REORGANIZATION January 4, Memorial Middle School

Transcription

1 REORGANIZATION January 4, I. CALL TO ORDER: At 7:30 P.M., Chad Fires called the Regular/Reorganization Meeting of the Medford Township Board of Education to order. This meeting is called in conformance with the "Open Public Meeting Act" with adequate notice provided as follows: 1. Notice was sent to the the Burlington County Times on December 18, Notice was filed with the Township Clerk and posted in the Pinelands Branch Library on December 22, Board of Education meeting times and locations are posted on the Medford Township Public Schools District Website. II.OATH OF OFFICE ADMINISTERED BY THE BOARD SECRETARY TO ELECTED MEMBERS AND SIGNING OF NEW JERSEY SCHOOL BOARD MEMBER CODE OF ETHICS (Exhibit , dated January 4, 2016) III. ROLL CALL: David Bermingham Katherine Busca Stephen Cappello Kathleen Chang Trudy Cole A Amy Duca Michael Etter Heather Keleher Katherine Santamore IV. FLAG SALUTE Chad Fires, Business Administrator/Board Secretary Joseph J. Del Rossi, Superintendent

2 REORGANIZATION January 4, V. ELECTION OF PRESIDENT AND VICE PRESIDENT (See BYLAWS 0152, Board Officers, enclosed as Exhibit , dated January 4, 2016.) VI. REORGANIZATION OF THE BOARD OF EDUCATION A. ELECTION: (The Board Secretary presides until a President and Vice President are elected.) 1. Election of President. Nominee: Katherine Santamore MOVED BY: Michael Etter SECOND: Katherine Busca VOTE: Unanimous ROLL CALL VOTE FOR Katherine Santamore AS PRESIDENT: ROLL CALL VOTE: UAYEU UNAYU David Bermingham Katherine Busca Stephen Capello Kathleen Chang Trudy Cole Amy Duca Michael Etter Heather Keleher Katherine Santamore A 2. Election of Vice President. Nominee: Trudy Cole MOVED BY: Michael Etter SECOND: Katherine Santamore VOTE: Unanimous ROLL CALL VOTE FOR Trudy Cole AS VICE PRESIDENT: ROLL CALL VOTE: UAYEU UNAYU David Bermingham Katherine Busca Stephen Capello Kathleen Chang Trudy Cole Amy Duca Michael Etter Heather Keleher Katherine Santamore OATH OF OFFICE ADMINISTERED TO NEW PRESIDENT AND VICE PRESIDENT A

3 (The newly elected President immediately assumes the chair.) REORGANIZATION January 4, VI. REORGANIZATION OF THE BOARD OF EDUCATION B. APPOINTMENTS: MOTION: It is recommended that the below listed appointment actions, items 1-7 pages 3-4, be approved. 1.It is recommended that Chad Fires be reappointed Business Administrator and Board Secretary/Qualified Purchasing Agent (QPA) of the Board of Education until January 9, It is recommended that Joseph Del Rossi, Superintendent, be appointed Acting Board Secretary in the absence of the Board Secretary until January 9, It is recommended that the below listed persons be appointed as Affirmative Action Officers until January 9, 2017 for the areas indicated: School & Classroom Practices and Employment Practices: Thomas Olson, Director of Educational Programming & Development No additional compensation is granted for these additional duties. Business Practices and PACO: Chad Fires, Business Administrator No additional compensation is granted for these additional duties. 4.It is recommended that the Medford Township Board of Education approve the following District Affirmative Action Team until January 9, 2017: Thomas Olson, Affirmative Action Officer Chad Fires, Business Administrator Johanna Ingham, Personnel Dr. Gale Ferraro, Director of Student Personnel Services No additional compensation is granted for these additional duties. 5. It is recommended that Joseph Biluck, District Facilities and IT Director, be appointed Environmental Management Coordinator to work in conjunction with the District Environmental Consulting Firm, ER&M to oversee compliance with all federal and state environmental mandates and regulations as they relate to AHERA, IAQ, RDK, IPM, etc. No additional compensation is granted for these additional duties.

