EVESHAM MUNICIPAL UTILITIES AUTHORITY. Meeting Minutes from March 4, 2015

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1 1 EVESHAM MUNICIPAL UTILITIES AUTHORITY Meeting Minutes from March 4, 2015 Secretary Wessner read the opening statement as follows: Adequate public notice of this meeting, pursuant to the Open Public Meetings Act, has been given by the Assistant Executive Director of Business of the Evesham Municipal Utilities Authority in the following manner: 1. Posting written notice on the official bulletin board at the Evesham Municipal Utilities Authority, Evesham Township Building, 984 Tuckerton Road, Marlton, NJ on February 25, ing written notice to the Burlington County Times, Courier Post, and Central Record on February 25, Posting written notice on the official Evesham MUA website on February 25, Filing written notice with the Clerks of Evesham and Medford on February 25, This statement shall be entered into the minutes of this meeting. Roll Call Present: Wessner, Morton, Fisicaro, Waters Alternate: Lutner, Hassall Absent: Tencza Also Present: General Counsel Drollas, Engineer Simpson, Executive Director Rollins, Assistant Executive Director of Business Puszcz, Asst. Executive Director of Operations Lender, Personnel Manager Locantore, Secretary Rubin Members of the Public: None PLEDGE OF ALLEGIANCE Chairman Fisicaro called the meeting to order at 7 P.M.

2 2 APPROVAL OF MINUTES February 4, 2015 On motion by Waters, seconded by Lutner, it was moved to approve the minutes of February 4, AYE: Wessner, Waters, Fisicaro ABSTAIN: Morton, Lutner MOTION CARRIED: PUBLIC COMMENT REORGANIZATION Meeting Dates and Times On motion by Waters, seconded by Wessner, it was moved to approve the regular board meeting date and time as the first Wednesday of each month at 7:30pm and all other Wednesdays at 7:30 pm for any special meetings of the board for the entire year. Resolution : Award of professional contract to Maser Consulting P.A. for the position of Professional Geologist for the 13/14 ASR Wells: On motion by Morton, seconded by Lutner it was approved to award a professional contract to Maser Consulting P.A. for Professional Geologist for the 13/14 ASR Wells

3 3 FINANCIAL Resolution : Payment of Bills There was a review and discussion of the bills. On motion by Lutner, seconded by Waters, it was moved to adopt Resolution # approving the payment of the February 2015 bills. except as noted by Mr. Fisicaro in regards to where his name is mentioned on pg. 5 for renewal of membership with AWWA, $85. Resolution : Refunds, Credits & Cancellations On motion by Lutner, seconded by Waters. It was moved to adopt Resolution # approving the February 2015 refunds, credits & cancellations. Resolution : Award of contract in excess of $2,625 Assistant Executive Director of Operations Lender stated there are two doors in the recirculation building and the double doors between the administration building and the garage are rotted out. On motion by Waters, seconded by Morton. It was moved to adopt Resolution awarding contract in excess of $2,625 to Robert J. McGraw, Jr. in the amount of $4,215 for the replacement of doors at Elmwood.. Resolution : Authorizing Shared Service Agreement with Township of Evesham:

4 4 On motion by Waters, seconded by Wessner. It was moved to approve Resolution , authorizing a Shared Service Agreement with the Township of Evesham for the procurement, use, maintenance and storage of a street sweeper. Resolution : Approval of Contract in Excess of $36,000: On motion by Waters, seconded by Morton. It was moved to approve Resolution approving a contract in excess of $36,000 payable to GranTurk Equipment Co., Inc. in the amount of $250,124 for the purchase of a street sweeper. EXECUTIVE DIRECTOR S REPORT Potential Violations There was a raw sewage overflow in the Woodstream section at 14 Brandywine Drive, which was caused by roots and other debris. A cracked valve at Elmwood caused a waste water spill on the ground of approximately 50 gallons. Approval of job descriptions for Supervisors/Assistant Supervisors.On motion by Waters, seconded by Morton. It was moved to approve the job descriptions for the Supervisors and Assistant Supervisors. AWWA National Conference: FYI - Anaheim, CA, 6/7 6/10/15. Need confirmation if attending. Freeze-ups: During the month of February there were many freeze-ups. Assistant Executive Director of Operations Lender congratulated and thanked crews and

