WHEATON SANITARY DISTRICT REGULAR SESSION JANUARY 10, 2018 M I N U T E S. Henry S. Stillwell Jeffrey R. Walker Quorum Present

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1 1. CALL TO ORDER AND ROLL CALL The Regular Meeting of the Board of Trustees of Wheaton Sanitary District was called to order by Trustee Stillwell at 9:07 a.m., January 10, Upon roll call, the following were present: DISTRICT TRUSTEES: Quorum Present DISTRICT STAFF: Executive Director, Stephen Maney Plant Superintendent, Sue Baert Administrative Services Director, Diana Soltess GUESTS: District Attorney, Roger Ritzman Peregrine Stime Newman Ritzman & Bruckner, Ltd. District Engineer, James Bibby Rempe-Sharpe & Associates, Inc. HR Consultant, Kathy Lamkin HR2U, Inc. 2. AGENDA AMENDMENTS/APPROVAL Trustee Kindorf moved and Trustee Walker seconded to approve the Agenda with the following adjustments proposed by Director Maney: a. Agenda Item 8 will be moved to the end of the agenda. b. Agenda Items 9 & 10 will be combined because a joint proposal was received which covers both items.

2 3. PUBLIC COMMENTS No comments were received from the public at the meeting. 4. REVIEW CUSTOMER COMMENTS A. FOIA REQUESTS: 1. None B. CUSTOMER COMMENTS: 1. Cynthia O'Mara, 577 Wilshire Avenue, Glen Ellyn - Director Maney has been in communication and the last letter sent was copied to the appropriate officials at DuPage County. 2. As a follow up from last month, Director Maney has been working with Ms. Lynda Mottola via and Mr. Frank Mondia to identify reason(s) for high water consumption at their properties and whether or not a water meter makes sense for their properties. 5. CONSENT AGENDA A. DISCUSSION AND APPROVAL OF ITEMS REMOVED FROM THE CONSENT AGENDA B. APPROVE MINUTES OF HELD DECEMBER 14, 2017 C. APPROVE PAYMENT OF BILLS The following bills were paid and vouchers drawn as summarized below: User Charge Fund: West Suburban Bank $395, MB Financial Capital Improvement Fund: West Suburban Bank $492, Debt Service Fund: West Suburban Bank $0.00 $888,475.41

3 D. REVIEW OF MONTHLY FINANCIAL STATEMENT Trustee Kindorf moved and Trustee Walker seconded to approve the Consent Agenda as presented. 6. STAFF REPORTS A. Executive Director 1. Director Maney is following up on items identified at the last meeting with Nick Kottmeyer and Sean Reese of DuPage County Public Works County as a predecessor for an intergovernmental agreement (IGA) for sharing of equipment, labor, point repairs, TV inspection, and other items. 2. District staff will examine easier ways to process commercial permits, identify a reasonable cost for adjustments regarding property transfers, review the policy on back billing, and determine the optimal method for recovery of meter maintenance expenses with the goal of implementing changes to become effect May 1, B. Plant Superintendent There was discussion about staffing changes over the next few months to accommodate a planned retirement in early April. C. District Engineer 1. There is a need for follow up communications with Commonwealth Edison on the proposed easement conditions for the parcel they own west of Gary Avenue regarding the Northside Interceptor Sewer. 2. Attorney Ritzman will follow up with the attorneys that represent Marion Park and Colony Park to ensure that the easement paperwork for the Northside Interceptor Sewer is completed in a timely fashion. 3. Planned rehabilitation work on the center bridge near the Administrative Offices is planned for this year, and since the abutments are in good condition, it makes sense to use box structures for the main deck repair. D. Administrative Services There was a short discussion about setting a limit on deposits needed for final bill closings.

4 7. HUMAN RESOURCES ANNUAL RECAP AND RECOMMENDATIONS REPORT Ms. Kathy Lamkin gave a report about human resource (HR) services provided and plans for the upcoming year. Key follow-up items are finishing of the HR audit, supervisor training for hiring, performance reviews, employee matters, updating the employment application, potential for automation of various HR items, and an HR operation plan to be in place by January District staff is following up on the five-year succession portion of the strategic plan. 8. RATIFY/APPROVE TRANSFER OF $1 MILLION FROM FUND 10 USER CHARGE TO FUND 40 CAPITAL IMPROVEMENTS As discussed during the December Board Meeting, Trustee Kindorf moved and Trustee Walker seconded to ratify the transfer of $1 million in funds from Fund 10 User Charge to Fund 40 Capital Improvements. 9. APPROVE WETLAND DELINEATION, PERMITTING, AND SURVEY WORK FOR THE HIDDEN WOODS SUBDIVISION SEWER EXTENSION Trustee Kindorf moved and Trustee Walker seconded to approve a contract for wetland delineation and permitting, along with survey work to be performed by Engineering Resource Associates of Warrenville, Illinois on a time-and-material basis, not-to-exceed $22,500, subject to an adjustment needed by Attorney Ritzman regarding the Rider language. It was noted that the number of plats of easements, set at 20, should provide adequate contingency in the event that any unforeseen plats might be required.

5 10. This item was combined with Agenda Item 9 above. 11. APPROVE RESOLUTION NO. R-6-18 EASEMENTS WITH WHEATON PARK DISTRICT FOR THE NORTHSIDE INTERCEPTOR SEWER PROJECT Trustee Kindorf moved and Trustee Walker seconded to approve Resolution R-6-18, subject to the addition of some cross referencing of documents. CLOSED SESSION It was determined that there was no need to have a Closed Session. ADJOURNMENT There being no further business to come before the Board, Trustee Kindorf moved and Trustee Walker seconded that the Board Meeting be adjourned at 10:58 am. CLERK