EAST LOS ANGELES COLLEGE SHARED GOVERNANCE COUNCIL (ESGC) MINUTES

Transcription

1 EAST LOS ANGELES COLLEGE SHARED GOVERNANCE COUNCIL (ESGC) MINUTES Mission Statement: East Los Angeles College empowers students to achieve their educational goals, to expand their individual potential, and to successfully pursue their aspirations for a better future for themselves, their community and the world. Monday, November 28, 2016 G1-301AB Conference Room 1:30 3:00 pm Roll Call: Committee members present as indicated by (x). *Co-Chairs Administration Faculty Ruben Arenas X Michele Benjamin X Julie Benavides X Erika Blanco X Paul De La Cerda Kevin Booth Erlinda de Ocampo X Al Cone X Marvin Martinez (nv) X Sherrie Davey X Kerrin McMahan (nv) Jeffrey Hernandez* X Laura M. Ramirez X Janet Huang X Abel Rodriguez Alex Immerblum X Angelica Toledo (nv) X Marcellino Morales X Bill Gasper for Ann Tomlinson X Armida Ornelas X Laura E. Ramirez Luis Orozco for Cathleen Rozadilla X Amanda Ryan-Romo X ASU David Senensieb Aurora Paredes X Jessica Ramirez X Led Vera X Local 99 Filiberto Barajas AFT Staff Guild Edward Alvarado* X SEIU 721 Supervisors Olita Tulifua Jose A. Hernandez Teamsters Buildings & Trades Angelica Toledo X Christopher Holbert Alternates/Guests: Kenneth Chaiprasert, Danelle Fallert, Bill Gasper, Jason Hosea, Kamy Khashayar, Ruben Mendoza, Luis Orozco, Christine Rodriguez nv = non-voting

2 ESGC Minutes Page 2 November 28, 2016 I. CALL TO ORDER: Co-chair, Jeff Hernandez, called the meeting to order at 1:39 p.m. II. III. IV. APPROVAL OF AGENDA: M/S/P (Vera/Immerblum) to approve the agenda of November 28, 2016, as amended (motion passed unanimously). Item (D), South Gate Substantive Change Report (notice), was added under Action/Discussion Items. Item (E), FPSC Motion for Adding Poster Boards to Buildings, was added under Action/Discussion Items. APPROVAL OF MINUTES: M/S/P (Alvarado/J. Ramirez) to approve the minutes of November 14, 2016, as amended (motion passed unanimously). ACTION/DISCUSSION ITEMS: A. Elumen for CLO Assessment: At the last ESGC meeting, concerns were raised regarding Elumen reports possibly violating privacy rights of students. At that meeting J. Hernandez noted that was not the case and it was requested as an agenda item for today s meeting to clarify. A. Ryan-Romo clarified for the record that Elumen is incredibly private, only instructor can see student names. No one else has access to that information. All reports generated are like the ones the Office of Institutional Effectiveness and Advancement generates on groups of students not individual students. B. Budget Committee Recommendation to increase Graduation Committee budget to $28,000: J. Hernandez presented for approval the Budget Committee Recommendation to increase Graduation Committee budget to $28,000. A handout of the budget breakdown that was received at the Budget Committee was reviewed. It was noted that there a few items that have not been previously approved and are being requested in the augmented budget. K. Khashayar, Graduation Committee Chair, was present to address any questions. President Martinez noted concerns with budgeting and paying for keynote speakers. Covering travel expenses is okay but he is not confrontable with the College paying for keynote speakers. The line item was deleted and the $1000 was moved to the travel expense line. M/S/P (Immerblum/Ornelas) to recommend to President Martinez the Budget Committee Recommendation to increase Graduation Committee Budget to $28,000, with the revision of removing the line item for keynote speakers payment (motion passed unanimously). C. ESGC Winter Schedule: The winter ESGC meeting schedule was set for January 9, 2017, at 2 p.m. D. South Gate Substantive Change Report: L. M. Ramirez noticed the South Gate Substantive Change Report. Approval will be sought at the December 12, 2016, ESGC meeting. The report will be sent out electronically later today. Any comments should be submitted to L. M. Ramirez. E. FPSC Motion for Adding Poster Boards to Buildings: A. Ornelas presented the FPSC Motion to Add and Pay for Poster Boards on all Floors on all New Buildings. President

3 ESGC Minutes Page 3 November 28, 2016 Martinez suggested strategically placing the boards where there is high student traffic. The ASU voiced support of having one on each floor and also in high traffic areas to eliminate postings on walls and elevators. The motion was amended as follows. M/S/P (Ornelas/Alvarado) to approve the amended FPSC Motion to Add and Pay for Poster Boards on all Floors on all New Buildings and also in High Traffic Areas (motion passed unanimously). There was discussion on the challenges/lack of systematic process that comes with keeping track of the recommendations approved at ESGC. V. REPORTS: A. President s Report: (1) Update on South Gate Educational Center (SGEC): President Martinez noted that at the last ad hoc facilities meeting with the Board of Trustees they approved the supplemental EIR at South Gate. It will go to the full Board of Trustees on December 7, 2016, if approved construction can begin; starting with demolish of the facility. A grand breaking ceremony will be scheduled for February (2) Emergency Plan Report: B. Gaspar distributed and reviewed a handout titled, Emergency Preparedness Update, that noted the following: Primary campus contact for Emergency Preparedness: Ernest Burnett, College Event and Venue Coordinator. Standing meetings on campus safety and security: Tuesdays, 8:30 am, G Wednesday, October 5: 9:35 am Campus-wide evacuation / 12 pm Open forum for Zone, Building and Floor Marshals. Friday, October 7: 10 am, Overview of Emergency Notification System for Administrators. Thursday, October 20: Great California Shake Out. Tested all emergency notification systems and requested feedback. Included day and evening drills and also Corporate Center and South Gate. Feedback for further attention: G5-Bond responsibility, G3 loudspeaker, alarm errors. Items addressed that did not resurface: E9-Women s Gym. Lockdown/Shelter in Place: All key cards on Main Campus lock with Red Card or IT command, Doors with physical keys have instructions for locking, all doors lock with physical Staff Key at South Gate. On-going Emergency Training series for faculty and staff by Mel Stevenson (AJ) and Jason Hosea (Fire Tech). J. Hosea thanked the administration for supporting the trainings. He noted that there were ten training sessions this semester between both campuses. Approximately 160 people were trained in the following: Active Shooter/Behavioral Threats, Automatic External Defibrillator (AED) /CPR Review, Earthquake/Evacuation Procedures, and Fire Extinguisher. He noted more involvement is needed from faculty and staff. The ASU has been very supportive providing resources and also participated in the training. There are plans for a Campus Emergency Response Team certificate training next semester. At the trainings, questions arose regarding locking doors from the inside, locations of AED and the need

