NJSIG Board of Trustees Meeting January 12, 2017

Transcription

1 NJSIG Board of s Meeting January 12, 2017

2 2016/2017 NJSIG Board of s Irene Le Febvre Chairperson North Board Member 180 South Terrace Boonton, NJ (Boonton Town BOE) O: (973) x3811 F: (973) C: (973) H: (973) momlefebvre@hotmail.com Committees: Claims, Policy Christopher Russo, Ed.D. Vice-Chairperson South Business Administrator 1310 Mallard Lane Millville, NJ (Delran BOE) O: (856) x1006 F: (856) C: H: (609) crusso@delranschools.org Committees: Claims, Personnel Thomas F. Connors, Ph.D Central Board Member 10 Seward Ave Piscataway, NJ (Piscataway Twp BOE) O: F: C: (732) H: (732) UConnDrTom@aol.com Committees: Finance James J. Jencarelli, Jr North Superintendent 2 Mill Creek Road Sparta, NJ (Morris Hills Regional) O: (973) F: (973) C: (201) H: (201) jjencarelli@mhrd.org Committees: Personnel Joseph Meloche, Ed.D South Superintendent 45 Ranoldo Terrace Cherry Hill, NJ (Cherry Hill Public Schools) O: (856) x4309 F: (856) C: (856) H: (856) JMeloche@chclc.org Committees: Personnel Steven K. Robinson North Business Administrator 5 Rodin Lane Marlboro, NJ (Livingston Twp. BOE) O: (973) x8009 F: C: (973) H: (732) srobinson@livingston.org Committees: Finance Dana Sullivan Central Business Administrator 302 Elm Street, Room 101 Westfield, NJ (Westfield BOE ) O: (908) F: (908) C: (201) H: (973) dsullivan@westfieldnjk12.org Committees: Claims, Policy Gerald North Central Superintendent 117 Evergreen Road New Egypt, NJ (Plumsted Twp. BOE) O: (609) x4206 F: (609) C: (609) H: northg@newegypt.us Committees: Finance, Policy Vacant South Board Member O: F: C: H: Committees: William Mayo Executive Director 6000 Midlantic Drive, Suite 300 North Mt. Laurel, NJ O: (609) x3039 F: (609) C: (609) H: (609) wmayo@njsig.org Revised: 11/17/16

3 2016/2017 NJSIG Sub Fund Liaisons Frank Domin BACCEIC Sub Fund Liaison Berlin Borough 215 South Franklin Ave Berlin, NJ O: (856) F: (856) C: (609) Barbara Prettyman CAIP Sub Fund Liaison Hammonton BOE 566 Olds Forks Road PO Box 631 Hammonton, NJ O:(609) x353 F: (609) Thaddeus Thompson ERIC North Sub Fund Liaison South Brunswick BOE P.O. Box 181 Monmouth Junction, NJ O: (732) x5105 F: (732) Gene Mercoli ERIC South Sub Fund Liaison Cumberland Cnty. Voc. 601 Bridgeton Avenue Bridgeton, NJ O: (856) F: (856) Vincent A. Gonnella ERIC West Sub Fund Liaison Kenilworth Public Schools 426 Boulevard Kenilworth, NJ O:(908) x1550 F: (908) Laura Gingerelli MOCSSIF Sub Fund Liaison, Berkeley Township BOE 53 Central Parkway Bayville, NJ O:(732) x3205 F:(732) Anthony Dragona NJEIF Sub Fund Liaison Union City BOE 3912 Bergen Turnpike Union City, NJ O: (201) F: (201) Rev: 11/16/16

4 Meeting Dates 2016/2017 September 21, 2016 NJSIG Mount Laurel Office October 25, 2016 Caesars Hotel, Palladium A, 2100 Pacific Avenue, Atlantic City, NJ November 16, 2016 NJSIG Marlboro Office January 12, 2017, 5:30 p.m. NJSIG Mount Laurel Office March 15, 2017 NJSIG Mount Laurel Office May 17, 2017 NJSIG Marlboro Office June 21, 2017 NJSIG Mount Laurel Office All meetings will begin at 4:00 p.m. unless otherwise noted.

5 BOARD OF TRUSTEES MEETING Thursday, January 12, 2017, Mount Laurel, NJ Meeting 5:30 p.m. JANUARY AGENDA PUBLIC SESSION ITEM # *1 Call to Order In accordance with the Sunshine Law, due notice of all pending meetings was given to the Atlantic City Press, Newark Star Ledger, and Trenton Times on January 6, Copies of these notices are on file with the New Jersey Secretary of State. *2 Roll Call Thomas F. Connors, Ph.D. James J. Jencarelli, Jr. Irene Le Febvre Joseph Meloche, Ed. D Gerald North Steven K. Robinson Christopher Russo, Ed. D Dana Sullivan *3 Action Items: A. Competitive Contracting Resolution William Mayo B. Public Relations and Communication Services Resolution William Mayo C. Qualified Purchasing Agent Resolution William Mayo *4 New Business Rev.: 1/10/17

