ASSOCIATION OF ALPINE VILLAGE PROPERTY OWNERS, INC.

Transcription

1 ASSOCIATION OF ALPINE VILLAGE PROPERTY OWNERS, INC. P. O. BOX 88 ASHFORD, WA July 27, 2014 Annual Meeting called to 11:10am by Roger Gochanour, Board President. Proxies received 2, owners in attendance 22 Prior to the start of the meeting, Roger informed all in attendance that the meeting was being video taped to help with the meeting minutes. Roger then introduced Bill Jarvis who was video taping the meeting. Roger then asked all in attendance if anyone had any objections and there were no objections. Roger asks all in attendance to introduce his or her selves. After completion of the introductions, Roger then introduced the current board members in attendance: Brad Hall, Keith Hinman, Gunner Ecklund, Brian Kraft, and Jane Connery. Kim Fitzsimons did not attend. Minutes from July 28, 2013 Annual Meeting: Roger advised all in attendance that the minutes from last year's annual meeting (2013) were available for those who did not have a copy. Later in the meeting Roger was informed that the meeting minutes for 2013 had not been accepted. Roger apologized for the oversight and asked for a motion for minutes from last year (2013) to be approved. Gunner Ecklund motions to approve last years minutes, and Brian Kraft seconds the motion. Minutes were approved by all. Nominations for Three Board Members: Roger asks if it would be okay with everyone if he change the order of items in the agenda and proceed to the election of board members. Roger advised all that the current board members whose terms are ending have expressed their willingness to submit their names for another 3- year term. Roger then asked there are any other nominations, or individuals who would like to submit their name for election. None were submitted. Since there were no additional nominations, Roger proceeded to asks for a vote to accept Gunner Ecklund, Brad Hall and Kim Fitzsimmons as board members for another 3-year term. The vote passed unanimously. Treasurer s Report: Brad Hall, Secretary/Treasure reviews the Treasurer s Report. Mitzi Vandwege asks that since we ve gone in the red this year are we considering raising the current assessments. Roger mentioned that the board discussed this issue last night and chose not to request an increase in assessments at this time. Roger did say that this item will be monitored, and based on the financial results for the association, an increase in assessments maybe submitted next year. Mitzi Vandwege suggested that we maybe do a special assessment to help cover the costs that put us in the red. Roger explained that the use of a "special assessment" is for a specific need, and has a limited timeframe. If urgent needs or conditions be identified that would require the need of a Page 1 of 5

2 Treasurer s Report (cont'd): "special assessment", the board would submit such a request to association members for approval. If a specific or urgent need is identified prior to the next scheduled annual association meeting, a special meeting will be scheduled and all association members notified. Roger said that no assessment statement was included in the mailing in case it was voted by the association members to increase the amount. Since there was no change, no vote was required. Roger started to address the Water System but was made aware that the Treasurer s Report had not accepted. He then asked for a motion to accept the Treasures Report. Jane Connery motions to accept treasurers report, and Bill Jarvis seconds the motion. Treasurer s report was approved by all. Water System: Roger introduced Keith Hinman and then passed the discussion over to Keith as he has been working this last year on our water system. Keith discusses the DOH (Dept of Health) meeting that he and some of the board members attended. The DOH (Dept of Health) wants the board to establish what the community wants to do with our water system. The DOH also made a request that we issue a new survey to association members concerning our water system. Keith explained that NW Water Systems had presented that to us back in Keith reviews the information that NW Water Systems had presented back in Capital and ongoing treatment costs were $200,000. This information is five years old. It could be higher, but to get a true cost we need to hire someone to research this out. Keith spoke with Helen s Pump to find out how much the cost to each property owner if they install a filtration system themselves. Helen s Pump thought the cost might be close to $3,000 per household. They could give us a closer estimate if we give them a sample of our water. The cost is from $1,000-$10,000 depending upon what is all involved. Mitzi Vandwege mentions that this is an individual choice. Water System Survey: Roger talks about the water system survey that will be coming out in approx sixty days. He acknowledges the Alpine Village website We will be posting the survey on the website along with other information. As part of the survey, do we invest as a community or individually? Water System Testing: Roger talks about the daily testing of our water system. Roger says the board is proposing to remove the human element as we have done in the past. We have an option from NW Water Systems for a system to automatically test our system daily. It will tell us if we have a leak along with other information. The cost is approximately $5,500 for the equipment and an ongoing fee of approximately $500 per year for communications. This is favorable to have to vote on it and Rogers Gochanour says no. The board can make this decision. Roger says the DOH is really on our side. Keith Hinman confirms Roger s comment. Mitzi Vandwege asks how long will the units last and will NW Water Systems be responsible for the up keep? Mitzi Vandwege asks about the PH level from last year s minutes. Was the PH treated? Brad Hall said no, as the associations' water management company, NW Water Systems, said that it was not necessary to treat the PH level. Roger asks if everyone received this year s Water Page 2 of 5

