METROPOLITAN COMMUNITY COLLEGE AREA BOARD OF GOVERNORS MEETING MINUTES JANUARY 23, 2018

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1 Page 1 of 16 METROPOLITAN COMMUNITY COLLEGE AREA BOARD OF GOVERNORS MEETING MINUTES JANUARY 23, 2018 A meeting of the Board of Governors of the Metropolitan Community College Area was called to order at 6:30 p.m., in Building #21, the Mule Barn, Fort Omaha Campus, 32 nd Street and Sorensen Parkway, Omaha, Douglas County, Nebraska. MEMBERS PRESENT Brad Ashby, Secretary, re-elected per Agenda Item 7f Kara Eastman, Vice-Chair, re-elected per Agenda Item 7f Roger Garcia, Chair Steve Grabowski, Treasurer, elected Chair per Agenda Item 7f Ron Hug Phillip Klein Linda McDermitt, elected Treasurer per Agenda Item 7f James Monahan Michelle Nekuda, Assistant Secretary, re-elected per Agenda Item 7f Dave Pantos Michael Young Janet McCarthy, Ex Officio Faculty Dzhamshed Abdurazokov, Ex Officio Student Also Present: Randy Schmailzl, College President. MEMBERS ABSENT None Agenda Item 1d Announcement of Posted Location of Open Meetings Act Following the Pledge of Allegiance, the Chair reported that a copy of the Nebraska Open Meetings Act had been posted at the back of the room. A copy was made available for public inspection. Agenda Item 1e Approval of Notice of Public Meeting The Chair then reported on the Notice of Public Meeting and presented the following: 1. Proof of Publication, pursuant to Policy of the Board of Governors, in the form of an affidavit of an employee of the Omaha World-Herald, to the effect that notice of this meeting was published in that newspaper on January 12, 2018; and 2. Affidavit of College employee Rita Eyerly to the effect that a copy of the published Notice of Meeting was transmitted to each member of the Board of Governors in a manner specified by Policy of the Board of Governors.

2 Page 2 of 16 The notice of the meeting stated that an agenda for this meeting, kept continually current, was available for public inspection at the principal office of the Board of Governors, Building No. 30, 30th and Fort Streets, Omaha, Nebraska, during normal business hours. Without objection, the Chair of the Board ordered that the affidavits be attached to the minutes of the meeting and made a part of the official proceedings of the Board of Governors. Agenda Item 2 Public Comments There were no public comments. Agenda Item 3 Report Agenda Agenda Item 3a Ex Officio Board Members Reports Student Ex Officio Report Abdurazokov stated he did not have a report this month. Faculty Ex Officio Report McCarthy introduced Nanci Stephenson, Fashion Design Instructor, who shared the success of the Fashion Design program, which launched fall of Stephenson noted that Nick and Brook Hudson, owners and producers of Omaha Fashion Week, made the original request to the College for a fashion design program. The collaborative relationship has resulted in three first-year MCC students being invited to show their designs at Omaha Fashion Week, out of candidates. Other students have served as models during Fashion Week. One MCC student was the winner of the Emerging Designer Award. Stephenson noted there are seven specific Fashion courses and students also take courses in Arts, Business, and Marketing. The Hudsons have provided three apprenticeships with the program. She also stated that the Fashion Design program does not have construction or sewing courses. However, students can take sewing courses through MCC s non-credit classes at the Makerhood. A variety of local and national guest speakers are incorporated into the courses. Pantos inquired about fashion market opportunities in Omaha. Stephenson noted most designers hope to have their own collection and sell from their collection. With exposure from Omaha Fashion week, designers are being discovered and that will continue to grow. Some designs are being sold in Omaha, to the public. Garments shown at Omaha Fashion Week are available for sale on the last day of the show. Agenda Item 3b Chair of the Board s Report Garcia thanked the Board for the opportunity to serve as Chair of the Board. Agenda Item 3c Board Members Reports

