Chairperson Bill Jenkins gave opening remarks and introductions were done.

Transcription

1 Annual General Meeting of The Owners, Strata Plan N40 (Moyie Shores Estates Strata Corporation) August 5, 2017, 10:00 AM at the Moyie Community Centre Minute Lots Present/proxy: 3, 4, 5, 6, 7, 8, 9, 11, 12, 13, 14, 15, 16, 17, 20, 24, 25, 26, 27, 29, 30, 31, 33, 34, 35, 36, 38, 40, 41, 42, 43, 44, 45, 47, 48, 49, 50, 51, 52, 53, 54, 58, 59, 60, 61, 66, 67, 69, 70, 72,, Proxies included; Lot 7, 36, 40, 44, 52, No. Item Discussion Action Person 1. Call to Order and Welcome 2. Motion to approve Aug 1, 2016 AGM Minutes 3. Access road speed limits. 4. Committee Reports a. Treasurer s Reports Financial Report for fiscal year Chairperson Bill Jenkins gave opening remarks and introductions were done. Motion: Be it moved that the minutes of Aug 1, 2016 be approved as distributed. Maurice Turbide reported on information he had obtained in following up on an issue raised at the 2016 AGM. Because no speed limit is posted in the area between the highway and Moyie Shores Estates, the default speed limit is 80 km/hour. The provincial authorities are sympathetic to reducing the speed limit to 50 or 60 km/hour but will want to consult more widely in the affected area before taking this step. Treasurer reviewed the Financial Statements Motion: Approve fiscal year unaudited Financial Statements b. Dyke Report Al Humphreys reported no change c. Waterworks Committee Bob Janzen reported that the well set off an alarm twice in July and after having the electrician out, then a pump service representative it was determined that the issue was with the capacitors which were replaced. Various potential improvements to the well were discussed including technical impediments to a number of the alternatives. It was noted that we can conserve our water in the well by watering when the demand is low (late at night) and then allowing the well to catch up from demands during the day. The water restrictions were discussed and it was decided that we could experiment with returning to stage one restrictions after each long weekend. Council will determine when and a notice will be sent out. 50 Lots Represented Quorum of 24 was confirmed Moved: Lot 3 2 nd : Lot 16 Moved: Lot 58 2 nd: Lot 41 Council will make a decision on when to move back to Stage One after the long weekend and post/ a notice to everyone. Responsible MSE Executive

2 d. Fire Protection Committee Motion: That capital expenditures in an amount of up to $20,000 to be funded from the reserve fund be authorized in order to upgrade the electrical control system and the starters on the pump house to a maximum of $20,000. Bill Sanderman reported that the Moyie Emergency Response team responded to 5 incidents over the year. Moved: Lot 14 2 nd Lot 62 Passed unanimously The location of the AED (defibrillator) in the fire shed (it is moved to Janzen residence during the winter months), Moyie Community Hall and the Sanderman s have one in their white truck during the summer. Copies of the Moyie Shores Estates Emergency phone numbers and the Moyie Shores Estates Emergency Action Plan are available on the side table and will be sent out via . e. Signage Committee Kathy Janzen reported that all signs are all in place. f. Bylaws Committee Maurice reported that they are still working on the bylaws and how they conform to the new government regulations and RDEK s land use bylaws. They will get a complete list of changes together for consideration by the membership in due course. The RDEK has started the process of adopting an official plan for the areas, which could result in changes to area zoning. g. Dock Report Lane Dunham gave a presentation on the new dock system he has researched and is proposing to replace our current dock system. After comparing prices and capabilities, Graham Marine was determined to be the best company to use. The initial cost ($155,000) will go for the pilings, walkway and 24 new slips. The rest will be completed in phases in future years. When completed we will have 72 slips and this has been approved by appropriate government agencies. When we exceed our current 58 slips the cost of $10.00 per slip per year will be added to our current 30-year fore-shore lease agreement. Graham Marine will start installation in the first part of May The old docks will need to be taken apart and moved to the East side of the bay at the end of this season. Volunteers will be needed to help with this. The new dock system should be completed by the May long weekend in Emergency phone numbers and MSE Emergency Action Plan to strata members Marilyn Sanderman