4 REORGANIZATION January 4, VI. REORGANIZATION OF THE BOARD OF EDUCATION B. APPOINTMENTS: 6. It is recommended that the appointment of Evanthia DiGangi, Treasurer of School Board Funds, as presented in Exhibit , January 4, RESOLVED: Whereas, Senate Bill #1606 signed into law on December 8, 1982 as Public Law 1982, Chapter 196 provides for boards of education to designate an additional person to audit and approve certain accounts and demands for payment prior to presentation to the board of education, and Whereas, there are occasions when it is necessary to pay bills and other contractual obligations prior to Board approval, now Therefore Be It Resolved by this Board of Education that Joseph Del Rossi, Superintendent, and Chad Fires, Business Administrator, be granted the authority to approve such payments of demands as they deem appropriate when those situations arise until January 9, Appointments Items #: 1-7 ROLL CALL MOVED BY: Michael Etter SECOND: Katherine Busca VOTE: AYES: David Bermingham, Katherine Busca, Stephen Cappello, Kathleen Chang, Trudy Cole, Michael Etter, Heather Keleher, Katherine Santamore NAYS: None ABSENT: Amy Duca C. DESIGNATIONS: MOTION: It is recommended that the below listed designation actions, items 1-4, pages 4-5 be approved. 1. Official Depository of Funds Banking Services MOTION: It is recommended to appoint TD Bank as the official depository of school funds and official provider of the district banking services until January 31, Information Summary: This recommendation has been based upon a competitive proposal process that was completed in December 2013, lead by the Medford Township Public Schools on behalf of the nine school districts that

5 comprise the Lenape Region. The TD Bank proposal guaranteed its rates and services through December 31, 2015.

6 REORGANIZATION January 4, VI. REORGANIZATION OF THE BOARD OF EDUCATION C. DESIGNATIONS: 2. RESOLVED: Whereas, it is necessary that a Board of Education designate other depositories of district funds in the event of a transfer of funds to attain greater return on investment, now Therefore, be it resolved that the Medford Township Board of Education hereby designates the following additional depositories of funds until January 9, 2017: TD Bank MBIA PNC Cornerstone Bank Wells Fargo Bank Columbia Bank Bank of America First Investors N.J. Cash Management Fund Beneficial Bank Citizen s Bank The Bank NJARMM Sun National Bank 3. It is recommended that the Central Record, located in Medford and/or the Burlington County Times located in Willingboro be the official newspapers of the Board of Education until January 9, It is further recommended that the Newark Star Ledger be added as an official newspaper for the Medford Township Board of Education s participation in the Educational Data Services, Inc. cooperative bidding and purchasing program only. 4. To conform with the Sunshine Law, it is recommended that the meeting schedule, as presented in Exhibit , dated January 4, 2016 and listed as Annual Notice of Meetings be adopted. Designations Items #: 1-4 ROLL CALL MOVED BY: Kathleen Chang SECOND: Michael Etter VOTE: AYES: David Bermingham, Katherine Busca, Stephen Cappello, Kathleen Chang, Trudy Cole, Michael Etter, Heather Keleher, Katherine Santamore NAYS: None ABSENT: Amy Duca

7 REORGANIZATION January 4, VI. REORGANIZATION OF THE BOARD OF EDUCATION D. ROUTINE MATTERS MOTION: It is recommended that the below listed routine matter actions, items 1-7 page 6, be approved. 1.It is recommended that the Board adopt the Policy Manual. 2.It is recommended that the Board approve the attendance of the Superintendent and/ or his designee at authorized county and state meetings. 3.It is recommended that the newly elected board members and/or re-elected board members be authorized to attend the Board Member Orientation Conference sponsored by the New Jersey School Boards Association. 4.It is recommended that the Board of Education adopt all curricular programs as required by the Core Curriculum Content Standards, as well as district curricular programs that exceed CCCS as found in various printed curricular guides, manuals and courses of study in use in the district. 5.It is recommended that the Board of Education review the procedures regarding the overexpenditure of funds as per N.J.A.C. 6: and the Division of Finance Bulletin, re: Overexpenditure (200-11), Exhibit , dated January 4, It is recommended that the Board of Education authorize the Business Administrator as the District s Qualified Purchasing Agent, to award contracts up to the State mandated Public Bidding Threshold and Public Quote Threshold until January 9, It is recommended that the Board of Education formally adopt and approve the School Board Member Code of Ethics with each member signing said document to be kept on file in the Board Secretary s Office. Routine Matters Items #: 1-7 ROLL CALL MOVED BY: David Bermingham SECOND: Trudy Cole VOTE: AYES: David Bermingham, Katherine Busca, Stephen Cappello, Kathleen Chang, Trudy Cole, Michael Etter, Heather Keleher, Katherine Santamore NAYS: None ABSENT: Amy Duca