3 Page 3 of 16 There were no Board member reports. Agenda Item 3d President s Report Elkhorn Valley Campus Update Schmailzl noted that with the move of HVAC classes to the new buildings on the Fort Omaha Campus, there is a 37-year-old vacated space at EVC that needs to be updated for visual arts and computer classes. He referenced the resolution, Agenda Item 6e, that explains the process for MCC to serve as contractor and access the Indefinite Delivery, Indefinite Quantity (IDIQ) bids process already in place at the College. The goal is completion of the area by fall Monahan referenced the current discussion regarding transportation to EVC, noting that viable programming at EVC lends support to the need for good transportation. Grabowski asked if the updated classrooms would be designed to be used for multiple types of classes. Schmailzl noted that the updated classrooms will be basic classrooms. Douglas County Fair Schmailzl stated that representatives of the Douglas County Fair have asked the College to consider hosting the 2018 fair at EVC. Administration will do the vetting and the final decision does not come to the Board for a vote, but Schmailzl wanted the Board to be aware of the request. Board members raised questions including: o Would hosting the fair interfere with student activity? Students must be the primary consideration. o Safety and liability coverage; policing the event o Parking, clean-up; who is responsible? o What are the anticipated dollars that would go to MCC scholarships, per the proposal? o Would activities be held in MCC buildings? o Who would handle damage to the groups and facilities, particularly if it rains during the fair? o The Fair was previously held at the CenturyLink, but did not return; do we know the history of that decision? o Will there be a carnival? Grabowski inquired about a Fair Board and the taxing authority to generate funds to help with fair costs, asking, if there is a Board, who is on it. Schmailzl noted the request to MCC came from the Friends of Extension Foundation and that the administration will be asking more questions. He also stressed that participation in events such as these is very different than hosting such events. Garcia shared his experience of special insurance for similar events and noted the need for multimillion dollar coverage.

4 Page 4 of 16 Nebraska Department of Education Civil Rights Review and Fort Omaha Campus Accessibility Report Schmailzl referenced Board packet materials, including the Nebraska Department of Education letter, which is highly complimentary to MCC, staff and Board. There is a minor list of things that need to be fixed such as accommodations in restrooms. Nothing in the report appears to be highly concerning. Schmailzl added that making the Fort Omaha Campus accessible is no easy task, due to the 100-year-old historical buildings. He congratulated the staff and Board for their work and support in civil rights compliance. Young thanked Schmailzl and staff for the report. Financial Aid Report Schmailzl explained that in the years everything was done on paper at the College and a procedure was started to move toward more paperless processes, starting with scanning. The College is now moving to use of Softdocs, an electronic tool which will save time and provide more accuracy for students and efficiency for staff. This will be particularly beneficial in financial aid. In the audit report, the auditor gave MCC a clean bill of health on a practice with the National Student Clearinghouse that was causing audit problems for all schools that used the Clearinghouse. MCC has developed a system for tracking that has impressed our auditors so much, they are sharing our process as a model with other Colleges. Schmailzl noted that the MCC relationship with the auditors is strong, with strong communication that encourages questions and dialog. MCC is in the process of undergoing a standard financial aid technical review process, which reviews grading, schedules, and such details to match Federal guidelines that are always changing. Administration will keep the Board updated. The College is also currently working on a standard recertification process. Young noted his desire for data-driven decision making to continue and expand. Agenda Item 3e Regular Reports Randy Schmailzl There were no specific questions regarding the regular reports. Agenda Item 3f Quarterly Reports Randy Schmailzl Schmailzl referenced the quarterly reports in the Board materials. Higher Learning Commission the College is midway into the 10-year accreditation cycle and continues to work on improving outcomes and assessments. Student Demographics Report builds on the previous report. After the spring quarter, the report will be updated to compare to Currently the College has more parttime students, more students with jobs, fewer students taking developmental classes and more students in career education classes.

5 Page 5 of 16 Sustainability Report provides an overview, news and what is on the horizon. The next report will include sustainability practices, currently being reviewed and compiled by a team. Workplace Safety and Health Report shows data for safety at the College. Agenda Item 3g Ombudsperson Report Julie Langholdt, Dean of Student Advocacy and Accountability Schmailzl introduced Langholdt who reviewed the report in the Board materials, covering May 15 December 31, During this reporting period 111 inquiries were made and handled. Most of the inquiries involved directing people to the correct department to handle the question or concern. She noted the Ombudsperson office continually looks for ways to update web pages and referral processes to better direct people. The Office of the Ombudsperson responds to every contact within 24 hours and tries to resolve concerns within 48 hours. Pantos commended Langholdt on handling a student concern that was presented to him directly. Garcia asked about capacity and Langholdt noted that thus far, the two staff members in her office have been successful in handling concerns or re-directing to the right departments. Schmailzl thanked the Board for putting their faith in the Office of the Ombudsperson. If a concern of a legal nature comes up, the MCC Police are available to assist. Grabowski noted that Tim Dempsey, former Board member, was the one who led the revamping of the Ombudsperson policies and that he believes the Ombudsperson is achieving the vision Dempsey had. Agenda Item 3h 2018 Legislative Update Schmailzl noted that it is early in the Legislative Session and the last day to prioritize bills is February 20, Every bill submitted this session gets a hearing. Currently, the College is monitoring the bills listed in the handout. There is no specific bill involving property tax, as there was last year. There are several bills that involve community colleges. There is an Appropriations Committee Meeting on February 5 to talk about the budget in relation to community colleges. Governor s Ricketts proposed budget cuts are $2 million in year one and $3 million in year two. For FYE 18 the current year, a 2% cut would be $2,006,483 for all Nebraska community colleges, with MCC s portion being $617,790.

6 Page 6 of 16 MCC generates 36% of the state full-time equivalent enrollment numbers and MCC receives about 26% of the state aid distribution. For FYE 19 the estimated MCC cut would be $927,745. MCC has scaled back on spending and has taken in more revenue due to higher enrollment. When the budget is put together for the next year, the estimated cuts will be taken into consideration. A brief discussion ensued. Grabowski asked about the percentages of income and sales tax revenues generated by the four-county area MCC serves. Schmailzl commented that the administration could provide an update on that subject, but about 48-49% of the state s income and sales tax revenues are generated by Douglas and Sarpy Counties. McDermitt asked when the state formula would be addressed. Schmailzl stated, while we hoped it would be this year, the earliest will be next year. Agenda Item 4 Consent Agenda Items Items remaining on the consent agenda are 6a, 6b, 6c, 6e, 6f Agenda Item 6 Action Agenda Agenda Item 6a Consideration of Approval of Minutes of December 12, 2017 Board of Governors Meeting, Board Doc Agenda Item 6b Consideration of Resolution Approving Personnel Appointments and Separations, Board Doc WHEREAS, Per board policy (60205) the Board of Governors shall have final approval of all full-time contracts for administrative, support and faculty personnel. NOW THEREFORE BE IT RESOLVED that the following appointments and employment contracts be approved and/or ratified by the Board of Governors: Name Position Contract Period Contract Salary Alina Borkowski Academic Advisor 02/16/18-06/30/18 $16, Nadra Davis Associate Registrar 02/01/18-06/30/18 $24, Charles Davis III Director of Technology Enabled 02/01/18-06/30/18 $32, Learning James Hawthrone III Director of Veterans Upward 01/24/18-06/30/18 $22, Bound (VUB) Shelina Williams Education Specialist for Veterans 01/24/18-06/30/18 $19, Upward Bound (VUB) Aubrey Baxter Enrollment Navigator 02/01/18-06/30/18 $20, Jennifer Schaper Enrollment Navigator 02/05/18-06/30/18 $20, Jared Bernard Information Technology Instructor 06/04/18-08/16/18 $17, John Timperley Truck Driving CDL-A Instructor 03/02/18-08/16/18 $34,773.42

7 Page 7 of 16 BE IT FURTHER RESOLVED that the following separations be acknowledged and accepted by the Board of Governors: Name Position Effective Date Christine Distefano Assistant Director of Foundation and Grants Accounting 12/22/17 Nadra Davis Associate Director of Financial Aid Training and 01/31/18 Compliance Lyle Hendrickson Coordinator of Apprenticeship Programs (IDM Instructor) 05/25/18 Joellen Zuk Culinary Arts Instructor 05/24/18 Pamela Perry Director of Workforce and IT Innovation 03/30/18 Constance Young Manager of IT Support Services 01/03/18 Agenda Item 6c Consideration of Resolution Approving the College Auditor for Fiscal Year , Board Doc BE IT RESOLVED, that the Board of Governors of the Metropolitan Community College Area hereby appoints CliftonLarsonAllen, LLP, as the auditors for the College s (1) Financial Statements and Single Audit Reports, (2) Statements of Reimbursable Full-Time Equivalent Student Enrollment and Reimbursable Educational Units, and (3) Metropolitan Community College Foundation, for the fiscal year with the cost to be $45,900, plus any additional amount due to additional major program audits and other charges per bid documents. Agenda Item 6e Consideration of Resolution Authorizing Renovation of Vacated HVAC Spaces at Elkhorn Valley Campus for Classrooms, Board Doc BE IT RESOLVED, that the Board of Governors of the Metropolitan Community College Area hereby authorizes the use of Indefinite Delivery, Indefinite Quantity (IDIQ) bids for renovation of vacated Heating, Ventilation, and Air Conditioning (HVAC) space at the Elkhorn Valley Campus for classes in an estimated amount of $512,000 with such modifications, changes, and amendments, as the President, in consultation with the College legal counsel, may deem appropriate and in the best interests of the College. Agenda Item 6f Consideration of Resolution Adding Identified Out-of-State Meetings to the List of Meetings Pre-Sanctioned Under Board Policy 10207, Board Doc WHEREAS, Board Policy authorizes members of the Board of Governors to attend an outof-state meeting at College expense only on certain conditions, including that the meeting must be listed on the list of pre-sanctioned meetings adopted and revised from time to time by a resolution or resolutions of the Board on file with the Board s Recording Secretary or be specifically approved in advance by the Board. NOW, THEREFORE, BE IT RESOLVED, the Recording Secretary of the Board shall add the following meeting(s), conference(s) and convention(s) to the list of pre-sanctioned meetings adopted and revised from time to time by a resolution or resolutions of the Board on file with the Board s Recording Secretary: (1) National Alliance for Partnerships in Equity: Annual National Summits for Educational Equity; Conferences, Institutes and Meetings. (2) American Society of Public Administration: Annual Conferences; Meetings, Institutes and Summits.

8 Page 8 of 16 BE IT FURTHER RESOLVED that the meetings described above shall be additions to the list, and meetings previously approved by the Board shall also remain on the list. MOTION: Grabowski moved to approve the Consent Agenda without Agenda Item 6d; Hug seconded the motion. Eastman, yes Garcia, yes Grabowski, yes Hug, yes Klein, yes McDermitt, yes Monahan, yes Nekuda, yes Pantos, yes Young, yes Ashby, yes Motion carried. Agenda Item 5 Items Removed from Consent Agenda (If Any) Agenda Item 6d Consideration of Resolution Approving Farm Lease of Sarpy County Property, Board Doc WHEREAS, the College purchased undeveloped farm land in Sarpy County (Sarpy Property) in early 2016 for potential future development into a new College campus; and, WHEREAS, the College has no plans to develop or utilize the Sarpy Property in the immediate future; and, WHEREAS, the best interest of the College is served by leasing the property for use as farm land for; and, WHEREAS, in December 2017, College administration issued a Request for Proposals (RFP) inviting individuals interested in farming the Sarpy Property for to submit bids, and awarded the Farm Lease to Keller Seeding the highest responsible bidder; and, WHEREAS, pursuant to state law (Neb.Rev.Stat (14)), and Board of Governors Policy 80505, the conveyance or lease of real property owned by the College shall be effective only when authorized by an affirmative vote of at least two-thirds of all members of the Board. NOW THEREFORE BE IT RESOLVED, that this Board hereby authorizes leasing the Sarpy Property to Keller Seeding for one year, and authorizes the President to enter such Lease, Board Document No. 7460a, under such terms as the President, in consultation with College legal counsel, may deem appropriate and in the best interests of the College, and authorizes the President to take action to execute such documents as may be necessary or appropriate. MOTION: Hug moved to approve Agenda Item 6d; Eastman seconded the motion.

9 Page 9 of 16 MOTION: Pantos moved to amend the Resolution by removing the word, for on line 34 of the resolution; Hug seconded the motion. Grabowski, yes Hug, yes Klein, yes McDermitt, yes Monahan, yes Nekuda, yes Pantos, yes Young, yes Ashby, yes Eastman, yes Garcia, yes Motion carried. The amended resolution would read: WHEREAS, the College purchased undeveloped farm land in Sarpy County (Sarpy Property) in early 2016 for potential future development into a new College campus; and, WHEREAS, the College has no plans to develop or utilize the Sarpy Property in the immediate future; and, WHEREAS, the best interest of the College is served by leasing the property for use as farm land for; and, WHEREAS, in December 2017, College administration issued a Request for Proposals (RFP) inviting individuals interested in farming the Sarpy Property for to submit bids, and awarded the Farm Lease to Keller Seeding the highest responsible bidder; and, WHEREAS, pursuant to state law (Neb.Rev.Stat (14)), and Board of Governors Policy 80505, the conveyance or lease of real property owned by the College shall be effective only when authorized by an affirmative vote of at least two-thirds of all members of the Board. NOW THEREFORE BE IT RESOLVED, that this Board hereby authorizes leasing the Sarpy Property to Keller Seeding for one year, and authorizes the President to enter such Lease, Board Document No. 7460a, under such terms as the President, in consultation with College legal counsel, may deem appropriate and in the best interests of the College, and authorizes the President to take action to execute such documents as may be necessary or appropriate. Vote on Agenda Item 6d as amended: Garcia, yes Grabowski, yes Hug, yes Klein, yes McDermitt, yes Monahan, yes Nekuda, yes

10 Page 10 of 16 Pantos, yes Young, yes Ashby, yes Eastman, yes Motion carried. Agenda Item 7 Action Agenda: Election of Officers Election of Chair Garcia asked for nominations for Chair of the Board. Hug nominated Eastman. Eastman respectfully declined given current life obligations. Eastman nominated Grabowski. Hearing no other nominations, nominations were closed. MOTION: Hug moved that Grabowski be seated as Chair of the Board by acclamation; Nekuda seconded the motion. Hug, yes Klein, yes McDermitt, yes Monahan, yes Nekuda, yes Pantos, yes Young, yes Ashby, yes Eastman, yes Garcia, yes Grabowski, Abstain Motion carried. Garcia passed the gavel to Grabowski, as newly elected Board Chair, to complete the meeting. Hug requested a round of applause for Garcia for his dedication and service to the Board. Election of Vice-Chair Grabowski asked for nominations for Vice-Chair of the Board. McDermitt nominated Eastman.

11 Page 11 of 16 Hearing no other nominations, nominations were closed. MOTION: Hug moved that Eastman be seated as Vice-Chair of the Board, by acclamation; Young seconded the motion. Klein, yes McDermitt, yes Monahan, yes Nekuda, yes Pantos, yes Young, yes Ashby, yes Eastman, yes Garcia, yes Grabowski, yes Hug, yes Motion carried. Election of Secretary Grabowski asked for nominations for Secretary of the Board. Nekuda nominated Ashby. Garcia nominated Pantos. Hearing no other nominations, nominations were closed and a secret ballot vote was taken. Ashby received 6 votes and Pantos received 5 votes. Ashby was seated as Secretary of the Board. Election of Assistant Secretary Grabowski asked for nominations for Assistant Secretary of the Board. Grabowski nominated Nekuda. Hearing no other nominations, nominations were closed. MOTION: Hug moved that Nekuda be seated as Assistant Secretary by acclamation; McDermitt seconded the motion. McDermitt, yes Monahan, yes Nekuda, Abstain Pantos, yes Young, yes Ashby, yes

