Huron Humane Society

Transcription

1 Huron Humane Society Meeting Minutes March 20, 2018 Opening The regular meeting of the Huron Humane Society was called to order at 5:30 on March 20, 2018 in Alpena City Hall by President Susan Nielsen. Present President Susan Nielsen, VP/Secretary Cindy Johnson, Treasurer Jack Davison, Chuck Piontkowski, Casey Johnson. Mary Eagan, absent. Quorum established. Public, Gloria Egelski, Molly Bruski, LeeAnn Grulke, Michael Buchler, Debra Ward, Jason Sorenson, John Kozlowski, Alisha Manning, Julie Alexander, Doug Pratt. Approval of Agenda Agenda Addition, Michael Buchler under old business item #3. Approved Approval of Minutes Correction on the humidifier motion Jack seconded the motion not Mary. Plus workshop notes. Chuck moved supported by Jack. Approved unanimously. Open Issues Approve Code of Conduct. Motion by Casey supported by Chuck. Passed unanimously. President Nielsen will give update on grant in closed session. Michael Buchler gave an update on Pawing Around Dog Park at HHS. Any extra money will be used for maintenance. The equipment has arrived and he is waiting for good weather to install, then his project is complete. Attached report. Motion to receive and file by Susan supported by Chuck. Passed unanimously. New Business Shelter Report, Elle. Elle is working on kennel cards for all animals on intake. Working on a vet rotation. New system for ISO. Signed HHS up for the donation list at Meijer. Pennies for Puppies in Posen. Furnace, doggie doors (arrived), Cameras running. Pictures of cats from the Gala on sale at the all. Amerigas went well. New policy for employees adopting animals. Cindy asked if Meet and Greets are continuing, Elle said, yes. Motion to receive and file the shelter report made by Cindy supported by Casey with an error corrected on Outtake should be 42 not 72. Passed unanimously. Attached.

2 Fundraising Report, Cindy. Cindy updated the board on soft numbers for the Gala more money coming in. The committee will have a final report next month with suggestions for next year. The committee has started working on Fur Bowl. Will check with Chief s soon about the Mutt Run. New meeting place for the committee is in the basement of Trinity rather than upstairs. Still the 2 nd Thursday of the month. Motion to receive and file the fundraising report made by Chuck supported by Susan. Passed unanimously. Attached. Building Committee, Chuck. Doggie doors in, furnace running, both tanks filled. Tom, Jan and Ken will build a wall around the furnace. Chuck will price shop for materials. Meeting Verizon at the Shelter on Thursday to work on switching from Frontier. For the phone we will go to, One Talk. Doors deadbolts needed, Chuck will price a keyless entry so we don t have to keep paying to have the locks changed. Motion to switch to Verizon mad by Jack and supported by Casey. Passed unanimously. Motion to receive and file the building report by Cindy supported by Jack. Passed unanimously. Retails Committee, Jack. Rented a unit at Sunrise Storage for merchandise for Re-Tails pop-up sales. Final sale at the storefront on March 24 th, 60% off. Budget, Jack. Presented a draft budget for 2018, will have a final version next month. Motion to receive and file made by Chuck supported by Jack. Passed unanimously. Cindy updated the Board regarding her conversation with our CPA. She gave a timeline on why our taxes were not filed in time. Our former Treasurer did not get her the paperwork she needed until August of The board was unaware until we received the penalty letter forwarded by the former President in February. The past Treasurer told the board an extension was filed and there was no penalty. Shanna filed an extension after the deadline and was denied. She provided a timeline for her involvement last year. She wasn t contacted by the former Treasurer until the end of May She has filed a letter with the IRS to ask them to waive the penalty. We have to wait for a response. If it s denied we will owe over $3,000 to the IRS in penalties and have budgeted for them in Shanna will file our taxes this year in a timely manner and has everything she needs accept the addresses of current board members. Cindy will provide them. Bylaws Committee, Casey. Will call a meeting. Members Cindy and Mary. Will have a draft by next month to review. Public Comment Commissioner John Kozlowski brought the Board the list of requirements from the commissioners and the County Attorney. The Board will comply with the any request we currently don t comply with on the list as soon as possible. Motion to receive and file made by Casey supported by Jack. Passed unanimously. Document Attached.

3 Agenda for Next Meeting Budget. Re-Tails. Fundraising. Commissioners request. Furnace wall. Locks. Painting the Shelter. Shanna Johnson/QB. Shelter hours. Volunteers. Bissell Empty the Shelter. Strategic Plan for Verizon update. Shelter s taxes. Change of Registered Agent. Bylaws. Taxes. Adjournment Meeting was adjourned at 6:20 by President Susan Nielsen. The next general meeting will be at 5:30 on April, in April 17, Minutes submitted by: Cindy Johnson VP/Secretary Motions from March 20 th from discussion in closed session. Promote employee. Motion by Jack supported by Chuck. Passed unanimously New Board member, met the 3 meeting requirement. Moved by Jack supported by Casey to seat Doug Pratt. Passed unanimously. Motion to elect Casey as Secretary by Jack supported by Chuck. Passed unanimously. March 22, Motion by Jack supported by Chuck, Due to the resignation received by President Susan Nielsen, I would like to make a motion removing her name from ALL banking accounts and any other account associated with the Huron Humane Society. Passed unanimously. March 30, Motion by Doug Pratt, Seconded by Casey Johnson to approve $500 budget to get furnace room project started until Doug can find out about donated door. Unanimously approved March 30, Motion to pay outstanding tax bill from Retails account by Cindy Johnson, Second by Jack Davison. Unanimously approved. April 9, Motion by Casey Johnson to make Elle Bee the resident agent for the Huron Humane Society, Inc. Seconded by Chuck Piontkowski. Unanimously approved. April 9, Motion by Cindy Johnson to raise the price of adoptions for cats and dogs by $25.00 each. Puppies will be raised to $150.00, puppies will be defined as any dog under 6 months of age. This doesn t include the deposit for spay/neuter, that will continue at a rate of $50.00, refundable within 30 days from proof of service. If an animal received a rabies vaccine $15.00 will be assessed at the time of adoption, it is not included in the adoption fee. Also, the Executive Director reserves the right to assess a higher adoption

4 fee for desirable breeds/animals. The Executive Director will work on tagging kennels/cat colonies with the price of the animal along with information about the animal as time allows. The Executive Director will post the new prices by the office. If the prices are posted on our webpage they will be updated with the new policy. The changes will take immediately if the motion passes. Jack Davison seconded. Unanimously passed. April 11, Motion by Cindy Johnson to allow Cindy or Jack Davison to receive bank statements from Huntington. Seconded by Casey Johnson. Unanimously approved.

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