WESTOP-CENTRAL CALIFORNIA CHAPTER MEETING MINUTES [April 15, 2013] [Hawaii]

Transcription

1 WESTOP-CENTRAL CALIFORNIA CHAPTER MEETING MINUTES [April 15, 2013] [Hawaii] PRESENT: 1. Clementina Macias CSUMB 2. Liliana Hernandez CSUMB 3. Carolina Sordia CSUMB 4. Omar Murillo CSUMB 5. Cesar Velazquez CSUMB 6. Veronica Santos NHU 7. Jesus Clemente CSUMB 8. Perry Angle FCC 9. Gustavo Enriquez Cal Poly 10. Luis Gonzalez Cal Poly 11. Luciana Castaneda COS 12. Jesus Angulo NHU 13. Mario Alvarez COS 14. Ricardo Marmolejo COS 15. Joy Brittain CSUMB 16. Mike Osorio NHU 17. Lauren Ziegeler CSUB 18. Jesse Quintanilla CSUB 19. Manuel Morales CSUB 20. Giovanni Garcia CSUB 21. Martina Granados CSUF 22. Susana Cruz CSUF 23. Cynthia Beltran COS 24. Norma Cuevas CSUF 25. Martha Escalera NHU 26. Luis Morales CSUF 27. Liliana Sanchez CSUF I. CALL TO ORDER/WELCOME/INTRODUCTIONS The [April 15 th, 2013] Central California Chapter meeting was called to order by President [Martha Escalera] at [3:21pm Pacific Standard Time (Hawaii)]. Sign in sheet provided at entrance. II. APPROVAL OF AGENDA *MOTION TO APPROVE THE [April 15, 2013] AGENDA BY [NAME] AND SECONDED BY [NAME]. MOTION WAS APPROVED UNANIMOUSLY. III. APPROVAL OF MINUTES

2 *MOTION TO APPROVE MINUTES BY Cesar Margarito SECONDED BY [Joy Brittain]. MOTION WAS APPROVED UNANIMOUSLY. IV. OFFICER REPORTS A. PRESIDENT: Martha Escalera, NHU i. Spring training will be meeting in the Spring about the incoming year on May 31 June 1 st at Cal Poly San Luis Obispo ii. Location originally written for NHU for last Chapter meeting has been changed to Cal Poly SLO on May 31, 2013 iii. Nominations for WESTOP Board went out via ballot provided to present voting members iv. PDS 2013 Martha will be chairing in collaboration with our NorCal Chapter 10/9/13 10/10/13 in Monterey, Ca v. Caren Fernandez and Martha Escalera are working on looking for committees from members vi. Collaboration discussion with NorCal Chapter for TRiO Day 2014 (February). vii. Next WESTOP conference hosted in San Diego March 1 5, 2014 viii. Less attendees for 2013 Policy may be a result from HEP taking place this year. ix. Martha ed link to chapter on APR updates etc. presented at HEP meeting in DC. x. Budget cuts are coming to all Trio Programs 5.2% across the line that will be affecting all TRiO programs. This will result in fewer students being served. 88,000 students are still not receiving services since xi. COE conference in Chicago Martha has provided information via list serve, so that those attending can start looking into the budgets to plan travel xii. from Sergio Galvez and Arash D. with letter (link) to be submitted to advocate for TRIO due tomorrow. xiii. Emerging Leaders more information to come. Opportunities for youth to begin dialogue with older Trio Colleges. xiv. Drawing tickets from hospitality table for two nights in Waikiki announced by James Oda. xv. Joy Brittain and Ricardo Marmolejo provided feedback on the destination of funds from drawing. xvi. E Ballot will be closing at 6 p.m. for voting for WESTOP board. xvii. Sign in sheet for volunteers to assist with voting tomorrow April 16, xviii. When membership renewed connect with Nikki to obtain xix. 112 new members xx. Arash and Norcal creating a database to track SSS material. Contact with Arash or Manuel Salazar xxi. Website WESTOP still pending still being updated. xxii. Website CenCal up and running. B. PRESIDENT-ELECT: Norma Cuevas, CSUF i. $75 Voting members all member have paid ii. Policy Seminar Liliana Sanchez, Norma Cuevas and CSU Fresno Alumni Fernando Cardenas attended. iii. Norma ed most directors from chapter prior to leaving to provide to Congressmen

3 iv. Social Media messages are seen at their offices by congressional aids that are assigned to checking Twitter/Facebook etc. v. Met with 5 out the 6 congressmen C. SECRETARY: Veronica Vasquez, NHU i. Asking for reports to be submitted on time. D. TREASURER: Liliana Sanchez, COS i. As of 4/11/13 we have a current balance of $20, ii. Marble Game Total: $ iii. Any Payment submitted has been deposited. iv. PDS There are still 2 members pending PDS payment those individuals have been invoiced. v. There is still one member pending silent auction payment PDS. vi. SLC all payments have been submitted and deposited. vii. Our chapter has made an AD purchase for the WESTOP program ($200.00). viii. Policy all expenses have been charged pending Per Diem as we did surpass the line item budget and need membership approval to move money form the TRiO Day line item ($248.34). ix. Square the suggestion to use devise has not passed based on membership votes. Voting members were ed via survey monkey and only 21 members responded to request: 18 with a yes and 3 with a no. As stated in our guidelines we must have 1/3 of the population votes to pass. E. PARLIAMENTERIAN: Luis Morales, CSUF i. Nothing to report *MOTION TO ACCEPT WAS MADE BY [NAME] AND SECONDED BY [NAME]. UNANIMOUSLY APPROVED. V. COMMITTEE REPORTS VI. MOTION [NAME] approved reports. Seconded by [NAME]. A. Professional Development Chair: Ben Reynoso, CSUF i. $5, income made during PDS ii. will be working with President to finalize Professional Development at Cal Poly s upcoming meeting. iii. Gustavo SLO commented on Dalia Rodriguez, audit presentation was great. B. Student Leadership Conference Chair (SLC): Ricardo Marmolejo, COS i. Successful even # attended not as much as expected but over all a great conference. ii. Thank you s provided to committee and volunteers. iii. Martha assisted with evaluations iv. Total of 140 students registered only 108 attended. Payment was submitted for the 140 students. v. 10 staff projected to attend and attended. vi. Workshops presented were chosen based on all Trio program objectives. vii. Budgeted 1,600 but only 1,152 spent

4 viii. Ex 3,225 1,845 Profit was $ C. National TRiO Day Chair: Jesus Angulo, NHU i. Event will be in conjunction with NorCal ii. Message to Directors to begin looking into budgets so that the event can take place this upcoming year. D. Legislative, Education & Research Chair: i. Position vacant ii. Sign letter that has been sent out by Arash and Sergio to continue advocating. E. Scholarship Chair: Liliana Sanchez, COS i. Total of 170 applicants ii. 11 scholarships awarded iii. 10 recipients of $ from the Scholarship fund of $3,000 iv. 1 recipient from the $ donated by a private donation v. Any scholarship applications that Counselors or Program officials wish to obtain from Chair can contact her within the next two weeks. After two weeks such will be shred. F. Resource Development Chair: Omar Murillo, CSUMB i. Has experienced a lack of guidance on how to approach the position ii. Committee approach to assist and guide with the fundraising iii. Perry Angel, commented on how the chapter has mentioned we must take fundraising to a different level iv. Businesses and localities to be provided to Fundraising Chair in order to get the chapter to fundraise across the entire chapter not just at the location that the chair lives in. v. 503c31 application to be submitted to May 23 taxes from last 5 years have been submitted. Letter to be submitted in May will take 90 days plus to get response G. Public Relations & Technology Chair: Mike Osorio, NHU i. Website is up ii. Work in progress cencal.weebly.com iii. Basic and free website possibility of investing money into the website iv. Directories for all institutions have been uploaded v. Scholarships have been loaded vi. Has not been linked to WESTOP website vii. Any members that need to be added to the list serve please Mike H. Summer Jam Chair: Blanca Melchor, CSUMB given by Cesar Velasquez i. Registration packet has been submitted to president for comments and suggestion ii. Will be contacting institution interested in participating iii. Registration packet should be ed by next week iv. Price for food has slowed down the process v. Responded institutions: o Fresno State UB o Fresno City UB o Fresno State ETS o CSUMB ETS o COS UBMS

5 vi. 444 students scheduled to attend vii. Programs still interested please contact Committee soon viii. One of the biggest Summer Jam events in recent years ix. Will be dividing participating programs into committees to assist with planning of event I. Fair Share: Jesus Clemente, CSUMB i. Thanks for taking student to Policy as a result for meeting 10 for 10 ii. All regional associations share iii. WESTOP is currently at 51% of the target and only 90 days left iv. California is currently at 54% v. COS at 58% vi. Personal contributions of CA surpassed $15K vii. New Campaign Blue Light Special institutional memberships discount viii. 177 thousand still left to fundraise within WESTOP ix. One institution has been not responded to (CSUB) x. Jesse Q has announced that CSUB has not participated as they cannot participate, as they are the only current programs within CSUB. McNair has been defunded. xi. Jesus Clemente asks that those not able to pay membership please communicate with him VII. OLD BUSINESS i. Elections those present that are voting members, you have received a ballot please fill it in and drop off on your way out. ii. Currently there is no person in the President Elect position. iii. Results of the election will be sent via list serve. iv. AS A RESULT OF THE LACK OF VOTING MEMBERS PRESENT: Voting members will be sent to do ONLINE VOTING. VIII. NEW BUSINESS *MOTION TO APPROVE BUDGET [Cesar Velasquez], SECONDED BY [Perry Angle] UNANIMOUSLY. We ask the membership motion to approve the transfer $ from the TRiO Day line item to i. the Policy Day line item as the expenses exceeded this amount from the originally budgeted $3,000 that were budgeted for one CenCal member to attend. Motion approved, we have moved $ to the Policy Line item from the TRiO Day line item because we had two members attend with the originally budgeted one member. IX. ANNOUNCEMENTS i. All present have been provided a color card to provide questions for the meeting of the members to be asked on behalf of the CenCal Chapter. Such are to be provided to Martha our current President. ii. A thank you to Daniel Fuentes for putting together an AD in the WESTOP programs to commemorate our recently passed Carrie from our CenCal Chapter. X. ADJOURNMENT *MOTION TO ADJOURN BY [Cesar Margarito] AND SECONDED BY [Omar Murillo] AT [4:54]. MOTION WAS APPROVED UNANIMOUSLY