12 Page 12 of 16 Eastman, yes Garcia, yes Grabowski, yes Hug, yes Klein, yes Motion carried. Election of Treasurer Grabowski asked for nominations for Treasurer of the Board. Ashby nominated McDermitt and Eastman nominated Young. Hearing no other nominations, nominations were closed and a secret ballot vote was taken. McDermitt received 7 votes and Young received 4 votes. McDermitt was seated as Treasurer of the Board. Consideration of Resolution and Order Electing and Approving Officers of the Metropolitan Community College Area Board of Governors and Establishing Terms of Office, Board Doc BE IT RESOLVED, by the Board of Governors of the Metropolitan Community College Area (the Board ), as follows: 1. That Steve Grabowski be, and he/she hereby is, elected to the position of Chair of the Board for a term of office beginning, and ending at the first regular meeting of the Board following January 1, 2019, or until his/her successor is elected and qualified; provided, however, that if Steve Grabowski ceases to be a qualified member of the Board during such term of office, or if he/she resigns as Chair of the Board during such term, then in either of those events the Vice Chair hereinafter named, or his/her qualified successor, shall become Chair of the Board and serve as Chair until the expiration of the term of office described above. 2. That Kara Eastman be, and he/she hereby is, elected to the position of Vice Chair of the Board for a term of office beginning, and ending at the first regular meeting of the Board following January 1, 2019, or until his/her successor is elected and qualified; provided, however, that if Kara Eastman ceases to be a qualified member of the Board during such term of office, or if he/she resigns as Vice Chair of the Board during such term, then in either of those events the position of Vice Chair of the Board shall become vacant. 3. That Brad Ashby be, and he/she hereby is, elected to the position of Secretary of the Board for a term of office beginning, and ending at the first regular meeting of the Board following January 1, 2019, or until his/her successor is elected and qualified; provided, however, that if Brad Ashby ceases to be a qualified member of the Board during such term of office, or if he/she resigns as Secretary of the Board during such term, then in either of those events the position of Secretary of the Board shall become vacant.

13 Page 13 of That Michelle Nekuda be, and he/she hereby is, elected to the position of Assistant Secretary of the Board for a term of office beginning, and ending at the first regular meeting of the Board following January 1, 2019, or until his/her successor is elected and qualified; provided, however, that if Michelle Nekuda ceases to be a qualified member of the Board during such term of office, or if he/she resigns as Assistant Secretary of the Board during such term, then in either of those events the position of Assistant Secretary of the Board shall become vacant. 5. That Linda McDermitt be, and he/she hereby is, elected to the position of Treasurer of the Board for a term of office beginning, and ending at the first regular meeting of the Board following January 1, 2019, or until his/her successor is elected and qualified; provided, however, that if Linda McDermitt ceases to be a qualified member of the Board during such term of office, or if he/she resigns as Treasurer of the Board during such term, then in either of those events the position of Treasurer of the Board shall become vacant. 6. That David Koebel be, and he hereby is, appointed to the position of Assistant Treasurer of the Board, to serve in such position at the absolute and unqualified discretion of the Board. 7. That Rita Eyerly be, and she hereby is, appointed to the position of Recording Secretary of the Board, to serve in such position at the absolute and unqualified discretion of the Board, provided, however, that her sole and only duties as Recording Secretary shall be to assist the Secretary or the Assistant Secretary, as the case may be, in the taking of minutes of meetings of the Board, and to perform such other duties as may be assigned to her by the President of the College; and provided further, that the President of the College is hereby authorized and directed to name a temporary replacement to serve as the Recording Secretary if the Recording Secretary named above is absent. BE IT FURTHER RESOLVED, that a copy of this Resolution and Order be certified by the Secretary or Assistant Secretary of the Board and placed on file at the Office of the Board; and BE IT FURTHER RESOLVED, that copies of this Resolution and Order be certified by the Secretary or Assistant Secretary of the Board to the Secretary of State of Nebraska and to the County Clerks and Treasurers of Dodge, Douglas, Sarpy, and Washington Counties in Nebraska, and to the Banks of Record. MOTION: Hug moved to adopt the Agenda Item 7 resolution with the names of the newly elected officers inserted; Nekuda seconded the motion. Monahan, yes Nekuda, yes Pantos, yes Young, yes Ashby, yes Eastman, yes Garcia, yes Grabowski, yes

14 Page 14 of 16 Hug, yes Klein, yes McDermitt, yes Motion carried. Agenda Item 8 Adjournment MOTION: Hug moved to adjourn the meeting; Young seconded the motion. Nekuda, yes Pantos, yes Young, yes Ashby, yes Eastman, yes Garcia, yes Grabowski, yes Hug, yes Klein, yes McDermitt, yes Monahan, yes Motion carried. The meeting was adjourned at 7:43 p.m. Brad Ashby, Secretary, Board of Governors Date

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