Thomas H. O Neill, III - Chairperson R. Steve Sonnemaker, County Clerk

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1 Sharon K. Williams, District 1 Junior Watkins, District 2 Lynn Scott Pearson, District 3 Andrew Rand, District 4 Rachael Parker District 5 G. Allen Mayer, District 6 James C. Dillon, District 7 Phillip Salzer, District 8 Michael Phelan, District 9 Thomas H. O Neill, III - Chairperson R. Steve Sonnemaker, County Clerk Stephen M. Morris, District 10 Vice Chairperson - Mary Ardapple, District 11 Robert Baietto, District 12 James T. Fennell, District 13 Brian Elsasser, District 14 Carol Trumpe, District 15 Brad Harding, District 16 Chairperson - Thomas H. O Neill, III, District 17 Paul Rosenbohm, District 18 PEORIA COUNTY BOARD MINUTES Thursday, May 08, :00 PM County Courthouse 324 Main Street County Board Room 403 Peoria, Illinois Voice: (309) Fax: (309) TDD: (309) CALL TO ORDER MOMENT OF SILENCE PLEDGE OF ALLEGIANCE ROLL CALL BY THE COUNTY CLERK Attendance was taken with the Roll Call-Pro voting system, and the following members of the Board were present: Ardapple, Baietto, Dillon, Elsasser, Fennell, Harding, Mayer, Morris, O'Neill, Parker, Pearson, Phelan, Rand, Rosenbohm, Salzer, Trumpe, and Williams, with Watkins absent. I. APPROVAL OF MINUTES Approval of April 10, 2014 County Board Minutes Approval of April 29, 2014 Special Meeting County Board Minutes Baietto moved for approval of the minutes and Mayer seconded. The minutes were approved by a unanimous roll call vote of 17 ayes. II. PROCLAMATIONS & PRESENTATIONS A presentation of the Illinois Sheriff's Association Scholarship Award (This item was taken after the Consent Agenda) A proclamation recognizing Limestone Walters 7th grade Girls Volleyball Team as 3rd place winner of the 2014 Illinois Elementary School Association 7-1A Girls Volleyball Tournament A proclamation recognizing Limestone Walters 8th grade Girls Volleyball Team as 2nd place winner of the 2014 Illinois Elementary School Association 8-1A Girls Volleyball Tournament III. CITIZENS REMARKS There were no citizens' remarks.

2 IV. CONSENT AGENDA C1. The Treasurer report consisting of the Bank and CD's Portfolio for the month of March 2014 and the Revenue & Expenditure Reports for the month of February C2. A resolution (items 1-7 conveyances) from your Ways and Means Committee Chairman and County Administrator recommending that the County Board Chairman be authorized and directed to execute said deeds of the County's interest to the highest bidder, and be authorized to cancel the appropriate Certificates of Purchase. This resolution shall be effective ninety days from May 8, 2014, and any transaction between the parties involved not occurring within this period shall be null and void. C3. A resolution (items 1-4 conveyances and item 5 Amendment to Delinquent Tax Program Agreement) from your Ways and Means Committee Chairman and County Administrator recommending that the County Board Chairman be authorized and directed to execute said deeds of the County's interest to the highest bidder, and be authorized to cancel the appropriate Certificates of Purchase. This resolution shall be effective ninety days from May 8, 2014, and any transaction between the parties involved not occurring within this period shall be null and void. C4. A resolution from your Executive Committee recommending approval for Peoria County to enter into a Service Contract with Bradley University for the purpose of providing a funding gap analysis, superseding the prior Grant Agreement between the two parties. C5. A resolution from your Land Use Committee recommending approval of the lowest responsible bid of Schaefer & Son Excavating, Chillicothe, IL, in the amount of $9, for the demolition of the unsafe structure located at N. Grandview Drive in Chillicothe, Illinois. C6. A resolution from your Land Use Committee recommending approval of the Community Development Assistance Program bid from Phoenix Properties, Peoria, IL in the amount of $41, for 2024 S. Elizabeth Street, and from Duck Air Abatement, Peoria, IL in the amount of $24, for 3215 W. Farrow Ave. and $32, for 3118 W. Farrow Avenue. C7. A resolution from your Finance and Legislative Committee recommending approval of an additional appropriation of funds to various line items in FY2013 budget. 2

