The City of Andover, Kansas. Public Building Commission Minutes

Transcription

1 The City of Andover Agenda Public Building Commission Meeting Tuesday, January 9, 2018 City Hall East Central Avenue Meeting is held during the Andover City Council meeting Page 1. CALL TO ORDER 2. ROLL CALL 3. MINUTES 3.1. Public Building Commission Minutes - Pdf CAPITOL FEDERAL AMPHITHEATER 4.1. Digital Boards Purchase - Pdf ADJOURN Page 1 of 12

2 The City of Andover, Kansas Public Building Commission Minutes City Hall 1609 East Central Avenue Tuesday, November 14, 2017 (held during the City Council meeting) Commissioners Ben Lawrence, Kris Estes, Sheri Geisler, Caroline Hale, Clark Nelson, Troy Tabor and Greg Schneider. Commission Secretary Susan Renner was also present. 1. Call to Order Commission President Kris Estes 2. Roll Call 3. Minutes Public Building Commission Meeting Minutes October 24, 2017 Motion by Tabor, second by Nelson Approve minutes as presented. CARRIED 7/0. 4. Capitol Federal Amphitheater 4.1 Capitol Federal Amphitheater Key Construction Change Order Request #2 & 3 5. Adjourn Les Mangus outlined the changes in each of the change orders. He noted some of the changes were due to structural changes and a few were aesthetic or for safety. Motion by Clark, second by Schneider. Approve Change Order Request #2 in the amount of $34, for misc. changes requested for electrical additions and structural changes, and Change Order #3 in the amount of $4, for delays in delivery of the structural steel due to unforeseen changes. Motion by Tabor, second by Geisler. Adjourn at 8:14 p.m. CARRIED 7/0. Page 1 of 2 Public Building Commission Minutes November 14, 2017 Page 2 of 12

3 CARRIED 6/1. Lawrence opposed. Respectfully Submitted by Susan Renner Commission Secretary Approved this 9th day of January 2018 by the Public Building Commission, City of Andover, Kansas. Page 2 of 2 Public Building Commission Minutes November 14, 2017 Page 3 of 12

4 To: From: Date: Subject: Public Building Commission Rick Lanzrath January 9, 2018 Purchase of digital boards for Capitol Federal Amphitheater RECOMMENDED ACTION: Authorize Public Building Commission President to Sign the Quote with NEXTLED for the amount of $120, SUMMARY: Jennifer McCausland, Les Mangus, and Myself evaluated three proposals for the outdoor screens. We also looked into the back-end system for the screens. Ultimately, after looking at many different screen resolutions and size options staff settled on the 10 SMD pixel pitch from NEXTLED. This will give the City technology in screens that will not be outdated in the near future, however keeps the City from paying for top end technology. The quote from NEXTLED also includes an input switcher among other system components not included in the proposal from Luminous. NEXTLED is located in Wichita and is a sister company of Pixius, a technology firm, the City has a very positive experience utilizing. A representative from Capitol Federal was given a demonstration of the proposed screen by NEXTLED. They expressed no concerns with our recommendation. FINANCIAL IMPLICATIONS: Per the agreement with Capitol Federal, $50,000 will be paid towards the screens. Additionally the first $75,000 annual payment for the naming rights can be allotted to the screens, bringing the total available to $125,000. This exceeds the $120, quote from NEXTLED. LEGAL IMPLICATIONS: N/A ATTACHMENTS: Scan View of Proposed Monitors NEXTLED Quote Luminous Neon Quote McClelland Sound Inc Proposal Page 4 of 12

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6 Brett Wright 11/28/2017 NextLED Signs 301 N. St. Francis Wichita KS City of Andover 1609 E. Central Andover KS City of Andover Onyx SMD 6, " " " " " 1, , ,828 3,978 $0.07 $2.20 $102, Ubiquiti M Essential 3 Months $6, $12, $0.00 $120, $ % $120, % Job Start 50% Prior to Delivery 4-6 Weeks 01/16/2018 Page 6 of 12

7 Brett Wright 11/28/2017 NextLED Signs 301 N. St. Francis Wichita KS City of Andover 1609 E. Central Andover KS City of Andover Onyx SMD 6, " " " " " 1, , ,828 3,978 $0.07 $2.20 Ubiquiti M Essential 3 Months , Page 7 of 12

8 Brett Wright 11/28/2017 NextLED Signs 301 N. St. Francis Wichita KS City of Andover 1609 E. Central Andover KS City of Andover Page 8 of 12

9 PROPOSAL Proposal #: Proposal Date: 11/27/17 Customer #: Page: 1 of 3 SOLD TO: JOB LOCATION: CITY OF ANDOVER 1609 E. CENTRAL AVENUE P.O. BOX 295 ANDOVER KS ANDOVER AMPHITHEATER ANDOVER CENTRAL PARK ANDOVER KS REQUESTED BY: Richard Lanzrath LUMINOUS NEON, INC. HEREBY PROPOSES TO FURNISH ALL THE MATERIALS AND PERFORM ALL THE LABOR NECESSARY FOR THE COMPLETION OF ITEMS DETAILED BELOW. CUSTOMER IS AGREED TO BE AS INDICATED IN SOLD TO ABOVE. QTY DESCRIPTION UNIT PRICE TOTAL PRICE 1 QUOTE #27138 $178, $178, Furnish and install two single faced, 10mm, full color Watchfire displays, that will install on either side of the amphitheater stage, per Luminous Neon renderings. Displays will have the capability to run video files, stills, and animated frames. Each cabinet will measure 8' 4" (H) x 15' 0" (W) x 8" (D). The matrix size of each display will be 240 x 420. Communications to the displays will be through Fiber Optic cable, back to a Dell Premium PC, which is included in the proposal amount. Each display will require 240V service, capable of handling a 36amp load, per unit, and provided by separate contractor. 1.5" conduit will be required, to the east display, and from there to the west display, with sweeping 90's for the fiber cable. Some equipment, such as camera's, switching equipment, will be required to run live feed, and is not included with this proposal. Proposal does include 5 year parts and labor warranty, Ignite OP software, freight, 300' of fiber, training on software and set up. DESIGN(S) PROVIDED WITH THIS PROPOSAL IS (ARE) THE PROPERTY OF LUMINOUS NEON, INC. RIGHTS ARE TRANSFERRED UPON ACCEPTANCE OF THIS PROPOSAL. All materials used are of the highest quality. All work to be completed according to standard practices. Any alteration from specifications must be upon written order and charges adjusted. All agreements are contingent upon strikes, delays or accidents beyond our control. Our workmen are fully covered by workmen s compensation insurance. Customer assumes responsibility for any damage to unmarked underground utilities, underground sprinklers or when additional costs are incurred during excavations where underground obstructions (including rock) are encountered. TOTAL PROPOSAL AMOUNT: $178, TERMS: 50.0% DOWN, BALANCE DUE ON COMPLETION (INTEREST OF 1.2% PER MONTH WILL BE ADDED TO PAST DUE ACCOUNTS) THIS PRICE DOES NOT INCLUDE ELECTRICAL HOOKUP, PERMITS, ENGINEERING OR TAX UNLESS SPECIFICALLY STATED. NOTE: THIS PROPOSAL MAY BE WITHDRAWN IF NOT ACCEPTED WITHIN 90 DAYS. WORK WILL NOT BEGIN UNTIL DOWN PAYMENT AND WRITTEN ACCEPTANCE IS RECEIVED. An additional 3% transaction fee for credit card payment(s) is required. COMPANY INITIALS CUSTOMER INITIALS Page 9 of 12