3 After much discussion on the all aspects of the new dock system a motion was voted on. A ¾ vote was required to approve this motion. 5. a. Motion: To approve Marine Dock Rebuilding Proposal as per resolution being in the form attached to the minutes. b. Maurice Turbide explained about the Depreciation Study and received a quote from Reliance Asset Consulting in Calgary, AB. After discussion, it was decided to waive the completion of the study until at least 2018 when the work on the docks has been completed and we can get a more accurate report on our financial position. Moved: Lot 61 2 nd Lot 54 by a ¾ vote with 38 votes in favor and 8 votes against Moved: Lot 41 2 nd Lot 22 by a ¾ vote (one vote against) Motion: To waive obtaining a Depreciation Study at this time. 6. Other Business 7. Presentation of Budget and Housekeeping Approvals Both section 7 (a) and 7 (b) motions will be voted together. After further discussion, it was decided to amend the two motions to be: Motion: Be it moved that Strata Fees for fiscal year will be raised from $ to $ with the extra $35.00 to be added to the $ per lot amount ($435.00) going into the Reserve Fund. Motion: Be it moved that the donation to the Moyie Community Association of $ Motion: Be it moved that Budget for the be approved as previously distributed but amended to reflect the new capital expenditures approved at this meeting. Moved: Lot 54 2 nd Lot 61 by a ¾ vote (33 in favor, 8 against) Moved: Lot 41 2 nd Lot 6 Moved: 12 2 nd Lot 9 8 Change of Council a. Bill Jenkins explained that volunteers are requested to join the Strata Council as two members Phil Butz and Kathy Janzen will be resigning their positions. They were thanked for their hard work and years of service. Two strata members volunteered for the Strata Executive: Don Baker

4 and Lucy Gamber. Motion: To approve nomination and election of Executive The Moyie Shores Executive will consist of: Bill Jenkins,, Marilyn Sanderman, Maurice Turbide, Lucy Gamber and Don Baker. Moved: Lot 12 2 nd Lot 14 Jeff Johnston will continue as the Point Representative b. Call for Committee Volunteers Docks: Gerry Meier, Aubrey Regan and Don Baker Fire: Bill Sanderman Dike: Ian Cameron and Al Humphrey Waterworks: Bob Janzen has stated that he is resigning his position. The members thanked Bob for his many years of service to the community in this important position. Gerry Meier volunteered to fill this role. Bylaws: Bill Jenkins, Maurice Turbide, BBQ 2018: Wendy Cameron, Cyndi Baker, Kelli Reagan, Teresa Dunham 9. Draw for $50 Moyie Store Gift Certificate 10. Adjournment Motion: Be it moved that the meeting be adjourned at 12:30p.m. Winner: Lot 61 Henri & Lynn Kooperberg

5 The Owners, Strata N40 (Moyie Shores Estates) (the Strata Corporation ) The Owners, Strata N40 (Moyie Shores Estates) (the Strata Corporation ) AUGUST 5, 2017 ANNUAL GENERAL MEETING 5. Marina Dock Rebuilding Proposal: Be it resolved that: (a) capital expenditures of up to $155,000 be authorized to be made from the reserve fund during the Strata Corporation s fiscal year ending June 30, 2018 in connection with the rebuilding of the marina docks substantially in accordance with the proposal outlined in the North Beach Marina Dock Proposal distributed with the notice of this meeting; (b) the amount of $25,000 from the cumulative surplus in the Strata Corporation s operating fund be transferred to the reserve fund to assist in providing capital funding for this purpose; and (c) the members of the Strata Council be authorized to execute such documents and take such other steps as may be required in order to give effect to the foregoing resolutions, provided that any specific financial commitment made pursuant to this resolution must be approved by the Treasurer of the Strata Corporation and at least one additional member of the Strata Council.