4 ESGC Minutes Page 4 November 28, 2016 for more AEDs. J. Hernandez requested an update on the emergency infrastructure. He noted that administrative services distributed a spreadsheet about a year ago on the infrastructure needs. He requested an update on the infrastructure at the next ESGC meeting. (3) Washington D.C. Visit: President Martinez reported that he visited Washington D.C. last week; he noted that he had several congressional meetings and that there is so much uncertainty in Washington D. C. What is known is that a Secretary of Education has been named, Betsy DeVos, she has a major focus on K-12 but has not said much about higher education. DACA may be overturned along with a number of President Obama s executive orders. President Martinez also met with the directors of the Smithsonian Institute, the new Smithsonian African American Museum, the Museum of American History, and the Air and Space Museum all of who are very interested in developing a program that will allow ELAC students to intern at the Smithsonian. (4) ELA Christmas Parade: President Martinez reported he participated in the ELA Christmas Parade on November 27, The grand marshal was Supervisor Hilda Solis. B. Associated Student Union (ASU) Report: (A. Paredes) (1) Thank You: The ASU thanked the College for their support of the Student Walkout. (2) ASU Food Give Away: The ASU will be holding its annual food giveaway at the South Gate Center on December 1, The Monterey Campus will hold it in the spring. (3) Finals Week: The ASU office will be opened late during finals weeks. (4) Final Meeting: The ASU will hold its final meeting of the semester next week. (5) Retreat: The ASU is working on planning their winter retreat. (6) Book Return: The ASU is working on textbook returns. C. Facilities Planning Subcommittee (FPSC) Report/Facilities Report: (1) FPSC Report: (a) Facilities Use Policy: A. Ornelas reported that the FPSC held lengthy discussion on revising the Facilities Use Policy. She noted there is a disconnect between the responsibility of plant facilities and the growing demand of campus events. The FPSC is working on a new policy to meet needs while respecting plant facilities. (b) Buildings/Hours of Operation: (A. Ornelas) The FPSC discussed the hours of operation for buildings. They requested an administrative services representative to report to FPSC on what time buildings are unlocked and locked. (c) Bond Ad Hoc Committee: The Bond Ad Hoc Committee will be meeting next week on December 8, (d) AB 1995 Homeless Students Access to Shower Facilities: A. Ornelas inquired as to who will follow up on the new legislation, AB 1995, that will take effect on January 1, This bill would require a community college campus that has shower facilities for student use to grant access to those facilities to any homeless student who is enrolled in coursework, has paid enrollment fees, and is in good standing with the community college district. President Martinez noted that the College will have to work on the parameters/guidelines to implement the bill and is waiting for feedback from the District. He recommends having campus committees weigh in. The requirements call for two hours a day/five days a week. It does need to be addressed

5 ESGC Minutes Page 5 November 28, 2016 quickly as it takes effect January 1, The following was discussed: staffing, impact on athletic program, facilities, budget, and challenges with homeless nonstudents. C. Rodriguez requested setting up an ad hoc committee to begin now to look at an immediate solution for January and then concentrate on long-term. E. Blanco noted that she has been working on identifying showers that are the most convenient. L. Vera requested not calling them homeless showers but rather Showers for Students. L. M. Ramirez will work with Kinesiology and Student Services on a plan to present to Cabinet and ESGC. (2) Facilities Report: It was noted that M. Carvajal of Jacobs had not been attending meetings and a request was made for her to attend the next ESGC meeting. D. Accreditation Report: No Report. E. Budget Committee/Budget Update/District Budget Committee (DBC): (1) Budget Committee: No Report. (2) Budget Update: No Report. (3) District Budget Committee (DBC): District enrollment forecast for next year is being set at 4%. F. Strategic Planning Report: (1) Strategic Planning Committee (SPC) Report: No Report. (2) Educational Planning Subcommittee (EPSC) Report: No Report. (3) Technology Planning Subcommittee (TPSC) Report: The TPSC is looking at their bylaws and working on plans to spend the balance in the Go Print account. (4) Program Review and Viability Committee (PRVC) Report: No Report. G. Work Environment Committee (WEC) Report: No Report. H. Human Resource Committee (HRC) Report: No Report. I. Enrollment Management Committee (EMC) Report: No Report. VI. VII. ITEMS FROM THE FLOOR: None. ADJOURNMENT: The meeting was adjourned at 3:07 p.m. The next meeting is scheduled for Monday, December 12, Respectfully submitted, C. Medina, President s Office