10 PROPOSAL Proposal #: Proposal Date: 11/27/17 Customer #: Page: 2 of 3 TERMS AND CONDITIONS 1. Upon default in the payment of any sums herein agreed, Luminous Neon, Inc. may, at its option, declare the entire balance price fully due and payable without further notice to customer; and when declared, customer agrees to pay interest on said balance, when declared due at the rate of 1.2% per month. Customer further agrees to pay all reasonable costs of collection of said balance incurred by the company, including attorney s fees. 2. Both parties hereto agree that the title to said electrical sign shall remain in the company until paid for in full, but after delivery to the customer all damage from fire or other causes after said delivery shall be assumed by said customer and will not affect the rights of the company to enforce of the purchase price then unpaid. 3. It is further agreed by both parties that all provisions in regard to the project are contained in writing herein. 4. All terms and conditions of this contract shall be binding upon any successors, assignees or other legal representatives of the respective parties but no assignment shall be made by the customer without the consent in writing by the company unless full payment of the total consideration has been made. 5. Customer shall secure all necessary permits from the building owner, and/or others whose permission is required for the installation of the sign and said shall be liable for any obstruction of delivery due to delay in obtaining such permission, and if customer executes this contract of sales without ever obtaining permission from party or parties necessary for the installation of said sign, then he purchases same and is bound to the terms and conditions of this contract as though he had obtained said permission and he agrees to relieve the company from any liability for its failure within 10 days of delivery to erect or install said sign. 6. If this proposal is for an electrical display, customer agrees to provide electrical service of suitable capacity to location of display and make connection thereof to display. 7. All products manufactured by the company are guaranteed unconditionally against defective parts, materials and workmanship, with exception of incandescent and fluorescent lamps as they are never guaranteed. THIS PROPOSAL DOES NOT BECOME EFFECTIVE UNTIL SIGNED AND DATED BY AN OFFICER OF THE COMPANY. THE ABOVE PRICES, SPECIFICATIONS, AND CONDITIONS ARE SATISFACTORY AND ARE HEREBY ACCEPTED. YOU ARE AUTHORIZED TO DO THE WORK AS SPECIFIED. PAYMENT WILL BE MADE AS OUTLINED ABOVE. SALESPERSON: FOR THE CUSTOMER: ACCEPTED BY: SIGNATURE: ACCEPTED BY OFFICER OF LUMINOUS NEON, INC. SIGNATURE: DATE: DATE: TITLE: DATE: TITLE: COMPANY INITIALS CUSTOMER INITIALS Page 10 of 12

11 DEPOSIT INVOICE Invoice #: DP34135 Inv Date: 11/27/17 Customer #: Page: 3 of 3 SOLD TO: JOB LOCATION: CITY OF ANDOVER 1609 E. CENTRAL AVENUE P.O. BOX 295 ANDOVER KS ANDOVER AMPHITHEATER ANDOVER CENTRAL PARK ANDOVER KS REQUESTED BY: Richard Lanzrath ORDERED BY PO NUMBER SALESPERSON ORDER DATE PAYMENT TERMS DUE DATE Richard Lanzrath 10/24/ % Due Upon Receipt 03/01/18 QTY DESCRIPTION UNIT PRICE TOTAL PRICE 1 QUOTE #27138 $178, $178, Furnish and install two single faced, 10mm, full color Watchfire displays, that will install on either side of the amphitheater stage, per Luminous Neon renderings. Displays will have the capability to run video files, stills, and animated frames. Each cabinet will measure 8' 4" (H) x 15' 0" (W) x 8" (D). The matrix size of each display will be 240 x 420. Communications to the displays will be through Fiber Optic cable, back to a Dell Premium PC, which is included in the proposal amount. Each display will require 240V service, capable of handling a 36amp load, per unit, and provided by separate contractor. 1.5" conduit will be required, to the east display, and from there to the west display, with sweeping 90's for the fiber cable. Some equipment, such as camera's, switching equipment, will be required to run live feed, and is not included with this proposal. Proposal does include 5 year parts and labor warranty, Ignite OP software, freight, 300' of fiber, training on software and set up TOTAL PROPOSAL AMOUNT $178, *** FINAL INVOICE AMOUNT MAY VARY UPON COMPLETION *** PLEASE PAY THIS DEPOSIT AMOUNT: $89, Page 11 of 12

12 From: To: Subject: Date: Richard Lanzrath "Zach Light" RE: Amphitheater Video Walls Monday, November 13, :11:00 AM Do you have an option of with 10 or 12 pixel depth? From: Zach Light Sent: Friday, October 13, :52 PM To: Richard Lanzrath Subject: Amphitheater Video Walls Rick, Wanted to get you some preliminary figures on the permanently installed video walls at the amphitheater. The first option would be a video board with a pixel pitch of 6mm and dimensions of 15.75ft by 8.82ft. This would give you a total screen resolution on 800x448. This would run $250,000 for both walls. The second option has a pixel pitch of 3.9mm and dimensions of 16.4 ft by 9.8ft. This screen would have a resolution of 1280x768. This option would run $400,000 for both walls. With either option, there would need to be some sort of frame structure installed for us to be able to mount the panels on, as well as power to a climate controlled rack that will house the power supplies. The control for either screen will be located in the Lodge building storage room. Also, we would need to know whether this would be considered digital signage, and therefore require a permit from the city for installation. Let me know what you think and if you have any questions. Have a good weekend! Zachary Light McClelland Sound, Inc. O: C: zach@macsound.com Page 12 of 12