. Moved by Sivertsen, seconded by West the City Council direct the city manager to enter into a professional services agreement with PBS Engineering and Environmental, Inc. of Seattle, Washington in an amount not to exceed $21,115 for Ketchikan Medical Center Hazardous Materials Design Services and authorize funding from the Public Health Department s Ketchikan Medical Center Additions and Alterations Capital Account. Acceptance of Asbestos Containing Materials (ACM) Waste from the Demolition of 419 Dock Street (Knickerbocker Hotel) at the Deer Mountain Landfill Asbestos Cell Moved by Sivertsen, seconded by West the City Council authorize staff to accept the disposal of asbestos containing waste material resulting from the demolition of 419 Dock Street at the Deer Mountain Landfill asbestos cell and to assess all related disposal and air monitoring costs to Mr. Marvin Oliver as the owner of the derelict building at 419 Dock Street. UNFINISHED BUSINESS Ordinance No Increasing the Sales Tax Levy to Four and One-Half Percent for the Period April 1 Through September 30 and Decreasing the Same to Three and One-Half Percent for the Period October 1 Through March 31 by Making Amendments to Ketchikan Municipal Code Entitled Levy of Tax, Subsection (b) of Ketchikan Municipal Code Entitled Tax Added to Sales Price and Subsection (d) of of the Ketchikan Municipal Code Entitled Use 6

7 of Proceeds of Sales Tax ; Repealing Subsections (e) Through (g) of Second Reading Copies of Ordinance No were available for all persons present. Moved by West, seconded by Olsen the City Council approve in second reading Ordinance No increasing the sales tax levy to four and one-half percent for the period April 1 through September 30 and decreasing the same to three and one-half percent for the period October 1 through March 31 by making amendments to Ketchikan Municipal Code entitled Levy of Tax, Subsection (b) of Ketchikan Municipal Code entitled Tax Added to Sales Price and Subsection (d) of of the Ketchikan Municipal Code entitled Use of Proceeds of Sales Tax ; repealing Subsections (e) through (g) of ; and establishing an effective date. In response to Councilmember West, Finance Director Newell said the seasonal sales tax would bring approximately $1.9 million and an increase from three and one-half to four percent year round would bring in approximately $1.4 million. Moved by West, seconded by Sivertsen to amend the percentage amount to an increase of four percent year round. Motion to amend failed with Sivertsen, Zenge and West voting yea; Coose, Harris, Olsen and Karlson voting nay. Motion passed with West, Harris, Sivertsen and Olsen voting yea; Zenge, Coose and Karlson voting nay. Ordinance No Increasing Wastewater Rates by Four Percent Second Reading Copies of Ordinance No were available for all persons present. Moved by Olsen, seconded by West the City Council approve in second reading Ordinance No increasing wastewater rates by four percent; providing a date for a public hearing; and establishing an effective date. Motion passed with Harris, Olsen, West, Coose, Sivertsen and Zenge voting yea; Karlson voting nay. Ordinance No Increasing Water Rates Second Reading Copies of Ordinance No were available for all persons present. Moved by Sivertsen, seconded by West the City Council approve in second reading Ordinance No increasing water rates; providing a date for a public hearing; and establishing an effective date. 7

8 Moved by Karlson, seconded by Harris to defer until the first meeting in February to allow time for the fish processors to talk to staff. Motion to defer passed with Coose, Olsen, Karlson, Zenge, Harris and West voting yea; Sivertsen voting nay. Councilmember Olsen also asked the discussion to include potential ways to conserve water. NEW BUSINESS Offer of Employment Electric Division Manager Moved by Sivertsen, seconded by West the City Council authorize the general manager to offer the position of Electric Division manager to Andy Donato of Ketchikan, Alaska based upon a compensation level of Grade 7-84, Step T at an annual salary of $133,150. Motion passed with Harris, Zenge, Sivertsen, West, Olsen and Coose voting yea; Karlson voting nay. VOUCHERS Moved by Sivertsen, seconded by West for approval of vouchers to Ketchikan Daily News in the amount of $8, CITY MANAGER S REPORT Schedule of General Government and KPU Appropriated Reserves Through the City Council Meeting of December 19, 2013 In his report, Manager Amylon provided the Council a schedule of the current balance of Appropriated Reserves of various funds of General Government and KPU through the City Council meeting of December 19, Local Emergency Planning Committee Roster Manager Amylon transmitted a memorandum from Fire Chief Share outlining the new roster of officers and members for the Local Emergency Planning Committee, as of November He noted that unless otherwise directed, it was his intent to instruct Chief Share to advise the LEPC of the City s consent to its roster. 8