3 C8. A joint resolution from your Public Safety, Law Enforcement and Courts Administration Committee and your Finance & Legislative Committee recommending approval of an interfund budgetary transfer from the Juvenile Detention Center Fund to the General Fund under the Court Administration as part of consulting services. C9. A joint resolution from your Public Safety, Law Enforcement and Courts Administration Committee and your Finance and Legislative Committee recommending approval of an additional appropriation in the amount of $194, as Court Administration's FY2012 shared savings appropriation in FY2014. C10. A joint resolution from your Public Safety, Law Enforcement and Courts Administration Committee and your Finance and Legislative Committee recommending approval to transfer $220, from the General County budget to the Public Defender budget within the General Fund to provide two (2) months of funding for Public Defender Services. C11. A joint resolution from your Facilities & Space Planning Committee and your Executive Committee recommending approval of an Intergovernmental Agreement between Peoria County and the State of Illinois for a 5-year lease of county-owned office space at One Technology Plaza. C12. A resolution from your Ways and Means Committee recommending the rejection of all proposals for the County Clerk's Voter Lookup Website on the basis that the proposals exceed budget. C13. A resolution from your Transportation Committee recommending approval of an agreement with Maurer-Stutz, Inc. for Consultant Engineering Services in the amount of $37, for a project located on Thousand Dollar Road. C14. A resolution from your Transportation Committee recommending approval of the Federal Agreement with the State of Illinois for Construction and Construction Engineering of HSIP Sign Replacement Project. C15. A resolution from your Transportation Committee recommending approval of an Intergovernmental Agreement with Logan Township in the amount of $175, in order to utilize Harkers Corner Road, Riekena Road, and Johnson Road as part of a detour during bridge repair on Lancaster Road. C16. A resolution from your Peoria Riverfront Museum and Intergovernmental Cooperation Committee recommending approval of Amendment No. 1 to the By-laws of the Peoria Riverfront Museum Board of Directors. 3

4 C17. Chairman Appointments Mayer moved to approve the Consent Agenda and Ardapple seconded. Rosenbohm asked to pull Item C15; Trumpe asked to pull Item C11. The Consent Agenda, except for Items C11 and C15, was approved by a unanimous roll call vote of 17 ayes. C11. ONE TECHNOLOGY PLAZE LEASE WITH STATE OF ILLINOIS Salzer moved to approve Item C11 and Fennell seconded. Trumpe asked what they will be doing and how it will impact the space. Ms. Curtis Luther said it is the Department of Human Services. She didn't have a total number of employees, but believed it is a substantial number. She noted this will occur only after the Tri-County Regional Planning Commission has successfully relocated. Trumpe asked about the reliability of the rent from the State. Ms. Curtis Luther said they have accounted for that to the greatest extent of their ability. She doesn't believe there are any issues, except there are never any absolute guarantees. The motion was approved by a unanimous roll call vote of 17 ayes. C15. INTERGOVERNMENTAL AGREEMENT WITH LOGAN TOWNSHIP Rosenbohm moved to approved Item C15 and Ardapple seconded. Rosenbohm noted the County is being proactive in getting the roads ready for the detour; funding for the bridge has been approved for FY2019. The motion was approved by a unanimous roll call vote of 17 ayes. V. ZONING ORDINANCE AND RESOLUTIONS 1. Case U, Larry Korth. A Special Use as required in Section b of the Unified Development Ordinance. This section allows for a special use when a proposed land split does not meet the 40 acre minimum lot size requirement in the A-1 Agricultural Preservation District. The petitioner proposes to divide 7 acres from a 20 acre tract. The parcel is located in Elmwood Township. The Zoning Board of Appeals recommends approval. The Land Use Committee concurs. Fennell moved to approve the ordinance and Rosenbohm seconded. The ordinance passed by a unanimous roll call vote of 17 ayes. 2. Case U, Mike Dawson. A Special Use as required in Section i of the Unified Development Ordinance. This section allows for a special use for a fitness center in the "I-1" Light Industrial zoning district. The petitioner has constructed a fitness center at this location. The parcel is located in Kickapoo Township. The Zoning Board of Appeals recommends approval with restrictions. The Land Use Committee concurs. Fennell moved to approve the ordinance and Rosenbohm seconded. The ordinance passed by a unanimous roll call vote of 17 ayes. 4