5 5 supervisors for handling over 213 calls in a span from 2/14/15 through 2/28/15. Out of those calls, 145 were freeze-ups and 5 were water main breaks. Executive Director Rollins stated he received compliments from residents. Although the freeze ups are a homeowner s responsibility, Authority personnel still has to respond to the calls to verify what the problem is and since they are already there, personnel try to assist the homeowner in every way possible. ENGINEER S REPORT Update: South Side Water Storage Tank General Counsel Drollas contacted Pinelands Commission to speak with one of their attorneys who advised they are not likely to re-write the Memorandum of Understanding. Pinelands asked us to go back and review other available sites. Engineer Simpson will review the map to ascertain what else may be available. Update: Merchants Way Water Tank Painting Engineer Simpson received a report back from a recent inspection, but it didn t specify how the deficiencies that were reported at the one year anniversary are appearing today. Instead they reported on the general condition of the tank and didn t see any urgent need to re-paint it. They didn t take into consideration that this is a fairly new paint job and it shouldn t be showing the type of delamination and holes that are present. It was requested that they conduct a more specific examination. Update: ASR Well 13/14 Treatment Program Still on hold. The water allocation permit has been filed for amendment, of which part of that is requesting the withdrawal of ASR water at other locations. If DEP approves that request then the ASR Well Treatment system will be back in line for trust fund financing & we ll be able to go to construction later this year. Update: Elmwood/Woodstream SCADA Received a schedule for factory testing now that the server software has been changed out. Everything should be completed by the end of May. The testing for Elmwood should be between March and April and for Woodstream between April and May. Update: Woodstream WWTP Air Pipe Replacement On hold until the completion of the energy improvements project, which is due to be completed in April. Update: Replacement of Elmwood WWTP Screw Pumps Project is complete. Resolution Approval of Change Order #1 for Elmwood Screw Pump Rpl: On motion by Waters, seconded by Morton it was moved to adopt Resolution approving Change Order #1 in the amount of ($25,000) for field quantity adjustments and a deduction for contingency allowance.

6 6 Update: Elmwood/Woodstream Energy Improvements Due to be completed in April. Update: Waterview Court Water Main Design is being finalized. Update: Defense Drive Utility Replacement Soil borings have been drilled. Waiting for the Geotechnical report to complete the design. Update: Elmwood Sludge Dewatering Will be scheduling Pilot Scale tests. Update: Elmwood Return Sludge Pipe Replacement Bids will be taken March 11, South Cropwell Road Water Main The Township of Evesham wants to pave in the spring so we are working on the design to get this out to bid as soon as possible. Approval of Engineering Proposal for South Cropwell Road Water Main Replacement: On motion by Waters, seconded by Wessner, it was moved to approve a proposal from Richard A. Alaimo Associates in the amount of $40,000 for South Cropwell Road Water Main engineering design, bidding and construction oversight. Approval of Engineering Proposal for Locust Avenue Lift Station Replacement: On motion by Waters, seconded by Wessner, it was moved to approve a proposal from Richard A. Alaimo Associates in the amount of $108,000 for Locust Avenue Lift Station engineering design, bidding and construction oversight.

7 7 EXECUTIVE SESSION On motion by Waters, seconded by Morton, it was moved to adopt Resolution to enter into Executive Session at 7:32 P.M for the purpose of personnel discussions and legal matters. On motion by Waters, seconded by Morton, it was moved to come out of Executive Session at 7:35 P.M. Committee Assignments: Chairman Fisicaro that the Board Committees have been assisgned as follows: Finance Committee: Commissioners Morton and Lutner; Personnel Committee: Commissioners Water and Fisicaro; Capital Improvement Committee: Commissioners Wessner and Tencza; Education Committee: Commissioners Hassall and Fisicaro; Negotiating Committee: Commissioners Tencza and Fisicaro. The meeting was adjourned at 7:39 P.M. The next regular meeting of the Evesham Municipal Utilities Authority is scheduled for April 1, 2015 at 7:30pm. Joan A. Ludlam Secretary APPROVED BY THE BOARD: