Total Capital Improvement $1,199, Total Debt Service $9,833.38

Transcription

1 MINUTES OF THE REGULAR MEETING OF THE BOARD OF LIBRARY TRUSTEES OF THE VILLAGE OF NORTHBROOK Northbrook Public Library Northbrook Civic Foundation Room January 21, 2016 CALL REGULAR MEETING TO ORDER The regular meeting of the Board of Trustees was called to order at 7:30 p.m. by Mr. Früm. BOARD OF TRUSTEES ROLL CALL The roll was called by Ms. Robyn Franklin. Trustees Present: Mr. Carlos Früm, Mr. Marc Lonoff, Ms. Vera Mayer, Ms. Daphna Neirick Trustees Absent: Ms. Sharon Bergstein, Mr. Jay Glaubinger, Ms. Miriam Imrem Staff Present: Ms. Kate Hall, Mr. Andy Kim, Ms. Anna Amen, Ms. Robyn Franklin Guests Present: None APPROVAL OF THE FOLLOWING AGENDA Mr. Lonoff moved that the agenda be approved. Ms. Mayer seconded the motion. On a voice vote, all Trustees voted aye. APPROVAL OF NOVEMBER 19, 2015 GENERAL SESSION MINUTES Ms. Mayer moved that the minutes of the Regular Meeting of November 19, 2015 be approved. Mr. Lonoff seconded the motion. On a voice vote all trustees voted aye. PUBLIC COMMENTS None MONTHLY TREASURER S REPORT Review Monthly Financial Statements Ms. Amen drew attention to the financial report as exhibited in the Board packet. The financial status of the library funds as of December, 2015 was as follows: Operating General Fund $6,036, Restricted 313, IMRF 80, FICA 169, Total General Fund $6,600, Capital Improvements Total Capital Improvement $1,199, Total $9, Checking NBT $2,683, $8, $66.94 ProPay 13, Money Market GSB 223, Checking/ Money Market MB 23, Investments 1,102, , Illinois Funds 3,603, IMET 76, , , Petty Cash Total $6,600, $1,199, $9,833.38

2 Investment # Amount Maturity Rate Capital Improvements NB&T ,102, /24/16.25% NB&T , /13/16.20% Approve Bills and Charges from December, 2015 Ms. Amen drew attention to the following Bills and Charges for December, 2015 and the additional bills listed below: Operating Funds Library Claims List $ 100, Librarian's Claims List 14, Payroll 279, FICA/IMRF 48, ACH to IPBC 49, Total Operating Funds $ 492, Capital Improvement Fund Claims List Claims List $ 142, Fund Grand Total Library $ 635, Additional Bills Operating Fund Library Account Alice Ahne 1, Anna Amen AT&T 1, Center Point Energy Services, Inc. 5, VOID Dornfeld Piano Tuning F.E. Moran Mechanical Services 6, Faronics Technologies USA Inc First Bankcard 3, Klein, Thorpe, Jenkins Ltd. 1, Snow Systems, Inc. 1, StackMap LLC 2, Sterling Services, Inc. 2, Swank Motion Pictures Inc. 1, Three M Business Products 6, Vis-O-Graphics, Inc. 3, Xerox Corporation 1, Image Specialties of Glenview, Inc Klein, Thorpe, Jenkins Ltd

3 The financial status of the library funds as of November, 2015 was as follows: Operating General Fund $6,355, Restricted 315, IMRF 108, FICA 188, Total General Fund $6,967, Capital Improvements Total Capital Improvement $1,342, Total $9, Checking NBT $2,531, $8, $66.94 ProPay 12, Money Market GSB 223, Checking/ Money Market MB 165, Certificates of Deposit (see detail 1,102, , below) Illinois Funds 4,122, IMET 76, , , Petty Cash Total $6,967, $1,342, $9, Investment # Amount Maturity Rate Capital Improvements NB&T $1,102, /24/16.25% NB&T $5, /13/16.20% Approve Bills and Charges from November, 2015 Ms. Amen drew attention to the following Bills and Charges for November, 2015 and the additional bills listed below: Operating Funds Library Claims List $ 181, Librarian's Claims List 20, Payroll 135, FICA/IMRF 23, ACH to IPBC 49, Total Operating Funds $ 346, Capital Improvement Fund Claims List Claims List $ 134, Fund 2012 A Debt Payment $ 16, B Debt Payment 697, B Debt Payment 135, Total Fund $ 849, Grand Total Library $ 1,741,275.66

4 Ms. Mayer made a motion to approve the November and December Bills and Charges and additional bills. Ms. Neirick seconded the motion. On roll call vote, Trustees voted: FOUNDATION Ms. Amen reported that one brick and four chairs have been sold this month. ECONOMIC DEVELOPMENT COMMITTEE REPORT (EDC) Mr. Glaubinger and Ms. Hall attended the annual joint ICDC and EDC meeting that took place last week. Ms. Hall reported that three class 6B requests were discussed. Ms. Hall reported that there was still no decision on the Anets Woods property or the Lifetime Fitness request. It was noted that there have been an increase in class 6B requests which is providing significant additional revenue for the Village over time. SPECIAL EVENTS COMMITTEE REPORT Ms. Mayer reported that the staff holiday party will be held at 7:00pm on Friday, February 26 th and that the invitations have been sent. REACHING ACROSS ILLINOIS LIBRARY SYSTEM (RAILS) Ms. Hall reported on items that will be discussed at the RAILS board meeting on January 22 nd. She stated that the definition of an LLSAP (which is the consortia that provides catalogs for library groups funded through the system) is being recommended for change. If approved, RAILS will work on criteria for independent consortia to apply to become an LLSAP. This would mean that grants would be available to stand-alone libraries wishing to join the LLSAP. Since we are part of CCS, it would be beneficial to our patrons if stand-alone libraries in our area (such as Deerfield and Indian Trails) were able to receive funding to become part of the consortia. Ms. Hall also brought to the board s attention a letter from the Illinois State Library asking RAILS to cut funding from the FY2016 grant due to the uncertainty in the state. They are asking RAILS to implement a 10% cut in services which includes suspending the Braille and Illinois Talking Books service. Ms. Hall believes that RAILS board members will disagree with this recommendation and decide to fund the services themselves due to a strong financial position with 26 months of funds in reserve. The state has also asked RAILS to preserve the following core services as we revise our grant application: Delivery, LLSAPs, Resource-Sharing training, Membership and certification support and Administration. STAFF REPORTS In addition to her written report, Ms. Hall wanted to thank the board for the staff treats in December. She also discussed the bequest from Mr. Howard Peltz, which she will put on the agenda to discuss when the funds have been received. Ms. Hall also mentioned that the Indian Trails Public Library will be beginning a renovation project and will be closing for two weeks while they move into their temporary location. Ms. Hall has been working with their Library Director, Brian Shepard, to convey to their patrons that we would be happy to welcome them to our library during the construction. Ms. Hall also asked the Trustees if they would like to attend the ILA Legislative Meet Up on February 15 th. Mr. Früm will attend with Ms. Hall UNFINISHED BUSINESS Building Construction Update Ms. Hall reported that we are continuing to work with Pepper to wrap up the remaining items with MG Mechanical and that Pepper is following up with MG on a daily basis. Board By-Laws Revision Ms. Hall presented the Board By-Laws that were agreed upon at the November Board Meeting. Mr. Lonoff made a motion to approve the Board By-Laws as presented.. Ms. Mayer seconded the motion.

5 Selection of Auditor Ms. Amen presented the three bids that were received for audit services. After reviewing the options Mr. Lonoff made a motion to approve the selection of Selden Fox Ltd. Ms. Neirick seconded the motion. NEW BUSINESS Staff Development Day 2016 Closing Request On behalf of the Staff Development Day Committee, Ms. Hall requested that the Library be closed on Friday, May 6 th for Staff Development Day. Mr. Lonoff made a motion to close the library on Friday, May 6, 2016 for Staff Development Day. Ms. Mayer seconded the motion. Strategic Planning Process Discussion Ms. Hall referred to a memo in the packet regarding the need to create a strategic plan. There was some discussion of using an outside consultant to administer a community assessment survey and hiring a strategic planning consultant. Ms. Hall s memo listed several options. It was agreed that she will contact consultants to get more information and proposals. 3D Printing Policy Since the library does not currently have a 3D printing policy Ms. Hall presented one to the board. Board members felt that some areas had repetition in wording and needed to be condensed. With those changes, Ms. Neirick made a motion to approve the 3D printing policy. Ms. Mayer seconded the motion. March Board Meeting Date Change Request The March board meeting no longer needs to be changed. The meeting will remain March 17, Class 6B Request Review Ms. Hall mentioned that the 6B request was discussed at the joint ICDC and EDC meeting and the recommendation was to approve the request. A motion was made by Mr. Lonoff that the Library recommend that the Village Board approves the 6B request. Ms. Mayer seconded the motion. ADJOURNMENT There being no further business to discuss, Mr. Lonoff moved to adjourn this meeting. Ms. Mayer seconded the motion. The meeting was adjourned at 8:16 p.m. Carlos Früm, President Robyn Franklin, Recorder