5 3. Joint resolutions from your Management Services Committee and your Executive Committee recommending approval of setting salaries of Peoria County Elected Officials: a. County Clerk and Treasurer b. County Board Members and Committee Chairs c. Sheriff Mayer asked if the Board was voting on the resolutions separately, and if not, he recommended that they do so. O'Neill asked if there was a reason; Mayer said because he's in favor of one and against the other two. He had also heard there were potential amendments. Mr. Atkins said these were separate resolutions at Committee and therefore properly should be treated as three separate resolutions. Chairman O'Neill asked whether there were any objections to take the resolutions separately, and there were none. a. County Clerk and Treasurer - Phelan moved to approve the resolution and Ardapple seconded. The resolution passed by a roll call vote of 16 ayes and 1 nay, with Mayer voting nay. b. County Board Members and Committee Chairs - Phelan moved to approve the resolution and Ardapple seconded. Mayer noted that the County Board Members in the even number districts will not get a raise. He said he thinks we all agree that now is not the time to give pay raises to politicians. He thinks the Board's constituents will be much happier with a situation where the Board does not give itself a pay raise. Elsasser moved to amend to set the Committee Chairs' salaries the same as the County Board Members' salaries and Harding seconded. Elsasser said in the last year the County Board has set an example to its constituents and employees in that the Board is not going to have a lot of perks. He said he's voted against this in the past. Some Committee Chairs may do more work than Board members, but some probably do not. He noted that the Board members' base salary is still a lot higher than some other counties. He's satisfied with the Board members not getting a raise, so he wanted to make this amendment. If it fails, he can still support the Board members not getting a raise. Chairman O'Neill said he will be voting no on the amendment. Rand said there was a refreshing public discussion on elected officials' salaries not too long ago. He said he would like to support Elsasser if he could understand why he was not a part of any of those previous discussions. Elsasser said that he missed his committee meetings for the first time in years because he was planting corn. In addition, two years ago he wanted to divide the question on the Chairman's salary and the County Board members' salary and he couldn't even get that passed. It was like Springfield politics where they throw everything together and make you vote on it all together. He was afraid that everything would be thrown together, and he'd have to vote against some of the other increases which he had to last time. Morris noted that only half of the Board is up for election and asked whether the salaries of Committee Chairs in odd-numbered districts could be changed. Mayer said that salaries for leadership positions can vary even within a term. So the Board can reduce the Committee Chairs' salaries; Mr. Atkins concurred. Morris asked why the Board doesn't discuss not having a salary for the Board or having a per diem where members get paid only if they attend a meeting. Why not have a discussion about members contributing part of their salary back to the County or to a charity of their choice? He said he contributes a substantial 5

6 amount of his stipend to the Peoria Riverfront Museum, and he's happy to do it. He said he's not taking time away from his job for $9,000.00/year; he does it for the public service aspect of it. He suggested deferring this item and making the salaries zero. Elsasser suggested deferring for 30 days. Mr. Atkins said he could not remember the actual date, but he believes the cutoff is in May. The motion to amend failed by a roll call vote of 6 ayes and 11 nays with Elsasser, Harding, Mayer, Pearson, Rosenbohm and Trumpe voting aye. (O'Neill noted for the record that he meant to vote nay). The original resolution passed by a roll call vote of 16 ayes and 1 nay, with Harding voting nay. c. Sheriff - Fennell moved to approve the resolution and Williams seconded. The resolution passed by a roll call vote of 16 ayes and 1 nay, with Mayer voting nay. 4. A joint resolution from your Transportation Committee and your Executive Committee recommending approval of an Intergovernmental Agreement between the County of Peoria and the Greater Peoria Mass Transit Authority for Rural Public Transit Services. Baietto moved to approve the resolution and Ardapple seconded. Ms. Curtis Luther said that Peoria County's rural public transportation operation began in 1982 with services provided by Rural Peoria County Council on Aging. By April, 2012, the County had contracted with MV Transportation, Inc. She noted we have had much success with MV providing the services over the course of the past year. She pointed out a correction to the intergovernmental agreement in the Board's packet on page 161: Paragraph 4.d should say "thirty days" for the time required to give notice to discontinue services. The County spends $765, in transportation services. The 2010 Census changed how areas are defined as either rural or urbanized. That information was apparently uploaded into a federal register sometime in 2012; we became aware of it in She said the State was not aware of it prior to the County discovering it. In December, 2013, the FTA conducted an audit of the County's use of Sec funds that are used in rural areas. It was discovered that areas such as Chillicothe and Dunlap were now defined as urbanized areas. As such, the County is prevented from using Sec funds to provide service for them. They are roughly 2/3 of the County's total service area. She said that staff has been working aggressively to find a solution and over the past few months, the Transportation Committee has been reviewing its options. The recommended intergovernmental agreement would allow the County to continue to be the recipient of the grant funds. The County would then subcontract the delivery of those services to the Greater Peoria Mass Transit District. Ms. Fulton has been working with staff to develop a communications strategy; informational brochures will be given to each of the riders so they're informed as users. There is nothing formally in writing giving the County until July 1st for this transition to occur. There is a statement from the State expressing their desire for the County to cease using Sec funds for service in the newly expanded urbanized areas as of June 30, If the County continues service after June 30th, we will have to repay any money used from the Sec pot. Therefore, it is of the utmost importance that we continue forward with a solution. Harding asked whether we have exhausted all options with IDOT (Illinois Department of Transportation) and whether the Federal people have been asked for a 6 month up to a 14 month grace period for the grey areas. Ms. Curtis Luther said it is her understanding that the 6