9 Councilmember Karlson said she has been appointed to the Local Emergency Planning Committee and informed there will be some items brought to the Council in the coming months regarding the new agreement that is being put together. She said some of it might be pertinent in terms of some changes they desire to make, and the Council may need to address some of these things. Emergency Management Leadership Opportunity for Elected Officials Manager Amylon advised that the State of Alaska Department of Homeland Security and Emergency Management will be offering a class on leadership during a disaster for local elected officials on January 27, He commented that elected officials from all three governments are invited and encouraged to attend. He included a course description. Contract No A, City Hall Exterior and Interior Renovations Construction Meeting Minutes of December 4 and 11, 2013 Manager Amylon attached for Council review the minutes of the construction meetings that were held on Wednesday, December 4, 11 and 18, 2013 regarding the City Hall Exterior and Interior Renovations Project. Contract No , Phase III of Berths I and II Rehabilitation Project Construction Meeting Minutes of December 13 and 20, 2013 Manager Amylon transmitted the December 13 and 20, 2013 construction meeting minutes for Contract No , Phase III of Berths I and II Rehabilitation Project. Contract No , Bar Harbor Drive Down Float Facility Construction Meeting Minutes of December 13 and 20, 2013 Manager Amylon included copies of the December 13 and 20, 2013 construction meeting minutes for Contract No , Bar Harbor Drive Down Float Facility. City of Ketchikan Insurance Service Office, Inc. (ISO) Rating Manager Amylon copied the Council with correspondence from Community Mitigation Analyst Michael Vargas of the Insurance Services Organization notifying the City that the City s response to its previous actions has resulted in an upgrade of its current Building Code Effectiveness Grading Schedule from Class 3 to Class 2. Manager Amylon recognized the efforts of Fire Chief Share and former Building Official Dearden in successfully addressing this issue. 9

10 Fire on Edmonds Street Manager Amylon reminded of the house fire on Edmonds Street over the weekend, stating the Ketchikan Fire Department did a fantastic job. He felt they saved several structures. He paid a specific compliment to Public Works employee Tom Gaffney, who was driving through town during the event and took it upon himself to clear catch basins. Manager Amylon felt Mr. Gaffney s actions prevented a significant amount of property damage from flooding. Resignation of Contracts/Grants Administrator Manager Amylon reported next week the Council will have a number of reports from Contracts/Grant Administrator Barry, who will be leaving the City to accept a position with the Borough. He recognized Mr. Barry for all the superior work he has done on the City s behalf, stating it has been a privilege and he will be missed. K.P.U. MANAGER S REPORT Report of December 11, 2013 Power Outage Manager Amylon copied the Council with a memorandum from Acting Electric Division Manager Donato detailing the power outage of December 11, Whitman Lake Hydroelectric Project Construction Meeting Minutes of December 10 and 17, 2013 Manager Amylon provided the December 10 and 17, 2013 minutes of construction meeting Nos. 46 and 47 for the Whitman Lake Hydroelectric Project. CITY CLERK S FILE None CITY ATTORNEY S FILE Report of Significant Activities for the Months of October and November 2013 Office of the City Attorney Manager Amylon transmitted a memorandum from City Attorney Seaver reporting the significant activities of the City attorney s office for the months of October and November FUTURE AGENDA ITEMS None MAYOR AND COUNCIL COMMENTS 10

11 In response to Councilmember West, Mayor Williams said he has a letter to send to the artists of the proposed rain gauge that was ultimately rejected. He reported it is an explanation of what the Council did as a result of placing more emphasis on the Thomas Basin emergency. Councilmember Harris complimented the Fire Department on the excellent job they did on the Edmonds Street fire. He said they got out and stopped a major catastrophe. In referencing the new fire department and new library, he went on to comment if we want it, we have to pay for it. He reminded a quarter of the City s population voted for the facilities, and we have to pay for them. He went on to say if he had his druthers, we d have done the one percent (sales tax) all year so we d have some back up money for the wastewater and all that kind of stuff. He said he spent his Christmas holiday debating whether he was going to stay on the Council because he was to the point of being pretty well fed up with comments he was hearing from his constituents. He informed he made the mistake of stopping at the Arctic and talking to Paula, saying he hates her because she is right. He continued the bottom line is the Council had a lot of different comments from a lot of different people, and he felt people need to be very careful what they say. He stated he is not at all trying to censor anyone or tell them they can t say it, but if they call the Council names, be sure that is what they mean. He commented the same people that call the Council names will come back on two months and want to know if the Council will give their organization money. He reminded he is on that committee, and things that were said make him think he might say no to everyone. He said he won t do that, but he felt like it. Councilmember West said she was glad Kj decided to stay. She reminded the Community Grant Committee meets on two Mondays, January 13 and 27, and will present a recommendation to the Council. Councilmember Zenge said she was glad Kj will be staying on, and said she was very grateful for the break over Christmas. She said there were a couple of times she questioned running for Council, commenting the break was good. Councilmember Coose said thanks, that he will do his best. Mayor Williams said he loves Paula. He expressed appreciation for Tom Gaffney s work and told Mr. Barry he will miss him because he really enjoyed having him on City staff. He welcomed Councilmember Coose back to the Council. He commented the Fire Department did a great job, tough as it was. He explained he almost got in the way. OTHER NEW BUSINESS None EXECUTIVE SESSIONS None ADJOURNMENT 11

12 As there was no further business, the Council adjourned at 8:06 p.m. ATTEST: Lew Williams III, Mayor Katherine M. Suiter City Clerk FYI ITEMS INCLUDED Ketchikan Youth Court s Quarterly Activity and Financial Reports July Through September 2013 Ketchikan Wellness Coalition 2013 Annual Report 12