6 Resolution Authorizing the Acquisition of Goods and Services Through the Competitive Contracting Process WHEREAS, the ( NJSIG ) is authorized by N.J.S.A. 18A:18B-1, et seq. to provide insurance coverage for its members; WHEREAS, NJSIG has a desire to provide for specialized services and goods in accord with the tenets of N.J.S.A. 18A:18A-4.1; WHEREAS, NJSIG desires to use the competitive contracting method of procurement in lieu of public bidding for the below listed goods and services in accord with the allowable procurements as set forth in N.J.S.A. 18A:18A-1, et seq.: 1. Sub-fund Administration Services; 2. Claims Management Software; 3. Managed Care Services; 4. Maintenance Tracking Software; 5. Anonymous Reporting Service; 6. Employment Decision Advising Service; 7. School Official Training Service; 8. Defensive Driving Training Service; Page 1 of 3

7 Resolution Authorizing the Acquisition of Goods and Services Through the Competitive Contracting Process 9. Salary and Benefits Analysis Services; 10. Human Resources Consulting; 11. Underwriting Management Software; 12. Document Management Software; and, 13. Database Software. WHEREAS, NJSIG desires to enter contracts for these services as allowable under the Public School Contracts Law, N.J.S.A. 18A:18A-1, et seq. for the terms as defined therein. NOW THEREFORE, BE IT RESOLVED, on this 12 th day of January, 2017 that: 1) NJSIG is hereby authorized to engage in the competitive contracting process for the above-named specialized goods and services; I certify that the foregoing is a true copy of a Resolution passed by the at the meeting duly held on the 12 th day of January, Page 2 of 3

8 Resolution Authorizing the Acquisition of Goods and Services Through the Competitive Contracting Process By: Irene Le Febvre, Chairperson DATE: Board Secretary Use Only MOVED BY: SECONDED BY: VOTE: Page 3 of 3

9 Resolution Authorizing the Execution of a Contract Pursuant to the Public School Contracts Law WHEREAS, the ( NJSIG ) is authorized by N.J.S.A. 18A:18B-1, et seq. to provide insurance coverage for its members; WHEREAS, NJSIG requires extraordinary unspecifiable services in the form of public relations services to aid in management of the organization; and, WHEREAS, such service is in the nature of an exception to the bidding requirements as an extraordinary unspecifiable service as evidenced by the New Jersey Department of Community Affairs, Division of Local Government Services, Local Finance Notice AU , issued on February 26, 2002; and WHEREAS, the Executive Director has executed a Certification pursuant to N.J.A.C. 5:34-2.3(b), which said Certification is attached; and NOW THEREFORE, BE IT RESOLVED, on this 12 th day of January, 2017 that: 1. NJSIG awards the contract for a public relations services consultant to Echo Group, LLC; 2. The Executive Director is hereby authorized to execute the contract with the above-named service provider; Page 1 of 3

10 Resolution Authorizing the Execution of a Contract Pursuant to the Public School Contracts Law 3. This contract is awarded in accordance with the Public School Contracts Law, N.J.S.A. 18A:18A-1, et seq.; 4. This contract is awarded without competitive bidding as Extraordinary, Unspecifiable Services under the provisions of the Public School Contracts Law, and more specifically noted in N.J.S.A. 18A:18A-5(a)(2). 5. A notice of this action shall be published once in the official newspaper designated by the. I certify that the foregoing is a true copy of a Resolution passed by the at the meeting duly held on the 12 th day of January, Page 2 of 3

11 Resolution Authorizing the Execution of a Contract Pursuant to the Public School Contracts Law By: Irene Le Febvre, Chairperson DATE: Board Secretary Use Only MOVED BY: SECONDED BY: VOTE: Page 3 of 3

12 Resolution Designating a Qualified Purchasing Agent WHEREAS, the ( NJSIG ) is authorized by N.J.S.A. 18A:18B-1, et seq. to provide insurance coverage for its members; WHEREAS, NJSIG has a desire to acquire goods and services in accord with the tenets of the Public School Contracts Law, N.J.S.A. 18A:18A-3 using a qualified purchasing agent; NOW THEREFORE, BE IT RESOLVED, on this 12 th day of January, 2017 that: 1. NJSIG hereby designates Sean P. Canning, of the Canning Group, LLC, State of New Jersey Qualified Purchasing Agent Number Q1356, to act as NJSIG s qualified purchasing agent for the purposes of complying with the Public School Contracts Law, N.J.S.A. 18A:18A-1, et seq. for fiscal year 2017; 2. As NJSIG s purchasing agent possesses a qualified purchasing agent certificate, NJSIG hereby establishes pursuant to N.J.S.A. 18A:18A-3(a) that the bid threshold for all goods and services is $40,000. Page 1 of 2

13 Resolution Designating a Qualified Purchasing Agent I certify that the foregoing is a true copy of a Resolution passed by the at the meeting duly held on the 12 th day of January, By: Irene Le Febvre, Chairperson DATE: Board Secretary Use Only MOVED BY: SECONDED BY: VOTE: Page 2 of 2