3 Quality Report. Roger stated that our water system complies with the State of Washington, Department of Health according to the Water Quality Report. Well House Relocation: Brad Hall talks about possibly moving the well house in light of the CMZ. He mentions about buying two lots that are currently owned by Karen Jensen to possibly put the well house on if the well house needed to be moved. Anna Denton moves that the board investigate the possibly of water on Karen Jensen s lots block 2, lots 2 and 3 with a cost of $8,000. Barbara Nelson-Strong seconded the motion for $8,000. Anna Denton changes the cost in the motion to $10,000. Jane Connery seconds the motion of $10,000. Roger asks for a new motion. Barbara Nelson-Strong says $8,000 plus all the other closing costs and the fees associated. Marilyn Gochanour agrees. Marla Treat mentions about including a statement in the purchase and sale agreement about the cost to purchase the property for $8,000 only if water is found. Anna Denton agrees with Marla Treat s comment. Gunner Ecklund asks, so where are we now? Roger says we can do it one of 2 ways. We can address as a board. If you would like to make a motion on it we will purchase the land for $8,000 plus any additional costs i.e., closing costs and witching. Mitzi Vandwege asks what are the other costs? Jane Connery asks, what is the property worth? Brad Hall says $8,000 is what the property is worth. Mitzi Vandwege states that there appears to be a conflict of interest here. Gunner Ecklund says no. Roger cuts in and threatens to table to discussion. Roger calls for a vote to look into purchasing the property. It was voted and passed by all to look into purchasing Karen Jensen s two lots. Anna Denton says we need to vote on the motion. Motion carried to review the property for purchasing. Roger thanks Mitzi Vandwege for her comments and everyone else s comment. Livestock: Roger talks about having livestock on properties in Alpine Village. Our by-laws say no livestock. If anyone wants this bylaw changed, it needs to be voted by the members, an attorney is hired to re-do the paperwork and they would have to pay the cost of the attorney and the recording of the new bylaw change. Marty Vaughan comments that goats are hard to keep confined and chickens smell badly. At this time Alpine Village will not allow livestock. CMZ (Channel Migration Zone): Roger asked Marla Treat to talk about the CMZ. Marla states The Upper Nisqually has not been passed yet, but it will be coming. Reduction in number of Board Members from Nine to Six: Roger explained that the number of board of trustee members increased from six trustees to nine trustees sometime ago; however, the associations BY-LAWS were not. Roger has instigated a plan to change it back to six board members as stated in our BY-LAWS. Roger stated that with the resignation of Anna Denton and Jason Weisberg the board of trustees in now at seven members, and through attrition would reduce it to six. Mitzi Vandwege raised the question if we need to discuss the reduction of board members, and should there be an odd number incase of a vote by the board resulted in a tie? Roger said no. Roger stated that the president has the final vote incase of a tie. Page 3 of 5

4 New Business: Roger Gochanour asks if anyone has any new business. Gerda Ried talks about her son visiting at the cabin and that Kevin Rivera was yelling at him from behind his fence. The Kettler s stated that they have a camera facing Kevin Rivera s property. Brad Hall tells everyone to call the Sherriff s department if you have an encounter with Kevin Rivera. Roger continues stating you can file a restraining order as well. Barbara Nelson-Strong wanted confirmation on the delinquent accounts. She thought that having only four delinquent was great! She says that the board is doing a good job. Gunner Ecklund states that he is a retired marine. I am a slow reader. I drive by Kevin Rivera s property to read his signs. Pat Finch wants to know who to advise to change his mailing address. Roger said, Brad Hall, Secretary/Treasure. A question was raise about the board spending monies on the water system without a vote, and Brad Hall explains that the board of trustees has the okay to spend the money to better the water system; however, the association members hold the board accountable. The land purchase was an advisory notice. Roger asks Keith Hinman to talk about the water meter requirements that are coming in January Keith Hinman states that DOH says that they are not worried about our water system because you are showing some progress of working towards doing it. Keith Hinman states that the board is going to come up with a standard for the water meters to be installed and phased in. Barbara Nelson-Strong makes a motion for the board to come up with a standard for the water meters. Roger says we do not need a motion. Barbara Nelson-Strong removes the motion. Anna Denton mentions that there is a burn ban is on. Brian Kraft states you are allowed to have a fire in a pit that is 3 X3 with a 20 ft clearance. You need to have a water hose near by. You will need to have a burn permit if you want to burn. Anna Denton mentions that her neighbors were burning and that the property owners should have a burning permit. Roger asks Cliff Treat about putting information about a burning permit on the website. Jane Connery says the homeowner should be responsible for obtaining the burning permit. Brad Hall will put our website address on the sign out front of the development. Roger says that we can write a letter to the property owner informing them about buying a burning permit for their outdoor fire pit. Brian Kraft says that if you see a fire to report it to the fire department right away. Brian Kraft motions to adjourn. Barbara Nelson-Strong seconded the motion to adjourn. Meeting adjourned at 1:15pm. Board Meeting To Elect Officers: Board meeting called to order by President, Roger. Roger states we need to come up with officers. Keith Hinman would you be interested in being Vice President? Keith Hinman states no he promised his wife that he would not be an officer. He is busy with preparing for his daughter s wedding now, but will continue to assist with DOH and other water matters. Roger will remain President until his property sells and Brad Hall will continue to be Secretary/Treasurer. In attendance: Jane Connery, Gunner Ecklund and Brian Kraft. Meeting adjourned. Meeting was adjourned at 1:45pm. Respectfully submitted, Brad Hall Alpine Village HOA Sec/Treas Page 4 of 5

5 Updated address information received Patrick Finch P.O. Box 1532, Sumner, WA Jeff Hoge 5414 Marine View Dr, Tacoma, WA (Lot 18 mom s Lot 19 Jeff s) Page 5 of 5