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9 REORGANIZATION January 4, VII. ROUTINE MATTERS A. Education Report None B. Board of Education Committee Reports None D. Recess for no more than 30 minutes for Oral Communication on Agenda Items Only. This meeting will now be open to the public referencing agenda items only, however, if your questions or comments pertain to litigation, student or personnel items or negotiations, we would ask that you see the Superintendent after the meeting since we do not discuss these items in public. Please state your name and address for the record. None. VIII. OLD BUSINESS None.

10 REORGANIZATION January 4, I. NEW BUSINESS ACTION ITEMS LIAISON AREAS A. POLICY -, Chairperson No Items I. B. EDUCATIONAL PROGRAMS No Items, Chairperson I. C. FINANCE AND BUSINESS - Consideration of the following Finance and Business Actions, Chairperson No Items D. BUILDING AND GROUNDS, Chairperson No Items. E. COMMUNITY RELATIONS -, Chairperson No Items F. PLANNING, Chairperson No Items. G. LEGISLATIVE ACTIONS -, Chairperson No Items.

11 REORGANIZATION January 4, I. H. EMPLOYEE RELATIONS position, Chairperson UMOTION:U It is recommended that the below listed personnel action, item, 1-2 page 9 be approved. All employee appointments are recommended for approval pending successful completion of security clearances in accordance with N.J.S.A. 18A:6-7.1 et seq. N.J.S.A. 18A39-17 et seq, and N.J.S.A. 18A et seq. Whereas, N.J.S.A. 18A had been revised and now requires emergent approval to employ an individual prior to receiving criminal history background clearance. Be It Resolved that an application be submitted to the County Superintendent of Schools in accordance with the revised statute, requesting emergent approval of employee hiring to provide necessary staff to operate school. 1. Approval of Retirements/Resignations: Name: Stacy Young, Bus Driver, Transportation Center Effective Date: December 9, 2015 Reason: Deferred Retirement 2. Approval of Personnel Appointments: Name: Position/Location: From/To: Salary/Guide/Step: William McClaran Fleet Maint Foreperson 01/01/16 $68,000/PR Transportation Ctr 06/30/16 The following individuals are to be hired by the District to serve in an extra pay pursuant to the Agreement between the Medford Education Association and Medford Township Board of Education: Name: Position Rate of Pay Briana Fidler Art of Reading Co-Supervisor Supervisory Rate of Pay Taunton Forge School Up to 10 hours Timesheet to be submitted Brianna Fidler Intramurals Co-Supervisor Supervisory Rate of Pay Taunton Forge School Up to 10 hours Timesheet to be submitted Judy Hansen Science Night Supervision Supervisory Rate of Pay Up to 2.5 hours Timesheets to be submitted Personnel Item #: 1-2 ROLL CALL MOVED BY: Trudy Cole SECOND: Michael Etter VOTE: AYES: David Bermingham, Katherine Busca, Stephen Cappello, Kathleen

12 Chang, Trudy Cole, Michael Etter, Heather Keleher, Katherine Santamore NAYS: None ABSENT: Amy Duca

13 REORGANIZATION January 4, OTHER MATTERS FOR CONSIDERATION None. I. INFORMATION AND PROPOSALS - NONACTIVE A. Receiving of Delegations. B. Oral Communications (Tentative Agenda & Regular Action Meetings). Recess for no more than 30 minutes for Oral Communication on Any Item of Interest. However, if your questions or comments pertain to litigation, student or personnel items or negotiations, we would ask that you see the Superintendent after the meeting since we do not discuss these items in public. Please state your name and address for the record. None. II. ADVANCE PLANNING A. Future Meeting Dates. B. Suggested Agenda Items February 1. Routine Policies 2. Pupil Suspension Report 3. Routine Financial Items III. 4. Routine Employee Relations Items 5. Legal Update ADJOURNMENT UMOTION:U At 7:40 P.M., Michael Etter recommended that the Reorganization/Regular Meeting of the Medford Township Board of Education adjourn, seconded by Trudy Cole, and carried unanimously. Chad Fires, Business Administrator/Board Secretary