7 County can continue service in these areas, but will have to repay the Sec funds. Harding asked whether the Tri-County Regional Planning Commission has been used to its fullest extent. Ms. Curtis Luther said in order to use Tri-County, they would require additional staff; it is not feasible to get that in place by July 1st. She said she believes the County has two opportunities. The short-term opportunity is to pursue the agreement with the Mass Transit District. Second, there is nothing which will prohibit Tri-County from pursuing a truly regional transportation option over the course of the next year. This is why she believes a one year agreement keeps the County's options open. Harding asked if the agreement in the packet is the final agreement. Ms. Curtis Luther said it has been approved by the CityLink Board, although there may be minor changes required by the State with regard to federal statutory references, but the changes would be non-substantive. If there were a substantive change in the document, she said she would bring the agreement back to the Board. Harding said today's information brings him some comfort. The last thing he wants to see is a disruption of service. He was prepared to offer an amendment to defer this item; he's still not convinced that every option has been exhausted. Mr. Atkins said that Harding has a constitutional right to talk to his state and federal representatives that is not affected by the fact he is a County Board member. He also doesn't think there is a problem approaching them about matters which might violate the spirit or even the letter of the agreement, so long as it's understood that it has to come back to the Board with a vote to utilize the termination clause. So, if Harding is looking for some sort of alternative after this contract is in place and that would take place after a termination of the agreement, he does not see a problem with that. Ms. Curtis Luther said she hopes they would be working in concert, because nothing could be worse than pursuing one particular solution while individual members of the Board were seeking contrary positions. Harding said he wants to know if there is a way to a have a truly regional option and build on our successes. He said he would not be offering a substitute motion. Elsasser said the bus drivers are dedicated and know the riders and asked whether they will be retained. Ms. Curtis Luther pointed out that because this service is subcontracted, the County has no control over who the drivers are. However, it is her understanding there is no intention to make any changes to those drivers. Elsasser said he was prepared to ask for a 30 day deferral for more information, but he's prepared to vote "yes" on this, if the Board agrees to bring it back for a vote in June. A lot can happen in 30 days; he wants to see the final contract before he votes yes. Rand noted all the work that has been done and congratulated Baietto for his work and leadership on this issue. The resolution passed by a roll call vote of 16 ayes and 1 nay, with Elsasser voting nay. Chairman O'Neill announced there would be an Executive Session to discuss pending litigation but that he would take Miscellaneous Items and Announcements first. For those items, see below. 5. Executive Session - Pending Litigation Rand moved to go into Executive Session to discuss pending litigation and Ardapple seconded. The motion passed by a unanimous roll call vote of 17 ayes. 7

8 VI. MISCELLANEOUS AND ANNOUNCEMENTS Harding said that last month the Board had a resolution concerning the Downtown Development Group, which he thought had been deferred for 30 days. He asked whether there was anything to report on this item. Chairman O'Neill said he took it off the agenda because they withdrew their invitation for the County to join. Rand congratulated Sheriff McCoy on his election as Chairman of the MEG Board (Multi- County Narcotics Enforcement Group). Trumpe congratulated Mr. Dubrowski on his award from his own association. She said the work he does with young people is very important, and she is very proud of the County's staff. VII. ADJOURNMENT There being no further business before the Board, the Chairman announced the meeting was adjourned. 8